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City Council Minutes 2015 08-25-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,AUGUST 25,2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL � City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren,Attorney Binninger, City Administrator Olson,Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson,EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item#3 on the Consent Agenda,resolution approving early acceptance of certain improvements of the Prestwick/Ashley Pointe Subdivision, (PW 2015-43),be moved to the regular agenda under Public Works Committee. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Aurora Area Convention&Visitors Bureau Update AACVB Director, Cort Carlson, gave the Council background on his qualifications and past work experience. He gave a brief history about the inception and purpose of the AACVB. Mr. Carlson provided a packet showing the economic impact figures related to the AACVB.He discussed the many benefits of the AACVB.Alderman Frieders asked if the AACVB visits the area hotels.Mr. Carlson stated either he or his staff visit each hotel. CMAP Shared Services Study Louise Yeung defined the purpose of the study for shared services among Oswego,Montgomery, and Yorkville. The focus of the study is to increase the efficiency of municipal services, identify a process for sharing municipal services,and improve public relations among the cities.Louise Yeung mentioned examples of cooperation among other cities to aid in maximizing its efforts in the past. She gave a project timeline including the process and the study recommendations as well as a review of the effectiveness of the study. The next step is to present to the Council for approval to work with the other two communities. She stated that one of the key components to this study is the empowerment of each municipalities staff to communicate better ways to serve the community. Mayor Golinski,Alderman Frieders, City Administrator Olson,and Alderman Colosimo contributed to the discussions by citing examples for possible beneficial relationships among the cities. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Well No. 8 Rehabilitation—Professional Services Agreement—Design and Construction Engineering-authorize the Mayor and City Clerk to execute (PW 2015-46) 2. Resolution 2015-16 Declining City of Yorkville Funding and Maintenance Participation of Bicycle Accommodations along Illinois Route 47(Bridge Street),Between Caton Farm Road and Illinois Route 71 in Yorkville—authorize the Mayor and City Clerk to execute (PW 2015-47) The Minutes of the Regular Meetine of the City Council—Aulzust 25,2015—Paae 2 of 4 3. 2015 Sanitary Sewer Lining—Change Order No. 1 —authorize the Mayor to execute (PW 2015- 27) 4. Monthly Treasurer's Report for July 2015 ADM(2015-40) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Kot; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye,Frieders-aye, Funkhouser-aye,Koch-aye, Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—July 28,2015 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of July 28,2015,as presented. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$902,820.04. REPORTS MAYOR'S REPORT Appointment of Freedom of Information Officer—Nicole Kathman (CC-2015-63) Mayor Golinski entertained a motion to approve the Mayor's appointment of Nicole Kathman as a Freedom of Information Officer. So moved by Alderman Tarulis; seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye,Kot-aye,Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye,Milschewski-aye,Teeling-aye PUBLIC WORKS COMMITTEE REPORT Blackberry Woods Cash Deposit Call (PW 2015-44) Alderman Funkhouser made a motion to table Blackberry Woods cash deposit call to October 13, 2015, City Council meeting; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye, Frieders-aye,Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye,Koch-aye Resolution 2015-17 Approving Early Acceptance of Certain Improvements of the Prestwick/Ashley Pointe Subdivision (PW 2015-43) Alderman Funkhouser made a motion to approve a resolution approving early acceptance of certain improvements of the Prestwick/Ashley Pointe Subdivision and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Alderman Funkhouser made a motion to amend the language in section three to read that the City council agrees to accept those improvements in accordance with the subdivision control ordinance; seconded by Alderman Milschewski. Alderman Frieders asked if this motion would repeal the specific section of the ordinance and have the whole ordinance be referenced.Alderman Funkhouser stated section three stays the same with the addition of the new language at the end. Mayor Golinski questioned why the ordinance can't be left as written.Alderman Funkhouser said this would affirm that the City Council was going to accept the roads. Alderman Colosimo feels the wording in the ordinance is sufficient. City Administrator Olson believes the intent of the ordinance remains the same.Mayor Golinski,Alderman Milschewski,Alderman Colosimo,Alderman Funkhouser, and Alderman Teeling offered their insight into the proposed amendment to the City ordinance. Mayor Golinski said roll call on the amendment. Motion approved by a roll call vote. Ayes-5 Nays-3 Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye, Kot-aye,Frieders-nay, Tarulis-nay, Colosimo-nay The Minutes of the Regular Meeting of the City Council—Au2ust 25,2015—Page 3 of 4 Mayor Golinski called for a roll call on the original amended motion. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye, Koch-aye,Kot-aye,Frieders-aye, Tarulis-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION County Case 15-13 (1211 Game Farm Road)—1.5 Mile Review (PC 2015-14) Mayor Golinski entertained a motion to notify Kendall County that the City is in support of a thirty-three (33)foot setback from the Game Farm Road new right-of-way. So moved by Alderman Kot; seconded by Alderman Koch. Alderman Colosimo questioned the increase from 30 feet to 33 feet. Community Development Director Barksdale-Noble gave the reasoning behind the increase for the setback. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Tarulis-aye, Colosimo-aye,Funkhouser-aye, Milschewski-aye,Teeling-aye, Koch-aye, Kot-aye ZONING BOARD OF APPEALS n Ordinance 2015-44 Granting a Lot Coverage Variance for a Public Storage Facilities/MiniWarehouse Storage(Lot 19 of Unit 3 Yorkville Business Center Subdivision) (ZBA 2015-03) Mayor Golinski entertained a motion to approve an ordinance granting a lot coverage variance for a public storage facilities/miniwarehouse storage lot 19 of Unit 3 Yorkville Business Center and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Colosimo-aye,Funkhouser-aye,Milschewski-aye, Teeling-aye,Koch-aye, Kot-aye, Frieders-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS Jenny Lunn, Countryside, asked for consideration to change the policy to allow golf carts in the Countryside Subdivision. She discussed the benefits of golf carts for Countryside. The Minutes of the Rezular Meetine of the City Council—Aueust 25,2015—Pa2e 4 of 4 Gary Kritzberg, Game Farm Road,discussed the increased setback for the county property on Game Farm Road and the impact it has on his adjacent property. He is looking for the curb to be cut so he can apply for a permit to allow for a driveway to give him access to his property. Mayor Golinski referred this issue to the appropriate City Council Committee. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:43 p.m. Minutes submi d by: Beth Warren, City Clerk, City of Yorkville,Illinois REGULAR CITY COUNCIL MEETING PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: car I T- �`e r m PAU n LlyfJ rolm-t,911, YDel SIGAIIN REGULAR CITY COUNCIL MEETING Public Comment �s ao�s PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: SIGNIN