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Library Board Packet 2015 09-14-15 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees September 14, 2015 - 7 : 00 P . M . 902 Game Farm Road 1 . Roll Call 2 . Recognition of Visitors 39 Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 7 . Staff Comment 80 Report of the Treasurer Financial Statement Payment of Bills j 9. Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Personnel Finance Community Relations 129 Unfinished Business Disaster Plan Security/Safety Policy Reducing Library Footprint I i 13 . New Business Building Maintenance 14. Executive Session (if needed ) 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . Adjournment I DRAFT Yorkville Public Library Board of Trustees Monday, August 10 , 2015 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : 00pm by President Beth Gambro . Roll Call : Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes , Carol LaChance-yes, Susan Chacon-yes Absent : Kate Elder, new Board member Wamecca Rodriguez Others Present: Library Director Michelle Pfister Library Liaison Alderman Seaver Tarulis Finance Director Rob Fredrickson Daniel Chacon, Boy Scout Recognition of Visitors : President Gambro recognized the visitors . Boy Scout Daniel Chacon stated he was attending the meeting for a merit badge requirement . President Gambro also welcomed Ms . LaChance back to the Board meetings . I Amendments to the Agenda : Ms . Gambro said the standing committees will be reviewed under New Business . She also wants to discuss having the Board move in an environmentally-friendly direction by going paperless , Minutes: July 13 , 2015 Ms . Lindblom asked for one change as follows : On page 3 , 1 " paragraph, one word should be added to the last sentence to read " . . . Ms . LaChance had previously suggested moving. . " A motion was then made by Ms . Johnson and seconded by Mr. Walter to approve the minutes as amended . Unanimous voice vote approval . j Correspondence: None Public Comment: None Staff Comment : None Report of the Treasurer : Treasurer Lindblom reported the credit cards bills totaled $440 . 30 Page I of 4 i Check Register 1 . A big increase is expected in operating fund next month due to $2 , 386 . 49 for electric work. Almost all lights are working now, flag pole light to be fixed after winter season . 2 . Chiller problem will cost $ 181 . 83 3 . Charged $212 . 94 for copy of State Statutes for library 4 . Wall Street Journal was ordered for 2 years, Friends previously purchased . Ms . Johnson said the invoice should be given to the Lion' s Club . Ms . Pfister said patrons do use this publication and all libraries should subscribe to the Journal . 5 . There were 3 payrolls for the month Comments on the report : After this month, there should be no further charges for the Call One telephone line . President Gambro asked how snacks, craft costs for the programs were covered . There is a line item for those costs and the cost per program is $ 1 per child or $ 5 for non-cardholders and some programs are free . Budget Report i 1 . The budget is now at 25 % of the FY and at 50% of the budget with some property tax received this month. 2 . Library fines were received ! 3 . Repair and maintenance expenses are somewhat over budget 4 . $ 1 , 800 development fees received 5 . Gifts and Memorials has a balance of $ 3 , 806 . 16 6 . The FY 2015 budget report was included since the auditors have reviewed and Mr. Fredrickson reported these are unofficial numbers . He said there was a slight deficit of $4 ,400 resulting in an ending Fund Balance of about $467, 000 . He said this is a healthy Fund Balance i Cash Statement 1 . Library operations fund is down. Property tax deposited here pays bills i Payment of Bills A motion was made by Ms . Gryder and seconded by Ms . Chacon to pay the bills as follows : Accounts Payable : $ 17,796 . 41 Payroll : $ 50,236 . 17 TOTAL : $ 683032 . 58 Roll call : Johnson-yes , Gryder-yes, Gambro-yes , Walter-yes, LaChance-yes, Chacon-yes, Lindblom-yes . Passed 7-01 Report of the Library Director : 1 . Ms . Pfister presented the monthly statistics and commented that the road construction has not j greatly affected the library 2 . $ 314 was received for overdue books 3 . Friends book sale will be held Labor Day weekend 4 . Creative writing class had 10 people 5 . PLARN (plastic yarn) class making chair pads from plastic bags . Ms . Lindblom commented the PADS program cannot use since they are too heavy, however, homeless people in a Chicago ministry program are able to use . 6 . Teen group has a writing program Page 2 of 4 7. Summer reading program held for adults and kids 8. "How to be A Viking" program had 181 participants and was organized by Trustee Barb Johnson. Johnson . Michelle received thank Y ou note from Barb for library support and library staff library assistance . $ 100, a book and newsletter was also donated to library. 