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City Council Packet 2015 09-08-15 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, September 8, 2015 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling Ken Koch Larry Kot Joel Frieders Seaver Tarulis Establishment of Quorum: Amendments to Agenda: Presentations: 1. Certificate of Recognition Presented to Deputy Clerk Lisa Pickering Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. ADM 2015-43 Resolution Approving the Assignment of a Lease Agreement from Prime Directive Quick Link, Inc. to Intelligent Computing Solutions, Inc. - authorize Mayor and City Clerk to execute Minutes for Approval: 1. Minutes of the Regular City Council – August 11, 2015 2. Minutes of the Regular City Council – August 25, 2015 Bills for Payment (Informational): $674,810.49 Mayor’s Report: 1. CC 2015-64 Proclamation for “Thank a Police Officer Day” and “Paint Illinois Blue” 2. CC 2015-65 Appointment to Park Board – Sash Dumanovic 3. CC 2015-66 Resolution to Accept a Shared Services Study Created with Assistance from CMAP Between the Village of Oswego, Village of Montgomery, and the United City of Yorkville Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda September 8, 2015 Page 2 Administration Committee Report: Park Board: Plan Commission: Zoning Board of Appeals: City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 2. For litigation, when an action against, affecting, or on behalf of particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Citizen Comments: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: September 16, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Frieders Administration Committee: Alderman Teeling Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: October 6, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Funkhouser City Council Agenda September 8, 2015 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES (cont’d): PUBLIC SAFETY: October 1, 2015 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Kot Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Colosimo Committee: Alderman Tarulis PUBLIC WORKS: September 15, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Koch UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, September 8, 2015 7:00 PM CITY COUNCIL CHAMBERS ---------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: ---------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Certificate of Recognition Presented to Deputy Clerk Lisa Pickering ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS ON AGENDA ITEMS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: ----------------------------------------------------------------------------------------------------------------------------------------- 1. ADM 2015-43 Resolution Approving the Assignment of a Lease Agreement from Prime Directive Quick Link, Inc. to Intelligent Computing Solutions, Inc. □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Minutes of the Regular City Council – August 11, 2015 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. Minutes of the Regular City Council – August 25, 2015 □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- BILLS FOR PAYMENT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. Bills for Payment (Informational) □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- MAYOR’S REPORT: ----------------------------------------------------------------------------------------------------------------------------------------- 1. CC 2015-64 Proclamation for “Thank a Police Officer Day” and “Paint Illinois Blue” □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 2. CC 2015-65 Appointment to Park Board – Sash Dumanovic □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- 3. CC 2015-66 Resolution to Accept a Shared Services Study Created with Assistance from CMAP Between the Village of Oswego, Village of Montgomery, and the United City of Yorkville □ Approved: Y ______ N ______ □ Subject to __________________________________________ □ Removed ________________________________________________________________________ □ Notes _____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ----------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: ----------------------------------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: ----------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number CA #1 Tracking Number ADM 2015-43 PDQ Link Lease Agreement Assignment City Council – September 8, 2015 ADM – 8/19/15 Moved forward to CC Consent Agenda ADM 2015-43 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approving an assignment of the PDQ Link lease agreement to Intelligent Computing Systems, Inc. Background The City approved a lease agreement for water tower antennae space with Prime Directive Quick Link, Inc (PDQ Link) in October 2006. This agreement’s first term expired October 31, 2010. It was extended automatically though October 31, 2014, and is in the middle of another extension through October 31, 2018. The lease agreement allows one final 4-year extension at the tenant’s option. The tenant pays the City $100 per water tower with PDQ Link antennae. In 2014, the City was approached by a new company who was in the process of taking over PDQ Link’s lease agreements. In order for that transaction to be fully finalized, the City must approve an assignment of the agreement to Intelligent Computing Systems. All of the terms of the agreement will remain the same as the PDQ Link Agreement. Intelligent Computing Systems has been making payments on behalf of PDQ Link on time for several months. Recommendation Staff recommends approval of the assignment of the PDQ Link lease agreement to Intelligent Computing Systems. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: August 13, 2015 Subject: Administration Committee meeting Resolution No. 2015-____ Page 1 Resolution No. 2015- _______ A RESOLUTION OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, APPROVING THE ASSIGNMENT OF A LEASE AGREEMENT FROM PRIME DIRECTIVE QUICK LINK, INC TO INTELLIGENT COMPUTING SOLUTIONS, INC. WHEREAS, the United City of Yorkville, Kendall County, Illinois (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City entered into a LEASE AGREEMENT on the 10th day of October, 2006 with Prime Directive Quick Link, Inc. (“Prime”) for the installation of ground base stations and antenna facilities on top of the City’s water towers; and, WHEREAS, paragraph 30 of the LEASE AGREEMENT provides that Prime may not assign the LEASE AGREEMENT without the prior written consent of the City except to an affiliate or successor in interest; and, WHEREAS, Prime desires to assign the LEASE AGREEMENT to Intelligent Computing Solutions, Inc.; and, WHEREAS, the City has no objection to the assignment from Prime to Intelligent Computing Solutions, Inc. as the existing LEASE AGREEMENT is still in the best interest of the City and welfare of its residents. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The above recitals are incorporated and made a part of this Resolution. Resolution No. 2015-____ Page 2 Section 2: That the City hereby consents to the assignment of the LEASE AGREEMENT from Prime to Intelligent Computing Solutions, Inc. and the City Administrator is hereby authorized to execute the City’s consent to that assignment. Section 3: This Resolution shall be in full force and effect upon its passage and approval as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ________ day of ____________________, 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ day of ____________________, 2015. ______________________________ MAYOR LEASE AGREEMENT THIS LEASE AGREEMENT enteredintoasofthis rO+-l day of Gt-kbO'(2006 byandbetweenthe UNITED CITYOF YORKVILLE ("Landlord")andPrimeDirectiveQuickLink,Inc,("Tenant")locatedat P,O.Box157,"NorthAurora,Illinois60542 BACKGROUND A Landlordistheownerinfeesimpleofaparcel of landlocatedintheUNITEDCITYOFYORKVILLE, KendallCounty,IllinoislegallydescribedontheattachedExhibits"A"(the"Premises"),onwhichmunicipal watertowers(the"WaterTower")are located,TheWaterTowersarelocatedonthePremisesat4600NBridge St,610TowerLane,3299LehmanCrossing,2224Tremont,andRt.71,generallywest of theoftheWildwood subdivisions (seeExhibit "A"forfulllegaldescription). Eo Tenantdesirestoleasespaceonthetop of theWaterTowerdescribedbelowforthe installation and operationofcertainAntennafacilities,whichmayincludeAntenna,connecting cablesand appurtenances (collectively,"AntennaFacilities")foruseinconnectionwithits communications business. C.Accordingly,thepartiesareenteringintothisLeaseonthetermsandconditionssetforth below, AGREEMENT In consideration oftheirmutualcovenants,thepartiesagreeasfollows: I Leased Premises.LandlordleasestoTenantandTenantleasesfromLandlordaportion of thePremises, consisting ofspaceontheground(the"Land")foraBaseStationandonthetop("Dome")oftheWaterTower, fortheTenant'sAntennaFacilities,TenantintendstolocateitsAntennaFacilitiesasdescribedmorefullyonthe attachedExhibit"B"..Tenantmaynotaddadditionalequipmentand/orAntennafacilitiesfromthatshownon Exhibit"B"withoutthepriorwrittenapprovaloftheLandlord,exceptthatuponLandlord'spriorwritten consentwhichshallnotunreasonablybewithheld,conditioned,ordelayed,Tenantshallhavetherightto:(a) makeadditions,alternationsor improvements toTenant'sequipmenthousedwithintheBaseStation;and(b) replaceanyorallofitsequipmentinstalledonorabouttheDomewithreplacementequipment of a substantially similarkind,whichisreinstalledinsubstantiallythesameplaceandposition,andis of substantially thesame sizeandweightasthereplaced equipment 2 Term.ThisLeasehasbeenexecutedthis _dayof2006 (hereinafter referred toas"The Execution Dale",butTenantshallimmediatelybeobligatedwithin60daystocommencepayment of thefull rentalamountduehereunder;andthetermofthisLeaseshallendonmidnightonthelastdayof themonthinwhichtheforth(4th)arrniversaryoftheExecutionDateoccurs(hereinafterreferredtoas "TheInitial Term"),TenantmayextendtheLease,onthesameterms,forthree(3)"additionalterms"of four(4)yearseach,(hereinafter "ExtendedTerms'")automatically,unlessTenantgivesLandlordwritten noticewithinninety(90)days of theendoftheInitialTermoranyExtendedTermsstatingTenantwill notextendfurther. 3.Rent. a.TenantshallpayLandlordasmonthlyrentforthePremisesthe SWl1 of$100.00Dollars("Base Rent")perwatertowerutilizedbyTenantfortheterm of theLease.Provided,however,thatthe LandlordinitssoleandabsolutediscretionmayaccepttheservicesdescribedinExhibitG(the Services)fromtheTenantinlieu of baserent.Ifthelandlorddeterminestoaccepttheservicesthe TenantshallprovidesuchservicestotheLandlordwithoutanycostorexpensetotheLandlord.The LandlordmayinitsdiscretionfromtimetotimeinwritingdirecttheTenanttopaybaserentorin lieu thereofprovide theservices. b.IfLandlordrequires payment oftheBaseRent,TenantshallpayLandlordalatepaymentcharge equalto3%of thelatepaymentforanypaymentnotpaidwhendue.Anyamountsnotpaidwhen dueshallbearinterestuntilpaidattherateofI %permonth. c.AspermittedinSection4,if anyadditionalAntennaArrayisinstalledbyTenant,beyondtheinitial AntennaArraydescribedinSection 4a.andillustratedinExhibit"B",Tenantshallpayanadditional annualfeeof$I 00,00 ONEHUNDREDDollarswhichshallincreaseannuallyunderthesameterms providedinthisLease (hereinafter referredtoas"AdditionalRent"). d.UponexecutionofthisLeasebyTenant,TenantshallreimburseLandlordforitsreasonablecosts andexpenses,includinganyengineeringandlegalfeesincurredbyLandlordinconnectionwiththe negotiationofthisLease,inanamountnottoexceed$500.00. e.IfthisLeaseisterminatedatatimeotherthanonthelastdayofthemonth,Rentshallbeproratedas of thedate of termination and,intheevent of terminationforanyreasonotherthan nonpayment of Rent,allprepaidRentsshallberefundedtotheTenant,exceptasotherwiseprovidedherein. f.BaseRentandAdditionalRentandallotherconsiderationstobepaidorprovidedbyTenantto LandlordshallconstituteRentandshallbepaidorprovidedwithoutoffset,exceptas provided in. SectionI7b,below. 4.Uscof Premises. a.TenantshallusethePremisesfortheinstallation,operation,andmaintenanceofitsAntennaFacilities forthetransmission,receptionandoperation of acommunicationssystemandusesincidentaltheretoandforno otheruses.Landlordmay permit otherstouseotherportionsoftheWaterTower.Tenantmayerectandoperate one (l)antennafacilitiesandmayexpandtoamaximumoftwo(2)suchantennaarrayspertower,butonly baseduponTenanthavingprovidedtoLandlord,atTenant'sexpense,acertifiedevaluationindicatingthatthe additionalantennaarraywillnotinterferewithanyexistingantennaoranyproposedantenna,and the Domecan structurallysupporttheadditionalantennaarray. b.Tenantshall,atitsexpense,complywithallpresentandfuturefederal,state,andlocallaws,ordinances, rulesandregulations(includinglawsandordinances relating tohealth,radiofrequencyemissions,other radiationandsafety)in connection withtheuse,operation,maintenance,constructionand/orinstallationofthe antennafacilitiesand/orthePremises.LandlordagreestocooperatereasonablywithTenantinobtaining,at Tenant'sexpense(includingreimbursementofLandlord'sreasonableattorneyand administrative fees),any federallicensesandpermitsrequiredfororsubstantiallyrequiredbyTenant'suse of thePremises. c.(I)TheTenantshallremoveitsAntennaFacilitiesfromthePremisesuponterrnination of theLease. Suchremovalshallbedoneinaworkmanlikeandcarefulmarmerandwithoutinterferenceordamagetoany otherequipment,structuresoroperationsonthePremises,includinguseofthePremisesbyLandlordoranyof Landlord'sassigneesorlessees.If,however,Tenantrequestspermissionnottoremovealloraportion of the improvements,andLandlordconsentstosuchnon-removal,titletotheaffectedimprovementsshallthereupon transfertoLandlordandthesamethereaftershallbethesoleandentireproperty of Landlord,andTenantshall berelievedofitsdutytootherwiseremovesame. (2)Uponremoval of theimprovements(orportionsthereof)asprovidedaboveinsub-paragraph(Tenant shallrestoretheaffectedareaofthePremisestothereasonablesatisfactionofLandlordordinarywear andtear excepted, (3)AllcostsandexpensesfortheremovalandrestorationtobeperformedbyTenantpursuantto subparts (1)and(2)aboveshallbebomebytenant,andTenantshallholdLandlordharmlessfromanyportion thereof d.TenantagreesthatallinstallationsandconstructionsdescribedinthisLeaseshallbecompletedpromptly inaneat,workmanlikemanner,consistentwithgoodengineeringpracticesand incompliance withall applicablecodesandregulations,Allcostsoftheinstallation,including,butnotlimited,thecost of extendingof Landlord'selectricalservicetoTenant'sequipment,shallbepaidbytheTenant, e,WhentheTenantdoesanyworkonthePremises,itshall,atitsownexpense,removeanyobstructions therefromandrestorethePremisestoasgoodaconditionasexistedbeforetheworkwasundertaken,unless otherwisedirectedby Landlord, 5,Construction Standards Tenantundertakesfullandcompleteresponsibilityatalltimeshereafterforthe expensesof,andqualityof,constructionandcompliancewithallapplicableFederal,StateandLocallaws, regulations,andcodes,coderequirementsandregulationsofgovernmentalauthoritieshaving jurisdiction over theconstructionincludingbutnotlimitedtocompliancewithactsaffectingconstructionofpublicbuildingsand serviceareasusedbypublicemployees,andTenantagreestoremedyorcorrect aI1Y deficiencieswithsuch compliance.Theconstructionshallbeprocessedpursuanttopermitandconductedbyauthorizedandlicensed personnelandshallbeperformedincompliancewithLocalandStaterequirementsforconstructionactivities uponpublic property,Tenantshallberesponsibleforallpermitcosts.Priortothe issuance oj buildingpermits, Tenant'scontractorshallobtain,maintainandprovideLandlordwithevidence ojeachofthe insurance coverage's specifiedinSection 22 ofthisLease,inatleasttheamountssospecified.TheAntennaFacilitiesand theBaseStationshallbeinstalledonthePremisesinagoodandworkmanlikemannerwithouttheattachment of anyconstructionliens.LandlordreservestherighttorequireTenanttopainttheAntennaFacilitiesinamarmer consistentwiththecolor of theWaterTowerortootherwisereasonablyshieldtheAntennaFacilitiesfrom view 6,Installation of Equipment. a,Tenantshallhavetheright,atitssolecostandexpense,toinstall,operateandmaintainonthePremises, inaccordancewithgoodengineeringpracticesandwithallapplicableFCCrulesandregulations,itsAntenna facilities. b.Tenant'sinstallationofallsuchAntennaFacilitiesshallbedoneaccordingtoplansapprovedby Landlord,whichapprovalshallnotbearbitrarilywithheld,conditionedordelayed.Anydamagedonetothe Land,theWaterTowerortheDomeduringinstallationand/orduringoperationsshallberepairedorreplaced immediatelyat Tenant's expenseandtoLandlord'sreasonablesatisfaction.Inconnectionwiththeinstallation andoperationoftheAntennaFacilities,Tenantshallnotmake aI1Y penetrationsoftheDomewithoutLandlord's priorwrittenconsent,whichshallnotbearbitrarilywithheld,conditionedordelayed.AllDomepenetrations thatmaybepermittedbyLandlordshallbeundertakenonlyunderthesupervisionofLandlord'sengineeror otherdesignated agent Tenantshallpayallcostsandexpensesinrelationtomaintainingtheintegrityof Landlord'sWaterTowerinconnectionwithTenant'sinstallationandoperationsoftheAntennaFacilities c.TheTenantshallcompletetheinstallation of theAntennaFacilitiesandBaseStationasapprovedbythe Citywithinninety(90)daysaftertheExecutionDate.TheTenantshallprovideLandlordwithas-builtdrawings of theAntennaFacilitiesandtheBaseStationinstalledonthePremises,whichshowtheactuallocationofall equipmentandimprovementswithinthirty(30)daysaftercompletionofconstruction.Saiddrawingsshallbe accompaniedbya complete anddetailedinventoryofallequipment,personalproperty,andAntennaFacilities. 7.Landlord's Right to UseTenantshallallowLandlord,atnocosttoLandlord,tolocate,placeanduse Landlord's communications facilities(antennas,transmitters,receivers,andsupportequipment)onanyof Tenant'smountingbracketsorotherfacilitiesinstalledontheWaterTowerwhicharecapable of accommodating Landlord'sadditionalantermasorrelatedfacilitieswithoutinterferingwithTenant'sAntenna facilitiesandwithouteliminatingTenant'srighttoexpanditsAntennaFacilitiesaspermittedinSection 4, above.TenantshallcooperatewithLandlordinconnectionwithlocatingandplacingLandlord'santennasand otherfacilitiesonTenant'sAntennaFacilitiesontheWaterTower,atnoexpenseto Tenant. 8.Equipment Upgrade.Tenantmayupdateor replacethe AntennaFacilitiesfromtimetotimewiththeprior writtenapproval of theLandlord,whichapprovalshallnotbeunreasonablywithheld,conditioned,ordelayed, providedthatthe replacement facilitiesinstalledontheDomearenotgreaterinnumberorsizethantheexisting facilities.AnychangeintheirlocationontheWaterTowershallbeapprovedinwritingbyLandlord,which approvalshallnotbeunreasonablywithheld,conditionedordelayed.If theupgradeinvolvesadditional equipmentinstalledontheDome,orachangeinlocationontheWater Towel.TenantshallsubmittoLandlord adetailedproposalforanysuchreplacementfacilitiesandanysupplemental materialsasmaybe requested,for Landlord'sevaluationand approval 9.Maintenance. a.Tenantshall,atitsownexpense,maintainitsBaseStationandAntennaFacilitiesattachedtotheDome inasafecondition,ingoodrepairandinamannersuitabletoLandlordsoasnottoconflictwiththeuseofor otherleasingoftheWaterTowerbyLandlordandsoasnottointerferewiththeuseoftheDome,theWater Tower,relatedfacilitiesorotherequipment of othertenants. b.Tenantshallhavesoleresponsibilityforthemaintenance,repair,andsecurity of itsequipment,personal property,AntennaFacilities,andleasehold improvements,andshallkeepthesameingoodrepairandcondition duringtheLeaseterm. c.TenantshallkeepthePremisesfree of debrisandanythingofadangerous,noxiousoroffensivenature orwhichwouldcreateahazardorunduevibration,heat,noiseorinterference. d.IntheeventtheLandlordoranyothertenantundertakespainting,construction orotheralterationsonthe WaterTower,TenantshalltakereasonablemeasuresatTenant'scosttocoverTenant'sequipment,personal propertyorAntennaFacilitiesandprotectsuchfrompaintanddebrisfalloutwhichmayoccurduringthe painting,constructionoralterationprocess. eo If theLandlorddeterminesthatitisnecessaryandadvisabletoraisetheheight of theWaterTowerfor municipalpurposes,theLandlordshallgivetheTenantninety(90)dayswrittennoticepriortotheExecutionof theconstructiontoraisetheWaterTowerand,theLandlordshallcoordinatetheraisingoftheWaterTowerto allowtheTenanttoprotect,modifyand/ormoveitsAntennaFacilitiesasrequiredbytheraisingoftheWater Tower.TheLandlordshallnotbeliableorresponsiblefor thecoststothe Tenantfortheprotection, modification,and/ormovingoftheantennaandAntermaFacilities. 100 Premises Access. a.TenantshallhaveaccesstothePremisesand the WaterTowerbymeansreasonablydesignatedby Landlord,subjecttonoticerequirementstoLandlordinl Ob,below b.TenantshallhaveaccesstotheBaseStationatalltimeswithoutnoticetotheLandlord.Tenantshall haveaccessto theWater Toweronlyupon twenty-four (24)hournoticetothePublicWorksDirector,exceptin emergencies,inwhich case noticeshallbegivenassoonaspracticabletothePublicWorksDirectorand/orthe localPolice Department TheLandlordshallhavetherighttohaveitsPublicWorksDirector,or designee,to accompany TenantwheneverTenantaccessestheWaterTower. II.Co-Location.TheTenantunderstandsthattheTenantmaybe co-locating ontheWaterTowerwithother telecommunications providers. 12.Utilities.TenantshallpaytheestimatedcostofelectricityusedbyTenantatthePremisestoLandlord monthlyinadvanceaspaymentinadditiontotheBase Rent Initially,Tenant's estimatedcostofelectricity shallbeonehundredandtwentysix($126)peryearpayableinequalmonthlyinstallments often dollarsand fiftycents($10.50)eachtogetherwiththepaymentof Rent TheTenantshallbeallowedtoutilizethe Landlord's existing110voltoutletsforelectricalserviceonconditionthatthe Tenant's useof 311 existingoutlet doesnotinterferewiththe Landlord's use of such outlet TheTenantfurtherexpresslyacknowledgesthatthe Landlorddoesnotguaranteeuninterruptedelectricalservice,andLandlordshallnotberesponsibleforelectrical outagesor intenuptions inelectricalserviceusedbythe Tenant 13.License Fees.Tenantshallpay,astheybecomedueandpayable,allfees,charges,taxesandexpenses requiredforlicensesand/orpermitsrequiredfororoccasionedbyTenant'suseofthepremises. 14 Testing:Approvals:Compliance withLaws .. a.Tenant'suseofthePremisesiscontingentuponitsobtainingall certificates,permits,zoning,andother approvalsthatmayberequiredbyanyfederal,stateorlocalauthorityincludingtheLandlord.Tenantshall erect,maintainandoperateitsAntennaFacilitiesinaccordancewithsitestandards,statutes,ordinances,rules andregulationsnowineffectorthatmaybeissuedhereafterbytheFederal Communications Commission or anyothergoverningbodies, b.TenantmayconductsuchtestsandinvestigationsontheWaterTowerandthePremisesasitdeems necessaryinordertodetermineiftheDomeandthePremisesaresuitableforTenant's use. IS.Interference. a.Tenant'sinstallation,operation,andmaintenanceofitsAntennaFacilitiesshallnotdamageorinterfere in 311Y waywithLandlord'soperationsorrelatedrepairandmaintenanceactivitiesorwithsuchactivitiesof otherexistingtenants.TenantagreestoceaseallsuchactionswhichmateriallyinterferewithLandlord'suseof theWaterTowerimmediatelyuponactualnotice of suchinterference,providedhowever,insuchcase,Tenant shallhavetherighttoterminatetheLeasewithoutfurtherliability,exceptforpayments of amountsdueatthe timetheLeaseisterminated.Landlord,atalltimesduringthisLease,reservestherighttotake 311Y actionit deemsnecessary,uponwrittennotice,initssolediscretion,torepair,maintain,alterorimprovethePremisesin connectionwithitsoperationsasmaybenecessary,includingleasingparts of theWaterTowertoothers providedthatsuchactivitiesandadditionaltenantsshallnotdisturborinterferewith Tenant's rights hereunder andTenant'sabilitytooperateitsAntennaFacilitiesatalltimes,exceptthatTenantshallreasonablycooperate with 311Y otherpriororsubsequentTenantsasrequired. b.Before approving the placement of Antenna Facilities,Tenant shall provide to Landlord,at Tenant's expense,an interference study indicating whether Tenant's intended usewill interfere with any existing communications facilities onthe Water Tower andan engineering study indicating whether the Dome isableto structurally support the Tenant's Antenna Facilities without prejudice tothe Landlord's primary use of the Water Tower. c Landlord doesnot guarantee to Tenant subsequent noninterference with Tenant's communications operations,provided,however,thatinthe event any other party except a govemmental unit,office or agency of the UNITED CITY OF YORKVILLE requests alease and/or permission toplaceanytype of additional Antenna or transmission facility ontheWater Towers the procedures of Subsection d,below,shall govern to determine whether such Antenna or transmission facility will interfere with Tenant's transmission operations, d.If Landlord receives any such request,Landlord shall submit or cause tobe submitted,a proposal complete with all technical specifications reasonably requested by Tenant to Tenant for review for noninterference;however,Landlord shall notbe required to provideTenant withany specifications or information reasonably claimed tobe of a proprietary nature bythethird party ingood faith"The third party shall be responsible forthe reasonable cost of preparing the technical specifications forits proposed transmission facility,Tenant shall have thirty(30)days following receipt of said proposal to make any objections thereto,and failure to make any objection within said thirty (30)day period shallbe deemed consent by Tenant tothe installation ofthe antenna or transmission facilities pursuant tosaid proposal.If Tenant gives notice of objection dueto interference during such thirty (30)day period and Tenant's objections are verified by Landlord tobe valid,then Landlord shallnot proceed with such proposal unless Landlord modifies the proposal ina manner determined to Tenant's reasonable satisfaction,to substantially reduce the interference,In that case, Landlord may proceed with the proposal.A governmental unit with jurisdiction of the UNITED CITY OF YORKVILLE maybe allowed toplace Antenna or other communications facilities onthe Water Tower regardless of potential or actual interference with Tenant's use,provided however,if Tenant's useofthe Premises is materially affected,Tenant may terminate theLease. e.Tenant's useofthe Land and operation of its Antenna Facilities shallnot interfere withtheuseand operation of othercommunication facilities onthe Water Tower which pre-existed Tenant's Antenna Facilities. If Tenant's Antenna Facilities cause interference with preexisting Antenna Facilities,Tenant shall take all measures reasonably necessary to correct and eliminate the interference,If the interference cannot be eliminated ina reasonable time,Tenant shall immediately cease operating its facility untilthe interference has been eliminated,If the interference cannot be eliminated within ninety (90)days,Landlord may terminate this Lease. Inall cases,the most recent Tenant Antenna Facilities shallbe responsible for curing any interference caused by the installation and/or operation ofits antenna orother telecommunication devices onthe Water Tower, 16 Default and Remedies.Inthe event of a default thatisnot timely cured,Landlord may terminate this Lease upon written notice tothe Tenant and/or exercise any other right itmay have under this Lease orby operation of law. a.Itshallbea default if Tenant defaults inthe payment or provision of Rent orany other sums or services to Landlord when due,and does not cure such default within thirty (30)days after written notice to Landlord;orif Tenant defaults inthe performance of any other covenant or condition of this Lease anddoesnotcure such other default within thirty (30)days after written notice from Landlord specifying the default complained of (provided that Tenant should be entitled toa reasonable extended period of time