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Public Works Minutes 2015 07-21-15Page 1 of 5 APPROVED W/ CORRECTIONS 8/18/2015 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 21, 2015, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Chris Funkhouser Alderman Ken Koch Alderman Jackie Milschewski Alderman Larry Kot Other City Officials City Administrator Bart Olson Community Development Director Krysti Barksdale-Noble Public Works Director Eric Dhuse Engineer Brad Sanderson, EEI Other Guests: Attorney John Phillipchuck, Ashley Pointe Ed Bushnell, Stewart Bryan Hernandez, Whispering Meadows John Stewart, Stewart The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. Citizen Comments: None Previous Meeting Minutes: June 16, 2015 The minutes were approved as presented. New Business: 1. PW 2015-37 2015 Bond/LOC Reduction Summary to Date Mr. Sanderson said this is a quarterly report and noted a couple minimal changes with Caledonia. 2. PW 2015-38 Game Farm Road and Somonauk Street Improvements – Authorization No. 1 Change orders were discussed that include a storm sewer that was thought to be abandoned, but was actually needed. Additional excavation was needed near the retaining wall and temporary signs were Page 2 of 5 also needed to direct drivers. There was an increase of $28,937.05 for which Mr. Sanderson recommended approval. He said some unanticipated things occurred such as storm sewer that needed to be replaced, but due to bad soil it was lined instead. He also said watermain near city hall is shallow and will have to be lowered. This item moves to the consent agenda. 3. PW 2015-39 2014 Road to Better Roads Program – Change Order No. 1 This is a change/balancing order to close out last year's program with work completed this spring and decreased the cost by $3,194.84. Mr. Sanderson recommended approval and it moves to the consent agenda. 4. PW 2015-40 Kennedy Road Right-of-Way – Plat of Dedication Some additional right-of-way dedication was needed for the shared use path tied in with Grande Reserve, now owned by Avanti. The plat was finally received and Mr. Sanderson recommended acceptance of this plat. Alderman Kot inquired about the fund-raising for the path and Mr. Olson said the fund does have a six-digit amount at this time. An updated cost estimate should come in the next month. This moves to consent agenda. 5. PW 2015-41 Kennedy Road Shared Use Path (ITEP) – Railroad Agreement In order to continue the shared use path, improvements will be needed on Kennedy at the railroad crossing. An agreement is needed with ICC in order to make the improvements and a meeting has been held with the railroad. The estimated cost for gates, signals and other requirements is about $300,000 to $400,000. Mr. Sanderson recommended submitting this petition to ICC to continue the process. Chairman Funkhouser noted this action is needed in order to continue the path to the park on Kennedy. This moves to the consent agenda. 6. PW 2015-42 Subordination of Surface Rights – Route 71 and Van Emmon This is a clean-up of the Rt. 71 project whereby the City certifies the State infrastructure is more important than the City's. Alderman Milschewski asked if this might actually be outside the City limits. Chairman Funkhouser said he believes there may be an old easement, though it runs outside the City. Mr. Olson suggested verifying before approval. It will move to the consent agenda, but will be pulled from consent depending on the finding. 7. PW 2015-43 Prestwick/Ashley Pointe Bond Call Mr. Sanderson said developments are reviewed periodically and Prestwick and Ashley Pointe were brought forward to discuss the lack of improvement completion. Some work was done in 2012, but some items remain to be done. Mr. Sanderson said it's possible the entire binder course may need to be replaced. Attorney John Phillipchuck was present on behalf of the Stewarts. He said there are only 3 houses occupied in the subdivision and asked what action the City desired. Mr. Sanderson detailed what improvements should be made if the bond was called. Chairman Funkhouser said it would be cheaper to repair the road rather than pull it. He noted that if the developer made the improvements and the Council accepted them, it would be City responsibility after that. Mr. John Stewart said he was originally told in April not to put on the final lift. Bart Olson said the developer must maintain the roads until the City accepts them and that the City is moving towards early acceptance. Mr. Olson pointed out that there is a bond in place so the work may be completed instead of paying out the cash. Page 3 of 5 He said the City would like the infrastructure completed first. It was noted some punchlist items are done related to erosion control. Alderman Koch questioned if there are new homes or if progresss is being made in these developments. There is neither, but Mr. Stewart said there is an issue with the gas line being underneath where the turn lane would be and Nicor would charge the developer to move the pipeline. There is no entrance off of Ashley at this point. The Attorney said a schedule of work will be provided and Mr. Olson recommended the item be tabled for one month. Alderman Kot asked for more communication going forward and Mr. Funkhouser requested a timeline from the developer. This item will be moved forward to Council as information and will be brought back to committee next month. 8. PW 2015-44 Blackberry Woods Cash Deposit Call Mr. Sanderson said the developers made some repairs, but the majority of underground and landscaping items are not done. City staff met with the developer in June requesting an updated schedule, but it has not been received. Correspondence indicated they are taking bids on some of the work. Mr. Olson said he is optimistic that an update will be forthcoming from Attorney Kramer. He suggested taking it to City Council with a recommendation to either table it or call the deposit. This moves to the Public Works agenda at City Council. 