9 . Received certificate of appreciation from Kendall County Vocational program for having 2 of their students assist with washing books 10 . Trustee Elder received certificate for the Open Meeting on-line training 11 . August is American Appreciation Month at the library 12 . Artwork of all types on display from Friends and is part of 100-year celebration 13 . Sound Inc . replaced 2 cameras 14 . Several library lights were replaced by city personnel over 3 week period j Ms . Pfister also discussed the condition of the building including chipped paint, plants growing in gutters, roof needs cleaning, concern for possible water problems on high points of building, weeding is needed, etc . She said library employee Dixie does some weeding on her own . Eric Dhuse was contacted regarding possible tree-trimming assistance from City. She also noted the back and front door entrances and the window by the young adult area need work. It was decided nothing should be done about the front entrance until the next budget is reviewed . Ms . Lindblom asked if Alderman Tarulis could ask the City for assistance . Ms . Gryder asked if Tom LeCuyer had submitted a quote for the front of the library. It was for $ 7, 700 but included the entire south side of the library. A bid for the front entrance was $2 , 000 which Ms . Gryder will verify. Ms . Pfister also asked for quotes from other contractors and received an estimate of $25 ,000 for the entire building . It was noted that some of the reserve money is already used each month for bills . Ms . Gryder suggested the reserve money should be in a separate account . A building maintenance referendum was also suggested along with the idea of using money from developer fees . City Council Liaison : No report Standing Committees : Finance Ms . Chacon said the Finance Committee met to examine wages paid and the cost per hour if library hours were increased . The average cost per hour was calculated as ranging from $ 58 . 76 to $ 80 . 74 . That translates to $4,680 per year to be open 3 hours on Sunday or any day. The committee felt that if the library spends the money to be open extra hours, then raises need to be given, so they recommended against the increased hours . Ms . Pfister also noted there is no PrairieCat backup on Sunday. The final recommendation was to not increase hours of operation. Unfinished Business : Disaster Plan Security/Safety Policy Ms . Pfister has met with Terry Klingel from the Police Department and he recommended just calling 9- 1 - 1 in an emergency. In an emergency, he said to secure the front doors, being careful to not lock the police out and to move patrons to a safe area. He also provided the school ' s disaster plan to Michelle . New Business : Proposed Options for New Hours In regards to changing library hours , Ms . Gambro noted the library staff said not many patrons come to the library after 8pm . After a brief discussion, Ms . Lindblom moved to keep the current hours and Ms . Johnson seconded the motion . Unanimous voice vote approval . Page 3 of 4 Committee Review President Gambro reviewed the present committee assignments . The new Board member will take Judy Somerlot's place and Ms . LaChance will become the Personnel Chairman and Ms . Gryder will be the Policy Chairman . Reducing Library Footprint Ms . Gambro suggested double-sided copying of documents for the meeting and also inquired about laptop availability for meeting use . Mr. Walter will check on the laptops . She also wondered about the possibility of projecting the documents on a screen. Ms . Johnson suggested receiving the agenda by e-mail and printing what is desired . President Gambro asked the Board members to think about possible changes and said the school district is using less paper. Ms . Pfister said she needs paper copies for the binders upstairs in the library. She also suggested each Board member bring their own copy of the minutes . Additional Business : j Trustee Gryder said the Illinois Library Association website reported the Rockford Schools and the Rockford Library have partnered to provide library cards to students out of the library service area. The school is paying the cost and is saving money by not having to purchase some of the databases they now have . Ms . Gryder will email this info to all Board members . Ms . Pfister said she needs the Disaster Plans for updates . Adjournment : There was no further business and the meeting adjourned at 8 : 07pm on a motion by Ms . Gambro and second by Ms . Chacon. Unanimous voice vote approval . i Minutes respectfully submitted by Marlys Young Page 4 of 4 i i i i DATE : 08 / 19 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 05 : 20 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900018 FNBO FIRST NATIONAL BANK OMAHA 08 / 25 / 15 082515 - D . HENNE 07 / 31 / 15 01 HOME DEPO - OUTLETS 82 - 820 - 56 - 00 - 5620 83 . 88 02 HOME DEPO - STEP LADDER 82 - 820 - 56 - 00 - 5620 259 . 00 INVOICE TOTAL : 342 . 68 Page 1 of 12 DATE : 08 / 19 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 05 : 20 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK - - - - - - - - - - INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900018 FNBO FIRST NATIONAL BANK OMAHA 08 / 25 / 15 082515 - J . WEISS 07 / 31 / 15 01 TARGET - SUMMER READING PRIZES 82 - 000 - 24 - 00 - 2480 320 . 12 02 DOLLAR TREE - SUMMER READING 82 - 000 - 24 - 00 - 2480 39 . 07 03 PRIZES * * COMMENT * * INVOICE TOTAL : 359 . 19 Page 2 of 12 DATE : 08 / 19 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 05 : 20 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900018 FNBO FIRST NATIONAL BANK OMAHA 08 / 25 / 15 062515 - M . PFISTER 07 / 31 / 15 01 AMAZON - LASERJET COLOR PRINTER 84 - 840 - 56 - 00 - 5635 265 . 26 INVOICE TOTAL : 265 . 26 Page 3 of 12 DATE : 08 / 19 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 05 : 20 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900018 FNBO FIRST NATIONAL BANK OMAHA 08 / 25 / 15 082515 - R . FREDRICKSON 07 / 31 / 15 18 COMCAST - 06 / 11 - 07 / 09 INTERNET 82 - 820 - 54 - 00 - 5440 796 . 44 19 SERVICE AND INITIAL SET UP FEE * * COMMENT * * INVOICE TOTAL : 796 . 