inthe event Tenant hasin good faith commenced and continues totakeall necessary action to cure the default butis unable todoso within thirty(30)days,provided Tenant continues topaythe current Rent)or provide services when due);orif Tenant abandons or vacates the Premises;orif Tenant is adjudicated as bankrupt ormakesany assignment for the benefit of creditors;orifTenant becomes insolvent b Inthe event of adefault,Landlord shallhavetheright,atitsoption,in addition toandnot exclusive of anyother remedyLandlord mayhaveby operation of law,without anyfurther demand or notice,to re-enter the Premises andejectall persons there from,and either (i) declare thisLeaseatanend,in which event Tenant shall immediately remove the Antenna Facilities (and proceed assetforthin paragraph 4(c»andpay Landlord asumof money equaltothetotal of (A)the amount of the unpaid rent accrued through thedate of termination;(B)any other amount necessary to compensate Landlord forall detriment proximately causedby Tenant's failure to perform its obligations. c.No re-entry andtakingof possession of the Premises by Landlord shallbe construed asan election on Landlord's partto terminate thisLease,regardless of the extent of renovations and alterations madeby Landlord,unless a written notice of such intention is given to Tenant byLandlord.Notwithstanding any reletting without termination,Landlord mayatany time thereafter elect to terminate thisLease for such previous breach. d.Ifsuitshallbe brought by Landlord for recovery of possession of the Premises,forthe recovery ofanyrentorany other amount due under the provisions ofthisLease,or because ofthe breach of anyother covenant,the Tenant shallpaytothe Landlord all expenses incurred therefore,including reasonable attorney fees. 17.Cure of Default. a.Inthe event of any default of thisLeaseby Tenant,the Landlord mayatanytime,after written notice, curethe default forthe account of andatthe expense of the Tenant,If Landlord is compelled to payor electstopayanysumofmoneyortodoanyact which will require the payment of anysum of money or is compelled toincurany expense,including reasonable attorney feesin instituting,prosecuting or defending any action to enforce the Landlord's rightsunderthis Agreement,the sums sopaidby Landlord,withall interest,costsanddarnagesshallbe deemed tobe Additional Rentandshallbedue fromtheT enant to Landlord onthefirstday of themonth following the incurring of the respective expenses. b.Inthe event of any default of thisLeaseby Landlord,Tenantmayatanytime,after notice,curethe default forthe account of andatthe expense of Landlord,If Tenant is compelled to payor electstopay anysum of money ortodoanyactwhichwill require the payment ofanysum of money oris compelled toincurany expense,including reasonableattorney feesin instituting,prosecuting or defending any action to enforce Tenant's rightsunderthis Agreement,thesumssopaidby Tenant,withall interest, costsand damages maybe deducted or offset by Tenant against theBaseRent payable onthefirstday of the month or months following the incurring of the respective expenses, 18 Optional Termination In addition to the termination rightssetforth 111 other provisions of this Agreement,this Lease maybe terminated upon written notice: (a)by Tenant pursuant to Section 2 of thisLease,if Tenant isunableto obtain or maintain any license, permit or other governmental approvalnecessary forthe construction and/or operation of the intended Antenna Facilities or Tenants'business priortothe Execution Datewithnofurther liability except as specified inSection 2 of thisLease;or (b)by Tenant if,dueto uncorrectable interference in teehnology which renders the Premises nolonger usableor necessary in Tenant's business,andupon presentation of documented proof tothe Landlord thereof, subject tothe liquidated damages specified in Section 19 below. (c)by Landlord if;it determines,initssole discretion andforanyreason,to discontinue lise of and to dismantle the Water Tower,provided,that Tenant atits option shallbe permitted to eontinue its occupancy and use of the Premises untilnotlessthanthirty(30)days prior tothe scheduled demolition date of theWater Tower,unlessthe Tenant's continued use of the Premises wouldcreatea compelling health,safetyor welfare Issue;or (d)by Landlord if,it determines thatthe Dome/Water Tower is structurally unsound duetotheage of the structure,damage or destruction ofallorpartoftheWaterTowerfromanysource,or other faetorsrelatingto thesafe eondition of theDome and/or Water Tower,or compelling health,safetyor welfare reasons,provided thatthereareno alternative solutions,buttorequiretheremoval of the Antenna Facilities;or (e)by either party,if Tenantlosesitslicensetoprovide wireless servieeforanyreason,including,butnot limited to,non-renewal,expiration,or cancellation of itslicense,provided that termination by Tenant pursuant tothis subsection shallbe subject to liquidated damages as specified inSection19 below. 19.Termination.Notice of termination pursuant toSection18shallbegivenin writing by certified mail, return receipt requested,andshallbe effective uponreceipt of such notice.All rentals paid fortheLeaseofthe Premises priortosaid termination dateshallbe retained by Landlord.Upon termination,thisLeaseshall become nullandvoidandthe parties shallhavenofurther obligations toeachother,except forthatanyclaim for indemnity or defense which occurs priorto termination shallsurviveasshall Tenant obligations to reimbursement andreuse of the tower. 20.Alteration,Damage or Destruction.IftheWaterTowerorany portion thereof isaltered,destroyed or damaged soasto materially hinder effective use of the Antenna Faeilities through nofaultor negligence of Tenant,Tenant mayelectto terminate thisLeaseupon providing thirty(30)days'noticetoLandlord,Insuch event,Tenant shall promptly removethe Antenna Faeilities fromthe Premises andshallrestorethe Premises to thesame eondition as existed priortothisLease,reasonable wearand tear.ThisLease(andTenant's obligation topayrent)shall terminate uponTenant's fulfillment ofthe obligations setforthinthe preceding sentence,at which termination Tenant shallbe entitled tothe reimbursement of ally Rent prepaid byTenant.Landlord shall haveno obligation torepairany damage toany portion of the Premises 2 I.,Condemnation,Intheeventthe Premises ale taken by eminent domain,thisLeaseshall terminate as of the datetitletothe Premises vestsinthe eondemning authority.Ineventa portion ofthe Premises istakenby eminent domain,such that Tenant's Antenna Facilities mayno longer be supported and operated.TenantshaJl havetherightto terminate thisLeaseas of saiddate of title transfer,bygiving thirty (30)days written noticeto theLandlord.Inthe event of ally taking underthe power of eminent domain,Tenant shallnotbe entitled toany portion of theawardpaidforthetaking (except assetforthbelow)andthe Landlord shall receive full amount of such award.Tenantshallhereby expressly waiveanyrightor claim toany portion thereof basedonthefee of the Premises,Tenant shallhavetherighttoclaimand reeover fromthe condemning authority,butnotfrom Landlord,such compensation asmaybe separately awardedor recoverable by Tenant on account of the diminution invalue of Tenant's leasehold estateor ally andall damage to Tenant's business andanycostsor expenses incurred by Tenant in moving/removing its equipment,personal property,Antenna Facilities,and leasehold improvements, 22.Indemnitv andInsurance .. a.Disclaimer ofLiabilitv:Landlordshallnotatanytimebeliableforinjuryordamage occurring toany personorpropertyarisingoutof Tenant's construction,maintenance,repair,use,operation,condition or dismantling of thePremisesor Tenant's Antenna Facilities,unlesscausedbythenegligentandintentionalacts or omissions ofLandlordoritsagentsoremployees, b.Tenant's Indemnification.UnlesscausedbythenegligentorintentionalactsoromissionsofLandlord oritsagentsoremployees,Tenantshall,atitssolecostandexpense,indemnifyandholdharmlessLandlordand all associated,affiliated,alliedand subsidiary entitiesofLandlord,nowexistingor hereinafter created,andtheir respective officers,boards,commissions,employees,agents,attorneys,andcontractors(hereinafterreferredto as"Indernnitees"),fromandagainst i.Anyandallliability,obligation,damages,penalties,claims,liens,costs,charges,lossesand expenses(including,without limitation,reasonablefeesandexpenses of attorneys,expertwitnessesand consultants),whichmaybeimposedupon,incurredbyorbeassertedagainsttheIndemniteesbyreason of anyactoromission of Tenant,itspersonnel,employees,agents,contractorsor subcontractors, resultinginpersonalinjury,bodilyinjury,sickness,diseaseordeathtoanypersonordamageto,lossof or destruction of tangibleorintangibleproperty,libel,slander,invasionofprivacyand unauthorized use ofanytrademark,tradename,copyright,patent,servicemarkorartyotherrightofanyperson,firmor corporation.,whichmayariseout of orbeinanyway connected withtheconstruction,installation, operation,maintenance,useor condition of thePremisesorTenant'sAntennaFacilitiesortheTenant's failuretocomplywithanyfederal,stateorlocalstatute,ordinanceorregulation. ii,Anyandallliabilities,obligations,damages,penalties,claims,liens,costs,charges,lossesand expenses(including,without limitation,reasonablefeesand expenses of attorneys,expertwitnessesand otherconsultants),whichareimposedupon,incurredbyorassertedagainsttheIndemniteesbyreasonof anyclaimorlienarisingoutofwork,labor,materialsorsupplies provided orsuppliedtoTenant,its contractorsor subcontractors,fortheinstallation,construction,operation,maintenanceoruseofthe premisesorTenant'sAntennaFacilities,and,uponthewrittenrequest of Landlord,Tenantshallcause suchclaimorliencovering Landlord's propertytobedischargedorbondedwithinthirty(30)days followingsuchrequest, iii.Anyandallliability,obligation,damages,penalties,claims,liens,costs,charges,lossesand expenses(including,withoutlimitation,reasonablefeesandexpensesofattorneys,expertwitnessesand consultants),whichmaybeimposedupon,incurredbyorbeassertedagainstthe Indemnitees byreason of anyfinancingorsecurities offering byTenantoritsaffiliatesfor violations ofthecommonlaworany laws,statntes,orregulationsoftheStateofIllinoisorUnitedStates,includingthoseoftheFederal SecuritiesandExchange Commission,whetherbyTenantor otherwise iv.Tenant'sobligationtoindemnifyIndemniteesunderthisLeaseshallextendtoclaims,losses, andothermatterscovered hereunder thatarecontributedtobythenegligenceofoneormore Indemnitees. c.Assumption of Risk.Tenantundertakesandassumesforitsofficers,agents,affiliates,contractors and subcontractors andemployees (collectively "Tenant"forthepurposeofthissection),allriskofinherent dangerous conditions,ifany,onoraboutthePremises. d.Defenseof Indemnities.Intheeventanyactionor proceeding shallbebroughtagainsttheIndemnities byreason of anymatterforwhichthe Indemnities areindemnifiedhereunder,Tenantshall,uponnoticefrom any of theIndemnities,atTenant'ssolecostandexpense,resistanddefendthesamewithlegalcounselselected byTenant;providedhowever,thatTenantshallnotadmitliabilityinanysuchmatteron behalf ofthe Indemnities withoutthewrittenconsent of Landlordand provided further that Indemnitiesshallnotadmit liability for,norenterintoany compromise or settlement of,anyclaimforwhichtheyareindemnified hereunder,withoutthepriorwrittenconsentofTenant. e.Notice.Cooperation and Expenses.LandlordshallgiveTenantpromptnoticeofthemakingofanyclaim ortheExecution of anyaction,suitorother proceeding coveredbytheprovisionsofthisparagraph.Nothing hereinshallbedeemedtopreventLandlordfrom cooperating withTenantand participating inthedefenseof anylitigationby Landlord's OW1l counsel.Tenantshallpayall expenses incurredbyLandlordinresponsetoany suchactions,suitsor proceedings ..Theseexpensesshallincludeall out-of-pocket expensessuchasreasonable attorneyfeesandshallalsoincludethereasonablevalueof arlY servicesrenderedbytheLandlord'sattorney, andtheactualexpenses of Landlord's agents,employees orexpertwitnesses,and disbursements andliabilities assumedbyLandlordin connection withsuchsuits,actionsor proceedings butshallnotincludeattorneys'fees forservicesthatare unnecessarily duplicativeofservicesprovidedLandlordbyTenant.If Tenantrequests LandlordtoassistitinsuchdefensethenTenantshallpayallexpensesincurredbyLandlordinresponse thereto,including defending itself withregardtoanysuchactions,suitsorproceedings.Theseexpensesshall includeall out-of-pocket expenses suchasreasonableattorneyfeesandshallalsoincludethecostsofany servicesrenderedbythe Landlord's attorney,andtheactual expenses ofLandlord'sagents,employees orexpert witnesses,and disbursements andliabilitiesassumedbyLandlordinconnectionwithsuchsuits,actionsor proceedings, f Insurance.Duringtheterm of theLease,Tenantshall(unlessoptionalassetforthbelow)maintain,orcause tobemaintained,infullforceandeffectandatitssolecostandexpense,thefollowingtypesandlimits of insurance: i.Worker's compensation insurancemeeting applicable statutory requirements andemployer's liabilityinsurancewith minimum $100,000foreachaccident. ii.Comprehensive commercialgeneralliabilityinsurancewith nummum limits of $1,000,000,witha$2,000,000minimumumbrellaasthecombinedsinglelimitforeachoccurrenceof bodilyinjury,personalinjuryandpropertydamage.Thepolicyshallprovideblanketcontractualliability insurance for allwrittencontracts,andshallincludecoverageforproductsandcompletedoperations liability,independent contractor's liability,coverageforpropertydamagefromperilsofexplosion, collapseordamageto underground utilities,commonlyknownasXCUcoverage Ill,Automobile liabilityinsurancecoveringallowned,hired,and non-owned vehiclesinlise by Tenant,its employees andagents,withpersonal protection insuranceandproperty protection insuranceto comply withtheprovisions of statelawwithminimumlimitsof$100,000asthe combinedsinglelimit occurrence forbodilyinjury,and property damage; iv Atthestart of andduringtheperiod of anyconstruction,buildersallriskinsurance, togetherwithan installation floateror equivalent propertycoverage covering cables,materials, machineryandsuppliesofanynature whatsoever whicharetobeusedinorincidentaltotheinstallation of theAntennaFacilities.Uponcompletion of the installation of the AntennaFacilities,Tenantshall substitutefortheforegoinginsurancewith policies of fire,extendedcoverageandvandalismand malicious mischief insuranceontheAntennaFacilities.Theamount of insuranceatalltimesshallbe representativeoftheinsurablevaluesinstalledor constructed. v,AtTenant'soption,Business interruption insurancecoverageinanamountsufficientto coversuchlossofrevenues,fortheperiodoftimewhichitwouldtake,undernormalcircumstances,to repairorreplacethatpartes)of the AntennaFacilitieswhichisdamagedandcausedthelossofrevenue, vi.AllpoliciesotherthanthoseforWorker'sCompensationshallbewrittenonan occurrenceandnotonaclaimsmadebasis. vii.Thecoverageamountssetforthabovemaybemetbya combination of underlyingand umbrellapoliciessolongasin combination thelimitsequalorexceedthosestated. h.Named Insured's.Allpolicies,exceptforbusinessinterruptionandworker's compensation policies,shall specificallynameLandlord,includinggenerallyallassociated,affiliated,alliedandsubsidiaryentities of Landlord,nowexistingorhereaftercreated,andtheirrespectiveofficers,boards,commissions,employees, agentsandcontractors,astheirrespectiveinterestsmayappearasadditional insured's (hereinreferredtoasthe "Additional Insured's").EachpolicywhichistobeendorsedtoaddAdditional Insured's hereunder,shall contain cross-liability wording,asfollows, "Intheeventofaclaimbeingmade hereunder byoneinsuredforwhichanotherisormaybe liable,thenthispolicyshallcoversuchinsuredagainstwhomaclaimisormaybemadeinthesame mannerasifseparatepolicies had beenissuedtoeachinsuredhereunder." i,Evidence of Insurance.Certificates of insuranceforeachinsurancepolicyrequiredtobeobtainedbyTenant in compliance withthisparagraph,alongwithwrittenevidence of paymentofrequired premiums shall be filed andmaintainedwithLandlordannuallyduringtheterm of theLease.TenantshallimmediatelyadviseLandlord ofanyclaimorlitigationthatmayresultinliabilitytoLandlord. j"Cancellation of Policies of Insurance.Allinsurancepoliciesmaintainedpursuant tothisLease shall contain thefollowingendorsement: "At leastthirty (30)dayspriorwrittennoticeshallbegiventoLandlordby the insurerofany intentionnottorenewsuchpolicyortocancel,replaceormateriallyaltersame,suchnoticetobegiven byregisteredmailtothepartiesnamedinthisparagraphof the Lease." k.Insurance Companies.Allinsuranceshallbeeffectedundervalidandenforceablepolicies,insuredby insurerslicensedtodobusinessbytheState of IllinoisorsurpluslinecarriersontheStateofIllinoisInsurance Commissioner's approvedlist of companiesqualifiedtodobusinessintheStateofIllinois.Allinsurance carriersandsurpluslinecarriersshallberatedA-orbetterby AM.BestCompany,orthehighestavailable rating. I.Deductibles,Allinsurancepoliciesmaybewrittenwithdeductibles,nottoexceed$500unlessapprovedin advancebyLandlord,TenantagreestoindemnifyandsaveharmlessLandlord,the Indemnities andAdditional Insured's fromandagainstthepaymentofanydeductibleandfromthepaymentofanypremiumonany insurancepolicyrequiredtobefurnishedbythisLease, m.Contractor.Tenantshallrequirethateachand everyone ofitscontractorsandtheirsubcontractorswho performworkonthePremisestocarry,infullforceandeffect,workers'compensation,comprehensive public liabilityandautomobileliabilityinsurance coverage's ofthetypewhichTenantisrequiredtoobtainunderthe termsofthisparagraphwithappropriatelimitsofinsurance.TheLandlordshallalsobenamedasanadditional insuredonsuchpolicies. n.Review of Limits.At Landlord's option,nomorethantwice during eachterm of thisLease,the parties shall mutually andingoodfaithreviewthe insurance coverage's tobe carried by Tenant IfLandlord determines that higher limits of coverage are necessary to protect the interests of Landlord orthe Additional Insureds,Tenant shallbeso notified,andthe parties shall mutually agreeuponthe additional limits of insurance tobe provided at the Tenant's solecostand expense ..Ifthe parties areunabletoreachan agreement onthe modification of the limits of theinsurance,the parties shall mutually agreeuponapersoninthe insurance industry withinthirty (30)daysfromthewritten request of either party to determine whatare the standard limitsfor insurance ofthe type specified in substantially similar circumstances. Hazardous Substance Indemnification.Tenant represents and warrants thatitsuse of the Premises herein willnotgenerateany hazardous substance,anditwillnotstoreor dispose onthe premises nor transport to oroverthe Premises any hazardous substance.Landlord represents thatithasno knowledge of the existence ofany hazardoussubstance on,in,orunderthe Premises.Tenant further agrees tohold Landlord harmless fromand indemnify Landlord against anyrelease of anysuch hazardous substance caused by Tenant orits employees or agents andany damage,loss,or expense or liability resulting frothsuchrelease including all attorneys'fees,costsand penalties incurredasa result thereof 24. 26. 27 28 Landlord agreestoholdthe Tenant harmless fromand indemnify anddefendthe Tenant Indemnitees against anyrelease of hazardoussubstances andanydamage,loss,liability or expense including butnot limited to reasonable attorney's fees,incurred asaresultthereof,except tothe extent causedby the negligent or intentional actsor omissions of Tenant orits employees oragents.n Hazardous substance"shallbe interpreted broadly tomeanany substance ormaterialdefinedor designated as hazardous ortoxicwaste, hazardous ortoxicmaterial,hazardous ortoxicor radioactive substance,or other similar termbyany federal,stateorlocal environmental law,regulation orrule presently in effect or promulgated inthefuture, assuchlaws,regulations orrulesmaybe amended fromtimetotime;anditshallbe interpreted toinclude, butnotbelimitedto,any substance whichafterreleaseintothe environment willormay reasonably be anticipated tocause sickness,deathordisease. Holding Over.Any holding over afterthe expiration ofthetermhereof,withthe consent of the Landlord, shallbe construed tobea tenancy frommonthto month atoneand one-half (1,5)times theBaseRentherein specified (proratedona monthly basis)andshall otherwise beforthetermandonthe conditions herein specified,so far as applicable. Subordination toMortgage.Any mortgage nowor subsequently placed uponany property of whichthe Premises ale apartshallbe deemed tobepriorintimeand senior totherights of the Tenant underthis Lease-Tenant shall subordinate all of its interest intheleaseholdestate created bythisLeasetothelienof anysuchmortgage.Tenant shall,at Landlord's request,executeany additional documents necessary to indicate this subordination,provided thatsuch documents contain reasonable non-disturbance provisions. Acceptance ofPremises.Landlord represents thattheWater Tower andthe Premises arein compliance withall applicable federal,stateandlocal building,environmental and other applicable statutes,laws, regulations,codesandorders,By taking possession of the Premises,Tenant acceptsthe Premises inthe condition existing asofthe Execution Date,Except assetforthinthis Section,Landlord makesno representation orwarrantywith respect tothe condition of the Premises and Landlord shallnotbeliablefor any latent orpatent defect inthe Premises. EstoppelCertificate.Tenant shall,atanytimeandfromtimetotimeuponnotlessthanten(14)daysprior request byLandlord,deliver to Landlord a statement inwriting certifying that(a)theLeaseis unmodified andinfullforce(orif there havebeen modifications,thattheLeaseisinfull force as modified andidentify the modifications),(b)the datestowhichrentandotherchargeshavebeenpaid;(c)sofarastheperson makingthe certificate knows,Landlordisnotindefaultunderany provisions of theLease(orifa default exists,specifyingthenature ofthe default);and(d)suchothermattersasLandlordmay reasonably request 29,Notices,Allnotices,requests,demands,andother communications hereundershallbeinwritingaridshall bedeemedgivenif personally delivered ormailed,certified mail,returnreceiptrequested;tothe following addresses: If toLandlord,to:City Administrator Withacopyto: UNITEDCITYOF YORKVILLE 800GameFarmRoad Yorkville,IL60560 If toTenant,to: 30,Assignment PDQLink,Inc PO Box157 North Aurora,IL60542 Withacopyto: a,TenantmaynotassignthisLeaseorsubletthePremises without thepriorwritten consent of Landlordatany time,exceptto anaffiliate or successor of interest,butsuch assignment orsubleaseshallbe effective asto Landlord untilwritten consent thereof is provided from Landlord, b.Nothing inthisLeaseshall preclude Landlordfromleasingotherspacefor communications equipment toany personorentitywhichmaybein competition withTenant,oranyother party, 31 Successors and Assigns,This Leaseshallbe binding uponandinuretothe benefit of theparties,their respective successors,personal representatives and assigns, 32,Non-Waiver.Failure of Landlordtoinsistonstrict performance of any of the conditions,covenants,terms or provisions of this Agreement ortoexerciseany of itsrights hereunder shallnotwaivesuchrights,but Landlordshallhavetherightstoenforcesuchrightsatanytimeandtakesuchactionasmightbelawfulor authorized hereunder,either inlawor equity,Thereceipt of anysumpaidbyTenantto Landlord afterabreach ofthisAgreementshallnotbedeemedawaiverofsuch breach unless expressly setforthinwriting. a,Tenantshallpayallrealandpersonalpropertytaxes(or payments inlieu of taxes)and assessments for the Antenna Facilities,if any,whichbecomedueandpayableduringtheterm of thisLease improvements on theLeasedPremises,or Tenant's leasehold interestintheLeased Premises.Allsuch payments shallbemade, andevidenceofallsuch payments shallbe provided Landlord,atleastten (l0)dayspriortothe delinquency date ofthe payment Tenantshallpayalltaxesonitspersonal property onthe Premises, b.Tenantshall indenmify Landlordfrom ally andallliability,obligation,damages,penalties,claims,liens, costs,charges,lossesand expenses (including,without limitation,reasonable feesand expenses of attorneys, expertwitnessesand consultants),whichmaybeimposedupon,incurred byor be asserted against Tenant in relationtothetaxesowedorassessedonthePremises, c.Ifthemethods of taxation ineffectatthe Execution Date of theLeasearealteredsothatinlieuoforasa substituteforanyportion of thepropertytaxesandspecial assessments now imposed on property there is imposed ataxuponor against the rentals payable by Tenant to Landlord,Tenant shallpaythose amounts inthesame manner as provided forthe payment ofrealand personal property taxes" 34.Cooperation .. a.Landlord agrees to cooperate withTenantinany efforts by Tenant tosecureany governmental permits necessary tousethe Leased Premises as contemplated inthisLease,andto join inany application orother document reasonably requested byTenant within ten(10)days of Tenant's written request b.Each party shall provide tothe other partya telephone number which willbe answered bya representative of suchparty twenty-four (24)hoursadayforuseonlyinthe event of an emergency.Eachparty agreestonotifytheotherpartyifthereisa change inthe emergency telephone number. 35.Entire Understanding I NoOral Modification.All prior understandings and agreements between the parties are merged intothisLease,andthisLeasemaynotbe modified orally orinany manner other thanbyan agreementin writing signed bybothparties. 