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City Council Minutes 2015 09-22-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,SEPTEMBER 22,2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward H Milschewski Present Kot Present Ward III Frieders Present Funkhouser Absent Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Comprehensive Plan Update—State of the City Report by The Lakota Group Justin Weidl,Lakota Group,gave an update and overview on the Yorkville's comprehensive plan and n how it has changed from the last comprehensive plan done in 2008.The revision of the comprehensive the 2008 plan was structure around high growth and this revised plan better matches the today's economic climate. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. NPDES Annual Report-authorize the City Administrator to execute (PW 2015-50) 2. Raintree Village Units 4,5 &6—Completion of Improvements-accept bid and award contract to Encap,Inc. in an amount not to exceed$51,190.00(PW 2015-51) 3. Game Farm Road/Somonauk Street Improvements—Authorizations No.2&3 -authorize the City Administrator to execute(PW 2015-52) 4. 2016 Road to Better Roads Program—Professional Services Agreement—Design and Construction Engineering-authorize the Mayor and City Clerk to execute(PW 2015-53) 5. Tandem Axle Dump Truck—RFP Results and Trade-in of Two Dump Trucks-authorize purchase of a 2016 Peterbilt 348 tandem axle dump truck with the Henderson equipment package for snow removal from JX Peterbilt in an amount not to exceed$130,000.00 and authorize the trade-in of a 2003 International 7400 single axle dump truck serial number IHTWDAAR13JO52663 with snowplow, spreader, and brine spreading equipment for $20,000.00 and the trade-in of a 2004 International 7400 single axle dump truck serial number I n HTWDAAR44JO20059 with snowplow, spreader, and brine spreading equipment for$21,000.00 (PW 2015-54) 6. Monthly Treasurer's Report for August 2015 (ADM 2015-46) 7. Copier RFP—Vendor Selection-accept proposal from Konica Minolta Business Solutions for the 36 month (3 year) leasing term (ADM 2015-49) 8. Ordinance 2015-45 Authorizing the First Amendment to the Annual Budget for the Fiscal Year Commencing on May 1,2015 and Ending on April 30,2016-authorize the Mayor and City Clerk to execute(ADM 2015-50) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Koch. The Minutes of the Regular Meeting of the City Council—September 22,2015—Page 2 of 3 Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye,Milschewski-aye,Tarulis-aye, Frieders-aye,Koch-aye,Teeling-aye,Kot-aye MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,425,642.29. REPORTS MAYOR'S REPORT Proclamation for Constitution Week (CC 2015-67) Mayor Golinski read the proclamation for Constitution Week. PUBLIC WORKS COMMITTEE REPORT No report. DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Aurora Area Convention and Visitors Bureau(AACVB)Agreement (ADM 2014-89) Alderman Milschewski stated the AACVB agreement is up for discussion.The Council needs to decide if the City should participate for another year.Alderman Teeling and City Administrator Olson discussed other options than the AACVB. It was concluded that staying with the AACVB is the only option which allows the City to participate in grant funding.Mayor Golinski recognized Alderman Funkhouser's recommendation to stay in the AACVB for another year. Alderman Colosimo is concerned that the City n does not receive adequate representation through the AACVB.He recommends the City advertises on its own,with the thought that the City can rejoin the AACVB in the future.Mayor Golinski asked if Alderman Colosimo is correct that the City can rejoin the AACVB with a lapse in membership. City Administrator Olson stated there is a chance that the remaining communities could negotiate additional terms to allow the City back in the AACVB.Alderman Kot recommends that the City has a concrete plan in place before leaving the AACVB.Mayor Golinski asked when the final decision has to be made. City Administrator Olson stated the final decision has to be made by October 22,2015.He feels it would take at least five months to put together an advertising plan administered by the City.Alderman Frieders believes the City would have the proper representation and he recommends the City maintains its affiliation with the AACVB.He also stated that the local area hotels would like to see this occur. Alderman Koch stated that the AACVB 's performance has fluctuated in the past but he recommends remaining a member for another year.Alderman Teeling and City Administrator Olson discussed the various aspects of sharing the cost related to the study.Alderman Milschewski questioned Oswego's involvement in AACVB.The councilmen discussed various opinions on the value of the AACVB.Mayor Golinski stated the Council should be prepared to make a recommendation by the next City Council meeting . PARK BOARD Used Skate Park Equipment Proposal (CC 2015-68) Mayor Golinski entertained a motion to approve the sale of the used skate park equipment for$800.00 to John Schwab. So moved by Alderman Kot; seconded by Alderman Milschewski. Alderman Kot agrees with the sale of this equipment.Alderman Kot likes the idea of this type of park and would like to see it revisited in the future.Mayor Golinski noted a couple skate park options in the community.Alderman Frieders discussed the terms and liability in regards to the sale of this equipment. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye,Koch-aye,Kot-aye,Frieders-aye, Tarulis-aye,Colosimo-aye,Milschewski-aye PLAN COMMISSION No report. The Minutes of the Regular Meeting of the City Council—September 22,2015—Page 3 of 3 ZONING BOARD OF APPEALS Ordinance 2015-46 Granting a Lot Coverage Variance for the Property Located at 109 Beaver Street(Meadowvale,Inc.) (ZBA 2015-04) Mayor Golinski entertained a motion to approve an ordinance granting a lot coverage variance for the property located at 109 Beaver Street(Meadowvale,Inc.)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-7 Nays-0 n Koch-aye,Kot-aye,Frieders-aye,Tarulis-aye, Colosimo-aye,Milschewski-aye,Teeling-aye Ordinance 2015-47 Granting Sign Variances for the Property Located at the Northeast Corner of Sycamore Road and John Street(1456 Sycamore Road) (ZBA 2015-05) Mayor Golinski entertained a motion to approve an ordinance granting sign variances for the property located at the Northeast corner of Sycamore Road and John Street(1456 Sycamore Road)and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Alderman Frieders questioned the necessity for this change.Alderman Koch recognize the developers desire for signage for the properties planned for development in that area. Motion approved by a roll call vote. Ayes-6 Nays-0 Present-1 Kot-aye,Frieders-present,Tarulis-aye,Colosimo-aye, Milschewski-aye,Teeling-aye,Koch-aye CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. n COMMUNITY&LIAISON REPORT No report. STAFF REPORT Knights Of Columbus Fall Fest Director of Parks and Recreation Evans stated the Knights Of Columbus Fall Fest will be October 2,2015 and 3,2015 at Riverfront Park. It is a pumpkin themed festival.Mayor Golinski asked Police Chief Hart how the Knights Of Columbus did on their candy day.The total ended up being$4000.00. ADDITIONAL BUSINESS Trails On Route 34 Alderman Teeling asked about the details to the trails along Route 34.Public Works Director Dhuse answered. EXECUTIVE SESSION 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Mayor Golinski stated there is an executive session for minutes.The Council decided to post pone the executive session. CITIZEN COMMENTS None. n ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:41 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois ��//�i•..y�+moo�+��.�s�� +�`.�,��—��+'+— ��—� mss— � i%�/�'•..m��i 'Mi., r•�i�...�i —'sum,�izi�.4.�i . 1,��`\ a,/��y..r■��1•vuru•�1,urn■r•�'�,uunr•��•uuur•� ,uuur•�1•r.uur•�1•rune•�1,unnr•�1•uuur•��•aura•��•uuur]��t.r..� /� �•.�. •aa aaa aaa aaa •.• •aa aaa aaa aaa aaa N• •�.. -::,/...;...�1l2.?a::.X112�1i.�:�.�1!2!li...:�.X112�1i.•:_.X112�1i._::.X112�1i.•�.X112!li..•:_.X112!l/_..._ �1�2�1i:.::�.all2!li .�112�1i.:�:.�112!li ,11►h�'i; `�� III UNITED CITY OF YORKVILLE : ►�� iqg 1t111�►��;�, �, , lI J .: :;�� Illllll��j''' ��1►1) WHEREAS, the Constitution of the United States of America, the guardian _ ��11 111►fir;� of our liberties, embodies the principles of limited government in a Republic I,►Ill�;•r dedicated to rule by law; and •�jll►III 11►I1�� ? WHEREAS, September 17, 2015, marks the two hundred twenty-eighth 11111►��•• ; lNl anniversary of the framing of the Constitution of the United States of America by •�,•�J �► .... ►►;; .� the Constitutional Convention; and :,•=•,1 :'%'1'111 �4�1►II t1i►�' � '��x:1/11 ,►,,,�.� WHEREAS, it is fitting and proper to accord official recognition to this .-u r ill'Pi magnificent document and its memorable anniversary, and to the patriotic Illli�� celebrations which will commemorate it; and ��i111I 111P� ? WHEREAS, Public Law 915 guarantees the issuing of a proclamation each ;!%i'�1'111 : llll year by the President of the United States .of America designating September 17 ,�;.0.I,II ►► ; ? through 23 as Constitution Week. �;,Il 11111�1��• . .��111I1 NOW, THEREFORE, T, Gary J. Golinski, by virtue of the authority vested in ;?;.�,►��' 111'1'i me as Mayor of the United City of Yorkville, do hereby proclaim the week of !:�•�'��11 111111�,� September 17 through 23 as `�;�lj►l1I r►.fin:y ,.;•."p CONSTITUTION WEEK Itllll��, ��0IIIII �i►,r And ask our citizens to reaffirm the ideals the Framers of the Constitution ;, •;,1� 11►11111�� had in 1787 by vigilantly P rotectin g the freedoms to us throu gh �`�'.i�j1,1111I this rti .� pl ►��,:.; guardian of our liberties. ;,.;._,��,�� I►Il��'%; Dated this 22°d day of September, 2015. ��illlll 1�►�.�, Y P '►r •.` C�•=_dill 111 Gary olinski, Mayor ;��1111 u,l .,,•�.. 21•-.:../lRisk\..:../l�``...../f�c`♦♦. .../l�l`. .../l��`♦..::./1�L`...../l��`...../l�l`1...../l��``...•.../ ,. �,``\`! '��=�►�� r��r��1at��r��►��r��r��j� nil��//t. REGULAR CITY COUNCIL MEETING PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: stole, e�r�.�oc� 1 " `Z,aK a�,-"(P\, - kvIlocrr �I DL SIGNIN REGULAR CITY COUNCIL MEETING Public Comment PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: SIGNM I'