44 * 082515 - R . WRIGHT 07 / 31 / 15 11 DAC # 29308 - JULY 2015 HRA FEES 82 - 620 - 52 - 00 - 5216 12 . 00 INVOICE TOTAL : 12 . 00 CHECK TOTAL : 1 , 775 . 77 Page 4 of 12 DATE : 09 / 09 / 15 UNITED CITY OF YORKVILLE TIME : 07 : 45 : 51 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 09 / 14 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104037 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0587169 - IN 08 / 04 / 15 01 BATTERY 82 - 820 - 56 - 00 - 5620 26 . 55 INVOICE TOTAL : 26 . 55 CHECK TOTAL : 26 . 55 104038 BAKTAY BAKER & TAYLOR 2030898053 07 / 29 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 195 . 71 INVOICE TOTAL : 195 . 71 2030935291 08 / 07 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 251 . 70 INVOICE TOTAL : 251 . 70 2030959633 08 / 14 / 15 01 BOOKS 82 - 000 - 24 - 00 - 2480 26D . 74 INVOICE TOTAL : 260 . 74 2030961791 08 / 14 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 322 . 81 INVOICE TOTAL : 322 . 81 2030974750 08 / 19 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 160 . 03 INVOICE TOTAL : 160 . 03 2030997525 08 / 25 / 15 01 BOOKS 64 - 840 - 56 - 00 - 5686 609 . 94 INVOICE TOTAL : 609 . 94 CHECK TOTAL : 1 , 800 . 93 104039 CAMBRIA CAMBRIA SALES COMPANY INC . 36684 08 / 18 / 15 01 PAPER TOWEL , MOPS , WINDEX , 82 - 620 - 56 - 00 - 5620 299 . 90 02 BLEACH , AIR FRESHNER , * * COMMENT * * 03 STAINLESS STEEL CLEANER * * COMMENT * * INVOICE TOTAL : 299 . 90 CHECK TOTAL : 299 . 90 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 12 DATE : 09 / 09 / 15 UNITED CITY OF YORKVILLE TIME : 07 : 45 : 51 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 09 / 14 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104040 GALE THE GALE GROUP INC . 380334 09 / 02 / 15 01 GENERAL REFERENCE CENTER GOLD 82 - 820 - 54 - 00 - 5460 3 , 628 . 74 02 SUBSCRIPTION RENEWAL * * COMMENT * * INVOICE TOTAL : 3 , 628 . 74 * CHECK TOTAL : 3 , 628 . 74 104041 KONICAMI KONICA MINOLTA BUSINESS 9001667977 08 / 18 / 15 01 07 / 19 - 08 / 18 MAINTENANCE FEE 82 - 620 - 54 - 00 - 5462 8 . 65 INVOICE TOTAL : 8 . 65 * CHECK TOTAL : 8 . 65 104042 MENLAND MENARDS - YORKVILLE 19783 06 / 19 / 15 01 BATTERIES , CANDY , WIPES , 82 - 820 - 56 - 00 - 5620 90 . 82 02 PLATES , SPOONS , CLEANER , * * COMMENT * * 03 HALLOWEEN DECORATIONS * * COMMENT * * INVOICE TOTAL : 90 . 62 CHECK TOTAL : 90 . 82 104043 MIDWTAPE MIDWEST TAPE 63132439 08 / 19 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 41 . 98 INVOICE TOTAL : 41 . 98 93073195 07 / 30 / 15 01 DVD 82 - 620 - 56 - 00 - 5685 21 . 99 INVOICE TOTAL : 21 . 99 93119950 08 / 14 / 15 01 DVDS 84 - 840 - 56 - 00 - 5685 41 . 98 INVOICE TOTAL : 41 . 98 93134363 08 / 26 / 15 01 AUDIO BOOK 84 - 840 - 56 - 00 - 5683 34 . 99 INVOICE TOTAL : 34 . 99 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 12 DATE : 09 / 09 / 15 UNITED CITY OF YORKVILLE TIME : 07 : 45 : 51 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 09 / 14 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104043 MIDWTAPE MIDWEST TAPE 93136261 08 / 20 / 15 01 DVD 82 - 820 - 56 - 00 - 5685 17 . 99 INVOICE TOTAL : 17 . 99 93156499 06 / 27 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 44 . 99 INVOICE TOTAL : 44 . 99 93165721 08 / 31 / 15 01 DVDS 82 - 820 - 56 - 00 - 5685 77 . 95 INVOICE TOTAL : 77 . 95 CHECK TOTAL : 281 . 87 104044 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0715 08 / 07 / 15 01 07 / 08 - 08 / 06 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 227 . 90 INVOICE TOTAL : 227 . 90 CHECK TOTAL : 227 . 90 104045 PRAIRCAT PRAIRIECAT 4122 08 / 07 / 15 01 PRAIRIE CAT ASSEMBLY MEETING 82 - 820 - 54 - 00 - 5412 13 . 00 INVOICE TOTAL : 13 . 00 CHECK TOTAL : 13 . 00 104046 PROQUEST PROQUEST INFORMATION US1735597 - 16 09 / 08 / 15 01 01 / 2016 - 12 / 2016 ANCESTRY 82 - 820 - 54 - 00 - 5460 1 , 170 . 00 02 LIBRARY RENEWAL * * COMMENT * * INVOICE TOTAL : 1 , 170 . 00 CHECK TOTAL : 1 , 170 . 00 104047 SOUND SOUND INCORPORATED 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 12 DATE : 09 / 09 / 15 UNITED CITY OF YORKVILLE TIME : 07 : 45 : 51 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 09 / 14 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104047 SOUND SOUND INCORPORATED R136841 08 / 12 / 15 01 09 / 01 - 11 / 30 SERVICE AGREEMENT 82 - 820 - 54 - 00 - 5462 291 . 00 02 FOR NEC PHONE & VOICEMAIL * * COMMENT * * INVOICE TOTAL : 291 . 00 CHECK TOTAL : 291 . 00 104048 SOURCONE SOURCE ONE OFFICE PRODUCTS 395289 07 / 22 / 15 01 BUBBLE ENVELOPES 82 - 820 - 56 - 00 - 5610 155 . 99 INVOICE TOTAL : 155 . 99 CHECK TOTAL : 155 . 99 104049 UPSTART HIGHSMITH , LLC 5655298 08 / 05 / 15 01 NOTEPADS 82 - 820 - 56 - 00 - 5610 89 . 67 INVOICE TOTAL : 89 , 67 CHECK TOTAL : 89 . 67 104050 WAREHOUS WAREHOUSE DIRECT 2805665 - 0 08 / 31 / 15 01 RUBBERBANDS 82 - 820 - 56 - 00 - 5610 13 . 80 INVOICE TOTAL : 13 . 80 CHECK TOTAL : 13 . 80 104051 YOUNGM MARLYS J . YOUNG 081015 08 / 25 / 15 01 08 / 10 / 15 LIBRARY MEETING 82 - 820 - 54 - 00 - 5462 63 . 00 02 MINUTES * * COMMENT * * INVOICE TOTAL : 63 . 00 CHECK TOTAL : 63 . 00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 12 DATE : 09 / 09 / 15 UNITED CITY OF YORKVILLE TIME : 07 : 45 : 51 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 09 / 14 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104052 YOURCARP YOUR CARPENTER & HANDYMAN 178900 08 / 05 / 15 02 INSTALLED BENCH 82 - 820 - 54 - 00 - 5495 100 . 00 INVOICE TOTAL : 100 . 00 CHECK TOTAL : 100 . 00 TOTAL AMOUNT PAID : 81261 . 