36.Miscellaneous Documentation. a.Landlord agreestofurnishTenant with certified copy of Landlord's resolutions authorizing execution of thisLease. b.Tenant represents thatitisnot delinquent inany taxes as contemplated by Section 11-42.1-1ofthe Illinois Municipal Code. 37.Lease Memorandum.Simultaneous withthe execution ofthisLease,the parties have executed a Memorandum of Lease.Tenant mayrecordthe Memorandum oj Lease-If Tenant's survey requires a correction tothelegal description rider attached tothe Memorandum of Lease,the parties shall execute an Addendum to Lease Agreement 38.Miscellaneous. a.Landlord and Tenant represent thateach,respectively,hasfullright,power,and authority to execute this Lease. b.ThisLeaseshallbe construed in accordance with thelaws of theStateof Illinois. c.If any term of thisLeaseis fOW1d tobevoidor invalid,such invalidity shallnot affect the remaining terms of thisLease,which shall continue infull force and effect d.The parties shall execute andTenantshallrecorda memorandum of thisLease which shall contain the initialterm,Tenant's renewal options andsuchotherbasic provisions as Tenant may reasonably request ThisLeasewasexecutedas of thedatefirstsetforth above, LANDLORD: UNITEDCITYOFYORKVILLE By: Its MayorB<F-7<'-~~ .l~CIM " TENANT:BY~~- Title:Chief TechnicalOfficer,PDQLink ExhibitA-Legal Description of WaterTowers ExhibitB-SitePlanand Equipment!Antenna Facilities ExhibitC-{Intentionallyleftblankdueto consolidation of exhibits} ExhibitD-Services provided inlieu of baserent ExhibitE-{Intentionallyleftblankdueto consolidation of exhibits} Exhibit F-{Intentionallyleftblankdueto consolidation of exhibits} ExhibitG-Services provided inlieu of industryrentalrates Exhibit A-Legal Descriptions Legal Description -3299 Lehman Crossing Lot .3013 of the Grande Reserve Subdivision,being a subdivision of part of Sections 11and14 Township 37 North,Range 7east of the Third Principal Meridian,all in Kendall County,Illinois, Legal Description -2224 Tremont Lot216 of Raintree Village Subdivision,being part of the Southwest Quarter of Section .3 and part of the South Half of Section 4andpart of the Northwest Quarter of Section 10andpart of Section 9,allin Township .36 North,Range 7Eastofthe Third Principal Meridian,inthe United City of Yorkville,Kendall County,Illinois. LegalDescription-4600NBridgeStreet THATPART OFTHE SOUTHWEST QUARTER OF SECTION 4,TOWNSHIP 37 NORTH,RANGE 7 EAST OF THE THIRD PRINCIPAL MERIDIAN,DESCRIBED ASFOLLOWS:COMMENCING AT THE SOUTHWEST CORNER OFSAID SECTION 4;THENCE NORTH 87 DEGREES 58 MINUTES 26 SECONDS EAST (assumed)ALONGTHE SOUTH LINEOFSAID SOUTHWEST QUARTER OF SECTION 4,828.23 FEETTOTHE EASTERLY RIGHT OFWAY LINE OF ILLINOIS ROUTE 47;THENCE NORTHERLY ALONGSAID EASTERLY RIGHT OF WAY LINE BEING A CURVE TO THE LEFTWITHRADIUSOF 169142 FEETAND CHORD BEARING NORTH 12 DEGREES 50 MINUTES 21 SECONDS EAST,ANARC DISTANCE OF 76659 FEET TOA POINT OFTANGENCY;THENCE NORTH 00 DEGREES 08 MINUTES 41 SECONDS WEST, ALONGSAID RIGHT OFWAYLINE,919.88 FEETTO THE SOUTHERLY LINEOF PROPERTY DESCRIBED IN BOOK 152,PAGE 392;THENCE NORTH 87 DEGREES 54 MINUTES 21 SECONDS EAST,ALONG SAID SOUTHERLY LINE,672.35 FEETTOAPOINT 94520 FEET WESTERLY OF (measured alongsaid southerly line)THE EAST LINEOFSAID SOUTHWEST QUARTER,FOR THE POINTOF BEGINNING;THENCE SOUTH 01 DEGREE 58 MINUTES 29 SECONDS EAST,320.03 FEET;THENCE SOUTH 87 DEGREES 54 MINUTES 21 SECONDS WEST,PARALLEL WITHSAID SOUTHERLY LINE,28437 FEET;THENCE NORTH 01 DEGREE 58 MINUTES 29 SECONDS WEST,32003 FEETTOSAID SOUTHERLY LINE;THENCE NORTH 87 DEGREES 54 MINUTES 21 SECONDS EAST,ALONGSAID SOUTHERLY LINE,2843 7 FEET TO THE POINT OF BEGINNING,IN BRISTOL TOWNSHIP,KENDALL COUNTY,ILLINOIS Doc:49907l1 Legal Description Southsidewatertower,generallv west oftheWildwoodSubdivision 4-o all interestinthe following described real estate,to-wit: That part of theSouthwest Quarter of Section 4,TO\illShip 36North,Range 7 EastoftheThird Principal Meridian,described by commencing at the Northwest cornerof said Section 4;thenceSouth89°40'05"West along theNorth line ofthe Northeast Quarter of Section 5,655.52 feet to the tangent center line of Illinois State Route No.47extended from the South;thence South 01°44'0711 East along said tangent center line and said tangent center line extended 3,511.16 feet;thence North 89°29'4011 East,548.60 feet;thenceSouth 04'21'07"East,345.0 feet for the point of beginning;thenceNorth 04'21'07"West,345.0 feet;thence North 03' 40'49"East,122.14 feet;thenceSouth 82'00'49"East,30.08 feet; thence South 03'40'49"West,117.78 feet;thenceSouth 04'21'07" East,349.10 feet toa line drawn South 82'39'20"Eastfromthe point of beginning;thence South 82°39'20 11 East,229.36 feet;thence South 07°20'40" West,145.0 feet;thence South 76°44'21'1 West,227,96 feet toa line drawn South 04°21'07"East from the point of beginning;thence North 04°21'07"West,230.0 feet to the point of beginning,in KendallTownship, Kendall CnuntY.Illinois. Legal Description -610 Tower Lane Generally located north of the intersection of Tower LaneandWest Somonauk Street,addressed as610 Tower Lane, Exhibit B -Site Plan and Equipment/Antenna Faeilities PoleMounting Bracket Cablesfromtop of dome tobottomofbelL AP Cluster for Customer Access As Required Per Tower As Required Per Tower 1 Cluster per Tower Sectorized Omni Antenna forWi-Fi Access 1Per Tower Router andWiFiRadio1Per Tower Sample Router ... r:15111:2 .:.2IX)n:,.'\"8a'lj E:-ernet :::crd S'tl1ct"c;.nCJs TiE1 ------ 41::.)(t Cards ---,;---;--.-.:..::......--tr--. Thefollowing equipment isforplanningpurposesonly"Other equipment maybeusedinlieuofthe belowitemsas necessary to overcome interferenceofotherrelatedissues .. UnitedCiofYorkville MITWirelessEdge Antenna (Backhaul) RedlineAN50eRadio 1Each Location 1Each Location •"tit·'.'.'.,.IIVLJ't.-t • RemoteEquipmentRack1Each Location Exhibit C-{Intentionally left blanli dueto consolidation ofexhibits} Exhibit D -Servicesinlieu of BaseRent L Servicesinlieu of BaseRcnt aInconsiderationandexchangeforservicesinlieu of BaseRentforTenantsWaterTower AntennaFacilities,TenantwillprovideBroadbandInternetServicestotheLandlordin6 separatelocationsdesignatedbytheLandlord,atnoexpensetotheLandlord. b.Tenantisnotresponsibleforanyinternal "networking"issuesassociatedwith providing such BroadbandInternetServicestotheLandlord.Anyandall "networking"equipmentin providing suchBroadbandInternetServicestotheLandlordwillbeatthesoleexpense ofthe Landlord. c.TenantwillalsoprovideatLandlordssolediscretion,WebHostingServices for Official GovernmentalAgency,andatnoexpensetotheLandlord. d.TenantwillprovidetoLandlord,unlimitedemailaccountsinassociationwithhostingthe OfficialGovermnentalAgencywebsite. Exhibit E-{Intentionally left blank dueto consolidation ofexhibits) Exhibit F-{Intentionally left blank dueto consolidation ofexhibits} EXHIBIT G-Services 1.Asa stipulatation of paragraph .3a of thisLease,Tenant willprovidethefollowingservicesinlieu of National WirelessInternetServiceProviders industry rentalrates:. a.AtnocosttotheLandlord,TenantshallprovidefreeWi-Fiinternetaccesstoasmanycityparksas feasiblypossiblewithoutcausingundue hardship ontheTenant. b.AtnocosttotheLandlord,Tenantshall provide freeWi-Fiinternetaccesstothecityownedfacility knownasthe Beecher Center asfeasiblypossible without causingunduehardshipontheTenant. c.AtnocosttotheLandlord,Tenant shallprovidea minimum ofoneinternet accessible camera per watertowerforpublicaccessviewingasfeasiblypossiblewithoutcausingunduehardshipontheTenant. d.AtnocosttotheLandlord,TenantshallassistthecityITmanagerwithmattersregardingthe City's planneduse of wirelessdevices. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #1 Tracking Number Minutes of the Regular City Council – August 11, 2015 City Council – September 8, 2015 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 11, 2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Absent Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren, Attorney Binninger, City Administrator Olson, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. PC 2015-13 Hari Development Yorkville, LLC, petitioner, has filed an application with the United City of Yorkville, Kendall County, Illinois, requesting to amend an existing annexation agreement for the Fountainview Development to remove the land use requirements of a bank and office on the property described therein an exhibit previously approved as part of the original agreement. The real property is generally located at the northeast corner of Fountainview Drive and S. Bridge Street (IL Route 47) in Yorkville, Illinois. Please, see attached report of proceedings by the Court Reporter for the public hearing. CITIZEN COMMENTS ON AGENDA ITEMS Lynn Dubajic gave an update on the Push for the Path. She stated that currently the fund for Push for the Path is $176,756.28, which is over half way to the goal of $350.000. She also stated that there would be a golf outing and dinner on September 26, 2015, at the Blackberry Oaks Golf Course. CONSENT AGENDA None. MINUTES FOR APPROVAL None. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $619,639.55. REPORTS MAYOR’S REPORT Collective Bargaining Agreement between the FOP Patrol Officers and the City (CC 2015-60) Mayor Golinski entertained a motion to approve the collective bargaining agreement between the City and the Illinois Fraternal Order of Police Labor Council/Yorkville Patrolman Unit with the revised section 12.2 that was presented to City Council at meeting and authorize the Mayor, City Clerk, and Chief of Police to execute. So moved by Alderman Funkhouser; seconded by Alderman Tarulis. Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Kot-aye, Frieders-aye, Tarulis-aye DRAFT The Minutes of the Regular Meeting of the City Council – August 11, 2015 – Page 2 of 3 Tandem Axle Dump Truck Request for Proposals (CC 2015-61) Mayor Golinski entertained a motion to authorize staff to issue a request for proposals for a new tandem axle dump truck with snow plow and brine spreading equipment. So moved by Alderman Frieders; seconded by Alderman Milschewski. Alderman Colosimo and Public Works Director Dhuse discussed the price of the dump truck with the trade-ins. Alderman Frieders and Public Works Director Dhuse discussed the choice of a dump truck made of aluminum over steel. Motion approved by a roll call vote. Ayes-7 Nays-0 Funkhouser-aye, Milschewski-aye, Teeling-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye Bids for Storage Shed (CC 2015-62) Mayor Golinski entertained a motion to reject all bids received for the Public Works storage shed. So moved by Alderman Colosimo; seconded by Alderman Milschewski. Alderman Frieders asked if not having the new storage shed impacts where the new dump truck would be stored. Public Works Director Dhuse stated that the proposed storage shed is strictly for salt. The new dump truck would be parked within a current Public Works structure. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Teeling-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye PUBLIC WORKS COMMITTEE REPORT Ordinance 2015-43 Authorizing the Subordination of Surface Rights for Public Road Purpose (Route 71 and Van Emmon) (PW 2015-42) Alderman Funkhouser made a motion to approve an ordinance authorizing the subordination of surface rights for public road purposes (Route 71 and Van Emmon) and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye Blackberry Woods Cash Deposit Call (PW 2015-44) Alderman Funkhouser made a motion to authorize staff to call the cash deposit in the amount of $174,016 for work to be completed in the Blackberry Woods Subdivision; seconded by Alderman Frieders. City Administrator Olson recommends this item being tabled for two weeks, after discussions with the developer's attorney. Alderman Colosimo and City Administrator Olson discussed the fact that the developer has had a previous delay. The developer has been in contact with the City asking for more time to clarify a number of issues. Alderman Funkhouser feels the City should call the bond if the developer continues with repeated delays. Alderman Frieders made a motion to table Blackberry Woods cash deposit call for two weeks; seconded by Alderman Kot. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. The Minutes of the Regular Meeting of the City Council – August 11, 2015 – Page 3 of 3 PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT YBSD Meeting Alderman Milschewski attended her first YBSD meeting and reported on the items discussed. School Board Meeting Alderman Funkhouser reported on the School Board Meeting. City Administrator Olson added to the discussion. Whispering Meadows Pot Holes Alderman Frieders stated the pot holes in the Whispering Meadows Subdivision desperately need to be addressed. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:25 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes #2 Tracking Number Minutes of the Regular City Council – August 25, 2015 City Council – September 8, 2015 Majority Approval Approval of Minutes Beth Warren City Clerk Name Department MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, AUGUST 25, 2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren, Attorney Binninger, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA Alderman Funkhouser requested that Item #3 on the Consent Agenda, resolution approving early acceptance of certain improvements of the Prestwick/Ashley Pointe Subdivision, (PW 2015-43), be moved to the regular agenda under Public Works Committee. Amendment approved unanimously by a viva voce vote. PRESENTATIONS Aurora Area Convention & Visitors Bureau Update AACVB Director, Cort Carlson, gave the Council background on his qualifications and past work experience. He gave a brief history about the inception and purpose of the AACVB. Mr. Carlson provided a packet showing the economic impact figures related to the AACVB. He discussed the many benefits of the AACVB. Alderman Frieders asked if the AACVB visits the area hotels. Mr. Carlson stated either he or his staff visit each hotel. CMAP Shared Services Study Louise Yeung defined the purpose of the study for shared services among Oswego, Montgomery, and Yorkville. The focus of the study is to increase the efficiency of municipal services, identify a process for sharing municipal services, and improve public relations among the cities. Louise Yeung mentioned examples of cooperation among other cities to aid in maximizing its efforts in the past. She gave a project timeline including the process and the study recommendations as well as a review of the effectiveness of the study. The next step is to present to the Council for approval to work with the other two communities. She stated that one of the key components to this study is the empowerment of each municipalities staff to communicate better ways to serve the community. Mayor Golinski, Alderman Frieders, City Administrator Olson, and Alderman Colosimo contributed to the discussions by citing examples for possible beneficial relationships among the cities. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Well No. 8 Rehabilitation – Professional Services Agreement – Design and Construction Engineering - authorize the Mayor and City Clerk to execute (PW 2015-46) 2. Resolution 2015-16 Declining City of Yorkville Funding and Maintenance Participation of Bicycle Accommodations along Illinois Route 47 (Bridge Street), Between Caton Farm Road and Illinois Route 71 in Yorkville – authorize the Mayor and City Clerk to execute (PW 2015-47) DRAFT The Minutes of the Regular Meeting of the City Council – August 25, 2015 – Page 2 of 4 3. 2015 Sanitary Sewer Lining – Change Order No. 1 – authorize the Mayor to execute (PW 2015- 27) 4. Monthly Treasurer’s Report for July 2015 ADM (2015-40) Mayor Golinski entertained a motion to approve the consent agenda as amended. So moved by Alderman Kot; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Tarulis-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council – July 28, 2015 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of July 28, 2015, as presented. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $902,820.04. REPORTS MAYOR’S REPORT Appointment of Freedom of Information Officer – Nicole Kathman (CC-2015-63) Mayor Golinski entertained a motion to approve the Mayor's appointment of Nicole Kathman as a Freedom of Information Officer. So moved by Alderman Tarulis; seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-8 Nays-0 Koch-aye, Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye PUBLIC WORKS COMMITTEE REPORT Blackberry Woods Cash Deposit Call (PW 2015-44 ) Alderman Funkhouser made a motion to table Blackberry Woods cash deposit call to October 13, 2015, City Council meeting; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-8 Nays-0 Kot-aye, Frieders-aye, Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye Resolution 2015-17 Approving Early Acceptance of Certain Improvements of the Prestwick/Ashley Pointe Subdivision (PW 2015-43) Alderman Funkhouser made a motion to approve a resolution approving early acceptance of certain improvements of the Prestwick/Ashley Pointe Subdivision and authorize the Mayor and City Clerk to execute; seconded by Alderman Milschewski. Alderman Funkhouser made a motion to amend the language in section three to read that the City council agrees to accept those improvements in accordance with the subdivision control ordinance; seconded by Alderman Milschewski. Alderman Frieders asked if this motion would repeal the specific section of the ordinance and have the whole ordinance be referenced. Alderman Funkhouser stated section three stays the same with the addition of the new language at the end. Mayor Golinski questioned why the ordinance can't be left as written. Alderman Funkhouser said this would affirm that the City Council was going to accept the roads. Alderman Colosimo feels the wording in the ordinance is sufficient. City Administrator Olson believes the intent of the ordinance remains the same. Mayor Golinski, Alderman Milschewski, Alderman Colosimo, Alderman Funkhouser, and Alderman Teeling offered their insight into the proposed amendment to the City ordinance. Mayor Golinski said roll call on the amendment. Motion approved by a roll call vote. Ayes-5 Nays-3 Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-nay, Tarulis-nay, Colosimo-nay The Minutes of the Regular Meeting of the City Council – August 25, 2015 – Page 3 of 4 Mayor Golinski called for a roll call on the original amended motion. Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Tarulis-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION County Case 15-13 (1211 Game Farm Road) – 1.5 Mile Review (PC 2015-14) Mayor Golinski entertained a motion to notify Kendall County that the City is in support of a thirty-three (33) foot setback from the Game Farm Road new right-of-way. So moved by Alderman Kot; seconded by Alderman Koch. Alderman Colosimo questioned the increase from 30 feet to 33 feet. Community Development Director Barksdale-Noble gave the reasoning behind the increase for the setback. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye ZONING BOARD OF APPEALS Ordinance 2015-44 Granting a Lot Coverage Variance for a Public Storage Facilities/MiniWarehouse Storage (Lot 19 of Unit 3 Yorkville Business Center Subdivision) (ZBA 2015-03) Mayor Golinski entertained a motion to approve an ordinance granting a lot coverage variance for a public storage facilities/miniwarehouse storage lot 19 of Unit 3 Yorkville Business Center and authorize the Mayor and City Clerk to execute. So moved by Alderman Colosimo; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Tarulis-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye CITY COUNCIL REPORT No report. CITY CLERK’S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS Jenny Lunn, Countryside, asked for consideration to change the policy to allow golf carts in the Countryside Subdivision. She discussed the benefits of golf carts for Countryside. The Minutes of the Regular Meeting of the City Council – August 25, 2015 – Page 4 of 4 Gary Kritzberg, Game Farm Road, discussed the increased setback for the county property on Game Farm Road and the impact it has on his adjacent property. He is looking for the curb to be cut so he can apply for a permit to allow for a driveway to give him access to his property. Mayor Golinski referred this issue to the appropriate City Council Committee. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:43 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville, Illinois Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Bills for Payment Tracking Number Bills for Payment (Informational): $674,810.49 City Council – September 8, 2015 None – Informational Amy Simmons Finance Name Department       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 0 7 A 1 C O N C R E A - 1 C O N C R E T E L E V E L I N G 0 8 2 7 1 5 0 8 / 2 7 / 1 5 0 1 R E P A I R T O H A N D I C A P E N T R A N C E 2 3 - 2 1 6 - 5 4 - 0 0 - 5 4 4 6 1 , 2 0 0 . 0 0 0 2 R A M P A T C I T Y H A L L * * C O M M E N T * * IN V O I C E T O T A L : 1 , 2 0 0 . 0 0 * CH E C K T O T A L : 1 , 2 0 0 . 0 0 5 2 0 4 0 8 A A C V B A U R O R A A R E A C O N V E N T I O N 0 7 3 1 1 5 - A L L 0 8 / 2 7 / 1 5 0 1 J U L Y 2 0 1 5 A L L S E A S O N H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 4 5 . 6 9 IN V O I C E T O T A L : 4 5 . 6 9 * 0 7 3 1 1 5 - H A M P T O N 0 8 / 2 7 / 1 5 0 1 J U L Y 2 0 1 5 H A M P T O N H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 5 , 6 1 8 . 5 7 IN V O I C E T O T A L : 5 , 6 1 8 . 5 7 * 0 7 3 1 1 5 - S U N S E T 0 8 / 2 7 / 1 5 0 1 J U L Y 2 0 1 5 S U N S E T H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 6 7 . 5 0 IN V O I C E T O T A L : 6 7 . 5 0 * 0 7 3 1 1 5 - S U P E R 0 8 / 2 7 / 1 5 0 1 J U L Y 2 0 1 5 S U P E R 8 H O T E L T A X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 8 1 1 , 8 7 1 . 8 4 IN V O I C E T O T A L : 1 , 8 7 1 . 8 4 * CH E C K T O T A L : 7 , 6 0 3 . 6 0 5 2 0 4 0 9 A L L S T A R A L L S T A R S P O R T S I N S T R U C T I O N 1 5 5 1 8 6 0 8 / 1 8 / 1 5 0 1 S U M M E R I I 2 0 1 5 C L A S S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 3 4 5 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 3 4 5 . 0 0 * CH E C K T O T A L : 3 4 5 . 0 0 5 2 0 4 1 0 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 8 5 3 9 1 - I N 0 7 / 2 4 / 1 5 0 1 T R A N S F O R M E R 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 5 5 . 0 0 IN V O I C E T O T A L : 5 5 . 0 0 * Page 1 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 1 0 A M P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 5 8 6 3 1 5 - I N 0 7 / 3 0 / 1 5 0 1 B A T T E R Y 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 0 0 5 1 . 7 5 IN V O I C E T O T A L : 5 1 . 7 5 * 0 5 8 6 9 3 3 - I N 0 8 / 0 3 / 1 5 0 1 P H O T O C O N T R O L S , P H O T O C E L L S , 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 4 6 9 . 5 8 0 2 L A M P S , V I N Y L T A P E , W I R E N U T S * * C O M M E N T * * IN V O I C E T O T A L : 4 6 9 . 5 8 * 0 5 8 7 6 6 6 - I N 0 8 / 0 6 / 1 5 0 1 S P L I C E K I T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 1 0 7 . 4 0 IN V O I C E T O T A L : 1 0 7 . 4 0 * 0 5 8 7 9 4 6 - I N 0 8 / 1 0 / 1 5 0 1 L A M P S 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 4 0 9 . 8 0 IN V O I C E T O T A L : 4 0 9 . 8 0 * 0 5 8 7 9 5 7 - I N 0 8 / 1 0 / 1 5 0 1 P H O T O C O N T R O L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 2 8 . 3 4 IN V O I C E T O T A L : 2 8 . 3 4 * 0 5 8 8 2 5 0 - I N 0 8 / 1 1 / 1 5 0 1 B A T T E R Y 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 2 9 . 9 8 IN V O I C E T O T A L : 2 9 . 9 8 * 0 5 8 8 9 7 - I N 0 8 / 1 4 / 1 5 0 1 W I R E 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 4 3 . 4 0 IN V O I C E T O T A L : 4 3 . 4 0 * 0 5 9 0 2 3 7 - I N 0 8 / 2 4 / 1 5 0 1 F U R N A C E D O O R S W I T C H 2 3 - 2 1 6 - 5 6 - 0 0 - 5 6 5 6 1 5 . 9 5 IN V O I C E T O T A L : 1 5 . 9 5 * CH E C K T O T A L : 1 , 2 1 1 . 2 0 5 2 0 4 1 1 A T T I N T E R A T & T 3 5 7 1 4 5 8 2 0 3 0 8 / 1 0 / 1 5 0 1 0 8 / 1 0 - 0 9 / 0 9 R O U T E R 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 4 0 4 8 9 . 1 8 IN V O I C E T O T A L : 4 8 9 . 1 8 * CH E C K T O T A L : 4 8 9 . 1 8 5 2 0 4 1 2 B A T T E R Y S B A T T E R Y S E R V I C E C O R P O R A T I O N Page 2 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 1 2 B A T T E R Y S B A T T E R Y S E R V I C E C O R P O R A T I O N 2 6 0 2 4 8 0 7 / 2 7 / 1 5 0 1 T R A C T O R B A T T E R Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 6 . 7 5 IN V O I C E T O T A L : 3 6 . 7 5 * CH E C K T O T A L : 3 6 . 7 5 5 2 0 4 1 3 B P A M O C O B P A M O C O O I L C O M P A N Y 4 5 1 8 3 6 6 2 0 8 / 2 4 / 1 5 0 1 A U G U S T 2 0 1 5 G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 1 4 8 . 2 7 IN V O I C E T O T A L : 1 4 8 . 2 7 * CH E C K T O T A L : 1 4 8 . 2 7 5 2 0 4 1 4 B S N S P O R T B S N / P A S S O N ' S / G S C / C O N L I N S P O R T S 9 7 1 0 3 9 8 3 0 8 / 0 6 / 1 5 0 1 S O F T B A L L S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 5 1 . 8 0 IN V O I C E T O T A L : 2 5 1 . 8 0 * 9 7 1 1 7 1 6 2 0 8 / 1 2 / 1 5 0 1 F A L L S O C C E R S H I R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 3 6 6 . 9 3 IN V O I C E T O T A L : 3 6 6 . 9 3 * CH E C K T O T A L : 6 1 8 . 7 3 5 2 0 4 1 5 B U G G I T E R B U G G I T - E R S L L C 2 7 4 9 0 8 / 1 2 / 1 5 0 1 B E E C H E R C E N T E R P E S T C O N T R O L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 5 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * 2 7 5 0 0 8 / 1 2 / 1 5 0 1 B R I D G E P A R K P E S T C O N T R O L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 5 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 5 2 0 4 1 6 B U I L D E R S B U I L D E R S A S P H A L T L L C 1 5 8 2 3 0 8 / 0 7 / 1 5 0 1 M I S C . P A T C H I N G 1 5 - 1 5 5 - 5 6 - 0 0 - 5 6 3 4 1 , 4 1 0 . 2 4 IN V O I C E T O T A L : 1 , 4 1 0 . 2 4 * CH E C K T O T A L : 1 , 4 1 0 . 2 4 Page 3 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 1 7 C A M B R I A C A M B R I A S A L E S C O M P A N Y I N C . 3 6 6 7 5 0 8 / 1 7 / 1 5 0 1 P A P E R T O W E L 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 5 9 . 3 8 IN V O I C E T O T A L : 5 9 . 3 8 * CH E C K T O T A L : 5 9 . 3 8 5 2 0 4 1 8 C A R G I L L C A R G I L L , I N C 2 9 0 2 4 0 1 2 2 2 0 8 / 0 4 / 1 5 0 1 B U L K R O C K S A L T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 3 , 0 2 8 . 6 3 IN V O I C E T O T A L : 3 , 0 2 8 . 6 3 * 2 9 0 2 4 0 4 8 0 7 0 8 / 0 6 / 1 5 0 1 B U L K R O C K S A L T 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 2 , 9 7 2 . 9 7 IN V O I C E T O T A L : 2 , 9 7 2 . 9 7 * CH E C K T O T A L : 6 , 0 0 1 . 6 0 5 2 0 4 1 9 C E N S O D C E N T R A L S O D I N V 9 7 2 8 6 0 8 / 2 8 / 1 5 0 1 P A L L E T O F S O D 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 4 8 . 0 0 IN V O I C E T O T A L : 1 4 8 . 0 0 * CH E C K T O T A L : 1 4 8 . 0 0 5 2 0 4 2 0 C E N T R A L L C E N T R A L L I M E S T O N E C O M P A N Y , I N C 4 4 0 2 0 8 / 1 5 / 1 5 0 1 G R A V E L 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 7 7 6 . 7 7 IN V O I C E T O T A L : 7 7 6 . 7 7 * CH E C K T O T A L : 7 7 6 . 7 7 5 2 0 4 2 1 C H D J O H A N C H A D J O H A N S E N G O L F A C A D E M Y 1 5 1 7 0 8 / 1 4 / 1 5 0 1 S U M M E R J U N I O R G O L F C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 , 1 7 0 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 , 1 7 0 . 0 0 * CH E C K T O T A L : 1 , 1 7 0 . 0 0 Page 4 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 2 2 C H I G O B U L R O C L A B A T H L E T I C I N S T R U C T I O N , L 5 1 5 4 0 8 / 2 4 / 1 5 0 1 0 7 / 0 6 - 0 7 / 0 9 B A S E B A L L C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 4 7 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 4 4 7 . 0 0 * 5 1 5 7 0 8 / 2 4 / 1 5 0 1 0 7 / 0 6 - 0 7 / 0 9 B A S E B A L L C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 2 9 7 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 2 9 7 . 0 0 * 5 1 5 9 0 8 / 2 4 / 1 5 0 1 B A S E B A L L C A M P C R E D I T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 - 1 . 0 0 IN V O I C E T O T A L : - 1 . 0 0 * CH E C K T O T A L : 7 4 3 . 0 0 5 2 0 4 2 3 C I V I C P L S I C O N E N T E R P R I S E S , I N C 1 5 6 0 2 4 0 8 / 2 4 / 1 5 0 1 C R T U S E R L I C E N S E 0 8 / 2 1 - 1 0 / 3 0 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 5 0 1 1 6 . 1 5 IN V O I C E T O T A L : 1 1 6 . 1 5 * CH E C K T O T A L : 1 1 6 . 1 5 5 2 0 4 2 4 C O M 2 C O M 2 C O M P U T E R S & T E C H N O L O G I E S 3 3 4 1 8 0 8 / 1 4 / 1 5 0 1 0 8 / 1 3 / 1 5 E L E C T R O N I C R E C Y C L I N G 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 6 2 7 5 . 0 0 0 2 P I C K - U P * * C O M M E N T * * IN V O I C E T O T A L : 7 5 . 0 0 * CH E C K T O T A L : 7 5 . 0 0 5 2 0 4 2 5 C O M E D C O M M O N W E A L T H E D I S O N 1 6 1 3 0 1 0 0 2 2 - 0 7 1 5 0 8 / 1 7 / 1 5 0 1 0 1 7 / 1 6 - 0 8 / 1 5 B A L L F I E L D S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 3 8 3 . 6 9 IN V O I C E T O T A L : 3 8 3 . 6 9 * 6 8 1 9 0 2 7 0 1 1 - 0 7 1 5 0 8 / 2 6 / 1 5 0 1 0 6 / 3 0 - 0 8 / 3 P R B U I L D I N G S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 5 0 0 . 3 2 IN V O I C E T O T A L : 5 0 0 . 3 2 * CH E C K T O T A L : 8 8 4 . 0 1 Page 5 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 2 6 C O M E D C O M M O N W E A L T H E D I S O N 6 9 6 3 0 1 9 0 2 1 - 0 7 1 5 0 8 / 1 7 / 1 5 0 1 0 7 / 1 7 - 0 8 / 1 5 R T 4 7 & R O S E N W I N K L E 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 2 5 . 4 4 IN V O I C E T O T A L : 2 5 . 4 4 * CH E C K T O T A L : 2 5 . 4 4 5 2 0 4 2 7 C O M E D C O M M O N W E A L T H E D I S O N 7 0 9 0 0 3 9 0 0 5 - 0 7 1 5 0 8 / 1 0 / 1 5 0 1 0 7 / 1 0 - 0 8 / 1 0 C A N N O N B A L L & R T 3 4 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 1 9 . 