9. PW 2015-45 E-Waste Recycling Mr. Olson said other communities have similar issues. A recycler who served electronic needs had been receiving a State subsidy, but ran out of funds. He is hoping private e-waste companies can help and a second one may be needed. Mr. Dhuse said he has a month's worth of e-waste at this time and he said citizens are taking the valuable portions of the electronics for which recyclers would have been paid. Mr. Funkhouser said he would like to see the City have a once or twice a year collection service. Alderman Kot said he would like to include collection of hazardous waste (such as batteries) and Naperville is the only place he knows that takes such items. He said if a service is not offered, people just hide the items in their garbage. A partnership with the County was another possibility, however, the cost has become too prohibitive. Mr. Olson said this matter will be addressed before 2017 when the City contract expires with the trash service. The City will include a notice in the next utility bill stating the city facility is closed for e-waste and that Naperville is an option. Old Business: 1. CC 2014-59 Parking Restrictions in Whispering Meadows – Winterberry Drive Letters were sent to adjacent residents regarding this parking restriction proposal with one call of opposition. Mr. Olson said there is a need for restrictions here and in other parts of the City. He added that the problem could potentially be just pushed down the street with this action. Alderman Funkhouser said there about three dozen similar situations in the City where there is a tight radius on the street and that should be prohibited in the future. He said by implementing the restriction in this case it causes more issues since there are mailboxes and driveways on the other side of the road and he does not favor acting on individual parking restriction requests. Alderman Koch also said he is also aware of similar parking situations, but does not favor acting on complaints by one individual. It was noted there appeared to be an oil leak under one of the vehicles in question and that the vehicle had been parked there for some time. There are 3-4 cars parked in this location at all times. Mr. Koch addressed Mr. Hernandez about the situation. Mr. Hernandez said it has become a safety issue with his family and a couple close calls occurred. He said the view would be clear if the cars were gone. Page 4 of 5 Alderman Funkhouser said the City should impose the same restrictions throughout the City and not just on one situation. Fire hydrants and emergency vehicle access also need to be considered with the proposed restrictions. Alderman Kot cautioned that if these types of restrictions are done city-wide, there will be big problems. Parking in cul-de-sac islands was also briefly discussed. The committee was divided on their views of the restrictions and also wish to have Alderman Frieders' opinion since it is in his ward. It moves forward to City Council with a neutral recommendation. Other neighbors are encouraged to contact the City as well. 2. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1 Mr. Olson reported that YBSD is considering the City's request and is receptive to reimbursement. It may not be full reimbursement, but will help alleviate capacity issues. YBSD requested that Mr. Sanderson attend their next meeting to provide details. This item will be brought back next month. 3. PW 2015-15 Game Farm Road – Somonauk Street Project - Update Mr. Sanderson reported the ongoing construction is currently in front of City Hall and is progressing nicely due to continued good weather. This section should be done before school begins. A sanitary pipe was lined and there was a watermain issue for which prices are being sought. Landscaping is underway and the fence is being installed on the retaining wall. Alderman Koch inquired about the manhole covers that protrude and they will be flush with the road when completed. Additional Business: Alderman Koch: Alderman Koch asked about progress on Windett Ridge which had been discussed at a previous meeting. A few punchlist items remain. Maintenance was done on the pond and some underground work is needed. Mr. Sanderson will contact again and ask for a timeline. He also asked for an update on the Raintree muskrats and requested the contractor to address. Three quotes are being obtained and it was noted the Encap does not trap. Mr. Funkhouser said if the food source is removed, the muskrats will leave. Currently, Mr. Koch is the Park Board liaison and he said Alderman Frieders asked to also be a liaison on Park Board. The committee was OK with this. Mr. Olson noted that Mr. Frieders would also like to attend YBSD or KenCom meetings. Ms. Milschewski is currently the YBSD liaison. Alderman Milschewski She discussed the railing near the concrete barrier downtown and said the railing should have been installed on the barrier for a look of consistency. Mr. Olson replied the method of installation was the cheapest. There was a discussion of the business doors being in the back along Rt. 47 and that the railing was a mandate. In another matter, Ms. Milschewski said southbound drivers are turning left on Hydraulic (from Rt. 47) and on to the railroad. Mr. Dhuse replied that barriers will be installed. Alderman Kot He re-addressed the discussion of the sight line on King/Rt. 47/Church/River and asked if a 3-way stop would be appropriate. Mr. Sanderson said the evaluation is not complete yet, but hopes to have done by August. Weeds there were now trimmed for better vision. Page 5 of 5 In another matter, Mr. Kot asked if language “State law, must stop for pedestrians in walkway” or similar, could be added under the pedestrian crossing signs. Mr. Funkhouser cautioned that Oswego has 4 lanes of traffic and flashing lights. The outside lane driver sees the lights/pedestrian, but the inside lane might not. A “walk” button to help pedestrians cross intersections such as Orange St. was suggested. The button is for the crossing guard according to Mr. Dhuse and he added that IDOT would probably not approve a button at every intersection with a crosswalk. Brad will look at the cost of a button at Main & Rt. 47 since many school kids will cross there. Mr. Kot also cited the problem of a “do not stop on tracks” in front of the pedestrian crossing southbound at Hydraulic and Rt. 47. One sign is temporary and will be changed. Alderman Kot asked if the State might pay for a portion of the improvements on Main St. since they used it for construction. The State will be paying for 1 block. He asked if some of the potholes could be fixed in the near future and Mr. Dhuse will work with D Construction. On State St. south of Fox there is a driveway that extends into the roadway, said Mr. Kot, and he wondered if it could be cut out when the street is redone. Mr. Dhuse will look at it. In other additional business: 1. There is now a stop sign at Church & Main. 2. Ms. Milschewski thanked Mr. Dhuse for new signs on Heustis 3. Mr. Funkhouser questioned the blue bollard at Van Emmon & 47. It will be repainted and was a gift from D Construction to protect the mast arm. He also asked about truck traffic enforcement at Corneils and Beecher. Signs are up and Chief Hart will be asked to look at the issue. He also asked about the purchase of Kendall Marketplace. The new owner will invest a significant amount. There is 70% occupancy now and the tenants pay large SSA portions. There was no further business and the meeting was adjourned at 7:28pm. Minutes respectfully transcribed by Marlys Young, Minute Taker