82 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 12 J� � r EST. ` 1836 ®� UNITED CITY OF YORKVILLE ALE ,� PAYROLL SUMMARY August 14 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 111176 . 39 $ - 111176 . 39 $ 19219 . 34 $ 783 . 45 $ 137179 . 18 FINANCE 81055 . 25 - 81055 . 25 911 . 56 625 . 33 97592 . 14 POLICE 91 , 837 . 58 11667 . 70 93 , 505 . 28 523 . 91 6 , 838 . 63 100 , 867 . 82 COMMUNITY ® EV. 12 , 556 . 77 - 12 , 556 . 77 11252 . 11 914 . 19 147723 . 07 STREETS 127710 . 35 - 12 , 710 . 35 11347 .41 938 . 70 147996 . 46 WATER 13 , 424 . 80 - 13 ,424 . 80 11464 . 65 969 . 73 157859 . 18 SEWER 71620 . 55 - 71620 . 55 847 . 77 578 . 98 97047 . 30 PARKS 177642 . 92 111 .46 17 , 754 . 38 17556 .40 1 , 327 .46 207638 . 24 RECREATION 10 , 372 . 65 - 10 , 372 .65 11085 . 33 776 . 30 12 , 234 . 28 LIBRARY 14 , 897 .40 - 14 , 897 .40 819 . 70 11113 . 98 16 , 831 . 08 TOTALS $ 200 , 294 . 66 $ 11779 . 16 $ 202 , 073 . 82 $ 117028 . 18 $ 14 , 866 . 75 $ 2277968 . 75 TOTAL PAYROLL $ 227 , 966 . 75 Page 10 of 12 C/rte J2 O 4 EST. 1836 UNITED CITY OF YORKVILLE ® � �® PAYROLL SUMMARY August 28 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM . $ 808 . 34 $ - $ 808 . 34 $ - $ 61 . 84 $ 870 . 18 CLERK 583 . 34 - 583 . 34 9 . 09 44. 61 637 . 04 TREASURER 83 . 34 - 83 . 34 9 . 09 6 . 36 98 . 79 ALDERMAN 3 , 900 . 00 - 31900 . 00 272 . 75 295 .47 41468 .22 ADMINISTRATION 117453 . 89 - 117453 . 89 11219 . 34 804 . 69 13 , 477 . 92 FINANCE 81055 . 25 - 81055 . 25 878 . 83 602. 39 91536 .47 POLICE 107 , 150 . 22 21314 .46 109 ,464. 68 523 . 91 81036 . 56 118 , 025 . 15 COMMUNITY DEV. 141448 . 30 - 147448 . 30 11458 .48 11058 . 89 16 , 965 .67 STREETS 12 , 710 . 36 - 121710 . 36 1 , 347 .42 938 . 71 14 , 996 .49 WATER 137424. 82 - 13 ,424 . 82 17464. 65 969 . 73 157859 . 20 SEWER 71620 . 55 - 7, 620 . 55 831 .40 567 . 51 91019 .46 PARKS 151434 . 92 61 . 73 151496. 65 11568 .43 11154 . 72 181219 . 80 RECREATION 107081 . 60 - 10 , 081 . 60 11074 .44 746 .41 111902 .45 LIBRARY 14, 858 .52 - 14 , 858 . 52 819 . 70 11111 . 04 167789 . 26 TOTALS $ 220 , 613 .45 $ 21376 . 19 $ 222 , 989. 64 $ 111477 . 53 $ 16 , 398 . 93 $ 250, 866 . 10 TOTAL PAYROLL $ 2507866 . 10 Page 11 of 12 i P'U1BLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, September 14, 2015 ACCOUNTS PAYABLE Library CC Check Register (Pages 1 -4) 08/25/2015 $ 1, 775 . 77 Library Check Register (Pages 5-9) 09/ 14/2015 $ 8, 261 . 82 Guardian - August 2015 life insurance 08/ 11/2015 $ 36 . 92 Guardian -August 2015 dental insurance 08/ 11/2015 $428 .07 Eye Med - August 2015 Vision Ins . 08/ 11/2015 $ 54 . 24 Glatfelter Liability Ins . - Installment ##8 08/ 11/2015 $ 1,000. 26 IPRF -September 2015 Worker's Comp . ins . 08/11/2015 $922 . 78 Call One -July 2015 Service 08/25/2015 $ 7 . 19 BCBS -September 2015 Health Insurance 08/25/2015 $ 5, 174. 15 Bank of New York-2006 Lib . Bond Admin Fee 08/25/2015 $588 . 50 TOTAL BILLS PAID : $ 16,473 . 93 PAYROLL DATE Bi-weekly (Page 10) 08/ 14/2015 $ 16, 831 . 08 Bi-weekly (Page 11) 08/28/2015 $ 16, 789. 26 I TOTAL PAYROLL: $33, 620. 34 i TOTAL DISBURSEMENTS : $ 50,094. 27 CD i I � J N O J N YORKVILLE PUBLIC LIBRARY a' BUDGET REPORT FOR THE MONTH ENDING AUGUST 31, 2015 %of!-lecal £tor 80/ 17% 15"d 33% Yeanto-Date Totals ' :' FISCAL. YEAR 2016 ACCOUNT NUMBER DESCRIPITON ' Mar-15 'Jmn is " J -15 August-15 Totah BUDGET •l� ofBodget LIBRARY OPERATIONS REVENUES Taxes ' 82-000-40-004000 PROPERTY TAXES 70,880 243,350 8, 132 32,015 354,378 635,000 55. 81 % In1e ooenmtenta! '. - � I 82-000-41 -00-4120 PERSONAL PROPERTY TAX 11163 - 955 129 2,247 51250 42. 80% i 82-000-41-00-4170 STATE GRANTS 21 ,151 - - - 21 ,151 17,200 122.97% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 555 1 977 1 762 1 1 ,031 31325 9,300 35.75% Charges,k Service '. 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 746 592 493 1 ,831 7,500 24.42% 82-000-44-00-4422 COPY FEES 166 189 217 188 761 31000 25.36% 82-000-44-00-4439 PROGRAM FEES 26 152 88 62 328 11000 32.80% InvestmenlEambi s 82-000-45-00-4500 INVESTMENT EARNINGS 17 22 27 29 95 11500 6.33% Miscellaneous ` L. 82-000-48-00-4820 RENTAL INCOME 135 100 201 161 597 2,000 29.85% 82-000-48-00-4824 DVD RENTAL INCOME 155 290 294 246 985 51000 19.69% i 82-000-48-00-4850 MISCELLANEOUS INCOME - 54 121 7 182 500 36.33% OtherFinanc;.ng Sources - - - i 82-000-49-00-4901 TRANSFER FROM GENERAL 51852 1 ,923 11923 1 ,923 11 ,621 34, 168 34.01 % i TOTAL REVENUES: LIBRARY 100,100 247,803 13,312 369284 397,500 7215418 55.10% LIBRARY OPERATIONS EXPENDITURES Salaries& Wages 82-820-50-00-5010 SALARIES & WAGES 15,027 15,979 22,540 151027 6$573 202,860 33.80% 82-820-50-00-5015 PART-TIME SALARIES 14,809 14,349 21 ,889 14,729 65,777 195,000 33.73% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1 ,639 1 ,743 21459 11639 7,481 22,569 33. 15% 82-820-52-00-5214 FICA CONTRIBUTION 21231 21269 31348 21225 10,073 29,849 33.75% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,259 51940 51480 61884 28,563 78,823 36.24% 82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 148 418 35.33% i 82-820-52-00-5223 DENTALINSURANCE 428 428 428 428 11712 41690 36.51 % i 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 217 496 43.74% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - - 2,500 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 5,852 1 ,923 11923 11923 11 ,621 31 ,668 36.70% Contractual Services - 82-820-54-00-5412 TRAINING & CONFERENCES - - - - - 500 0.000/0 82-820-54-00-5415 TRAVEL & LODGING - - - 45 45 600 7.50% 82-820-54-00-5426 PUBLISHING & ADVERTISING - 23 - - 23 100 22. 