8 5 IN V O I C E T O T A L : 1 9 . 8 5 * CH E C K T O T A L : 1 9 . 8 5 5 2 0 4 2 8 C O M E D C O M M O N W E A L T H E D I S O N 8 3 4 4 0 1 0 0 2 6 - 0 8 1 5 0 8 / 2 1 / 1 5 0 1 0 7 / 0 2 - 0 8 / 2 0 M I S C S T R E E T L I G H T S 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 2 3 5 . 8 1 IN V O I C E T O T A L : 2 3 5 . 8 1 * CH E C K T O T A L : 2 3 5 . 8 1 5 2 0 4 2 9 C O N S T E L L C O N S T E L L A T I O N N E W E N E R G Y 0 0 2 6 9 7 2 3 8 1 0 8 / 2 1 / 1 5 0 1 0 7 / 2 2 - 0 8 / 1 8 3 2 9 9 L E H M A N 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 8 0 4 , 1 1 7 . 5 5 0 2 C R O S S I N G * * C O M M E N T * * IN V O I C E T O T A L : 4 , 1 1 7 . 5 5 * CH E C K T O T A L : 4 , 1 1 7 . 5 5 5 2 0 4 3 0 C O U N Y A R D C O U N T R Y Y A R D C R I T T E R S 0 0 1 8 9 0 8 / 1 7 / 1 5 0 1 0 9 / 0 5 / 1 5 P E T T I N G Z O O B A L A N C E 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 2 0 0 . 0 0 IN V O I C E T O T A L : 2 0 0 . 0 0 * CH E C K T O T A L : 2 0 0 . 0 0 5 2 0 4 3 1 D Y N E G Y D Y N E G Y E N E R G Y S E R V I C E S Page 6 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 1 D Y N E G Y D Y N E G Y E N E R G Y S E R V I C E S 1 0 2 3 8 9 3 1 5 0 8 1 0 8 / 2 4 / 1 5 0 1 0 7 / 2 1 - 0 8 / 1 9 4 2 1 P O P L A R L I G H T 1 5 - 1 5 5 - 5 4 - 0 0 - 5 4 8 2 3 , 8 6 3 . 3 9 IN V O I C E T O T A L : 3 , 8 6 3 . 3 9 * CH E C K T O T A L : 3 , 8 6 3 . 3 9 5 2 0 4 3 2 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 6 4 7 0 7 / 1 5 / 1 5 0 1 C O U N T R Y S I D E S T & W A T E R M A I N 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 8 2 5 , 4 1 1 . 8 8 0 2 I M P R O V E M E N T S * * C O M M E N T * * 0 3 C O U N T R Y S I D E S T & W A T E R M A I N 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 8 2 8 , 7 3 3 . 1 2 0 4 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 1 4 , 1 4 5 . 0 0 * 5 6 7 9 6 0 8 / 2 0 / 1 5 0 1 C E N T R A L R T 4 7 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 0 4 4 . 0 0 IN V O I C E T O T A L : 1 , 0 4 4 . 0 0 * 5 6 7 9 7 0 8 / 2 0 / 1 5 0 1 R T 3 4 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 7 9 . 0 0 IN V O I C E T O T A L : 7 9 . 0 0 * 5 6 7 9 8 0 8 / 2 0 / 1 5 0 1 G A M E F A R M / S O M O N A U K I M P R O V M E N T 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 7 3 5 2 , 2 0 8 . 0 0 IN V O I C E T O T A L : 5 2 , 2 0 8 . 0 0 * 5 6 7 9 9 0 8 / 2 0 / 1 5 0 1 U T I L I T Y P E R M I T R E V I E W S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 6 0 . 0 0 IN V O I C E T O T A L : 3 6 0 . 0 0 * 5 6 8 0 0 0 8 / 2 0 / 1 5 0 1 A U T U M N C R E E K U N I T 2 A 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 9 2 . 5 0 IN V O I C E T O T A L : 9 2 . 5 0 * 5 6 8 0 1 0 8 / 2 0 / 1 5 0 1 G R A N D E R E S E R V E - A V A N T I 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 7 7 . 5 0 IN V O I C E T O T A L : 2 7 7 . 5 0 * 5 6 8 0 2 0 8 / 2 0 / 1 5 0 1 P R E S T W I C K 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 7 7 . 5 0 IN V O I C E T O T A L : 2 7 7 . 5 0 * 5 6 8 0 3 0 8 / 2 0 / 1 5 0 1 B L A C K B E R R Y W O O D S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 4 7 2 . 7 5 IN V O I C E T O T A L : 4 7 2 . 7 5 * Page 7 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 2 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 8 0 4 0 8 / 2 0 / 1 5 0 1 C A L E D O N I A 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 7 0 . 0 0 IN V O I C E T O T A L : 3 7 0 . 0 0 * 5 6 8 0 5 0 8 / 2 0 / 1 5 0 1 S P E E D W A Y - R T 4 7 & G A L E N A 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 7 0 . 0 0 IN V O I C E T O T A L : 3 7 0 . 0 0 * 5 6 8 0 6 0 8 / 2 0 / 1 5 0 1 W A T E R A T L A S M A P U P D A T E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 , 4 6 6 . 0 0 IN V O I C E T O T A L : 2 , 4 6 6 . 0 0 * 5 6 8 0 7 0 8 / 2 0 / 1 5 0 1 A U T U M N C R E E K , U N I T 2 C 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 0 7 . 2 5 IN V O I C E T O T A L : 2 0 7 . 2 5 * 5 6 8 0 8 0 8 / 2 0 / 1 5 0 1 K I N G D O M H A L L O F J E H O V A H ' S 9 0 - 0 5 7 - 5 7 - 0 0 - 0 1 1 1 4 1 4 . 5 0 0 2 W I T N E S S E S S - S I T E P L A N * * C O M M E N T * * IN V O I C E T O T A L : 4 1 4 . 5 0 * CH E C K T O T A L : 7 2 , 7 8 4 . 0 0 5 2 0 4 3 3 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 8 0 9 0 8 / 2 0 / 1 5 0 1 R A I N T R E E V I L L A G E U N I T S 4 , 5 & 6 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * CH E C K T O T A L : 1 5 0 . 0 0 5 2 0 4 3 4 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 8 1 0 0 8 / 2 0 / 1 5 0 1 M I S C . G I S M A P P I N G 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 0 9 6 . 0 0 IN V O I C E T O T A L : 1 , 0 9 6 . 0 0 * 5 6 8 1 1 0 8 / 2 0 / 1 5 0 1 P A V I L L I O N A N D F O X 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 2 , 0 5 0 . 0 0 IN V O I C E T O T A L : 2 , 0 5 0 . 0 0 * 5 6 8 1 2 0 8 / 2 0 / 1 5 0 1 G R A N D E R E S E R V E - P A R K A 7 2 - 7 2 0 - 6 0 - 0 0 - 6 0 4 6 1 , 2 4 5 . 0 0 IN V O I C E T O T A L : 1 , 2 4 5 . 0 0 * Page 8 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 4 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 8 1 3 0 8 / 2 0 / 1 5 0 1 H E U S T I S S T I M P R O V E M E N T S 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 2 5 6 7 . 9 5 0 2 H E U S T I S S T I M P R O V E M E N T S - S T R E E T 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 2 5 1 3 5 . 9 0 0 3 H E U S T I S S T I M P R O V E M E N T S - S T O R M 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 2 5 2 2 . 6 5 IN V O I C E T O T A L : 2 2 6 . 5 0 * 5 6 8 1 4 0 8 / 2 0 / 1 5 0 1 W R I G L E Y S I T E E X P A N S I O N 9 0 - 0 7 4 - 7 4 - 0 0 - 0 1 1 1 6 1 6 . 5 0 IN V O I C E T O T A L : 6 1 6 . 5 0 * 5 6 8 1 5 0 8 / 2 0 / 1 5 0 1 S U N F L O W E R E S T A T E S & G R E E N 1 2 - 1 1 2 - 5 4 - 0 0 - 5 4 1 6 1 , 2 2 5 . 7 0 0 2 B R I A R N A T U R A L I Z A T I O N B A S I N * * C O M M E N T * * 0 3 C O N V E R S I O N * * C O M M E N T * * 0 4 S U N F L O W E R E S T A T E S & G R E E N 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 1 8 5 7 6 . 8 0 0 5 B R I A R N A T U R A L I Z A T I O N B A S I S * * C O M M E N T * * 0 6 C O N V E R S I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 , 8 0 2 . 5 0 * 5 6 8 1 6 0 8 / 2 0 / 1 5 0 1 C O U N T R Y S I D E & W A T E R M A I N 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 8 2 8 , 7 6 9 . 9 0 0 2 I M P R O V E M E N T S * * C O M M E N T * * 0 3 C O U N T R Y S I D E & W A T E R M A I N 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 8 2 5 , 3 7 5 . 1 0 0 4 I M P R O V E M E N T S * * C O M M E N T * * IN V O I C E T O T A L : 1 4 , 1 4 5 . 0 0 * 5 6 8 1 7 0 8 / 2 0 / 1 5 0 1 R I D G E S T W A T E R M A I N 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 2 5 8 , 0 7 7 . 5 0 0 2 I M P R O V E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 8 , 0 7 7 . 5 0 * 5 6 8 1 8 0 8 / 2 0 / 1 5 0 1 2 0 1 5 R O A D P R O G R A M 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 2 5 1 2 , 4 2 9 . 7 5 IN V O I C E T O T A L : 1 2 , 4 2 9 . 7 5 * 5 6 8 1 9 0 8 / 2 0 / 1 5 0 1 C I T Y O F Y O R K V I L L E - G E N E R A L 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 3 9 5 . 0 0 IN V O I C E T O T A L : 3 9 5 . 0 0 * 5 6 8 2 0 0 8 / 2 0 / 1 5 0 1 M U N I C I P A L E N G I N E E R I N G S E R V I C E S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 , 9 0 0 . 0 0 IN V O I C E T O T A L : 1 , 9 0 0 . 0 0 * Page 9 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 4 E E I E N G I N E E R I N G E N T E R P R I S E S , I N C . 5 6 8 2 2 0 8 / 2 0 / 1 5 0 1 F O X I N D U S T R I A L P A R K S I G N A G E 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 8 5 9 2 . 5 0 IN V O I C E T O T A L : 9 2 . 5 0 * 5 6 8 2 3 0 8 / 2 0 / 1 5 0 1 2 0 1 5 S A N I T A R Y S E W E R L I N I N G 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 2 8 9 , 1 8 1 . 0 8 IN V O I C E T O T A L : 9 , 1 8 1 . 0 8 * 5 6 8 2 4 0 8 / 2 0 / 1 5 0 1 M I L L S T R E E T L A F O 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 2 5 1 , 2 2 9 . 0 0 IN V O I C E T O T A L : 1 , 2 2 9 . 0 0 * 5 6 8 2 5 0 8 / 2 0 / 1 5 0 1 F O U N T A I N V I E W S U B D I V I S I O N - L O T S 9 0 - 0 8 3 - 8 3 - 0 0 - 0 1 1 1 2 , 1 3 8 . 8 9 0 2 1 A N D 2 * * C O M M E N T * * IN V O I C E T O T A L : 2 , 1 3 8 . 8 9 * 5 6 8 2 6 0 8 / 2 0 / 1 5 0 1 L O T 1 9 Y O R K V I L L E B U S I N E S S P A R K 9 0 - 0 8 2 - 8 2 - 0 0 - 0 1 1 1 1 5 8 . 0 0 IN V O I C E T O T A L : 1 5 8 . 0 0 * 5 6 8 2 7 0 8 / 2 0 / 1 5 0 1 Y B S D C O O R D I N A T I O N - S A N I T A R Y 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 1 8 5 . 0 0 0 2 S E W E R R E P A I R S * * C O M M E N T * * IN V O I C E T O T A L : 1 8 5 . 0 0 * 5 6 8 2 8 - 2 4 0 8 / 2 0 / 1 5 0 1 K E N N E D Y R D B I K E P A T H 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 9 4 1 0 , 2 4 8 . 6 3 IN V O I C E T O T A L : 1 0 , 2 4 8 . 6 3 * 5 9 7 9 5 0 8 / 2 0 / 1 5 0 1 S O U T H R T 4 7 I M P R O V E M E N T S 0 1 - 6 4 0 - 5 4 - 0 0 - 5 4 6 5 9 2 . 5 0 IN V O I C E T O T A L : 9 2 . 5 0 * CH E C K T O T A L : 6 7 , 3 0 9 . 3 5 5 2 0 4 3 5 E J E Q U I P E J E Q U I P M E N T 0 0 7 0 1 6 2 0 7 / 3 1 / 1 5 0 1 A I R F I L T E R 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 8 1 0 2 . 3 7 IN V O I C E T O T A L : 1 0 2 . 3 7 * 0 0 7 0 4 0 9 0 8 / 1 3 / 1 5 0 1 H O S E A S S E M B L Y , H O P P E R S P R A Y 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 8 1 4 8 . 2 4 Page 10 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 5 E J E Q U I P E J E Q U I P M E N T 0 0 7 0 4 0 9 0 8 / 1 3 / 1 5 0 2 N O Z Z L E , E L B O W , N U T S * * C O M M E N T * * IN V O I C E T O T A L : 1 4 8 . 2 4 * CH E C K T O T A L : 2 5 0 . 6 1 5 2 0 4 3 6 E Y E M E D F I D E L I T Y S E C U R I T Y L I F E I N S . 6 4 8 9 1 1 5 0 8 / 2 5 / 1 5 0 1 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 4 6 0 . 0 8 0 2 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 4 5 4 . 7 5 0 3 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 4 4 9 8 . 0 7 0 4 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 4 6 0 . 9 6 0 5 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 4 8 3 . 3 5 0 6 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 2 6 5 . 1 6 0 7 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 4 7 6 . 8 5 0 8 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 4 5 7 . 6 0 0 9 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 4 9 4 . 2 5 1 0 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 4 4 5 . 9 7 1 1 S E P T 2 0 1 5 V I S I O N I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 4 5 4 . 2 4 IN V O I C E T O T A L : 1 , 1 5 1 . 2 8 * CH E C K T O T A L : 1 , 1 5 1 . 2 8 5 2 0 4 3 7 F L A T S O S R A Q U E L H E R R E R A 0 1 0 2 1 5 0 1 / 0 2 / 1 5 0 1 I N S T A L L T U B E S A N D S E A L S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 8 5 . 0 0 IN V O I C E T O T A L : 8 5 . 0 0 * 0 3 0 2 1 5 0 3 / 0 2 / 1 5 0 1 U S E D T I R E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * 0 3 2 4 1 5 - 2 0 3 / 2 4 / 1 5 0 1 U S E D T I R E 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 4 0 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * 0 6 1 8 1 5 0 6 / 1 8 / 1 5 0 1 M O U N T & B A L A N C E T I R E 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 9 5 6 0 . 0 0 IN V O I C E T O T A L : 6 0 . 0 0 * Page 11 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 7 F L A T S O S R A Q U E L H E R R E R A 0 7 2 4 1 4 0 7 / 2 4 / 1 4 0 1 I N S T A L L T U B E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * 0 7 3 0 1 5 0 7 / 3 0 / 1 5 0 1 M O U N T & B A L A N C E 2 T I R E S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 1 9 5 . 0 0 IN V O I C E T O T A L : 1 9 5 . 0 0 * 0 9 1 0 1 4 0 9 / 1 0 / 1 4 0 1 T I R E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 7 5 . 0 0 IN V O I C E T O T A L : 1 7 5 . 0 0 * 1 0 0 6 1 4 1 0 / 0 6 / 1 4 0 1 I N S T A L L T U B E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * 1 2 1 0 1 4 1 2 / 1 0 / 1 4 0 1 P L U G 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 0 . 0 0 IN V O I C E T O T A L : 1 0 . 0 0 * 1 2 1 5 1 4 1 2 / 1 5 / 1 4 0 1 M O U N T & B A L A N C E U S E D T I R E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * CH E C K T O T A L : 6 5 0 . 0 0 5 2 0 4 3 8 F O X V A L L E F O X V A L L E Y T R O P H Y & A W A R D S 3 2 2 6 9 0 8 / 2 0 / 1 5 0 1 B R A S S P L A T E 0 1 - 1 1 0 - 5 6 - 0 0 - 5 6 1 0 6 . 0 0 IN V O I C E T O T A L : 6 . 0 0 * CH E C K T O T A L : 6 . 0 0 5 2 0 4 3 9 G L A T F E L T G L A T F R L T E R U N D E R W R I T I N G S E R V I C 3 3 7 4 0 1 0 7 - 9 1 2 / 1 1 / 1 4 0 1 L I A B I L I T Y I N S I N S T A L L M E N T # 9 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 8 , 3 7 9 . 3 1 0 2 P A R K / R E C L I A B I L I T Y I N S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 1 , 8 0 8 . 3 4 0 3 I N S T A L L M E N T # 9 * * C O M M E N T * * 0 4 L I A B I L I T Y I N S I N S T A L L M E N T # 9 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 3 1 9 5 7 . 8 1 0 5 L I A B I L I T Y I N S I N S T A L L M E N T # 9 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 3 1 4 5 4 . 2 8 Page 12 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 3 9 G L A T F E L T G L A T F R L T E R U N D E R W R I T I N G S E R V I C 3 3 7 4 0 1 0 7 - 9 1 2 / 1 1 / 1 4 0 6 L I A B I L I T Y I N S I N S T A L L M E N T # 9 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 3 1 1 , 0 0 0 . 2 6 IN V O I C E T O T A L : 1 2 , 6 0 0 . 0 0 * CH E C K T O T A L : 1 2 , 6 0 0 . 0 0 5 2 0 4 4 0 G R O U N D G R O U N D E F F E C T S I N C . 3 2 4 8 4 5 0 8 / 1 3 / 1 5 0 1 G R A S S S E E D 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 9 8 . 7 5 IN V O I C E T O T A L : 9 8 . 7 5 * CH E C K T O T A L : 9 8 . 7 5 5 2 0 4 4 1 G U A R D E N T G U A R D I A N 0 8 2 5 1 5 - D E N T A L 0 8 / 2 5 / 1 5 0 1 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 3 4 2 2 . 1 6 0 2 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 7 1 7 4 . 2 0 0 3 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 3 4 1 2 . 1 7 0 4 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 3 3 , 5 7 8 . 3 5 0 5 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 3 4 4 8 . 9 8 0 6 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 3 6 1 9 . 8 7 0 7 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 4 1 4 0 5 . 2 6 0 8 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 3 5 6 7 . 8 1 0 9 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 3 4 0 3 . 6 8 1 0 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 3 6 6 6 . 7 4 1 1 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 3 3 1 8 . 2 7 1 2 S E P T 2 0 1 5 D E N T A L I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 3 3 8 5 . 2 7 IN V O I C E T O T A L : 8 , 4 0 2 . 7 6 * 0 8 2 5 1 5 - L I F E 0 8 / 2 5 / 1 5 0 1 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 2 2 7 6 . 9 2 0 2 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 1 1 0 - 5 2 - 0 0 - 5 2 3 6 2 0 . 4 6 0 3 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 1 2 0 - 5 2 - 0 0 - 5 2 2 2 3 0 . 6 9 0 4 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 2 1 0 - 5 2 - 0 0 - 5 2 2 2 5 8 0 . 6 3 0 5 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 2 2 0 - 5 2 - 0 0 - 5 2 2 2 4 0 . 9 2 0 6 S E P T 2 0 1 5 L I F E I N S U R A N C E 0 1 - 4 1 0 - 5 2 - 0 0 - 5 2 2 2 1 2 4 . 3 3 Page 13 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 4 1 G U A R D E N T G U A R D I A N 0 8 2 5 1 5 - L I F E 0 8 / 2 5 / 1 5 0 7 S E P T 2 0 1 5 L I F E I N S U R A N C E 7 9 - 7 9 0 - 5 2 - 0 0 - 5 2 2 2 6 5 . 3 8 0 8 S E P T 2 0 1 5 L I F E I N S U R A N C E 7 9 - 7 9 5 - 5 2 - 0 0 - 5 2 2 2 6 9 . 8 9 0 9 S E P T 2 0 1 5 L I F E I N S U R A N C E 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 2 2 8 5 . 3 1 1 0 S E P T 2 0 1 5 L I F E I N S U R A N C E 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 2 2 3 4 . 1 0 1 1 S E P T 2 0 1 5 L I F E I N S U R A N C E 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 2 2 3 6 . 9 2 IN V O I C E T O T A L : 1 , 1 6 5 . 5 5 * CH E C K T O T A L : 9 , 5 6 8 . 3 1 5 2 0 4 4 2 H A R R I S H A R R I S C O M P U T E R S Y S T E M S M N 0 0 0 0 2 8 5 5 0 7 / 2 9 / 1 5 0 1 C U S T O M 2 N D N O T I C E B I L L 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 2 . 0 4 0 2 O U T S O U R C E * * C O M M E N T * * IN V O I C E T O T A L : 1 2 . 0 4 * X T 0 0 0 0 4 9 9 2 0 4 / 3 0 / 1 5 0 1 M Y G O V H U B F E E S - A P R I L 2 0 1 5 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 3 3 . 6 5 0 2 M Y G O V H U B F E E S - A P R I L 2 0 1 5 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 1 7 1 . 1 3 0 3 M Y G O V H U B F E E S - A P R I L 2 0 1 5 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 6 2 8 6 . 3 6 IN V O I C E T O T A L : 3 9 1 . 1 4 * X T 0 0 0 0 5 0 9 3 0 7 / 3 1 / 1 5 0 1 M Y G O V H U B F E E S - J U L Y 2 0 1 5 0 1 - 1 2 0 - 5 4 - 0 0 - 5 4 6 2 1 6 9 . 7 3 0 2 M Y G O V H U B F E E S - J U L Y 2 0 1 5 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 2 2 1 7 . 3 1 0 3 M Y G O V H U B F E E S - J U L Y 2 0 1 5 5 2 - 5 2 0 - 5 4 - 0 0 - 5 4 6 2 1 0 9 . 6 7 IN V O I C E T O T A L : 4 9 6 . 7 1 * CH E C K T O T A L : 8 9 9 . 8 9 5 2 0 4 4 3 H A W K I N S H A W K I N S I N C 3 7 6 1 9 8 1 0 8 / 0 5 / 1 5 0 1 W E B T R O L R E P A I R 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 5 2 7 5 . 0 0 IN V O I C E T O T A L : 2 7 5 . 0 0 * 3 7 6 4 6 2 2 0 8 / 1 1 / 1 5 0 1 C H E M I C A L S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 3 8 1 , 6 0 8 . 8 9 IN V O I C E T O T A L : 1 , 6 0 8 . 8 9 * CH E C K T O T A L : 1 , 8 8 3 . 8 9 Page 14 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 4 4 H E R N A N D A A D A M H E R N A N D E Z 0 9 0 1 1 5 0 9 / 0 1 / 1 5 0 1 A U G 2 0 1 5 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 5 2 0 4 4 5 H I L T L H I L T , L A R R Y 0 8 2 6 1 5 0 8 / 2 6 / 1 5 0 1 P A N T S R E I M B U R S E M E N T 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 1 1 3 . 8 4 IN V O I C E T O T A L : 1 1 3 . 8 4 * CH E C K T O T A L : 1 1 3 . 8 4 5 2 0 4 4 6 H O M E R I N D H O M E R I N D U S T R I E S S 7 9 3 3 9 0 8 / 0 4 / 1 5 0 1 P L A Y G R O U N D M U L C H 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 , 4 0 2 . 5 0 IN V O I C E T O T A L : 1 , 4 0 2 . 5 0 * S 7 9 7 6 6 0 8 / 1 2 / 1 5 0 1 P L A Y G R O U N D M U L C H 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 , 3 2 0 . 0 0 IN V O I C E T O T A L : 1 , 3 2 0 . 0 0 * CH E C K T O T A L : 2 , 7 2 2 . 5 0 5 2 0 4 4 7 H U T H M M A R K A . H U T H 0 8 1 3 1 5 0 8 / 1 3 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 6 . 0 0 IN V O I C E T O T A L : 7 6 . 0 0 * CH E C K T O T A L : 1 3 3 . 0 0 5 2 0 4 4 8 I L T R E A S U S T A T E O F I L L I N O I S T R E A S U R E R Page 15 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 4 8 I L T R E A S U S T A T E O F I L L I N O I S T R E A S U R E R 3 7 0 9 / 0 1 / 1 5 0 1 R T 4 7 E X P A N S I O N P Y M T # 1 5 1 5 - 1 5 5 - 6 0 - 0 0 - 6 0 7 9 6 , 1 4 8 . 9 0 0 2 R T 4 7 E X P A N S I O N P Y M T # 1 5 5 1 - 5 1 0 - 6 0 - 0 0 - 6 0 7 9 1 6 , 4 6 2 . 0 0 0 3 R T 4 7 E X P A N S I O N P Y M T # 1 5 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 7 9 4 , 9 1 7 . 9 3 0 4 R T 4 7 E X P A N S I O N P Y M T # 1 5 8 8 - 8 8 0 - 6 0 - 0 0 - 6 0 7 9 6 1 8 . 3 6 IN V O I C E T O T A L : 2 8 , 1 4 7 . 1 9 * CH E C K T O T A L : 2 8 , 1 4 7 . 1 9 5 2 0 4 4 9 I N F O R I N F O R P U B L I C S E C T O R , I N C 3 5 1 5 5 - U S 0 6 A 0 8 / 1 8 / 1 5 0 1 M O B I L E W I T H M A P P I N G W I T H 2 5 - 2 0 5 - 6 0 - 0 0 - 6 0 7 0 2 , 3 2 5 . 0 0 0 2 F O R 3 N E W S Q U A D S * * C O M M E N T * * 0 3 A N N U A L M A I N T E N A N C E F E E 2 5 - 2 0 5 - 5 4 - 0 0 - 5 4 9 5 5 2 8 . 3 2 IN V O I C E T O T A L : 2 , 8 5 3 . 3 2 * CH E C K T O T A L : 2 , 8 5 3 . 3 2 5 2 0 4 5 0 I P R F I L L I N O I S P U B L I C R I S K F U N D 2 9 0 5 4 0 8 / 1 8 / 1 5 0 1 O C T 2 0 1 5 W O R K E R S C O M P I N S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 7 , 7 3 0 . 2 5 0 2 P A R K / R E C O C T 2 0 1 5 W O R K E R S 0 1 - 6 4 0 - 5 2 - 0 0 - 5 2 3 1 1 , 6 6 8 . 2 6 0 3 C O M P I N S * * C O M M E N T * * 0 4 O C T 2 0 1 5 W O R K E R S C O M P I N S 5 1 - 5 1 0 - 5 2 - 0 0 - 5 2 3 1 8 8 3 . 6 2 0 5 O C T 2 0 1 5 W O R K E R S C O M P I N S 5 2 - 5 2 0 - 5 2 - 0 0 - 5 2 3 1 4 1 9 . 0 9 0 6 O C T 2 0 1 5 W O R K E R S C O M P I N S 8 2 - 8 2 0 - 5 2 - 0 0 - 5 2 3 1 9 2 2 . 7 8 IN V O I C E T O T A L : 1 1 , 6 2 4 . 0 0 * CH E C K T O T A L : 1 1 , 6 2 4 . 0 0 5 2 0 4 5 1 I T H A L J J O H N I T H A L 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * CH E C K T O T A L : 5 7 . 0 0 Page 16 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 5 2 I T R O N I T R O N 3 8 3 2 1 7 0 8 / 1 2 / 1 5 0 1 S E P T . 2 0 1 5 H O S T I N G S E R V I C E S 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 6 0 5 1 3 . 2 0 IN V O I C E T O T A L : 5 1 3 . 2 0 * CH E C K T O T A L : 5 1 3 . 2 0 5 2 0 4 5 3 J M B H V A C J M B H V A C 0 7 2 6 1 5 0 7 / 2 6 / 1 5 0 1 R E P L A C E D C O N T A C T O R O N T H E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 5 2 4 5 . 0 0 0 2 C O N D E N S E R U N I T * * C O M M E N T * * IN V O I C E T O T A L : 2 4 5 . 0 0 * CH E C K T O T A L : 2 4 5 . 0 0 5 2 0 4 5 4 08 2 1 1 5 0 8 / 2 1 / 1 5 0 1 R E I M B U R S M E N T F O R G A S O L I N E 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 9 5 4 6 . 3 3 02 P U R C H A S E * * C O M M E N T * * IN V O I C E T O T A L : 4 6 . 3 3 * CH E C K T O T A L : 4 6 . 3 3 5 2 0 4 5 5 K C R E C O R D S H A W M E D I A 39 0 7 0 - 0 7 0 1 1 5 0 7 / 0 1 / 1 5 0 1 3 Y E A R S U B S C R I P T I O N R E N E W A L 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 0 8 0 . 0 0 IN V O I C E T O T A L : 8 0 . 0 0 * CH E C K T O T A L : 8 0 . 0 0 5 2 0 4 5 6 K I N D E R J O A N C U R T I S KM 0 7 2 0 1 5 0 8 / 1 3 / 1 5 0 1 0 7 / 1 6 - 0 8 / 1 3 M U S I C C L A S S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 7 8 . 5 0 02 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 7 8 . 5 0 * CH E C K T O T A L : 1 7 8 . 5 0 Page 17 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 5 7 M E N L A N D M E N A R D S - Y O R K V I L L E 1 8 4 6 7 0 8 / 0 5 / 1 5 0 1 B A T T E R I E S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 2 0 6 . 8 9 IN V O I C E T O T A L : 6 . 8 9 * 1 8 6 6 1 0 8 / 0 7 / 1 5 0 1 B E V E L E D 3 M . S O A P , S A N I T I Z E R , 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 4 0 . 7 6 0 2 M I R R O R C L I P S , D E O D O R I Z E R * * C O M M E N T * * IN V O I C E T O T A L : 4 0 . 7 6 * 1 8 9 2 9 0 8 / 1 0 / 1 5 0 1 S P R A Y P A I N T , P R I M E R , W E L D 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 2 6 . 2 6 0 2 S T E E L S T I K , E P O X Y P U T T Y * * C O M M E N T * * IN V O I C E T O T A L : 2 6 . 2 6 * 1 8 9 4 1 0 8 / 1 0 / 1 5 0 1 M A R K I N G P A I N T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 4 9 . 7 0 IN V O I C E T O T A L : 4 9 . 7 0 * 1 8 9 5 2 0 8 / 1 0 / 1 5 0 1 S P R A Y P A I N T , D U C K T A P E , E P O X Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 2 . 9 4 0 2 P U T T Y * * C O M M E N T * * IN V O I C E T O T A L : 1 2 . 9 4 * 1 8 9 5 5 0 8 / 1 0 / 1 5 0 1 S T E E L C U L V E R T 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 4 5 3 . 9 8 IN V O I C E T O T A L : 4 5 3 . 9 8 * 1 9 0 1 9 0 8 / 1 1 / 1 5 0 1 D O O R K N O B , C O V E R P L A T E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 3 1 . 9 1 IN V O I C E T O T A L : 3 1 . 9 1 * 1 9 0 2 3 0 8 / 1 1 / 1 5 0 1 B R A S S W A N D . H O L E S A W 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 1 8 . 4 7 IN V O I C E T O T A L : 1 8 . 4 7 * 1 9 1 6 6 0 8 / 1 2 / 1 5 0 1 B A T T E R I E S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 2 0 9 . 8 1 IN V O I C E T O T A L : 9 . 8 1 * 1 9 2 0 9 - 1 5 0 8 / 1 3 / 1 5 0 1 E C O - L O C K P I P E , E C O - L O C K T E E , 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 1 2 . 4 6 0 2 G R A S S S E E D * * C O M M E N T * * IN V O I C E T O T A L : 1 2 . 4 6 * 1 9 2 1 2 0 8 / 1 3 / 1 5 0 1 M A R K I N G P A I N T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 2 9 . 8 2 IN V O I C E T O T A L : 2 9 . 8 2 * Page 18 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 5 7 M E N L A N D M E N A R D S - Y O R K V I L L E 1 9 2 4 8 0 8 / 1 3 / 1 5 0 1 W H I T E S T A K E F L A G S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 7 . 9 8 IN V O I C E T O T A L : 7 . 9 8 * 1 9 3 3 7 0 8 / 1 4 / 1 5 0 1 C O R R U G A T E D T E E , P V C T I L E T A P E , 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 7 6 . 6 0 0 2 S O L I D C A P , A D A P T E R * * C O M M E N T * * IN V O I C E T O T A L : 7 6 . 6 0 * CH E C K T O T A L : 7 7 7 . 5 8 5 2 0 4 5 8 M E R L I N D E Y C O , I N C . 3 6 3 9 3 0 8 / 1 7 / 1 5 0 1 T I R E R E P A I R 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 9 5 1 9 . 9 5 IN V O I C E T O T A L : 1 9 . 9 5 * CH E C K T O T A L : 1 9 . 9 5 5 2 0 4 5 9 M E R R I M A K K R I S T E N M E R R I M A N 0 8 1 3 1 5 0 8 / 1 3 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * 0 8 1 8 1 5 0 8 / 1 8 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 2 . 0 0 IN V O I C E T O T A L : 5 2 . 0 0 * CH E C K T O T A L : 1 0 9 . 0 0 5 2 0 4 6 0 M E T I N D M E T R O P O L I T A N I N D U S T R I E S , I N C . 0 0 0 0 3 0 0 6 9 1 0 8 / 1 2 / 1 5 0 1 R E P A I R E D P U M P 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 1 3 2 , 5 5 0 . 0 0 IN V O I C E T O T A L : 2 , 5 5 0 . 0 0 * CH E C K T O T A L : 2 , 5 5 0 . 0 0 5 2 0 4 6 1 M I D A M M I D A M E R I C A N W A T E R Page 19 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 6 1 M I D A M M I D A M E R I C A N W A T E R 1 1 6 0 6 9 A 0 7 / 3 1 / 1 5 0 1 B O X E A S Y S T I C K , P V C P I P E , 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 4 0 2 7 9 . 3 2 0 2 C O U P L I N G * * C O M M E N T * * IN V O I C E T O T A L : 2 7 9 . 3 2 * 1 1 6 1 6 1 A 0 8 / 0 3 / 1 5 0 1 S C R E W T Y P E V A L V E B O X 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 2 0 3 5 0 . 0 0 IN V O I C E T O T A L : 3 5 0 . 0 0 * CH E C K T O T A L : 6 2 9 . 3 2 5 2 0 4 6 2 N A R V I C K N A R V I C K B R O S . L U M B E R C O , I N C 4 9 4 6 6 0 8 / 1 2 / 1 5 0 1 4 0 0 0 P S I 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 4 1 4 9 8 . 0 0 IN V O I C E T O T A L : 4 9 8 . 0 0 * CH E C K T O T A L : 4 9 8 . 0 0 5 2 0 4 6 3 N E M R T N O R T H E A S T M U L T I - R E G I O N A L 1 9 9 0 0 9 0 8 / 1 2 / 1 5 0 1 4 0 H O U R B A S I C S C H O O L R E S O U R C E 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 1 2 5 0 0 . 0 0 0 2 O F F I C E R T R A I N I N G * * C O M M E N T * * IN V O I C E T O T A L : 5 0 0 . 0 0 * CH E C K T O T A L : 5 0 0 . 0 0 5 2 0 4 6 4 N E O P O S T N E O F U N D S B Y N E O P O S T 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 R E F I L L P O S T A G E M E T E R 0 1 - 0 0 0 - 1 4 - 0 0 - 1 4 1 0 5 0 0 . 0 0 IN V O I C E T O T A L : 5 0 0 . 0 0 * CH E C K T O T A L : 5 0 0 . 0 0 5 2 0 4 6 5 N I C O R N I C O R G A S 0 7 - 7 2 - 0 9 - 0 1 1 7 7 - 0 8 1 5 0 8 / 2 1 / 1 5 0 1 0 7 / 2 4 - 0 8 / 2 1 1 3 0 1 C A R O L Y N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 4 . 5 6 IN V O I C E T O T A L : 2 4 . 5 6 * Page 20 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 6 5 N I C O R N I C O R G A S 2 0 - 5 2 - 5 6 - 2 0 4 2 1 - 0 7 1 5 0 8 / 1 0 / 1 5 0 1 0 7 / 0 9 - 0 8 / 1 0 4 2 0 F A I R H A V E N 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 7 9 . 3 6 IN V O I C E T O T A L : 7 9 . 