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Public Works Minutes 2014 12-16-14Page 1 of 3 APPROVED 2/17/2015 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 16, 2014, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials Mayor Gary Golinski (left at 6:53pm) City Administrator Bart Olson Engineer Brad Sanderson, EEI Other Guests: John Joyce, Autumn Creek Kimberly Starr, Autumn Creek The meeting was called to order at 6:00pm by Chairman Diane Teeling. Item # 2 under Old Business was moved forward for discussion. Old Business: 2. PW 2014-81 Autumn Creek Parking Restrictions Mr. Joyce asked if parking could be prohibited on the first block of Autumn Creek Blvd. off Kennedy and he added there are only 10 houses in that section. It was also noted that the visibility at Kennedy and Autumn Creek is very bad. Complaints made following sports events and school activities led to suggestions of restrictions. He said there is only one entry lane to the school, but 3-5 exit lanes and parents park on Autumn Creek to wait for their children. Making a left turn out of the school lot has become dangerous due to no visibility when parents are waiting. He suggested the 'enter only' and 'exit only' as it is now, would solve the problem. Ms. Starr added that during school activities and when there are cars parked on both sides, it's hard to exit and a child could get hit by a car. Mr. Olson said staff recommended a full parking restriction from Kennedy to Midnight Place. Alderman Koch noted that enforcement would be easier with a full restriction. Page 2 of 3 Alderman Milschewski said that what appears to be parking and waiting for students is most likely an overflow of the pickup lane, however, Ms. Starr said parents are parking on the street. Mr. Olson noted that only 2-3 complaints had been received about this area. Several ideas were presented such as no parking April through July, restrictions Monday through Friday and parking only certain hours. Mr. Joyce noted a partial restriction is already in place. After much discussion, it was decided to move this matter on to the full Council on the January 13th regular agenda. Chairman Teeling suggested committee members should visit the site. Previous Meeting Minutes: November 18, 2014 The minutes were approved as presented. New Business: 1. PW 2014-96 Game Farm Road and Somonauk Street Improvements – Project Overview Mr. Sanderson said the project was bid and came in under estimate at $3.7 million with the reconstruction expected to last 9-10 months. He said there will be turn lanes at key spots, a shared use path on the north side of Somonauk and the east side of Game Farm and a retaining wall by Hillside Nursing Home. Some sanitary upgrades will be done and some watermain replaced. The utility relocations are going well and construction should start March/April and be finished in November/December. Mr. Sanderson detailed the various stages of construction and access to the schools. He said the trash hauler companies will be notified about reviewing schedules in conjunction with school traffic. An open house will be held in February/March for residents to ask questions. Ms. Teeling suggested asking the school to send a letter to parents about the project as well. Bi-weekly meetings will also be held to address issues and weekly summary updates will be sent to the City. The tree-trimming for this project was briefly discussed by Ms. Milschewski and Mr. Sanderson will ascertain if one of the trees will be fully removed. Alderman Kot asked to have the Game Farm Road info sent to the rest of the Aldermen as well. 2. PW 2014-97 IDOT - Route 47 Schedule Administrator Olson detailed the finish work that remains to be done on Rt. 47 including striping, curb pours, signals and downtown railing. The project is expected to be shut down soon for the winter. Alderman Kot said business entrances need to be marked better. He asked if there has been an increase in accidents, however, it has not been substantial. The speed limit was also discussed. Alderman Milschewski commented that snowplowing downtown will have to be done carefully so as not to break windows. Alderman Kot asked about signage and lighting for the crosswalks downtown and he suggested a 'walk' button for crossing the street. Complaints were received about no left turns onto Orange when southbound on Rt. 47, to reach the school. A raised median for no left turns on Hydraulic was also discussed. Page 3 of 3 3. PW 2014- 98 State Street Sanitary and Adrian Street Water Main and Drainage Improvements – Change Order No. 1 Mr. Sanderson said two unexpected water issues arose from a side yard on the Adrian St. phase. He said this added $6,290.60 to the project, but recommended approval. State St. will be done in the spring starting in about May. This item moves to the consent agenda. 4. PW 2014-99 Route 47 Off-Street Parking Improvements – Change Order No. 1 Mr. Sanderson said there were many changes in the project which is now complete. Additional soils had to be removed due to higher arsenic levels, work was done on stairwells, power pole was removed where a sidewalk was planned and the power was put underground. The change order is in the amount of $51,701.56, but still $15,000 below the total IDOT projected. The State only reimburses the amount actually spent. Until the bushes grow, screening will be installed. This item moves to consent. 5. PW 2014-100 Wrigley EDP Engineering Agreement This is for the engineering, design and construction of the entrance improvements on Rt. 47 and is 100% funded by the State. The agreement required the City to manage the project and HR Green did the engineering work for Wrigley at no cost to the City. Mr. Olson recommended approval of this agreement. The committee also approved and it moves to consent. Old Business: 1. PW 2014-74 Railroad Quiet Zone Initiative Questions previously raised were addressed. The cost for each crossing point downtown would be $250,000 to $500,000. There are potentially funds available (85-95%) through an agency called Illinois Grade Crossing. Alderman Kot noted that if the funds are federal, there might be a greater chance to receive them. Ms. Milschewski raised the question what happens if the City applies and then does not use the funds. Mr. Sanderson said a formal agreement would be needed before application for funds. The cost of a railroad engineering feasibility study would be needed at a cost of $25,000 to $30,000 per railroad. There are 10 Railnet crossings and 3 Santa Fe crossings. That study may only be viable 2-4 years due to train schedule changes/traffic changes. Mr. Olson said train traffic will be expanding significantly. He said the City would need $500,000 to move forward with the project. He felt the City might be eligible for a high funding level, though the project may be another 5-10 years away. However, Alderman Koch raised the question of the need for improvements on Countryside Parkway instead and Ms. Milschewski agreed. She added that the quiet zone project is based on only a few complaints, approximately 24 in 2 years. Alderman Kot suggested the below estimate savings of $1.4 million on the Game Farm Road project could be used on Countryside. Mr. Sanderson will research the time frame in which to complete such a project if approved for grant money. This matter will come back to committee for further discussion. Additional Business: None There was no further business and the meeting was adjourned at 7:35pm. Minutes respectfully transcribed by Marlys Young, Minute Taker