80% 82-820-54-00-5440 TELECOMMUNICATIONS 504 66 11011 887 21468 11 ,000 22.44% 82-820-54-00-5452 POSTAGE & SHIPPING - - - - - 500 0.00% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 67 183 - 775 11025 12,000 8.54% 82.820-54-00-5462 PROFESSIONAL SERVICES 3,894 1 ,276 21896 1 ,733 91799 29,000 33.79% 82-820-54-00-5466 LEGAL SERVICES - - - - - 21000 0.00% 82-820-54-00-5468 AUTOMATION - - 31511 - 3,511 35,000 10.03% 82-820-54-00-5480 UTILITIES - - 389 282 671 15,359 4.37% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 1 ,500 51243 782 7,525 20,000 37.62% 82-820-54-00-5498 PAYING AGENT FEES - I ,100 I - 589 11689 1 2,190 77. 10% supillies - I 82-820-56-00-5610 OFFICE SUPPLIES - 342 298 794 11434 8,000 17.93% 82-820-56-00-5620 OPERATING SUPPLIES 13 11632 248 3,501 51394 8,000 67.43% 82-820-56-00-5671 LIBRARY PROGRAMMING - - 90 - 90 11000 9.05% 82-820-56-00-5685 DVD'S - 208 86 186 480 2,000 23.98% TOTAL FUND REVENUES 100,100 247,803 13„312 36,284 3979500 721,418 55.10% TOTAL FUND EXPENDITURES 54,815 49,052 71,930 52,520 . 228J17 716,122 - 310% FUND SURPLUS (DEFICIT) 45,285 198,751 (58,618) (16,235) 169,183 5,296 I 1 ,a4ao c., o YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE NIONTH ENDING AUGUST 31, 2015 <a % oJFlscall'edr $% 17% ':. 25% 33fo' 'Year-to-Date Totals ':FISCAL YEAR 2016 AC d A 6 ?oi 1 BUDGET 'obNlBNbfils,�.. (BEGINNING FUND BALANCE 466,683 FUND SURPLUS (DEFICIT) 169,183 i ENDING RESERVED FUND BALANCE 334,198 j ENDING UNRESERVED FUND BALANCE 301,668 ENDING TOTAL FUND BALANCE 635,866 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PROPERTY TAXES 85,009 291,859 9,753 38,397 425,018 1 749,846 56.68% 83.000-45-00-4500 INVESTMENT EARNINGS 0 - - - 0 30 0.47% TOTAL REVENUES: LIBRARY DEBT SERVICE 85,009 291,859 99753 38,397 425,018 749,876 56.68% LIBRARY DEBT SERVICE EXPENDITURES 2006 Bond - 83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - 501000 0.00% 83-830-84-00-8050 INTEREST PAYMENT - 16,056 - - 16,056 1 32, 113 50.00% 1073 Re ndin Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - 485,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT - 91 ,366 - - 91,366 182,733 50.00% j I TOTAL FUND REVENUES 85,009 . 291,859 91753 38,397 425,018 749,876 ' 156.680/0 TOTAL FUND EXPENDITURES 107023 - 107,423 749,846 !: 1433% FUND SURPLUS (DEFICIT) 85,009.. 184,436 9,753 38,397 :317,595 30 LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,500 21150 11800 21150 1 8,600 20,000 43.00°/a 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 I 1 2 20 11 .60% TOTAL REVENUES: LIBRARY CAPITAL 2,501 21151 11801 2,151 802 20,020 42.97% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 93 - 93 3,500 2.65% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 653 - - 265 918 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - 47 175 222 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - - - - - - 0.00% 84-840-56-00-5685 DVD'S - - 23 - 23 - 0.000/0 84-840-56-00-5686 BOOKS - 959 1 11729 1 715 31403 8,395 40.53% TOTAL FUND REVENUES 2,501 2,151 '1,801 I 2,151 8,602 `.20,020 x4297% TOTAL FUND EXPENDITURES 653 959 1,891 11156 41658 11,895 39.16% < FUND SURPLUS (DEFICIT) 1,848 11192 =.(91) 995 3,944 -: 81125 i i 2 it i YORKVILLE PUBLIC LIBRARY CASH STATEMENT PUBLIC LIBRARY AS OF AUGUST 31, 2015 FISCAL YEAR 2016 May June July August September October November December January February March April 2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 Library Old Second $ 408,704 $ 349,257 $ 282,594 $ 233,373 Operations Building Old Second 12,049 13,603 13,863 14,508 Development Fees Library [MET" 8,837 8,837 8,837 8,837 Operations Library Illinois Funds 105,955 363,001 371,416 403,179 Operations Library Debt Illinois Funds 13,689 0 0 0 Service Total: $ 549,233 $ 734,698 $ 676,710 $ 659,897 $ - $ - $ - $ - $ - $ - $ - $ - *Restricted PAYROLL I"PAY PERIOD $ 16,846 $ 17,472 $ 16,916 $ 16,831 $ - 2N°PAY PERIOD 16,861 16,868 16,322 16,789 - - - - - - - - 3'PAY PERIOD - Total $ 33,706 DATE : 09 / 08 /2015 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 14 : 11 GENERAL LEDGER ACTIVITY REPORT F-YR : 16 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 04 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2015 BEGINNING BALANCE 3 , 454 . 96 AP- 150511 05 / 05 / 2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317 . 98 05 / 05 / 2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220 . 14 05 / 05 /2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287 . 68 05 / 05 /2015 04 AUG . 151 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300 . 00 05 / 05 /2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69 . 00 GJ- 150531LB 06 / 04 / 2015 07 MAY 2015 DEPOSITS 84 . 00 TOTAL PERIOD O1 ACTIVITY 1 , 194 . 80 84 . 00 02 GJ- 150630LB 07 / 01 / 2015 08 June 2015 Deposits 11362 . 00 TOTAL PERIOD 02 ACTIVITY 0 . 00 1 , 362 . 00 03 GJ- 150731LB 07 / 31 / 2015 08 JULY 2015 DEPOSITS 100 . 00 TOTAL PERIOD 03 ACTIVITY 0 . 00 100 . 00 04 AP- 150810 08 / 03 / 2015 01 BOOKS BAKER & TAYLOR 104021 2030853013 210 . 48 08 / 03 / 2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270 . 67 08 / 03 / 2015 03 CHILDRENS WOOD TABLE DEMCO , INC . 104025 5632551 218 . 97 GJ- 150831LB 09 / 02 / 2015 08 August 2015 Deposits 107 . 00 AP- 50825M 08 / 19 / 2015 180 TARGET-SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515 -J . WEISS 320 . 12 08 / 19 / 2015 181 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900018 082515 - J . WEISS 39 . 07 TOTAL PERIOD 04 ACTIVITY 1 , 059 . 31 107 . 00 TOTAL ACCOUNT ACTIVITY 21254 . 11 11653 . 00 ENDING BALANCE 2 , 853 . 85 GRAND TOTAL 0 . 00 21853 . 85 TOTAL DIFFERENCE 0 . 