3 6 * 6 1 - 6 0 - 4 1 - 1 0 0 0 9 - 0 7 1 5 0 8 / 1 3 / 1 5 0 1 0 7 / 1 3 - 0 8 / 1 1 6 1 0 T O W E R L A N E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 4 5 . 3 2 IN V O I C E T O T A L : 4 5 . 3 2 * 6 2 - 3 7 - 8 6 - 4 7 7 9 6 - 0 7 1 5 0 8 / 1 0 / 1 5 0 1 0 7 / 0 9 - 0 8 / 0 7 1 8 5 W O L F S T 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 2 4 . 4 6 IN V O I C E T O T A L : 2 4 . 4 6 * 6 6 - 7 0 - 4 4 - 6 9 4 2 9 - 0 7 1 5 0 8 / 1 0 / 1 5 0 1 0 7 / 0 9 - 0 8 / 0 7 1 0 0 R A I N T R E E R D 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 8 4 . 4 5 IN V O I C E T O T A L : 8 4 . 4 5 * 8 3 - 8 0 - 0 0 - 1 0 0 0 7 - 0 7 1 5 0 8 / 1 3 / 1 5 0 1 0 7 / 1 3 - 0 8 / 1 1 6 1 0 T O W E R L A N E 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 0 3 3 . 4 6 IN V O I C E T O T A L : 3 3 . 4 6 * CH E C K T O T A L : 2 9 1 . 6 1 5 2 0 4 6 6 O H E R R O N O R A Y O ' H E R R O N C O M P A N Y 1 5 4 6 2 0 1 - I N 0 8 / 2 5 / 1 5 0 1 S H I R T S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 0 0 6 5 . 9 0 IN V O I C E T O T A L : 6 5 . 9 0 * CH E C K T O T A L : 6 5 . 9 0 5 2 0 4 6 7 P I T N E Y P I T N E Y B O W E S , I N C . 0 8 1 4 1 5 0 8 / 1 4 / 1 5 0 1 P O S T A G E M E T E R R E F I L L 7 9 - 0 0 0 - 1 4 - 0 0 - 1 4 1 0 8 0 0 . 0 0 IN V O I C E T O T A L : 8 0 0 . 0 0 * CH E C K T O T A L : 8 0 0 . 0 0 5 2 0 4 6 8 P U L T E P U L T E H O M E S 2 0 1 4 0 5 6 0 - R F N D 0 7 / 2 4 / 1 5 0 1 W A T E R C O N N E C T I O N F E E R E F U N D 5 1 - 0 0 0 - 4 4 - 0 0 - 4 4 5 0 1 , 3 3 0 . 0 0 Page 21 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 6 8 P U L T E P U L T E H O M E S 2 0 1 4 0 5 6 0 - R F N D 0 7 / 2 4 / 1 5 0 2 P U B L I C W O R K S C A P I T A L F E E R E F N D 2 5 - 0 0 0 - 4 2 - 0 0 - 4 2 1 9 7 0 0 . 0 0 0 3 S Q U A R E F O O T A G E F E E R E F N D 0 1 - 0 0 0 - 4 2 - 0 0 - 4 2 1 0 1 , 0 4 7 . 2 0 0 4 B U I L D I N G P E R M I T F E E R E F N D 0 1 - 0 0 0 - 4 2 - 0 0 - 4 2 1 0 6 5 0 . 0 0 0 5 P U B L I C W A L K S / D R I V E I N S P E C T F E E 0 1 - 0 0 0 - 4 2 - 0 0 - 4 2 1 0 3 5 . 0 0 0 6 E N G I N E E R I N G C A P I T A L F E E R E F N D 2 5 - 0 0 0 - 4 2 - 0 0 - 4 2 1 8 1 0 0 . 0 0 0 7 P O L I C E C A P I T A L F E E R E F N D 2 5 - 0 0 0 - 4 2 - 0 0 - 4 2 1 5 3 0 0 . 0 0 0 8 P A R K / R E C C A P I T A L F E E R E F N D 2 5 - 0 0 0 - 4 2 - 0 0 - 4 2 2 0 5 0 . 0 0 0 9 P L U M B I N G I N S P E C T I O N F E E R E F N D 0 1 - 0 0 0 - 4 2 - 0 0 - 4 2 1 0 1 3 5 . 0 0 1 0 W A T E R & S E W E R I N S P E C T I O N F E E 4 2 - 0 0 0 - 4 2 - 0 0 - 4 2 0 8 2 5 . 0 0 1 1 W A T E R M E T E R C O S T R E F N D 5 1 - 0 0 0 - 4 4 - 0 0 - 4 4 3 0 5 9 0 . 0 0 1 2 P A R K S L A N D C A S H F E E R E F N D 7 2 - 0 0 0 - 4 7 - 0 0 - 4 7 0 3 1 , 0 2 5 . 5 7 1 3 L I B R A R Y D E V E L O P M E N T F E E R E F N D 8 4 - 0 0 0 - 4 2 - 0 0 - 4 2 1 4 5 0 0 . 0 0 1 4 B K F D F E E R E F N D 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 2 1 , 0 0 0 . 0 0 1 5 A U T U M N C R E E K S C H O O L L A N D C A S H 9 5 - 0 0 0 - 2 4 - 0 0 - 2 4 5 3 1 , 0 6 1 . 5 2 1 6 B U I L D I N C E N T I V E F E E R E F N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 , 0 0 0 . 0 0 IN V O I C E T O T A L : 1 3 , 5 4 9 . 2 9 * CH E C K T O T A L : 1 3 , 5 4 9 . 2 9 5 2 0 4 6 9 P U L T E P U L T E H O M E S 2 0 1 5 0 0 3 0 - R E F N D 0 8 / 2 1 / 1 5 0 1 B U I L D P R O G R A M F E E R E F N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 , 0 0 0 . 0 0 IN V O I C E T O T A L : 5 , 0 0 0 . 0 0 * CH E C K T O T A L : 5 , 0 0 0 . 0 0 5 2 0 4 7 0 R 0 0 0 0 5 9 4 B R I A N B E T Z W I S E R 0 9 0 1 1 5 - 8 2 0 9 / 0 1 / 1 5 0 1 1 8 5 W O L F S T P Y M T # 8 2 2 5 - 2 1 5 - 9 2 - 0 0 - 8 0 0 0 3 , 2 8 4 . 7 1 0 2 1 8 5 W O L F S T P Y M T # 8 2 2 5 - 2 1 5 - 9 2 - 0 0 - 8 0 5 0 2 , 6 1 6 . 5 9 0 3 1 8 5 W O L F S T P Y M T # 8 2 2 5 - 2 2 5 - 9 2 - 0 0 - 8 0 0 0 1 0 2 . 9 1 0 4 1 8 5 W O L F S T P Y M T # 8 2 2 5 - 2 2 5 - 9 2 - 0 0 - 8 0 5 0 8 1 . 9 8 IN V O I C E T O T A L : 6 , 0 8 6 . 1 9 * CH E C K T O T A L : 6 , 0 8 6 . 1 9 Page 22 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 7 1 R 0 0 0 1 5 1 3 R O M M I E G R A Y B E A L 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 C I T A T I O N F I N E R E F U N D E D 0 1 - 0 0 0 - 4 3 - 0 0 - 4 3 2 0 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * CH E C K T O T A L : 2 5 . 0 0 5 2 0 4 7 2 R 0 0 0 1 5 1 4 D O N N A P F E I F E R 0 8 1 6 1 5 0 8 / 1 6 / 1 5 0 1 B E E C H E R D E P O S I T R E F U N D 0 1 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 5 0 . 0 0 IN V O I C E T O T A L : 5 0 . 0 0 * CH E C K T O T A L : 5 0 . 0 0 5 2 0 4 7 3 R 0 0 0 1 5 1 6 D A N I E L R U S S E L B U R G 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 R E F U N D C R E D I T B A L A N C E O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 5 4 . 0 0 0 2 A C C O U N T * * C O M M E N T * * IN V O I C E T O T A L : 5 4 . 0 0 * CH E C K T O T A L : 5 4 . 0 0 5 2 0 4 7 4 R 0 0 0 1 5 1 7 O S W E G O J U N C T I O N E N T E R P R I S E L L C 1 5 0 9 1 1 0 8 / 1 2 / 1 5 0 1 F A L L S O F T B A L L O V E R P A Y M E N T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 2 5 . 0 0 0 2 R E F U N D * * C O M M E N T * * IN V O I C E T O T A L : 2 5 . 0 0 * CH E C K T O T A L : 2 5 . 0 0 5 2 0 4 7 5 R E I N D E R S R E I N D E R S , I N C . 1 5 9 9 7 0 4 - 0 0 0 8 / 1 3 / 1 5 0 1 P U M P A S M 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 4 4 4 . 0 1 IN V O I C E T O T A L : 4 4 4 . 0 1 * CH E C K T O T A L : 4 4 4 . 0 1 Page 23 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 7 6 R I E T Z R R O B E R T L . R I E T Z J R . 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 5 7 . 0 0 IN V O I C E T O T A L : 5 7 . 0 0 * CH E C K T O T A L : 5 7 . 0 0 5 2 0 4 7 7 R O G G E N B T T O B I N L . R O G G E N B U C K 0 8 1 1 1 5 0 8 / 1 1 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 8 . 0 0 IN V O I C E T O T A L : 7 8 . 0 0 * 0 8 1 3 1 5 0 8 / 1 3 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 6 . 0 0 IN V O I C E T O T A L : 7 6 . 0 0 * 0 8 2 0 1 5 0 8 / 2 0 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 7 6 . 0 0 IN V O I C E T O T A L : 7 6 . 0 0 * CH E C K T O T A L : 2 3 0 . 0 0 5 2 0 4 7 8 S E R V I C E S E R V I C E P R I N T I N G C O R P O R A T I O N 2 6 0 0 6 0 8 / 1 1 / 1 5 0 1 1 9 , 4 1 6 F A L L / W I N T E R C A T A L O G S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 2 6 1 1 , 0 8 0 . 5 7 IN V O I C E T O T A L : 1 1 , 0 8 0 . 5 7 * CH E C K T O T A L : 1 1 , 0 8 0 . 5 7 5 2 0 4 7 9 S E R V M A S C S E R V I C E M A S T E R C O M M . C L E A N I N G 1 7 5 5 6 2 0 8 / 1 5 / 1 5 0 1 S E P T . 2 0 1 5 C I T Y O F F I C E C L E A N I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 8 8 1 , 2 3 3 . 0 0 IN V O I C E T O T A L : 1 , 2 3 3 . 0 0 * CH E C K T O T A L : 1 , 2 3 3 . 0 0 5 2 0 4 8 0 S K Y H A W K S S K Y H A W K S S P O R T S A C A D E M Y , I N C 4 0 1 1 0 0 8 / 1 3 / 1 5 0 1 B A S K E T B A L L C A M P I N S T R U C T I O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 4 5 2 . 2 0 IN V O I C E T O T A L : 4 5 2 . 2 0 * Page 24 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 8 0 S K Y H A W K S S K Y H A W K S S P O R T S A C A D E M Y , I N C 4 0 1 1 2 0 8 / 1 3 / 1 5 0 1 0 7 / 2 7 - 0 7 / 3 1 S O C C E R C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 3 5 7 . 0 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 3 5 7 . 0 0 * 4 0 1 1 3 0 8 / 1 7 / 1 5 0 1 0 7 / 2 7 - 0 7 / 3 1 S O C C E R C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 4 2 . 8 0 0 2 I N S T R U C T I O N * * C O M M E N T * * IN V O I C E T O T A L : 1 4 2 . 8 0 * CH E C K T O T A L : 9 5 2 . 0 0 5 2 0 4 8 1 S L E E Z E R J J O H N S L E E Z E R 0 9 0 1 1 5 0 9 / 0 1 / 1 5 0 1 A U G 2 0 1 5 M O B I L E E M A I L 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 5 2 0 4 8 2 S O U R C O N E S O U R C E O N E O F F I C E P R O D U C T S 3 9 6 3 8 6 0 8 / 1 3 / 1 5 0 1 P E N S , S T A P L E S , M A R K E R S , T O N E R , 5 2 - 5 2 0 - 5 6 - 0 0 - 5 6 2 0 6 9 0 . 0 6 0 2 C O P Y P A P E R * * C O M M E N T * * IN V O I C E T O T A L : 6 9 0 . 0 6 * 3 9 6 6 7 3 0 8 / 1 9 / 1 5 0 1 E N V E L O P E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 1 0 5 1 . 9 8 IN V O I C E T O T A L : 5 1 . 9 8 * 5 2 0 3 0 0 0 8 / 1 9 / 1 5 0 1 M A R K E R S , S T A P L E R , R O L L E R , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 1 0 6 1 . 3 5 0 2 C A L C U L A T O R T A P E , T A P E * * C O M M E N T * * IN V O I C E T O T A L : 6 1 . 3 5 * CH E C K T O T A L : 8 0 3 . 3 9 5 2 0 4 8 3 S T A U F A R M S T A U D A C H E R F A R M S Page 25 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 8 3 S T A U F A R M S T A U D A C H E R F A R M S 0 0 0 0 0 0 3 0 8 / 1 9 / 1 5 0 1 S E S S I O N 2 R I D I N G I N S T R U C T I O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 , 4 2 5 . 0 0 IN V O I C E T O T A L : 1 , 4 2 5 . 0 0 * 0 0 0 0 0 0 4 0 8 / 1 9 / 1 5 0 1 3 D A Y H O R S E C A M P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 6 7 5 . 0 0 IN V O I C E T O T A L : 6 7 5 . 0 0 * CH E C K T O T A L : 2 , 1 0 0 . 0 0 5 2 0 4 8 4 S T E V E N S S T E V E N ' S S I L K S C R E E N I N G 9 0 7 3 0 8 / 0 1 / 1 5 0 1 S O C C E R S H I R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 7 9 8 . 0 0 IN V O I C E T O T A L : 7 9 8 . 0 0 * 9 1 2 5 0 8 / 1 3 / 1 5 0 1 P A R K / R E C S T A F F S H I R T S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 2 0 . 0 0 IN V O I C E T O T A L : 2 0 . 0 0 * CH E C K T O T A L : 8 1 8 . 0 0 5 2 0 4 8 5 T A P C O T A P C O I 4 9 8 0 9 4 0 8 / 1 0 / 1 5 0 1 T R A F F I C P A I N T , S T O P S I G N S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 2 9 9 . 1 6 IN V O I C E T O T A L : 2 9 9 . 1 6 * I 4 9 8 5 8 2 0 8 / 1 2 / 1 5 0 1 T R A F F I C P A I N T , S T O P S I G N S 0 1 - 4 1 0 - 5 6 - 0 0 - 5 6 4 0 1 , 3 7 1 . 3 7 IN V O I C E T O T A L : 1 , 3 7 1 . 3 7 * CH E C K T O T A L : 1 , 6 7 0 . 5 3 5 2 0 4 8 6 T H R E A N G E T H R E E A N G E L S B R E W I N G , L L C 1 5 0 0 5 0 6 / 2 6 / 1 5 0 1 S U M M E R S O L S T I C E B E E R O R D E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 , 3 2 0 . 0 0 IN V O I C E T O T A L : 1 , 3 2 0 . 0 0 * CH E C K T O T A L : 1 , 3 2 0 . 0 0 Page 26 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 8 7 T R A F F I C T R A F F I C C O N T R O L C O R P O R A T I O N 8 5 9 4 4 0 8 / 2 6 / 1 5 0 1 L E D S 0 1 - 4 1 0 - 5 4 - 0 0 - 5 4 3 5 1 , 4 1 8 . 0 0 IN V O I C E T O T A L : 1 , 4 1 8 . 0 0 * CH E C K T O T A L : 1 , 4 1 8 . 0 0 5 2 0 4 8 8 U N D E R G R U N D E R G R O U N D P I P E & V A L V E C O 0 1 0 1 1 1 0 8 / 2 0 / 1 5 0 1 W A T T S D U A L C H E C K V A L V E S 5 1 - 5 1 0 - 5 6 - 0 0 - 5 6 6 4 1 , 7 5 0 . 0 0 IN V O I C E T O T A L : 1 , 7 5 0 . 0 0 * CH E C K T O T A L : 1 , 7 5 0 . 0 0 5 2 0 4 8 9 V I T O S H C H R I S T I N E M . V I T O S H C M V 1 7 3 0 0 8 / 2 5 / 1 5 0 1 1 4 7 C O M M E R C I A L D R Z B A H E A R I N G 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 1 6 2 . 0 2 IN V O I C E T O T A L : 1 6 2 . 0 2 * C M V 1 7 3 1 - 1 7 3 6 0 8 / 2 5 / 1 5 0 1 J U L Y & A U G U S T A D M I N H E A R I N G S 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 6 7 6 0 0 . 0 0 IN V O I C E T O T A L : 6 0 0 . 0 0 * CH E C K T O T A L : 7 6 2 . 0 2 5 2 0 4 9 0 W A R E H O U S W A R E H O U S E D I R E C T 2 7 8 9 0 8 2 - 0 0 8 / 1 4 / 1 5 0 1 C L I P B O A R D , E N V E L O P E S , D I S C S 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 1 0 6 9 . 6 9 IN V O I C E T O T A L : 6 9 . 6 9 * CH E C K T O T A L : 6 9 . 6 9 5 2 0 4 9 1 W O Z N Y R R O N A L D V . W O Z N Y 0 8 1 3 1 5 0 8 / 1 3 / 1 5 0 1 U M P I R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 9 5 . 0 0 IN V O I C E T O T A L : 9 5 . 0 0 * CH E C K T O T A L : 9 5 . 0 0 Page 27 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O N S       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 2 : 5 3 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 9 2 Y O R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 5 7 3 0 7 0 8 / 1 4 / 1 5 0 1 R U G D O C T O R C A R P E T C L E A N E R 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 4 0 4 9 . 9 8 0 2 R E N T A L * * C O M M E N T * * IN V O I C E T O T A L : 4 9 . 9 8 * 1 5 7 3 1 2 0 8 / 1 4 / 1 5 0 1 K E Y S C U T 0 1 - 2 1 0 - 5 6 - 0 0 - 5 6 1 0 5 . 5 8 IN V O I C E T O T A L : 5 . 5 8 * CH E C K T O T A L : 5 5 . 5 6 5 2 0 4 9 3 Y O R K S E L F Y O R K V I L L E S E L F S T O R A G E , I N C 0 8 2 1 1 5 - 4 5 0 8 / 2 1 / 1 5 0 1 A U G U S T S T O R A G E R E N T A L 0 1 - 2 1 0 - 5 4 - 0 0 - 5 4 8 5 8 0 . 0 0 IN V O I C E T O T A L : 8 0 . 0 0 * CH E C K T O T A L : 8 0 . 0 0 5 2 0 4 9 4 Y O U N G M M A R L Y S J . Y O U N G 0 7 1 6 1 5 0 8 / 1 4 / 1 5 0 1 0 7 / 1 6 / 1 5 C O M P P L A N S T E E R I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 7 8 . 7 5 0 2 C O M M I T T E E M E E T I N G M I N U T E S * * C O M M E N T * * IN V O I C E T O T A L : 7 8 . 7 5 * 0 8 0 4 1 5 0 8 / 1 7 / 1 5 0 1 0 8 / 0 4 / 1 5 E D C M E E T I N G M I N U T E S 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 5 4 . 5 0 IN V O I C E T O T A L : 5 4 . 5 0 * 0 8 0 5 1 5 0 8 / 2 1 / 1 5 0 1 0 8 / 0 5 Z O N I N G B O A R D M E E T I N G 0 1 - 1 1 0 - 5 4 - 0 0 - 5 4 6 2 2 . 0 4 0 2 M I N U T E S * * C O M M E N T * * 0 3 1 4 7 C O M M E R C I A L P U B L I C H E A R I N G 9 0 - 0 8 2 - 8 2 - 0 0 - 0 0 1 1 3 8 . 7 1 IN V O I C E T O T A L : 4 0 . 7 5 * CH E C K T O T A L : 1 7 4 . 0 0 5 2 0 4 9 5 0 0 0 0 0 0 0 0 T O T A L D E P O S I T 0 9 0 8 1 5 0 9 / 0 8 / 1 5 0 1 T O T A L D I R E C T D E P O S I T S 4 7 0 . 9 7 IN V O I C E T O T A L : 4 7 0 . 9 7 * CH E C K T O T A L : 4 7 0 . 9 7 TO T A L A M O U N T P A I D : 3 0 2 , 8 6 9 . 4 6 Page 28 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I O NS       25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 2 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 2 8 : 4 6 D I R E C T D E P O S I T A U D I T R E P O R T ID : A P 6 C 0 0 0 P . C B L D E P O S I T N A C H A F I L E VE N D O R N A M E N U M B E R D E P O S I T A M O U N T D E S C R I P T I O N -- - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DA V I D B E H R E N S B E H R D 9 5 . 9 7 C L O T H I N G & A U G 2 0 1 5 M O B I L E E M A I L R E I M B . TI M E V A N S E V A N S T 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T RO B F R E D R I C K S O N F R E D R I C R 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T GA R Y G O L I N S K I G O L I N S K I 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T RH I A N N O N H A R M O N H A R M A N R 3 0 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T AN T H O N Y H O U L E H O U L E A 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T TY L E R N E L S O N N E L C O N T 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T ST E V E R ED M O N R E D M O N S T 3 0 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T SH A Y R E M U S R O S B O R O S 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T SL E E Z E R , S C O T T S L E E Z E R S 4 5 . 0 0 A U G 2 0 1 5 M O B I L E E M A I L R E I M B U R S E M E N T TO T A L A M O U N T O F D I R E C T D E P O S I T S 4 7 0 . 9 7 To t a l # o f V e n d o r s : 1 0 Page 29 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 2 1 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 0 : 4 0 : 5 4 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 1 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 3 9 9 R 0 0 0 1 5 1 2 C A R O L & J A C K P R I C E 2 0 1 5 0 0 6 6 - B U I L D 0 8 / 2 0 / 1 5 0 1 1 5 0 1 C O R N E R S T O N E B U I L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 5 3 7 . 6 0 0 2 1 5 0 1 C O R N E R S T O N E B U I L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 3 1 5 0 1 C O R N E R S T O N E B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 8 7 0 . 0 0 0 4 1 5 0 1 C O R N E R S T O N E B U I L D P R O G R A M 5 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 2 , 7 6 6 . 0 0 0 5 1 5 0 1 C O R N E R S T O N E B U I L D P R O G R A M 7 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 2 , 7 7 6 . 4 0 IN V O I C E T O T A L : 1 0 , 0 0 0 . 0 0 * CH E C K T O T A L : 1 0 , 0 0 0 . 0 0 TO T A L A M O U N T P A I D : 1 0 , 0 0 0 . 0 0 Page 30 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 2 7 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 8 : 5 6 : 4 5 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 0 0 R 0 0 0 1 5 1 0 B A R R Y M & P A T R I C I A J S T A G L 2 0 1 5 0 1 3 1 - B U I L D 0 8 / 1 8 / 1 5 0 1 7 1 1 K E N T S H I R E B U I L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 2 , 9 3 2 . 4 0 0 2 7 1 1 K E N T S H I R E B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 0 - 2 4 4 5 3 0 0 . 0 0 0 3 7 1 1 K E N T S H I R E B U I L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 1 - 2 4 4 5 9 0 0 . 0 0 0 4 7 1 1 K E N T S H I R E B U I L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 5 7 1 1 K E N T S H I R E B U I L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 8 7 0 . 0 0 IN V O I C E T O T A L : 5 , 0 5 2 . 4 0 * CH E C K T O T A L : 5 , 0 5 2 . 4 0 5 2 0 4 0 1 R 0 0 0 1 5 1 5 J A M E S E . J A M E S 2 0 1 5 0 1 1 4 - B U I L D 0 8 / 2 0 / 1 5 0 1 2 4 2 2 F I T Z H U G H T U R N B L D P R O G R A M 2 3 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 3 , 6 1 9 . 2 0 0 2 2 4 2 2 F I T Z H U G H T U R N B L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 0 - 2 4 4 5 3 0 0 . 0 0 0 3 2 4 2 2 F I T Z H U G H T U R N B L D P R O G R A M 2 5 - 0 0 0 - 2 4 - 2 1 - 2 4 4 5 9 0 0 . 0 0 0 4 2 4 2 2 F I T Z H U G H T U R N B L D P R O G R A M 4 2 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 5 0 . 0 0 0 5 2 4 2 2 F I T Z H U G H T U R N B L D P R O G R A M 5 1 - 0 0 0 - 2 4 - 0 0 - 2 4 4 5 8 7 0 . 0 0 IN V O I C E T O T A L : 5 , 7 3 9 . 2 0 * CH E C K T O T A L : 5 , 7 3 9 . 2 0 TO T A L A M O U N T P A I D : 1 0 , 7 9 1 . 6 0 Page 31 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 3 1 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 7 : 4 9 : 4 0 M A N U A L C H E C K R E G I S T E R ID : A P 2 2 5 0 0 0 . C B L CH E C K # V E N D O R # I N V O I C E I T E M C H E C K I N V O I C E # D A T E # D E S C R I P T I O N D A T E A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1 3 1 0 6 5 K C R K E N D A L L C O U N T Y R E C O R D E R ' S 0 8 / 2 8 / 1 5 1 8 3 6 0 7 0 8 / 2 8 / 1 5 0 1 R E L E A S E M O W I N G L I E N 2 5 - 2 1 5 - 5 4 - 0 0 - 5 4 4 8 4 9 . 0 0 0 2 F I L E D 8 N E W M O W I N G L I E N S 2 5 - 2 1 5 - 5 4 - 0 0 - 5 4 4 8 3 9 2 . 0 0 0 3 F I L E 1 N E W U T I L I T Y L I E N 5 1 - 5 1 0 - 5 4 - 0 0 - 5 4 4 8 4 9 . 0 0 IN V O I C E T O T A L : 4 9 0 . 0 0 * CH E C K T O T A L : 4 9 0 . 0 0 TO T A L A M O U N T P A I D : 4 9 0 . 0 0 Page 32 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 8 / 2 7 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 0 9 : 0 1 : 5 4 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 8 / 2 8 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 0 2 V I S U S E W E V I S U - S E W E R O F I L L I N O I S , L L C 7 0 0 3 0 7 / 3 1 / 1 5 0 1 E N G I N E E R ' S P Y M T E S T I M A T E # 2 & 5 2 - 5 2 0 - 6 0 - 0 0 - 6 0 2 8 6 9 , 5 9 9 . 8 3 0 2 F I N A L - 2 0 1 5 S A N I T A R Y S E W E R * * C O M M E N T * * 0 3 L I N I N G * * C O M M E N T * * 0 4 E N G I N E E R ' S P Y M T E S T A I M A T E # 2 & 2 3 - 2 3 0 - 6 0 - 0 0 - 6 0 7 3 1 7 , 3 4 0 . 5 0 0 5 F I N A L - 2 0 1 5 S A N I T A R Y S E W E R * * C O M M E N T * * 0 6 L I N I N G * * C O M M E N T * * IN V O I C E T O T A L : 8 6 , 9 4 0 . 3 3 * CH E C K T O T A L : 8 6 , 9 4 0 . 3 3 TO T A L A M O U N T P A I D : 8 6 , 9 4 0 . 3 3 Page 33 of 36       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP E R AT I ONS        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 9 / 0 1 / 1 5 U N I T E D C I T Y O F Y O R K V I L L E TI M E : 1 2 : 1 6 : 2 9 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 9 / 0 1 / 1 5 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5 2 0 4 0 3 E U C L I D B E E U C L I D B E V E R A G E 1 3 4 8 0 5 5 0 9 / 0 1 / 1 5 0 1 H O M E T O W N D A Y S B E V E R A G E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 2 1 2 , 8 5 3 . 0 0 IN V O I C E T O T A L : 1 2 , 8 5 3 . 0 0 * CH E C K T O T A L : 1 2 , 8 5 3 . 0 0 TO T A L A M O U N T P A I D : 1 2 , 8 5 3 . 0 0 Page 34 of 36 RE G U L A R O V E R T I M E T O T A L I M R F F I C A T O T A L S MA Y O R & L I Q . C O M . 80 8 . 3 4 $ - $ 8 0 8 . 3 4 $ - $ 6 1 . 8 4 $ 8 7 0 . 1 8 $ CL E R K 58 3 . 3 4 - 5 8 3 . 3 4 9 . 0 9 4 4 . 6 1 6 3 7 . 0 4 TR E A S U R E R 83 . 3 4 - 8 3 . 3 4 9 . 0 9 6 . 3 6 9 8 . 7 9 AL D E R M A N 3, 9 0 0 . 0 0 - 3, 9 0 0 . 0 0 27 2 . 7 5 29 5 . 4 7 4,468.22 UN I T E D C I T Y O F Y O R K V I L L E PA Y R O L L S U M M A R Y Aug u s t 2 8 , 2 0 1 5 AL D E R M A N 3,90 0 .00 - 3,90 0 .00 27 2 .75 29 5 .47 4,468.22 AD M I N I S T R A T I O N 11 , 4 5 3 . 8 9 - 1 1 , 4 5 3 . 8 9 1 , 2 1 9 . 3 4 8 0 4 . 6 9 1 3 , 4 7 7 . 9 2 FI N A N C E 8, 0 5 5 . 2 5 - 8 , 0 5 5 . 2 5 8 7 8 . 8 3 6 0 2 . 3 9 9 , 5 3 6 . 4 7 PO L I C E 10 7 , 1 5 0 . 2 2 2 , 3 1 4 . 4 6 1 0 9 , 4 6 4 . 6 8 5 2 3 . 9 1 8 , 0 3 6 . 5 6 1 1 8 , 0 2 5 . 1 5 CO M M U N I T Y D E V . 14 , 4 4 8 . 3 0 - 1 4 , 4 4 8 . 3 0 1 , 4 5 8 . 4 8 1 , 0 5 8 . 8 9 1 6 , 9 6 5 . 6 7 ST R E E T S 12 , 7 1 0 . 3 6 - 1 2 , 7 1 0 . 3 6 1 , 3 4 7 . 4 2 9 3 8 . 7 1 1 4 , 9 9 6 . 4 9 WA T E R 13 , 4 2 4 . 8 2 - 1 3 , 4 2 4 . 8 2 1 , 4 6 4 . 6 5 9 6 9 . 7 3 1 5 , 8 5 9 . 2 0 SE W E R 7, 6 2 0 . 5 5 - 7 , 6 2 0 . 5 5 8 3 1 . 4 0 5 6 7 . 5 1 9 , 0 1 9 . 4 6 PA R K S 15 , 4 3 4 . 9 2 6 1 . 7 3 1 5 , 4 9 6 . 6 5 1 , 5 6 8 . 4 3 1 , 1 5 4 . 7 2 1 8 , 2 1 9 . 8 0 RE C R E A T I O N 10 , 0 8 1 . 6 0 - 1 0 , 0 8 1 . 6 0 1 , 0 7 4 . 4 4 7 4 6 . 4 1 1 1 , 9 0 2 . 4 5 LI B R A R Y 14 , 8 5 8 . 5 2 - 1 4 , 8 5 8 . 5 2 8 1 9 . 7 0 1 , 1 1 1 . 0 4 1 6 , 7 8 9 . 2 6 TO T A L S 22 0 , 6 1 3 . 4 5 $ 2 , 3 7 6 . 1 9 $ 2 2 2 , 9 8 9 . 6 4 $ 1 1 , 4 7 7 . 5 3 $ 1 6 , 3 9 8 . 9 3 $ 2 5 0 , 8 6 6 . 1 0 $ TO T A L P A Y R O L L 250,866.10$ Page 35 of 36 ACCOUNTS PAYABLE DATE City Check Register (Pages 1-29)09/08/2015302,869.46 SUB-TOTAL: $302,869.46 OTHER PAYABLES Manual Check #520399 - Price BUILD Check (Page 30)08/22/201510,000.00 Manual Check #520401 - James BUILD Check (Page 31)08/28/2015 5,052.40 Manual Check #520400 - Stagl BUILD Check (Page 31)08/28/2015 5,739.20 lkhk dll d () UNITED CITY OF YORKVILLE BILL LIST SUMMARY Tuesday, September 08, 2015 Clerk's Check #131065 - Kendall County Recorder (Page 32)08/28/2015490.00 Manual Check #520402 - Visu-Sewer of Illinois (Page 33)08/28/2015 86,940.33 Manual Check #520403 - Euclid Beverage (Page 34)09/01/2015 12,853.00 SUB-TOTAL: $121,074.93 Bi - Weekly (Page 35)08/28/2015 250,866.10 SUB-TOTAL: $250,866.10 TOTAL DISBURSEMENTS:$674,810.49 PAYROLL Pa g e 36 of 36 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #1 Tracking Number CC 2015-64 Proclamation for “Thank a Police Officer Day” and “Paint Illinois Blue” City Council – September 8, 2015 None Mayor Gary J. Golinski Name Department UNITED CITY OF YORKVILLE Proclamation WHEREAS, we rely on law enforcement officers to keep our city safe, to enforce our laws, and to respond in times of crisis; and WHEREAS, so far in 2015, eighty-three law enforcement officers have died in the line of duty; and WHEREAS, the members of the Yorkville Police Department face the threat of violence and danger every day and they put their lives on the line to defend ours; and WHEREAS, they also serve our community by protecting the innocent against deception and fraud; and WHEREAS, in times of crisis, they leave their own families to protect ours; and WHEREAS, our community is made safer every time a law enforcement officer takes a drunk driver off the streets or a child predator is brought to justice so we must show our gratitude to these officers every day. NOW, THEREFORE, I, Gary J. Golinski, Mayor of the United City of Yorkville, do hereby proclaim September 19, 2015 as “Thank a Police Officer Day” in the United City of Yorkville and do hereby call upon all citizens to show their pride and appreciation for all of our law enforcement officers by thanking an officer and also by displaying something blue. I encourage everyone to help “Paint Illinois Blue” to show our support of these courageous men and women. Dated this 8th day of September, 2015, A.D. _________________________ Gary J. Golinski, Mayor Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #2 Tracking Number CC 2015-65 Appointment to Park Board – Sash Dumanovic City Council – September 8, 2015 Majority Approval Mayor Gary J. Golinski Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Mayor #3 Tracking Number CC 2015-66 CMAP Shared Services Study City Council – September 8, 2015 Majority Approval Bart Olson Administration Name Department Resolution No. 2015-______ Page 1 Resolution No. 2015-_____ A RESOLUTION TO ACCEPT A SHARED SERVICES STUDY CREATED WITH ASSISTANCE FROM CMAP BETWEEN THE VILLAGE OF OSWEGO, VILLAGE OF MONTGOMERY, AND THE UNITED CITY OF YORKVILLE WHEREAS, the United City of Yorkville recognizes the value of coordination with neighboring communities on issues of mutual interest; and WHEREAS, the United City of Yorkville – along with the Village of Oswego and the Village of Montgomery – worked together, with technical assistance from the Chicago Metropolitan Agency for Planning (CMAP), on the Lower Fox River Partnering Initiative Shared Services Study; and WHEREAS, the Mayor and City Council of the United City of Yorkville approved Resolution No. 2014-09 on April 22, 2014 in support of this project; NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: The Mayor and City Council accept the Lower Fox River Partnering Initiative Shared Services Study; Section 2: The Mayor and City Council agree to join the Village of Oswego and the Village of Montgomery in a partnership known as the Lower Fox River Partnering Initiative to share programs and services when both feasible and desirable; and Section 3: The United City of Yorkville believes that the partnership will provide potential benefits to the efficiency of municipal operations. Section 4: This resolution shall be in full force and effect from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this ______ day of ____________________, A.D. 2015. ______________________________ CITY CLERK CARLO COLOSIMO ________ KEN KOCH ________ JACKIE MILSCHEWSKI ________ LARRY KOT ________ CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________ DIANE TEELING ________ SEAVER TARULIS ________ Resolution No. 2015-______ Page 2 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ______ day of ____________________, A.D. 2015. ______________________________ MAYOR for the Village of Oswego, Village of Montgomery, and United City of Yorkville Lower Fox River Partnering Initiative Shared Services Study DRAFT DOCUMENT FOR INTERNAL REVIEW ONLY JULY 30, 2015 Unless otherwise specified, all photos are by CMAP staff. Funding Acknowledgement This project was supported through the Chicago Metropolitan Agency for Planning’s (CMAP) Local Technical Assistance (LTA) program, which is funded by the Federal Highway Administration (FHWA), Federal Transit Administration (FTA), U.S. Department of Housing and Urban Development (HUD), Illinois Department of Transportation (IDOT), and the Chicago Community Trust. The Metropolitan Mayors Caucus (MMC) and CMAP would like to thank these funders for their support for this project. Acknowledgements Advisory Committee: Christina Burns, Assistant Village Administrator, Village of Yorkville Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Jeff Zoephel, Village Administrator, Village of Montgomery Additional thanks to: Carrie Hansen, Interim Village Administrator, Village of Oswego Mark Horton, Finance Director, Village of Oswego Justin VanVooren, Director of Finance, Village of Montgomery Krysti Barksdale-Noble, Community Development Director, United City of Yorkville Jerad Chipman, Senior Planner, Village of Montgomery Chris Heinen, Planner, United City of Yorkville Tom Pahnke, Building and Zoning, Village of Oswego Richard Young, Director of Community Development, Village of Montgomery Rod Zenner, Community Development Director, Village of Oswego Jeff Burgner, Chief of Police, Village of Oswego Richard Hart, Chief of Police, United City of Yorkville Larry Hilt, Deputy Chief, United City of Yorkville Terry Klingel, Deputy Chief, United City of Yorkville Dan Meyers, Chief of Police, Village of Montgomery Armando Sanders, Deputy Chief, Village of Montgomery Eric Dhuse, Director of Public Works, United City of Yorkville Jennifer Hughes, Director of Public Works, Village of Oswego Mike Pubentz, Director of Public Works, Village of Montgomery Mark Runyon, Assistant Director of Public Works, Village of Oswego Jerry Weaver, Utility Services Director, Village of Oswego Table of Contents Chapter 1: An Introduction to Shared Services 4 Purpose and Scope of the Study 6 Relationship with the GO TO 2040 Regional Comprehensive Plan 6 What is a Shared Service? 