Loading...
Resolution 2006-018 i COUNTY OF KENDALL ) ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006 - A RESOLUTION CREATING THE POSITION OF ASSISTANT CITY ADMINISTRATOR IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Assistant City Administrator; and WHEREAS, the job position for Assistant City Administrator will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL �. OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF ASSISTANT CITY ADMINISTRATOR IS HEREBY CREATED. Said position will be directed by and report directly to the City Administrator. The job description for said position is attached hereto and is made part hereof as Exhibit "A ". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO �v l � Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this `§N, day of , A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this o1 day A.D. 2006. U CITY CLERK Prepared by: I John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630 -553 -8570 I Page 2 of 2 r i UN I 1 UL) CITY OF YORKVII U < <<E ASSISTANT CITY ADMINISTRATOR — JOB DESCRIPTION Department: Administration Reports to: City Administrator Status: Full -time; exempt Supervises: Administration Department Salary Classification: Assistant City Administrator Position Description Overview Highly responsible liaison and staff administrative position to support the City Administrator's Office. Work includes researching, planning, organizing, coordinating, and directing required action on policies and /or projects which have been defined by the City Administrator and/ or Mayor and City Council. Recommends changes and updates to administrative policies and directs organization, management, and budget studies involving coordination of staff in several departments. Responds to and interacts with residents, employees, and/or others within and outside the organization in a courteous, professional, and effective manner. Essential Job Functions I 1. Provides high level staff support to the City Administrator; researches and prepares recommendations on public policy proposals as directed; coordinates department activities with other departments and agencies as needed. 2. Attends staff, committee and City Council meetings as required, and makes recommendations as assigned on subjects under discussion; staff liaison to various boards and commissions as assigned. 3. Assists in the development, planning, and implementation of goals and objectives related to the overall administrative activities and operations of the City. 4. Assists the City Administrator in the development of management improvements; analyzes operating problems and suggests policy or program adjustments as needed 5. Participates as a key member of the developmental coordination team to ensure development processes are operating at peak efficiency. 6. Performs management analyses, collects data, conducts surveys, and prepares research reports and other policy documents to serve as a basis for action by the City Administrator and the City Council. I 7. Responds to complex and simple citizen inquiries and concerns as needed and coordinates department actions and responses; performs a variety of tasks including answering the telephone and greeting the public in person. 8. Supports and coordinates all functions within the Office of the City Clerk, in concert with the other functions of City Administrative staff, including maintenance of official records and documents, custody of the City seal, licensing, attendance at and recording of council proceedings, administration of oaths, attestation and certification of documents, publication of ordinances, compliance with the Freedom of Information and Open Meetings Acts, voter registration, in- person absentee voting, and municipal election duties pertaining to nomination petitions, ballots and election results. 9. Prepares the Administration Department's personnel requirements forecast report annually for review by the City Administrator. 10. Represents the City Administrator at meetings he /she is unable to attend; represents the City or City Administrator in various situations involving community groups, intergovernmental bodies, and/or associations. 11. Researches and communicates legislative activity relative to the interests of the City. 12. Other duties as assigned by the City Administrator. Requirements - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Considerable knowledge of public administration and its applications to local government laws, principles, and regulations. 2. Considerable knowledge of general management and organization principles and practices. 3. Ability to direct and supervise professional and office support personnel. 4. Ability to communicate effectively verbally and in writing. 5. Ability to establish and maintain satisfactory working relationships and tactfully and diplomatically handle controversial situations with City personnel, elected officials, professional groups and the general public. 6. Ability to present ideas effectively, orally and in writing, including preparing and presenting concise reports, sometimes on technical subjects in a clear manner. 7. Ability to analyze and interpret the impact of public policy issues, safety precautions, laws, ordinances, policies, procedures, and problems on City operations and ability to develop t comprehensive reports providing solutions and recommendations. 8. Computer literate with working knowledge of current software applications. Experience and Education 1. Graduation from a four -year college or university with major course work in public or business administration, political science, or a related field; attainment of a Master's degree in public or business administration or closely related field preferred; 2. Administrative or professional experience in local government as an intern or in a full -time position; 3. Any equivalent combination of experience and education that provides the required knowledge, skills, and abilities associated with this position and its essential job functions may be considered. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change.