00 2 , 853 . 85 AUGUST 2015 August 2015 Circ Stats by Transaction Type All Check-out Check- Renewals All Holds Check- Usage Transactions + Renewals outs Holds Filled ins Placed Yorkville Public Library 7 YKBB-3 16,071 71386 69335 11051 392 11438 69855 0 Yorkville borrowed 1, 239 items from other libraries . Yorkville lent 611 items to other libraries . 246 items were checked out to reciprocal borrowers at Yorkville 293 items were added 96 patrons were added 618 OMNI e- books were checked out 209 OMNI e-audio books were checked out 2 OMNI videos were streamed 191 people used OMNI 14 Illinois e- read books were checked out . 6 Illinois a- read audio books were checked out . 4 people used Illinois a- read . August Public Relations Articles — Photos - Kendall Country Record - Beacon News Sun Times- WSBY Meetings, Workshop Circulation/ Iwanski Programs, Activities Number Attending Adult Programs Adult Book Discussion, 6 Lunch Time Book Club 12 Men' s Book Club - Group Meeting 32 Friends Meeting 10 Threads and More 10 Creative Writing —Lisa Macaione 10 Zentangle Program — Friends 30 Ash Tree Program — John Church 32 Adult Summer Reading Program 150 Reading Logs — 30 returned 4 Gifts Cards from the Friends of the Library Art Appreciation Month — Threads- Friends and Staff i Young Adult Programs Teen Meeting -TAG (5 Programs) 25 Writing Group (2 Times) Laura Mackley 5 Children Programs Tots and Toddlers (2 Times) 57 Book Activity (Kdg- 1 ) 3 Read with Paws 7 Afternoon Read (2 times) 13 j Ice Cream Book Club 6 Spanish Story Time — Marta Duran 4 Lego Club (2 Programs) 36 Story Time in the Park (3 Programs) 154 Grade 1 -2 Book Club (2 Programs) 4 Book Club ( Grades 1 -2 — 2 Programs) 6 Book Club (Grades 3 - 5 — 2 Programs) 12 Incredible Bats 39 Kendall County K-9 Unit 34 Summer Reading Grade 7- 17 10 Babies — 61" Grade 202 Patron Count 5639 Meeting Room Library 11 - Rent 4 -City Teens Volunteers Breanna English, Michelle Krush, Anna Halsey, Juleah Richardson, Morgan List, Natatle Malinowski, Kylie Baker, and Lexie Weiss Adult Volunteers Friends cleaning children ' s shelves Gifts and Memorials $25 . 00 Memorial for Joan Robb, from LaDonna Tweety j Michelle Pfister From : Beth Gambro Sent : Saturday, September 05 , 2015 10 : 23 AM To : Michelle Pfister Subject : Fw: Library exterior j i j Hi Michelle i Can you please make a copy of this email group so that they can be shared during the correspondence portion of the next meeting . You said you would also make copies of the emails from the mayor and Bart . I want everyone to have access to these during the next meeting . Did you also get emails from Russ and Kate ? If so , please copy those for distribution , Also , if we don 't already , please add building maintenance and landscaping to the September agenda . i Thanks ! i Beth ----- Forwarded Messa a ----- From : To : Beth Gambro Sent: Thursday, Augus Subject: Re : Library exterior Hi Beth , I completely understand the budget issue for the library and trying to do things with limited funds . The j reserve money is all the library has to fall back on , so it should be used with lots of thought - which I know you have done . In my opinion , the Board should use the reserve money for things that are not j cosmetic but that are an important for maintenance of the building that , without doing repair, would cause further expense and damage . Taking care of the gutters is the perfect example , as is having the ice guards replaced on the roof edge especially above entrances . Landscaping is so important for the appearance of the library and the overall maintenance of the grounds . Necessary? Probably not . Windows washed ? Painting above the entrance to the library? think these are all things that need to be done , and it may take some creative thinking to do this . I 've wondered if service organizations in Yorkville would "adopt" a project , such as twice-monthly weeding and trimming . Washing windows on the ground level - inside and out. Painting the soffit above the library entrance . Would the Yorkville Garden Club provide flowers for the library entrance ? Would a contractors group/union/association paint the board above the library entrance ? i I 've always hesitated to give Michelle advice . She is the Library Director because the Board believes she can manage and make the best decisions for the library ; I would not want to undermine or second guess her decisions . Having said that, I do believe that not every staff position needs to be filled when someone leaves . I was a library manager and know that I had to make tough choices when money was tight . Not filling a vacant position is very different from laying off staff. We all survived just fine with handling things in a different way . And , volunteers can be used for many things i that paid staff might do . j Just as I think Michelle might need to look at staffing in a different way , the Board might also need to look at things differently . Where can they get $ 5000 (or whatever amount) to hire a landscaper? Would Wrigley fund this ? After all , the city did give the Mars Co , a big tax incentive . 