7 Chapter 2: The Case for Shared Services 8 Benefits of Shared Services 10 Commitment to Efficient Governance 11 Shared Regional Contexts 12 Chapter 3: Process for Developing the Partnering Initiative 20 Guiding Principles 22 Process Overview 22 Chapter 4: Shared Service Initiative Progress Report and Recommendations 26 Overall Goals for Shared Services 28 Administration and Finance Prioritized Actions 29 Community Development Prioritized Actions 35 Public Safety Prioritized 40 Public Works 44 Chapter 5: Joint Planning Opportunities 48 Invest in a New Technologies 50 Conduct Joint Water Supply and Wastewater Treatment Planning 50 Jointly Implement Bicycle and Pedestrian Trail Network 52 Chapter 6: Sustaining the Initiative 54 Evaluating the Initiative 56 Lessons Learned 59 Chapter 7: Next Steps 64 Engaging Elected Officials 66 Align Shared Service Efforts with other Planning Priorities 67 Connecting with Regional Partners 67 Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis 68 Appendix B: Case Studies 74 Case Study 1: Municipal Partnering Initiative (MPI) 75 Case Study 2: DuPage MPI 80 Case Study 3: South Suburban Code Enforcement 83 Appendix C: Workshop Materials 86 Goal-Setting and Visioning Workshop List of Services by Department 87 Visioning Workshop Exercise 89 Prioritization Workshop 90 April Roundtable Exchange Group Discussion Worksheet 91 3 Chapter 1 An Introduction to Shared Services An Introduction to Shared Services Local governments play an important role in maintaining quality of life for communities. From cleaning out sewer pipes to repaving aging roads, they perform many critical functions. In order to ensure the delivery of high quality services to residents in the face of budget cuts and economic hardships, local governments are expanding opportunities for shared service delivery to improve the efficiency of government operations. This multijurisdictional project provided technical assistance to the Village of Oswego, Village of Montgomery, and United City of Yorkville to identify opportunities for sharing municipal services. The Study includes a number of recommendations for shared service projects and has already led to the creation of the Lower Fox River Partnering Initiative that will oversee long-term cooperation among the communities. The Study is the result of collaboration between municipal staff from the communities and the Chicago Metropolitan Agency for Planning (CMAP). By exploring shared services, the three communities are providing strong leadership for improving efficiency of local governments across the region. 5An Introduction to Shared Services This Study documents the communities’ process of establishing the Lower Fox River Partnering Initiative and provides specific recommendations for the communities to implement shared services. The Study also synthesizes best practices for shared services based on the experiences of other municipal partnerships. The lessons learned from regional examples should not only inform the efforts of the three communities, but also provide guidance to other municipalities interested in shared services across the region. This Study focuses on sharing opportunities between the three local governments only, rather than shared services between other levels of government, such as counties, and other taxing bodies, such as school districts or park districts. This Study does not recommend any consolidation of any kind. The findings of the Study aim to increase the quality and efficiency of municipal service delivery, and are not intended to lead to municipal or departmental consolidation, staff layoffs, or reduced quality of service for the communities’ residents. CMAP developed and now guides the implementation of GO TO 2040, metropolitan Chicago’s long-range regional plan. To address anticipated population growth of more than 2 million new residents, GO TO 2040 establishes coordinated strategies that will help the region’s 284 communities address transportation, housing, economic development, open space, the environment, and other quality of life issues. The GO TO 2040 plan strives to balance the need for local autonomy and regional cooperation. It provides principles that municipalities and counties can apply to decide how and where development should happen or which infrastructure investments to prioritize in their communities. The plan recommends supporting local planning through grant programs, infrastructure investments to implement plans, technical assistance, and collaboration between municipalities on shared priorities. The Plan contains four themes and 12 major recommendation areas: • Livable Communities • Human Capital • Efficient Governance • Regional Mobility Achieving regional goals for governance efficiency requires significant innovation and coordination at the local level. GO TO 2040 states that “one community, or even a single level of government, cannot solve our most pressing problems alone. Though northeastern Illinois is a large and diverse region, our communities are interdependent and our leaders will have to work across geographic borders to create sustainable prosperity.” Oswego, Montgomery, and Yorkville are addressing GOTO 2040’s recommendations for increasing the efficiency of local governments by promoting strategic coordination to efficiently deliver high-quality services to residents. Purpose and Scope of the Study Relationship with the GO TO 2040 Regional Comprehensive Plan Lower Fox River Partnering Initiative Shared Services Study6 What is a Shared Service? Intergovernmental cooperation is not a new phenomenon, but it often occurs informally or on an ad hoc basis. This study provides a framework by which the three communities can formally share services on an ongoing basis. Shared services can take many forms. Shared service initiatives can be distinguished by the scale of governments involved. Vertical service sharing is when a higher level of government provides a service to the units of government below it. Counties, for instance, may provide services for the municipalities within their boundaries. Horizontal service sharing— the main focus of this study—occurs across multiple entities at the same level of government. There are multiple ways to structure shared services. Shared activities involve the mutual undertaking of municipal operations or functions. Examples of shared activities include use agreements to share equipment or staff and coordinated implementation of a program across multiple communities, such as a shared gang unit task force. Joint procurement is when multiple municipalities develop and execute a single bid to a vendor to provide a service. When communities combine needs through joint bids, they may be able to achieve an economy of scale to purchase goods or services at a lower cost than if each of them were to bid separately. Vendors can include private companies and other local governments. Shared service agreements can take the form of contracts, memoranda of understanding, intergovernmental agreements, policy documents, or even the formation of a new position or department. Some agreements require governing body resolutions to pass while others lend themselves to less formal documented agreements, or can be budgeted and implemented at the departmental level alongside other non-shared services. 7An Introduction to Shared Services Chapter 2 The Case for Shared Services The Case for Shared Services The motivation for municipalities to share services can come from a variety of driving forces. In many places, greater public demand for transparency in public spending and fiscal constraints have encouraged local governments to increase the efficiency of their operations. Some seek shared agreements to offset costs when assets are underutilized. Given fiscal uncertainties from the economic recession and statewide budget concerns, Oswego, Montgomery, and Yorkville are using this study to demonstrate commitment to efficient governance and to explore innovations in service delivery. The three communities are particularly well-suited to share services due to similarities in demographic make-up, growth patterns, and geographical characteristics. Their mutual identities as Lower Fox River communities provide a strong foundation for the Partnering Initiative. 9The Case for Shared Services 1 Institute for Local Government. “The Importance of Written Agreements.” http://www.ca-ilg.org/ post/importance-written-agreements. Maintaining high levels of service in the face of rising costs can be challenging. Shared services are attractive for local governments because they can have wide- ranging benefits, several of which are identified below. • Save and control costs. Municipalities can potentially reduce costs of service delivery by achieving economies of scale when they share services. • Increase quality of service delivery. Local governments may be able to carry out existing services at a higher level by sharing the costs and labor of service delivery. • Expand scope of service delivery. When municipalities pool their resources, expertise, equipment, and capacities, they may also be able to provide more services than what they could do individually. • Increase efficiency. Many communities share common corridors and infrastructure systems, but their municipal services end at political boundaries. Governments can increase the efficiency of these activities when they are carried out jointly across contiguous areas. • Formalize arrangements. Individual municipal staff members may enjoy good relationships with their counterparts in adjacent municipalities. Many even have informal arrangements in place to share services. Formalized shared service initiatives allow municipalities to clearly define expectations, liability, financial responsibility, and intent of the partners, as well as provide clarity when staff changes occur. Shared service agreements provide written descriptions of how the service will be implemented in practice, as well as provisions for dispute resolution and out-clauses.1 • Improve public relations. Taxpayers want to know that their tax dollars are being spent wisely and efficiently. Municipal leaders can demonstrate commitment to fiscal responsibility by implementing more efficient governance practices. Municipalities that share services cite strong public support for their initiatives. • Increase regional cooperation. The process for sharing services requires significant collaboration among neighboring communities. Over time, municipalities can use shared services to build relationships and trust with their neighbors in other areas of governance and planning. Benefits of Shared Services Lower Fox River Partnering Initiative Shared Services Study10 Commitment to Efficient Governance Oswego, Montgomery, and Yorkville have undertaken several relevant planning efforts in recent years that identify common goals relating to governance efficiency. The plans include many recommendations for improving municipal services and provide impetus for conducting this Shared Services Study. • Oswego’s 2012-2017 Strategic Plan, which guides Village operations, calls for efficient municipal governance and services as a primary goal. This goal includes eighteen objectives that from adopting fiscally responsible practices in municipal operations to encouraging innovation and cross- departmental collaboration. This strategy is particularly important for enabling staff to think in new ways about service delivery and cooperation. • Montgomery’s 2014 Comprehensive Plan calls for the establishment of a “Joint Services Council” of service provider representatives to improve cooperation and efficiency of service delivery. • Yorkville’s 2008 Comprehensive Plan vision statement aims to “creat[e] systems for routine collaboration among and between organizations that influence City goals.” Furthermore, one of Yorkville’s land use goals is to improve cooperation and coordination of planning documents between Yorkville and “other municipalities, counties, and regional planning bodies,” setting the stage for collaboration on broader planning efforts in addition to day-to-day service delivery. The municipalities also have a long history of working together. For example, they have boundary agreements in place that allow neighboring municipalities the right to review proposed developments within a quarter mile of municipal borders. As another example, the Villages of Oswego and Montgomery, along with the Oswegoland Park District, the Oswego Community School District #308, the Oswego Public Library District, and the Conservation Foundation, completed a Green Community Vision Plan to guide environmental activities in the area. The two-year process resulted in an environmental vision statement with seven priority goals, action steps, and timelines for achieving the shared vision. Since the plan’s adoption, both municipalities have implemented several of its recommendations through environmental commissions and environmentally friendly development strategies. More recently in 2013, Oswego and Montgomery attempted a joint waste hauling bid. Ultimately, the communities were not able to agree upon certain specifications, including the hauling schedule, and decided to pursue separate bids. The process of collectively building the Lower Fox River Partnering Initiative through this project allowed the communities to step back and establish a foundation for collaboration that can support future shared service efforts. 11The Case for Shared Services Aurora Route 59 Naperville Aurora Batavia Big Rock Bolingbrook Channahon Crest Hill Hinckley Joliet Kaneville Lisbon Lisle Millbrook Millington Minooka Montgomery Naperville Newark North Aurora Oswego Plainfield Plano Plattville Rockdale Romeoville Sandwich Sheridan Shorewood Somonauk Sugar Grove Warrenville Waterman Wheaton Yorkville §¨¦88 §¨¦80 §¨¦55 FoxRiver Lit t leRock Creek F o x R i ver R o b R o y Creek R o o d s C r e e k Middle A u x S a b l e C r e e k Lisbon C r eek Blackberr y Creek WestAuxSab l e C r e e k ValleyRunCreek E a s t A u x SableCreek MorganCr e ek Bi g Ro ckCreek AuxSable C r e e k C l e a r C r e e k De K a l b C o u n t y Ka n e C o u n t y DeKalb County Kendall County DeKalb County La Salle County Kane County DuPage County Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Kendall County La Salle County BLISSRD E N E W Y O R K S T IL-126 S WAS H I N G T ON ST P L A I N F I E L D RD BATAVIA RD W DIEHL R D LIONS RD D I EHL R D O G D E N A V E 111TH ST W GALENA BLVD GALENA RD S D R A U D E N R D N MILL ST PRAIRIE ST MCDONOUGH ST 75TH ST E D IEHL R D U S -3 4 W BLACK RD B U TT ER FIELD RD US-30 N W E B E R R D S R I D G E R D HERRICK RD 103RD ST W INDIAN TRA IL RD FER R Y R D W 127TH ST W W O L F S R D NAPERVILLERD W C H U R C H S T 95TH ST 83RD ST U S -3 0 HART ER R D A U R O R A AVE US-6 E 2351ST RD I L -7 1 E 3 0 T H R D S W E B E R R D US-34 GALENA BL V D H ILL A V E ST E W A R T R D 104TH ST US-52 S W EST S T N 4 2 5 1 S T RD W TAYLOR RD E RENWICK RD MITCHELL RD M A I N S T IL - 5 9 W O L F S C R O S S I N G R D LI N E R D S R O U T E 5 9 J E R I C H O R D IL-31 SCOTT RD CANNON B A L L T R L US-52 W 111TH ST 8 7 T H ST SUYDAM RD TANNER RD S C O U N T Y L I N E R D AUCUTT RD S I L - 5 9 HA R V E Y R D DA V I S R D W B O U G H T O N R D GR O V E R D E C H I C A G OA V E L IT T L E ROCKRD ROGERS RD W MA I N S T CHICAGO RD SIMONS RD N 38TH RD E 2 7 5 0 T H R D SWAN RD CANTON FARM RD N 41ST RD S R I V E R R D DO U G L A S R D CATON FARM RD E SANDWIC H R D NEWARK RD WALKER RD N 42ND RD N EOLA RD DU G A N R D SOMONAUK RD ORCHARD RD WE B E R R D RANDALLRD BO O K R D S EOLA RD ES S I N G T O N R D N L A R K I N A V E N FARNSWORTH AVE HO U B O L T R D DA U B E R M A N R D I L - 2 5 G R A N A R T R D ASHE RD S 2 4 8 T H A V E RI D G E R D 5T H S T CL A RK RD N L A K E S T R OCK CREEK R D IL - 2 3 F OXRIVER D R T O W N H O U S E R D E 2603RD R D NE F R O N T A G E R D HART RD EL D A M A I N R D Source: chicago metropolitan agency for planning, 2014. County Boundary Water Montgomery Oswego Yorkville Forest Preserve Other Municipalities Metra Rail Lines I2 Metra Stations 0 2.5 51.25 Miles I1:200,000 ! ! ! Aux Sable Township OswegoYorkville Montgomery Chicago Will Cook Kane LakeMcHenry Kendall DuPage Grundy Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.1: Regional Location 12 The shared characteristics of the three communities make them natural partners for shared services. Located about 50 miles west of Chicago along the Fox River, Oswego, Montgomery, and Yorkville have been shaped by similar geographic and historic contexts. Oswego, Montgomery, and Yorkville were first settled in the early 1830s and incorporated in the mid-nineteenth century when the region’s population expanded west to form what are now Kane and Kendall Counties. The history of these communities is closely tied to the development of regional rail and road networks along the Fox River. These expansions strengthened access for commuters between Aurora and the Oswego-Montgomery-Yorkville area, and created economic corridors that form the foundation of the region’s commercial activities today. Throughout the twentieth century, several companies, including Caterpillar, Dial, Western Electric, and Wrigley located facilities in the area. That commercial growth has contributed to rapid population growth and development. Montgomery now has a population of 18,440, representing a 230% increase from 2000. In the same timeframe, Yorkville grew by 170% to 16,920 residents. Oswego, the largest of the three with 30,355 residents, has grown by 130% in the last decade. While rates of population increase have slowed due to the national economic recession, the municipalities continue to grow today. The communities now face the challenge of providing high quality services to their expanding residential populations. All of the municipalities strive to maintain tight-knit community identities while accommodating growth. The communities envision a future in which development does not outpace quality of service provision to their growing residential populations. Montgomery’s Comprehensive Plan, for instance, articulates a vision of keeping a “warm, small-town atmosphere” as it develops through sustainable growth practices. Similarly, Oswego’s Downtown Framework Plan vision statement expresses the desire to retain the historic charm of Main Street while also attracting new development to the neighborhood. The rapid growth patterns of Oswego, Montgomery, and Yorkville have also led to irregular municipal boundaries. The communities’ intertwined borders lend themselves to service coordination, especially for services that are determined by physical geography. For instance, the communities can gain efficiencies by collaborating on services like snow removal and mowing, rather than conducting services strictly within municipal borders. As suburban communities with significant potential for new development, Oswego, Montgomery, and Yorkville have an opportunity to coordinate municipal services and planning to ensure sustainable growth and development. With cooperation, the communities can better balance the demands of growth on their public infrastructure, water, land, and other shared resources. Shared Regional Contexts 13The Case for Shared Services DuPage Will DuPage Ka n e Wil l K endall Kane Kendall AuroraBig Rock Joliet Montgomery Oswego Plainfield Plano Sugar Grove Yorkville Fox Ri v e r M o r g an Creek Fox R i v e r Wauba n s e e Creek Rob R oy Creek EastAux S a b l eCreek Ro b R oyCr eek M i d d le A u x S a b l e C r e e k BigRockCree k Blackb e r r y C r e ek IL-126 MO N T G O M E R Y R D PLAINFIELD R D US-3 4 G R A N A R T RD SBRO AD W AY RANCE RD E W A S H I N G T O N S T G R O V E R D IL-71 W W O L F S R D US-30 LI N E R D S L A K E S T HI L L A V E ST E W A R T R D E S O U T H ST US-34 J E R I C H O R D S R I D G E R D IL - 3 1 OGD E N A V E CANNO N B A L L T R L US-3 4 GALENA RD W 127TH ST W 111TH ST HA R V E Y R D RI D G E R D LITTLE ROC K RD SIMONS RD DU G A N R D DO U G L A S R D WALKER R D OR C H A R D R D S C O U N T Y L I N E R D 5T H S T I L - 2 5 AS H E R D S H E G G S R D C LARK RD ROCK CREEK R D FOX RIVER D R ELDAMAINRD S EOLA RD M IL L B R O O K R D Source: chicago metropolitan agency for planning, 2014. County Boundary Montgomery Oswego Yorkville Other Municipalities Unincorporated Forest Preserve Water 0 21 Miles I1:100,000 Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.2 Study Area 14 Document Title Goes Here DuPage Will Du P a g e Ka n e Wi l l Ke n d a l l Kane Kendall Aurora Joliet Montgomery Oswego Plainfield Plano Sugar Grove Yorkville Fox Ri v e r MorganCreek Fox River Wauba n s e e Creek Rob R oy Creek EastAux S a b l eCreek R o b R oyC r eek M i d d le A u x S a b l e C r e e k B igRockCree k Blackb e r r y C r e ek IL-126 MO N T G O M E R Y R D PLAINFIELD R D US-34 G R A N A R T RD SBROAD W AY RANCE RD E W A S H I N G T O N S T G R O V E R D IL-71 W W O L F S R D US-30 LI N E R D S L A K E S T HI L L A V E ST E W A R T R D E S O U T H ST US-34 W O L F S C R O S S I N G R D J E R I C H O R D S R I D G E R D IL - 3 1 U S - 3 0 OGD E N A V E CANNO N B A L L T R L GALENA RD W 127TH ST W 111TH ST AUCUTT RD HA R V E Y R D RI D G E R D LITTLE ROC K RD SIMONS RD DU G A N R D DO U G L A S R D WALKER R D OR C H A R D R D S C O U N T Y L I N E R D 5T H S T I L - 2 5 AS H E R D S H E G G S R D C LARK RD ROCKCRE E K R D FOX RIVER D R ELDAMAINRD S E O L A R D M IL L B R O O K R D Source: chicago metropolitan agency for planning, 2015. County Boundary Municipal Boarders Unincorporated 0 21 Miles I 1:100,000 Single Family Residential Multi-Family Residential Commercial Urban Mix with Residential Component Industrial Institutional Open Space Agricultural Water Transportation/Utilities/Communication/Other Under Construction Vacant Existing Land Use (CMAP, 2010) Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.3 Existing Land Use 15The Case for Shared Services 2 Village of Oswego 2014-2015 budget, available at: http://www.oswegoil.org/pdf/ FY15FINALBudgetupdated.pdf. 3 Village of Montgomery 2014-2015 budget, available at: https://ci.montgomery.il.us/ DocumentCenter/View/1370. 4 United City of Yorkville 2014-2015 budget, available at: http://www.yorkville.il.us/ documents/FY2015Budget.pdf. Operationally, the communities share the same fiscal year, which makes it easy to coordinate budgets for shared services. The communities do, however, vary in capacity and resources. Table 2.1 above summarizes several aspects of municipal operations for each of the communities. The difference in these budgets is due to variations in municipal operations. For example, the United City of Yorkville includes library and parks operations, while the Village of Montgomery includes special service areas (SSAs). The staff and financial resources have implications on each community’s goals for the services they are interested in sharing and the most effective ways to deliver those services. Table 2.1 Municipal Operations Oswego Montgomery Yorkville Staff size 112 full-time equivalent employees (FTE) 56 FTE 74 full-time; 86 part-time (FTE unknown) 2015 Budget $29,204,0872 $24,319,7523 $30,204,8344 Start of Fiscal Year May 1 May 1 May 1 Home Rule Yes No No Population (2010)30,355 18,438 16,921 16 ! li li li li li li li li lili li li lilili li li li li li lili li li li li lili li li lili li li li li lili li li li li li li li DuPage Will Wi l l Ke n d a l l Kane Ken da ll Aurora Montgomery Oswego Plainfield Yorkville W a u b a nseeC r e e k Morgan C r e e k B l a c k b e r ry C r e e k M o r g a n C r ee k Fox River F o x R iver W 111TH ST US-3 4 RANCE RD US-30 CHICAGO R D HILL A V E ST E W A R T R D IL-7 1 W WOLFS R D OGD E N A V E WO L F S C R O S S I NG R D P L A I N FI E L D R D D O U G L A S R D IL - 3 1 U S - 3 0 US-3 4 GAL E N A R D HA R V E Y R D 127TH ST W 127TH STSIMONS RD DO U G L A S R D OR C H A R D R D S E O L A R D I L - 2 5 S H E G G S R D RI D G E R D Cowdrey Cemetery Doud Cemetery Lincoln Memorial Park Oswego Prairie United Methodist Church Pearce Cemetery Willow Hill School Township of Oswego Winrock Park Long Beach Elementary School Boulder Hill Elementary School Thompson Junior High School Civic Center ParkViolet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Saw Wee Kee Park Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Oswego Township Cemetery Oswego Post Office Wormley Cemetery East View Elementary School Marina Shopping Center Oswego Station (historical) Settlers Landing Mall Shopping Center Townes Crossing Shopping Center South Center Shopping Center Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church Calvary Baptist Church Pathway Community Church Saint Luke's Lutheran Church Neighborhood Church of the Brethren Valley Baptist Church Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Jaycee Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place Village of Montgomery Village of Oswego Oswego Fire Protection District Station 1 Oswego Fire Protection District Station 3 Oswego Fire Protection District Station 2 Source: chicago metropolitan agency for planning, 2015. 1:50,833 County Boundary Oswego Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community Amenities li Civil li Fire Station li School li Public Library li Post Office li Church li Cemetery li Shopping Center li Other Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.4: Oswego Municipal Facilities 17The Case for Shared Services ! ! li li li li li li li li li li li li lili li li lililili li lili li li li li li lili li li li li li li lili li li lili li li li li lili li li li li li lili li li li li li li li li li li li li li Kane Kendall Aurora Montgomery Oswego Sugar Grove Yorkville W a u b a n seeC r e e k B l a ckberryCreek Blackb e r r y C r e ek FoxRiver Fox R i v e r M O N T G O M E R Y R D E M I L L S T U S - 3 0 PRAIRIE ST U S-3 4 E W A S H I N G T O N S T US-30 E GALENA BLVD S L A K E S T HI LL A V E IL-71 S B R O A D W A Y D O U G L A S R D IL - 3 1 US-3 4 GAL E N A R D N CANN O N B ALLTRL JERICH O R D W O L F S C R O S S I N G R D P L A I N F I E L D R D S BROADWAYRD OR C H A R D R D S E D G E L A W N D R GR O V E R D I L - 2 5 5T H S T Doud Cemetery French Cemetery Kiehl Park Lincoln Memorial Park Oak Grove Cemetery Oswego Prairie United Methodist Church Pearce Cemetery Riverside Cemetery Saint Paul's Catholic Cemetery Willow Hill School Township of Oswego Pine Knoll Park Porter Park Rose E Krug Elementary School Winrock Park Long Beach Elementary School Boulder Hill Elementary School Thompson Junior High School Civic Center Park Violet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Jericho Lake Park Saint Patrick's Catholic Cemetery Saw Wee Kee Park Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Bristol Grade School Bristol Post Office Oswego Township Cemetery Oswego Post Office Wormley Cemetery Bristol United Methodist Church East View Elementary School Marina Shopping Center Oswego Station (historical) Saint Patrick Catholic Church Settlers Landing Mall Shopping Center Townes Crossing Shopping Center Berman Park Krug Park Nicholson Elementary School South Center Shopping Center Westwood Park Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church New Hope Southern Missionary Church Lebanon Full Gospel Church Saint Olaf Evangelical Lutheran Church Kingdom Hall of Jehovah's Witnesses Park Place Baptist Church First Church of the Nazarene Calvary Baptist Church Pathway Community Church Faith Assembly Church of Montgomery Saint Luke's Lutheran Church Neighborhood Church of the Brethren Valley Baptist Church Montgomery Park Pierce Park Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Jaycee Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place Village of Montgomery Village of Oswego Schaefer Greenhouses Ridge Ambulance Service Montgomery and Countryside Fire Protection District Station 1 Oswego Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 3 Montgomery and Countryside Fire Protection District Station 2 Oswego Fire Protection District Station 3 Oswego Fire Protection District Station 2 Aurora Township Fire Protection District Station 2 Bristol - Kendall Fire Protection District Station 2 Source: chicago metropolitan agency for planning, 2015. 1:50,879 County Boundary Montgomery Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community Amenities li Civil li Fire Station li School li Public Library li Post Office li Church li Cemetery li Shopping Center li Other Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.5: Montgomery Municipal Facilities 18 li li li li li li li li lili li lili li lilili li li li li lili li lili lili li li li lili li li li li lili li lili li li lili li li lilili li li lili li li lilili li li li li li li li li li li Kane Kendall Joliet Montgomery OswegoPlano Sandwich Yorkville Fox Ri v e r F oxRiver MorganCreek Ho l lenbackCreek Rob R oy Creek R o b Roy Cr ee k Mid d le A u x S a b le Cree k BigRockCreek Bla c k b e r r y C re e k LittleRockC reek F o x R i v e r GALENA RD G R O V E R D IL-71 S B E N ST E S O U T H ST IL-1 2 6 US-34 W HITFIE L D R D IL - 3 1 CANNO N B A L L T R L US-30 L I T T L E R O C K R D IL-7 1ROGERS RD WALKER RD OR C H A R D R D I L - 2 5 ROC K C RE E K R D FOX RIVER D R ELDAMAINR D AS H E R D M I L L B R O O K R D Faxon School Pavillion Cemetery Tukaway Farm Cowdrey Cemetery Doud Cemetery Elmwood Cemetery Jericho Cemetery Oak Grove Cemetery Pearce CemeteryTownship of Bristol Long Beach Elementary SchoolBoulder Hill Elementary School Thompson Junior High School Civic Center Park Violet Patch Park Fox Bend Golf Course Oswego High School Traughber Junior High School Harris County Forest Preserve Saint Patrick's Catholic Cemetery New Life Assembly Church Glen D Palmer State Game Farm Yorkville High School Circle Center Middle School Saw Wee Kee Park Lyon County Forest Preserve Lynwood Baptist Church Gospel Assembly Church Keck Memorial Cemetery Bristol Grade School Bristol Post Office Yorkville Post Office Kendall County Courthouse Oswego Township Cemetery Oswego Post Office Wormley Cemetery Beecher Community BuildingBible Baptist Church Bristol United Methodist Church Countryside Center Shopping Center East View Elementary School Fox Industrial Park Long Grove Woods Marina Shopping Center Oswego Station (historical) Saint Patrick Catholic Church Saint Patricks Parish Center Waubonsee College-Yorkville Campus Yorkville Baptist Church Yorkville City Park Yorkville Congregational Church Yorkville Grade School Yorkville Public Library Yorkville United Methodist Church Yorkville Prairie Nature Preserve Christian Church of Oswegoland Church of the Good ShepherdLandmark Missionary Baptist Church Oswego Presbyterian Church Saint Annes Church Pathway Community Church Saint Luke's Lutheran Church Neighborhood Church of the Brethren Little White School Museum Oswego Public Library Oswego Village Hall Augusta Lake Park Briarcliff Woods Park Heritage Park Northampton Park Stonegate Park Susan John Park Boulder Hill Census Designated Place City of Yorkville Village of Montgomery Village of Oswego Rush-Copley Healthcare Center Oswego Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 1 Bristol - Kendall Fire Protection District Station 3 Oswego Fire Protection District Station 3 Bristol - Kendall Fire Protection District Station 2 1:85,185 County Boundary Yorkville Other Municipalities Unincorporated Open Space Water 0 10.5 Miles I Community AmenitiesliCivilliFire Station li School li Public LibraryliPost OfficeliChurch li Cemetery li HospitalliShopping CenterliOther Source: chicago metropolitan agency for planning, 2015.Source: Chicago Metropolitan Agency for Planning, 2014 Figure 2.6: Yorkville Municipal Facilities 19 Chapter 3 Process for Developing the Partnering Initiative Process for Developing the Partnering Initiative This chapter discusses the process used to develop the Partnering Initiative and summarizes the outcomes from each step. The process outlined below can be used as a template for future shared service projects with additional Oswego, Montgomery, or Yorkville staff or for other municipalities interested in joining the initiative. Project-specific outcomes are discussed in Chapter 4. 21Process for Developing the Partnering Initiative Process Overview Figure 3.1 Project Timeline This Study entailed significant research on service delivery and sharing that informed the design of the process. This background research resulted in a process for initiating service sharing in the three communities. The following guiding principles were synthesized from the research: 1. Be flexible. The challenges of shared services vary from community to community. Efforts to share services require significant flexibility, especially in initial stages, to be able to accommodate a range of partner needs and address unexpected legal, logistical, and financial issues that arise. 2. Establish ownership at all staff levels. Strong leadership from municipal leaders was identified from the outset as a necessary ingredient for a sharing Partnering Initiative’s success. In establishing the Partnering Initiative, the administrators set the direction for other staff by building a culture of collaboration. At the same time, the process for developing the Partnering Initiative allowed staff at other levels the autonomy to develop shared service opportunities that best fit departmental needs. The administrators’ deference to staff experts on how to share services allowed them to brainstorm creative solutions that may not have arisen if they had been given prescriptive instructions from the top. 3. Build upon incremental gains. Past experiences emphasized the need for municipalities to proceed methodically by fostering relationships and trust, and by building upon small accomplishments. This Partnering Initiative starts with easily implementable activities before moving onto more complicated ones. 4. Be transparent. Shared services require trust among communities that may compete for economic development, funding, and other resources. In order for communities to develop good working relationships with their neighbors, they must create an environment of openness and transparency. The Partnering Initiative was developed with guidance from other municipal leaders and technical advisors, as well as robust engagement with staff from the three communities. The process used to develop the Shared Services Study entailed conducting background research, seeking expert guidance, and hosting a series of municipal staff workshops that helped define the direction of the Partnering Initiative. Figure 3.1 provides a timeline for this project in 2014-15. Guiding Principles Lower Fox River Partnering Initiative Shared Services Study22 5 Resources included: Thurmaier, Kurt; Peters, Dawn; Rapp, Craig (Eds.), A Handbook of Alternative Service Delivery for Local Government (International City/Council Management Association, 2014). Office of the New York State Comptroller, Division of Local Government and School Accountability, Shared Services in Local Government (2009). Citizens’ Efficiency Commission for Sangamon County, Exceeding Expecatations: A New Vision for Greater Local Government Efficiency and Effectiveness in Sangamon County (2014). Institute for Local Government.,“The Importance of Written Agreements,” Available at: http://www.ca-ilg.org/ post/importance-written-agreements. 6 Detailed case study write-ups of shared services initiatives can be found in Appendix B. The Study was led by an Advisory Group comprised of municipal administrators from each of the three communities: Christina Burns, Assistant Village Administrator, Village of Yorkville Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Jeff Zoephel, Village Administrator, Village of Montgomery This Advisory Group helped to develop the initial scope of the project, provided feedback on the process, and participated in working group discussions to brainstorm opportunities for shared services. This group continues to provide leadership over the ongoing Partnering Initiative in Oswego, Montgomery, and Yorkville. To better understand the local service context in this region, CMAP staff conducted background research on alternative service delivery practices and shared service initiatives.5 A literature review of scholarly articles, guidance documents, and case studies of previous shared services activities provided the foundation for how this study was carried out. The literature review was supplemented by in-depth interviews with municipal managers, department heads, and non-profit organizations in this region that have initiated or participated in previous service sharing efforts. Interviewees included staff from the Villages of Burr Ridge, Buffalo Grove, Glen Ellyn, Glenview, Lincolnshire, and Lombard, as well as the DuPage Mayors and Managers Association, Metropolitan Mayors Caucus, and Metropolitan Planning Council. These interviews provided insight on the nuts and bolts of shared services, as well as lessons learned from past experiences.6 CMAP also contracted with HR Green, a firm that specializes in management and strategic planning for local governments. HR Green provided invaluable advice on the process, feedback on the Study, and assistance in carrying out staff workshops. Advisory Committee Research and Expert Interviews 23Process for Developing the Partnering Initiative Because shared services require considerable coordination and buy-in at the staff level, a number of staff across several departments played a significant role shaping the Partnering Initiative at every step. In keeping with background research and the Study’s guiding principles, four working groups were organized around common service-sharing topics, each comprised of staff from all three municipalities. The working group structure was intended to build ownership of service-sharing initiatives among departmental leadership, and to create a collaborative environment in which staff from all three communities could identify mutual challenges and opportunities that they could jointly address. The initial working groups included department directors and deputy directors, but have been expanded as necessary depending upon the service sharing ideas that were discussed. Additionally, municipal administrators were included in the development of each working group, primarily in an advisory and managerial capacity. The working groups were composed of the following staff members from Oswego, Montgomery, and Yorkville: Administration and Finance Christina Burns, Assistant Village Administrator, Village of Yorkville Carrie Hansen, Interim Village Administrator, Village of Oswego Mark Horton, Finance Director, Village of Oswego Steve Jones, Former Village Administrator, Village of Oswego Bart Olson, City Administrator, United City of Yorkville Justin VanVooren, Director of Finance, Village of Montgomery Jeff Zoephel, Village Administrator, Village of Montgomery Community Development Krysti Barksdale-Noble, Community Development Director, United City of Yorkville Jerad Chipman, Senior Planner, Village of Montgomery Chris Heinen, Planner, United City of Yorkville Tom Pahnke, Building and Zoning, Village of Oswego Richard Young, Director of Community Development, Village of Montgomery Rod Zenner, Community Development Director, Village of Oswego Public Safety Jeff Burgner, Chief of Police, Village of Oswego Richard Hart, Chief of Police, United City of Yorkville Larry Hilt, Deputy Chief, United City of Yorkville Terry Klingel, Deputy Chief, United City of Yorkville Dan Meyers, Chief of Police, Village of Montgomery Armando Sanders, Deputy Chief, Village of Montgomery Public Works Eric Dhuse, Director of Public Works, United City of Yorkville Jennifer Hughes, Director of Public Works, Village of Oswego Mike Pubentz, Director of Public Works, Village of Montgomery Mark Runyon, Assistant Director of Public Works, Village of Oswego Jerry Weaver, Utility Services Director, Village of Oswego Oswego, Montgomery, and Yorkville Staff Lower Fox River Partnering Initiative Shared Services Study24 Municipal Workshops 7 The worksheets used in these workshops are compiled in Appendix C.The development of the Partnering Initiative consisted of a series of workshops and tasks that allowed municipal staff to identify the goals of service sharing, discussed potential challenges, and determined shared services to pursue.7 • Goal-setting and visioning workshop. The four working groups convened separately for the first time in late 2014. With facilitation from CMAP and HR Green, staff identified common goals for shared services and participated in a visioning exercise to brainstorm the types of shared service projects that could help meet those goals. Each working group then sorted their potential services for sharing by using two metrics: level and type of benefit, and resource intensity. This prioritization exercise allowed each working group to identify a short list of services to explore further for potential sharing arrangements. The working groups designated staff to conduct further research to document how each municipality currently delivers services, identify steps needed to share the services, and anticipate potential challenges to sharing. • Prioritization workshop. At the second set of workshops, staff leads presented findings on potential shared services. If sharing arrangements seemed feasible in the near-term, the working groups outlined next steps for moving forward. Outcomes of these discussions are described in Chapter 4. • Roundtable Exchange. In April 2015, all four working groups met to share updates, questions, and feedback about their efforts to date, and to exchange ideas about how to move forward. Staff from the Village of Glenview led a group discussion of lessons learned from their shared service experiences through their Municipal Partnering Initiative (MPI) and provided advice to Oswego, Montgomery, and Yorkville staff on how to navigate challenges. The Roundtable Exchange was the first time that staff across all departments and municipalities convened. In addition to being a useful forum for multijurisdictional and multi- departmental exchange, the workshop also served as a relationship-building activity. 25Process for Developing the Partnering Initiative Chapter 4 Shared Service Initiative Progress Report and Recommendations Shared Service Initiative Progress Report and Recommendations Through the process described above, each working group has put significant work into implementing shared services. These efforts are ongoing. This chapter details the progress of the Lower Fox River Partnering Initiative to date. It describes the outcomes of the goal- setting and visioning workshops reviewed in the previous chapter. Each shared service activity is summarized and followed by recommendations for next steps to implement the shared service. Most of the shared services discussed in this chapter came out of the municipal workshops, but some additional recommendations are proposed for consideration. These recommendations are categorized into either short-term activities (to be completed in the next year), mid-term activities (to be completed in the next 2-4 years), or long-term activities (to be completed after 5 years). 27Shared Service Initiative Progress Report and Recommendations Each working group discussed the motivations for sharing services. The table below shows the range of goals in order of frequency that they were identified across the working groups. The top three goals, expressed by all four groups, were cost savings and control, knowledge exchange across the communities, and more efficient service delivery. The most common interests across all working groups related to improving the efficiency of internal operations: saving costs, sharing knowledge, reducing the administrative burden of service delivery, freeing up staff time, and limiting liability. The public works and community development departments both expressed limitations of being understaffed and were interested in using shared services to improve service delivery processes for staff. Several other goals pertain to improving relations with residents by expanding and improving the quality of services and building public trust. Because the public works and public safety departments provide services that are highly visible to the public, such as crime response, neighborhood patrol, and infrastructure maintenance, these departments were most interested in the public benefits of shared services. Three final goals focus on long-term overarching changes to local governance: creating a collaborative culture, reducing the volume of local governments, and preparing for future growth of the communities. By nature of their work, administrators and community development departments focus on long-term and strategic planning. These were the only departments to include such aspirations in their lists of goals. After establishing these goals, each working group set about prioritizing the shared services that would best meet their stated goals. The following sections summarize each working group’s ongoing discussion of priorities for shared services, and offers next steps for how each activity should be implemented. Overall Goals for Shared Services Table 4.6 Goals for Service Sharing Goals Administration and Finance Community Development Public Safety Public Works Save/control costs •••• Exchange knowledge •••• Deliver services more efficiently •••• Build public trust/ Set consistent public expectations ••• Improve quality of services for residents ••• Save/free up staff time ••• Create collaborative culture •• Reduce administrative burden/ Simplify bidding process •• Joint purchasing and/or joint use of high-priced equipment •• Institute formal agreements to limit liability •• Expand services that the communities are able to provide • Prepare for future community growth • Reduce the number of local governments • Lower Fox River Partnering Initiative Shared Services Study28 8 Appendix B provides these case studies. Administrators are responsible for guiding municipal growth and managing daily operations. They work closely with all departments and staff to maintain municipal budgets and services. This perspective puts Administrators in the best position to provide long- term cross-municipal oversight of the Lower Fox River Partnering Initiative. Shared service initiatives require significant commitment and dedication from leaders at the top. As case studies8 from around the region show, shared service initiatives often experience setbacks. The unsuccessful Oswego-Montgomery joint waste-hauling bid is just one example where a few operational details can derail an entire sharing activity. Continued leadership from Administrators and elected officials can ensure the longevity of the initiative. Administrators should enable departmental staff to implement shared service projects by providing high-level support, such as liaising with municipal attorneys, budgeting, hiring new staff, strategic planning, and evaluating the Partnering Initiative’s success. Administration and Finance Prioritized Actions 29Shared Service Initiative Progress Report and Recommendations The working groups are interested in sharing a wide array of services. Each of these will take staff time and resources to implement. As part of their role in overseeing the shared service initiative, Administrators should organize an annual shared services strategic planning session for municipal staff to develop a roadmap for sharing services in the coming year. This meeting will provide opportunities for cross-jurisdictional coordination, as well as time to reflect on successes and challenges from the past year. In advance of the planning session, staff should fill out a short survey identifying the services they are interested in sharing. The in- person meeting should accomplish four objectives: • Select the set of shared services to pursue in the next year • Identify point people to lead each shared service • Discuss potential challenges and next steps needed for a sharing agreement • Compile a shared services action plan that identifies sequence of actions needed to accomplish all of the shared service activities in the next year Ideally, the strategic planning session should occur early enough each fiscal year so that the staff has ample time to design sharing agreements well before the following year’s budget is passed. The strategic planning session can provide an opportunity for Administrators to review the full slate of shared service projects with staff before individual items are submitted to respective Boards for approval. This review prevents individual departments from embarking on overlapping or incompatible shared services and ensures that a coordinating body is aware of the various shared activities occurring in the municipalities. With a more global view of municipal operations, Administrators may also be more attuned to overall political dynamics, budget constraints, and other considerations that may affect shared service delivery. As part of the strategic planning process, the Administrators should establish a file-sharing platform so that staff from all three communities can access shared documents. Next steps: Administrators should set a date for the strategic planning session in the late summer or early fall of 2015. In advance of this meeting, Administrators should survey staff to identify services to consider for the 2015-2016 fiscal year. The interest gauged from this survey should inform the meeting’s agenda and the relevant staff that should be involved. Administrators should also create a file-sharing platform to share information regarding the strategic planning session and subsequent projects that come out of it. Organize an annual Shared Services Strategic Planning Session Short-term (annual ongoing) Lower Fox River Partnering Initiative Shared Services Study30 All of the workshops expressed interest in joint bidding and equipment sharing. To respond to this request, CMAP prepared a memo reviewing the alignment of terms, conditions, and protections for shared contracts across each entity. This memo, included in full in Appendix A, has been submitted to the administrators, who can work with municipal attorneys to determine how or whether to address the identified contract discrepancies. This step was a precursor to initial sharing steps in other places. Table 4.7 summarizes the comparison of contract elements. Administrators can use the contract alignment memo as a starting point for undertaking any contract amendments. This effort should result in a standardized contract template for joint bidding, as well as a standardized use agreement for equipment sharing. Next steps: The Finance Directors and Administrators should be accountable for working with municipal attorneys to standardize contract language that can be used in any multi-municipal sharing agreements. A potential Joint Purchasing Agent (discussed below) could be an appropriate person to coordinate the contract alignment process, but creating and staffing the position is not a necessary prerequisite to developing shared contract language. Communities may want to complete this task before a Joint Purchasing Agent is in place to enable other departments to pursue joint procurement opportunities sooner. Once attorneys agree upon standardized contract terms, they will still need to approve individual joint contracts for specific shared services. Based on the experience of communities involved in the Municipal Partnering Initiative (MPI) (see Appendix B), the communities should establish a protocol wherein approval of a contract from one municipality’s attorney is sufficient for joint bids to be approved for all municipalities. This reduces the labor and cost of having three individual attorneys review the same document each time a new joint bid arises. For equipment sharing agreements, the use policy should cover legal and financial liability for repairing or replacing borrowed equipment that is damaged or destroyed. Because public safety and public works equipment is often required on short notice, all the working groups were interested in reducing the administrative red tape to be able to borrow equipment. Therefore, a general policy should serve as a one-time agreement, rather than requiring individual policies or use forms every time sharing occurs. Issues to cover in this agreement include requisition process, maintenance costs, repairs to damaged equipment, liability, and indemnification, among others. Departments should, however, specify terms of use for specialized equipment. The communities agreed that only expensive equipment should require intergovernmental agreements (IGAs). The threshold costs to trigger IGAs must be also determined. Develop contract templates for service agreements Short-term 31Shared Service Initiative Progress Report and Recommendations Table 4.7 Summary & Comparison of Contract Elements Oswego Montgomery Yorkville Aligned?Notes Preamble •••Yes All use similar language. Scope of Work ••• Yes All attach the issued RFP and reference it as an Exhibit within the contract, stating that the contractor shall furnish services as set forth in the RFP and be compensated in accordance with the Exhibit. Compensation •••Yes All refer to compensation as listed in RFP. Contract Term •••Yes Oswego states the agreement begins on date signed by all parties, Montgomery & Yorkville refer to RFP- which lists specific dates. Termination of Contract •••No Oswego & Montgomery reserve right to terminate 14 days after written notice, Yorkville after 7 days. Status as Independent Contractor •••Yes All specify that the contractor shall not be considered employee of the municipality. Bonding Yes None state any requirements for bonding of any type. Signatures •••Yes All require three signatures (Municipal official, Clerk, Contractor). Certifications of Compliance with State and Federal Statutes ••No Level of detail varies for each municipality, ranging from Montgomery’s extensive listing to Yorkville’s inclusion of zero specified certifications. Indemnification ••No Yorkville’s provision differs from Oswego and Montgomery. Additional Services ••No Yorkville does not include language barring modifications w/o consent. Notification ••No Yorkville does not include contact info for City and Contractor. Non-Disclosure ••No Oswego & Montgomery include, but differ. Yorkville doesn’t include. Severability •No Only Oswego addresses severability. Workman’s Comp Insurance •?