1 � i Would the Board consider an Ad Hoc Committee made up of several energetic Board members and a couple of community leaders to work on this ? As you can see , I am rambling and do not have the answers . I don 't think you have missed the mark ; it's just that things have gotten out of control . Like you , I am totally frustrated by the situation , but I do know that the Library Board is the only group that can solve the dilemma . Sincerely , Judy i 'i ----- Original Messa a ----- From : Beth Gambro i To : Se "tuM, 27"M' ug 20 5 22 : 23 : 51 -0000 ( UTC) Subject: Re : Library exterior Hi Judy We expect to hear from Seaver at our September meeting . I did forward your email to the mayor and he responded . Are you in favor of the board tapping into reserve money for the landscape and upkeep rather than just major renovations? I 'm trying to get a sense of where you feel we 've missed the mark . As you know, it is very challenging to balance living within our means and still providing adequate maintenance . We took the advice of council and repaired/painted areas of the building that were damaged . The rest of the painting need is more of a cosmetic issue . Also , it was my understanding that we have had the windows cleaned within the past year, I will have to check with Michelle . Thanks for your continued concern- Beth Sent from my Phone On Aug 27 , 2015 , at 8 : 52 AM , rote : Have you received a response from the city? Thanks for your work on this . Judy ----- Original Message ----- From : To : Sent : Thu , 27 Aug 2015 01 : 07 :41 -0000 ( UTC) i Subject: Re : Library exterior We did address this issue at our last board meeting . We are hoping we can get some help from the city since money is an issue . Believe me , we are all concerned about this ! Sandy -----Original Message----- . From : To: Beth Gambro Jo Ann Gr der Russ Walter Carol LaChance ; Barb Johnson 2 i I i i i —; Sandy Lindblom .® Susan Chacon �I Sent: Tue, Aug 25 , 2015 7 : 28 pm Subject: Fwd : Library exterior I originally emailed this to your Board emails , and since I know that some of you don't often check that, I ' m sending this to your personal email addresses . It's not that I think it's too important to miss; I want to be sure that you all receive the same information . Kate is the only one for whom I don't have a home email . Judy ----- Forwarded Message ----- From : '■ To: beth ganlbro < Beth . gambro ,yorkville . lib. il , us> , Barb johnson < Barb .Johnson (a)yorkville . lib . il , us> , Sandy lindblom <Sandy. lindbl= 65yorkville . lib . il . us> , Carol lachance <Carol . lachance(a)yorkville . lib , ! I . us > , Joann gryder <Joann . gryder yorkville . lib. il . us> , Susan chacon <Susan . chacon on)yorkville . lib . il . us > , Russ wafter < Russ.walteranyorkville . lib , il . us > , Kate elder < Kate. elder(o)Yorkville . lib . il. us > i Cc: Michelle Pfister <mpfister .yorkvilie , lib , il . us > Sent: Tue, 25 Aug 2015 13 : 58: 39 -0000 ( UTC) I Subject: Library exterior Dear Library Board members, 1 I am writing to you as a former board member, a member of the Friends of the Library, and a library patron , It is very disappointing and embarrassing to see the condition of the outside of the library at this time. Weeds are rampant and plants are out of control . Plants are growing in the gutters of the meeting room . The windows are filthy. If you were to pass any business with this appearance you would see it as a sign of neglect or indifference. As you also know, the exterior paint is in need of attention . Hundreds of people visit the library each week. Even more will be going to the Used Book Sale over Labor Day weekend . The Yorkville Library does not appear as a cared-for, inviting , bright star of our community. I You , the Library Board , are the caretakers of the library . Money is always an issue ; it is your duty and responsibility to solve the problem of the upkeep of the library . i Sincerely, i Judy Somerlot i i i II 3 I i I Michelle Pfister i From : Kate Elder Sent : Thursday, September 03 , 2015 9 : 57 AM To : Russ Walter; Beth Gambro; Barb Johnson ; Sandy Lindblom ; Carol La Chance ; Jo Ann Gryder; Susan Chacon Cc : Michelle Pfister Subject: Re : Library exterior Great ! Would you like me to reach out to the Troop, and if they are looking for any service opportunities have them get in touch with Michelle ? I From : Russ Walter Sent : Tuesday, September 1, 2015 2 :20 PM To : Kate Elder; Beth Gambro; Barb Johnson; Sandy Lindblom; Carol La Chance; Jo Ann Gryder; Susan Chacon; Russ Walter Cc; Michelle Pfister Subject ; Re : Library exterior I i I am also working with the men 's group at Trinity UM church 's to see what we can do i Russ Walter Yorkville Public Library Board Trustee Sent from my LG G4, an AT&T 4G LTE smortphone ------ Original message------ From ; Kate Elder Date: Tue, Sep 1, 2015 2 : 16 PM To : Beth Gambro; Barb Johnson ;Sandy Lindblom;Carol La Chance;Jo Ann Gryder;Susan Chacon; Russ Walter; Cc: Michelle Pfister; Subject: Re : Library exterior I Hi all, I 've been thinking about this - there is a local boy scout troop (troop 40) that seems to be pretty active in Yorkville . Maybe we reach out to the Scout Master and ask for help ? Would be a great service opportunity to add to their calendar, and we could use the help . Thoughts ? From : Sent; Tuesday, August 25, 2015 8 : 58 AM To : Beth Gambro; Barb Johnson; Sandy Lindblom ; Carol La Chance; Jo Ann Gryder; Susan Chacon; Russ Walter; Kate Elder i 1 ' I �! i I Michelle Pfister From : Russ Walter Sent : Tuesday, September 01 , 2015 2 : 20 PM To : Kate Elder; Beth Gambro; Barb Johnson ; Sandy Lindblom ; Carol La Chance ; Jo Ann Gryder; Susan Chacon ; Russ Walter Cc : Michelle Pfister Subject : Re : Library exterior i i I am also working with the men's group at Trinity UM church's to see what we can do i Russ AValter Yorkville Public Library Board Trustee i Sent from my LG G4, an AT& T 4G LTEsmartphone i ------ Original message------ From : Kate Elder Date: Tue, Sep 1 , 2015 2 : 16 PM To , Beth Gambro;Barb Johnson ;Sandy Lindblom ;Carol La Chance;Jo Ann Gryder;Susan Chacon;Russ Walter; Cc : Michelle Pfister; Subjeet: Re: Library exterior j Hi all , i I 've been thinking about this - there is a local boy scout troop (troop 40) that seems to be pretty active in Yorkville . Maybe we reach out to the Scout Master and ask for help ? Would be a great service opportunity to f add to their calendar, and we could use the help . Thoughts ? From : Sent: Tuesday, August 25, 2015 8 :58 AM To: Beth Gambro; Barb Johnson ; Sandy Lindblom; Carol La Chance; Jo Ann Gryder; Susan Chacon; Russ Walter; Kate Elder Cc : Michelle Pfister Subject ; Library exterior • i i Dear Library Board members, I am writing to you as a former board member, a member of the Friends of the Library, and a library patron . It is very disappointing and embarrassing to see the condition of the outside of the library at this time . Weeds are rampant and plants are out of control . Plants are growing in the gutters of the meeting room , The windows are filthy. If you were to pass any business with this appearance you would see it as a sign of neglect or indifference . As you also know, the exterior paint is in need of attention . Hundreds of people visit the library each week. Even more will be going to the Used Book Sale over Labor Day weekend . The Yorkville Library does not appear as an cared -for, inviting, bright star of our community . You , the Library Board, are the caretakers of the library . Money is always an issue; it is your duty and responsibility to solve the problem of the upkeep of the library . I t � � I I Michelle Pfister i From : Bart Olson < BOlson @yorkville. il . us> Sent : Monday , August 31 , 2015 11 , 36 AM To : Beth Gambro; Michelle Pfister i Cc : Gary Golinski ; Rob Fredrickson Subject: RE : Library upkeep i i Hello Beth and Michelle, A few parallel thoughts on this : 1 ) I 've asked our Parks and Public Works Departments to put their heads together to see what additional work, if any, they can provide with existing staff and funds . Eric Dhuse is out the beginning of this week at a conference and Tim Evans is coordinating Hometown Days, so I probably won't have a good update on this until next week. I' m hoping though that we can have some modest improvement in services with existing resources, as I 've noticed many of the same issues at a few other City buildings . 2 ) Depending on the answer to the above, I've asked Parks and Public Works to make a few proposals for maintenance for discussion in the FY 17 budget . For instance, if they say they cannot mow or weed more often than they are currently, I would like them to be able to tell me how much it would cost the City to provide these i increased services . 3 ) 1 know Tom Lindbloom used to do a building maintenance report or similar, and I don' t think there has been one in the Library since his tenure . I ' ll be looking at doing maintenance reports for most, if not all, buildings in the j City in the next few years . If you' re interested, maybe we could fold the Library into a quote we get for a building maintenance report . 4 ) 1 know rnost of the exterior maintenance was coordinated and paid for in the Library Fund prior to the recession, when your budget was stronger . The City's audit figures are very close to being final, and they show that you ran very close to break even, even though you had approved a budget with a $ 50k deficit . Rob and I expect your fund balance to stay around $466,000, which is around 65% . While I wouldn' t recommend large, ongoing expenses for maintenance until your budget consistently breaks even, I think you could probably pick and choose a couple of one -time maintenance improvements or contracts and proceed without the City . I I' ll touch base with you in a week or so after Eric and Tim have had a chance to talk . Thanks, Bart Olson, ICMA-CM City Administrator United City of Yorkville 630- 553 -8537 direct 630-553 -4350 City Hall 630-308-0582 cell bolson@yorkville . il . us City of Yorkville 2 .0 : Facebook, Twitter, and YouTube I From : ggolinski @comcast. net [mailto : ggolinski @comcast. net] Sent : Thursday, August 27, 2015 6 : 22 AM To: Beth Gambro 1 i I i Yorkville Public Library BOARD MEMBERS FY 2015 - 2016 Term Exp , May Beth Gambro —_ 2018 President Beth . gambro @yorkville . lib . il . us Barbara Johnson 2017 Vice - President Barb . Johnson @yorkville . lib . il . us Sandy Lindblom 2017 Treasurer Sandy . lindblom @yorkville . lib . il . us Kate Elder 2016 Kate . Elder @yorkville . lib . il . us i Susan Chacon 2016 i Susan . chacon @yorkville . lib . il . us Carol La Chance 2018 Caril . lachance@yorkville . lib . il . us � I Jo Ann Gryder 2017 i i Joann . gryder @yorkville . lib . il . us I Russell Walter 2016 I Russ . walter @yorkville . lib . il . us Wamecca Rodriguez 2018 f Wamecca . Rodriguez @yorkville . lib . il . us I �I ' I i i i Standing Committees 2015 / 206 Finance : Chairperson : Chacon , Lindblom , Johnson , Walter Personnel : Chairperson : LaChance , Gryder , Walter , Rodriguez Policy : Chairperson : Gryder , Elder , Johnson , Rodriguez Community Relation : Chairperson : Lindblom , Chacon , Elder , LaChance City Council Liaison : Seaver Tarulis Library Director : Michelle Pfister mpfister @yorkville . lib . il . us i i I AGENDA NOTE : Items to included on the agenda for Board Meetings are to be given to the Board President or Library Director at least one week prior to the meeting . i i i i E I