•No Required by Oswego and Yorkville, Montgomery unknown. General Liability Insurance •?•No Required by Oswego and Yorkville (differing amounts), Montgomery unknown. Commercial Automobile Liability Insurance •?No Required by Oswego, not required by Yorkville, Montgomery unknown. Umbrella or Excess Liability Insurance •?No Required by Oswego, Not Required by Yorkville, Montgomery unknown. • = Element is included in municipality’s submitted contract ? = Unknown Lower Fox River Partnering Initiative Shared Services Study32 All municipal departments make a variety of purchases on a regular basis. From software and daily use office supplies to police firearms and specialized maintenance equipment, the types of purchased products are similar across the three communities. Currently, procurement is done department by department within in each municipality, including for items as basic as paper, printer ink, and pens. The communities should hire a Joint Purchasing Agent to streamline and coordinate procurement activities of Oswego, Montgomery, and Yorkville. This position can also function as an advisor regarding general efficiency measures, as well as other cost-saving procurement approaches beyond joint purchasing. Joint purchasing came up in all four working groups, and a joint purchasing agent was suggested in two of the working groups (administration and public safety). The finance directors have taken on this activity, with Montgomery’s Director of Finance as the lead. Next steps: Due to significant demand and wide-reaching benefits for all departments, the Study recommends moving forward with this activity. The immediate next steps are for the finance directors to work through several logistical questions: • Will the Agent be officially staffed through one of the municipalities? • Is there sufficient work for the Agent to be a full-time staff person, or is a contract or part-time staff person more appropriate? • How will the costs of employee salary and/or benefits be divided? • How will the Agent’s time be divided? Once a Joint Purchasing Agent is in place, the department heads for each municipality should submit a list of order specifications for general office supplies. The Agent will be responsible for selecting lowest cost supplies that fit the needs of each of the departments. Based on experiences in other communities, the Study recommends starting with simple purchases that do not vary much between communities. Services that can vary substantially in different communities, such as custodial services and facility repairs, should be pursued only after communities feel comfortable with the arrangement. Hire a Joint Purchasing Agent Mid-term 33Shared Service Initiative Progress Report and Recommendations Staff at all three communities routinely undergo professional development training that keeps them up-to-date on best practices on a variety of topics. The administrators were interested in shared training sessions as a non-resource intensive and low-benefit activity that could serve as an easy starting point for human resources service sharing. Yorkville served as the lead to share this service and hosted an initial joint training on reasonable suspicion. The Administrators have been inviting their partners to upcoming trainings. The communities plan held another joint training on the Freedom of Information Act (FOIA) in Oswego. Next steps: The Administrators found this service straightforward to share, requiring low staff capacity and no additional cost. Going forward, the Administrators should establish a list of mutual training needs and jointly plan trainings in the future rather than inform partners about independently scheduled trainings. Additional training ideas discussed at the workshops included harassment and management training. Space permitting, the hosts and locations of the training should rotate among the three communities. Yorkville should continue to facilitate updates and discussions about shared staff trainings, but Oswego and Montgomery should also contribute to training ideas and events. Shared trainings should also be seen as opportunities to build better relationships among all levels of staff across the communities. They can allow staff not currently involved in shared service projects to meet their counterparts at other municipalities and open doors of communication for future cooperation. The communities expressed interest in expanding capacity for existing IT services. Both Montgomery and Yorkville have contracted part-time IT staff. Trouble-shooting and general assistance has been difficult with part- time arrangements: Montgomery’s consultant is only on-site once a week and Yorkville’s is only on-site one a month. Although Oswego has one full-time in-house IT consultant who handles various IT, GIS, and other software issues, the Village is interested in increasing its IT capacities. The working group discussed sharing IT infrastructure, such as servers or equipment, as well as IT staffing. Oswego’s Village Treasurer and Finance Director conducted further research to determine the viability of sharing IT services, but identified many potential challenges. Despite significant potential benefits for Montgomery and Yorkville, the working group felt that it would be difficult to ensure equal staffing among the three communities. They also anticipated difficulty for one staff person to work in three very different IT systems. Due to these complexities, the working group decided not to pursue any sharing arrangements at this time. Next steps: The working group should pursue more straightforward sharing agreements in the early stages of the initiative, but continue to consider shared IT services and staffing in the future. MPI communities, for instance, have long been interested in sharing IT services, but found it difficult to accomplish in the first few years of the initiative. It was not until 2013 that 13 MPI communities commissioned a joint IT Shared Services Assessment, which provided them with information to proceed with an RFP for a shared vendor. If the working group decides to pursue shared IT services in the future, it should consider first completing a similar assessment of IT services across the communities before issuing an RFP. The Study notes, however, that IT sharing has become a very common outsourced service for municipalities. When the communities are ready to pursue this service, they should engage an IT provider to provide a comprehensive assessment of each of their IT needs. Share professional development training Ongoing Share IT services Long-term Lower Fox River Partnering Initiative Shared Services Study34 Community development departments constantly negotiate tensions between tasks that require immediate attention, such as code enforcement and permitting, and long-term planning. Yorkville and Montgomery also have very small community development staffs with just a few full-time staff each. The Community Development Working Group focused on shared activities that would maximize limited resources for short-term to free up staff time for longer-term initiatives. The recommendations in this section focus on how the working group can codify informal practices in place and institute sharing arrangements that can free up limited staff time. With expanded capacity, existing staff will be able to focus more on plan review, long-range planning, and other elements of municipal growth and development. Community Development Prioritized Actions Execute building safety mutual aid agreement Short-term The communities have a number of formal and informal building services sharing practices in place. Yorkville, for instance, has a reciprocal agreement with Kendall County and another with Oswego to share building inspectors. The communities also informally share inspectors in times of need. After discussing each community’s building service needs, the working group agreed to pursue a Building Safety Mutual Aid Agreement. This agreement permits reciprocal use of resources in emergency or unexpected situations that leave municipalities short-staffed. Although this sharing occurs on an informal and ad hoc basis already, the participants felt that codifying the practice into a joint agreement would clarify legal liability. Next steps: Using the South Suburban Building Officials Association Building Safety Mutual Aid Agreement as a template, the working group should work with the building and zoning inspectors to modify the template for Oswego, Montgomery, and Yorkville. The staff should also seek approval of the municipal attorneys before finalizing the agreement, which will then need to be brought to the boards for approval. 35Shared Service Initiative Progress Report and Recommendations Executing the mutual aid agreement is a simple and immediate next step. Once that is complete, the working group should explore additional shared building services to build off of this accomplishment. As a follow- up activity, the municipalities should align schedules for updating their building codes. Aligned building codes simplifies the permitting and plan review process for developers and make an area more attractive for developers. The building codes in all of the communities generally follow the 2009 International Code Council standards. Each of the codes has been modified with local amendments, but the foundational requirements are the same. Table 4.8 provides a comparison of building codes by municipality. Only two codes are divergent across the municipalities: Montgomery uses a more recent 2012 International Energy Conservation Code and a more outdated National Electric Code. Next steps: Because this item was not discussed at length during the workshops, further consideration is needed. The municipalities do not have set schedules for updating the codes, but should come to consensus on a regular update schedule. If possible, the municipalities should also consider aligning local amendments to those codes to further simply the regulations for developers. Align building code update schedules Short-term Table 4.8 Building Code Comparison by Municipality Building Codes Oswego Montgomery Yorkville International Building Code 2009 2009 2009 International Energy Conservation Code 2009 2012 2009 International Mechanical Code 2009 2009 2009 International Property Maintenance Code 2009 2009 2009 International Residential Code 2009 2009 2009 National Electrical Code 2008 2005 2008 Plumbing Code Illinois or 2009 International Plumbing Code (whichever is more stringent) Illinois or 2009 International Plumbing Code (whichever is more stringent) Illinois or 2009 International Plumbing Code (whichever is more stringent) Accessibility Code IL 1997 IL 1997 IL 1997 Schedule for Updating Codes n/a About every 3 years n/a Link to Municipal Codes Oswego Code Montgomery Code Yorkville Code Lower Fox River Partnering Initiative Shared Services Study36 Property maintenance and code enforcement require significant staff time and resources. Site inspections and managing paperwork can be costly and time-intensive activities for building and zoning staff. The three communities have a few similar development patterns that make shared code enforcement appealing. First, the rise of construction activity in the area is anticipated to increase the workload for community development staff. At the same time, the communities all have sizeable number of vacant lands, which account for 6-11% of land uses in the communities. In fact, vacant lands account for more land use than commercial properties in all three municipalities. Whether properties are vacant or about to be developed, they must be regulated through similar code enforcement strategies. The municipalities felt that it was important to maintain control over their own inspectors due to potential differences in enforcement philosophies and were not interested in sharing inspection services. In order to increase the efficiencies without sharing inspectors, staff could share the administrative tasks associated with code enforcement. Shared tasks can include preparing documents to record liens, conducting title searches, or assisting with administrative adjudication or filing of judgment liens. This arrangement allows each municipality to manage its own enforcement process, but significantly reduces administrative burdens on building and zoning staff. As a result, inspectors could spend more time on their primary duties of inspection. The efficiencies gained by this centralized process may also be helpful to handle fluctuations of code violations. Shared administration of code enforcement activities also leads to increased revenues and general improvements to homes across the area. A similar effort is currently underway in south suburban Cook County, where four communities are piloting an Administrative Hub that streamlines code enforcement for residential properties. More details on their initiative are provided in Appendix B. Next step: The working group has not yet discussed this activity, but it has significant potential to broaden collaboration to backroom functions that open up more opportunities for cost-savings and freed staff resources. If building and zoning staff decide to share administrative tasks of code enforcement, they should develop a step-by-step process that clarifies roles and operations, following the template of the south suburban effort. Metropolitan Mayors Caucus (MMC) is interested in expanding the Administrative Hub outside of south suburban Cook County, as geographic proximity is not necessary for this shared service. Staff should contact MMC to participate in the Administrative Hub rather than start their own if they are interested in pursuing this option further. Streamline administration of code enforcement Mid-term 37Shared Service Initiative Progress Report and Recommendations The Community Development working group was interested in shared grant-writing support as a way to improve long-term capacity. Oswego has a half-time employee devoted to grant writing, whereas Montgomery and Yorkville rely upon individual departments to pursue grant opportunities pertaining to their own work. The communities were initially interested in exploring the idea of hiring a shared grant writer. After further consideration, they determined that this might not reduce the burden of grant writing, which relies heavily on staff with on-the-ground expertise. Because grant opportunities can be sporadic and sometimes require staff to meet urgent deadlines with little turnaround time, they were also unsure whether a shared grant writer would have enough consistent work or expertise to complete specific grants. Given these concerns, the working group opted to look into subscription services that would keep the communities up-to-date on new grant opportunities and deadlines. The working group could consider options like Grant Finder or Granthelp.com, which provide federal, state, corporate, and foundation grants opportunity listings to municipalities. The working group expressed uncertainty about whether this service would provide new and useful information and have not moved forward with any decisions. Next steps: Communities should consider an immediate step of providing grant writing professional development training to better equip staff to pursue and write grants when opportunities arise. These trainings can be open to all levels of staff and should be done under the purview of joint professional development training as described under the Administration and Finance section. The task of identifying a grant service provider should be considered low-priority. Any of the communities should bring promising alternatives to the group for consideration. The working group should reach out to other communities for service referrals or reviews when considering options. Explore grant notification services Long-term Lower Fox River Partnering Initiative Shared Services Study38 The Community development departments’ tight budgets and small staff limit their ability to do robust geospatial mapping, analysis, and data management. In Oswego, the in-house IT consultant is also responsible for GIS data management. Montgomery and Yorkville both have consultant engineers that do GIS work at an hourly rate, which can be prohibitively expensive for in-depth tasks. This arrangement incentivizes Montgomery and Yorkville to only use GIS if necessary, limiting their geospatial analytical abilities. The working group looked at other GIS consortiums, such as the South Suburban Atlas GIS Consortium, as models for GIS sharing. The Yorkville Community Development Director organized presentations from two GIS contractors, MPG and Deuchler. These contractors provide resources for application development, cartographic mapping, data development and maintenance, systems integration, and web mapping. Next steps: The biggest cost savings are expected from reductions in the cost of ArcGIS software, in addition to reductions in the cost of accessing GIS data. The communities should tabulate total costs of their current ArcGIS services to be able to assess relative benefits from each of the contractor pricing options. The communities should also confirm interest in GIS sharing, as the interest from all three communities was unclear from prior discussions. Yorkville was most in-need of GIS services. While Montgomery also has GIS needs, it also relies upon Kendall County for much of its GIS data and may not benefit as much. While Oswego has a staff person partially dedicated to GIS, it was interested in strengthening GIS capacities in the case of staff shortages or emergencies. If any of the contractors is deemed suitable for a joint contract, the communities should move forward with drafting the contract. Explore shared GIS Services Long-term 39Shared Service Initiative Progress Report and Recommendations Because crime and violence does not stop at municipal boundaries, maintaining public safety is an inherently collaborative task. The Public Safety Departments in Oswego, Montgomery, and Yorkville have a lot of existing partnerships that make them very receptive shared services. Oswego, Montgomery, and Yorkville participate in and financially contribute to Kendall County’s multijurisdictional Special Response Team. Montgomery and Oswego have conducted some joint community policing events and seatbelt safety trainings. All three communities are members of the Illinois Law Enforcement Alarm System (ILEAS), a statewide mutual aid agreement that authorizes inter-jurisdictional public safety cooperation for terrorism and emergency response. Detectives from all three communities participate in the Lower Fox Valley Investigators Association. Membership in these organizations has afforded officers many opportunities to work closely with their counterparts in neighboring municipalities. The Public Safety Working Group discussed a number of ways to share resources more efficiently through joint purchasing and equipment sharing, but was most interested in a larger initiative to form a new joint Gang Unit Task Force. Public Safety Prioritized Each department has specialized equipment such as speed trailers and crime scene lighting equipment that are costly and infrequently used. The public safety departments already informally share some equipment, but this practice has never been formalized. Yorkville has taken the lead in requesting and compiling a full list of specialized equipment that the departments would be willing to share. Next steps: The list of shareable equipment should be saved through a file sharing platform for all of the communities easily access. Once that is in place, the next step is to develop specific use policies for equipment lending. Yorkville should continue to coordinate this effort in line with any use agreement templates developed through the Administration and Finance Working Group. While the Study recommends that the Administrators or Joint Purchasing Agent coordinate general shared use agreements, public safety officers should stipulate any details specific to any police equipment. For instance, if any training is needed to operate specialized equipment, the communities should make necessary provisions for cross-training. As with other equipment sharing, IGAs should only be invoked for expensive equipment. Establish an equipment sharing process Short-term Lower Fox River Partnering Initiative Shared Services Study40 ILEAS covers mutual aid during emergency or terrorist situations, but it is not an all-purpose mutual aid agreement. A broader mutual aid agreement would be helpful to reduce current difficulties of routine scheduling. It would also augment staffing during unanticipated circumstances, such as car crashes, that require more staff assistance and leave other areas of the community unpatrolled. Special events, such as 4th of July celebrations, also require additional public safety support and can leave a municipality short-staffed. The communities note that they already share public safety staff on an ad hoc basis, but signing a mutual aid agreement would clarify liabilities and procedures for staff sharing. Next step: The public safety mutual aid agreement is recommended as a short-term sharing activity due to its ease of implementation. The working group should assign a staff lead for this task. The main issues to resolve include defining protocol for when staff can be shared, how liability will be handled, and how to conform to existing labor contracts. The point person should be in charge of drafting language based on existing templates and circulate the draft agreement to all of the municipalities for approval. Execute a public safety mutual aid agreement Short-term The Public Safety departments have similar supply needs and were interested in joint procurement. Ammunition, road flairs, evidence supplies, paper, toner, and office supplies were determined to be easiest to jointly purchase. They were also interested in potential joint leasing of copy machines. The working group also discussed IT services, noting that IT services were a growing proportion of their departments’ budgets. Next steps: The Public Safety Working Group should coordinate joint purchasing of general office supplies with other departments. This activity can be coordinated through the Joint Purchasing Agent, if one is in place. With more participating departments, the municipalities can achieve even greater economies of scale. Oswego should continue lead this effort by collecting a full list of product order specifications for each the Public Safety Departments of each community. Due to reasons provided in the Administration Working Group section, it is not recommended that the working group pursue shared IT services at this time. Because IT services are critical for public safety operations, the group was already hesitant to take risks in sharing the service. If shared IT services are considered in the future, the Public Safety Departments should coordinate with the Administrators to participate in the IT service assessment if sharing IT services. Pursue joint purchasing with other departments Mid-term 41Shared Service Initiative Progress Report and Recommendations All police officers are required to receiving many types of training. Due to budget cuts, training budgets in Oswego, Montgomery, and Yorkville have decreased by as much as 30-40%. Training sessions can be conducted jointly to reduce costs, as well as provide a shared training experience that can help officers work together in the field. In some cases, the municipalities may be able to pay for training for just one person, who can then serve as a trainer for the rest of the public safety staff in all three municipalities. The communities may also work through other regional resources for training, including the International Association of Chiefs of Police (IACP), Lexipol, The Police Law Institute, Commission on Accreditation for Law Enforcement Agencies (CALEA), Police One, National Institute of Justice, Public Agency Training Council, Northeastern Illinois Public Safety Training Academy (NIPSTA), and Illinois Law Enforcement Training & Standards Board (ILETSB). As a result of this discussion, the working group has already planned some joint training sessions. The Oswego Police Department and Fire Protection District jointly completed involuntary committal training in the spring of 2015. The police departments of Oswego, Montgomery, and Yorkville are jointly planning firearms training in September 2015. Next steps: The communities should continue to look for new opportunities for joint training. Mitigating gang violence is a priority for the communities and should be addressed collectively. In response, the Public Safety Working Group established a multijurisdictional Gang Unit Task Force to coordinate proactive responses to gang violence and assist other agencies with gang investigations. While most working groups were encouraged to pursue straightforward services to share, the staff expressed strong desire and commitment to creating the gang unit task force and predicted a high likelihood of success. In May 2015, the group formally updated the Kendall County Sheriff Cooperative Police Assistance Team (CPAT) bylaws to launch the gang unit task force. The unit currently resides as an arm of the Illinois State Police Task Force and includes three full-time officers from Oswego, Yorkville, and the Kendall County Sheriff’s Office that focus explicitly on gang-related issues. Although supportive of the idea, Montgomery opted out of the unit due to staffing constraints. The members of the Gang Unit Task Force are indemnified by the Illinois State Police and share a common uniform. Next steps: The Public Safety Working Group should evaluate the progress of the Gang Unit Task Force after its first year. The participating jurisdictions should assess the unit’s productivity level and financial sustainability, as well as outcomes of gang activity and violent crime. The evaluation process should be led by CPAT, which includes the Oswego, Montgomery, and Yorkville Police Chiefs. Results of this one- year evaluation should be included the overall annual shared service evaluation discussed in Chapter 6. If the Gang Unit Task Force is found to be effective, the group should also consider expansion of the task force to neighboring communities that face similar problems, such as the Village of Plano. Montgomery should consider committing staff at a later date if it is able to do so. Establish a Gang Unit Task Force Ongoing Share public safety training Ongoing Lower Fox River Partnering Initiative Shared Services Study42 The municipalities keep independent crime records, but lack the resources to analyze this data internally, not to mention across jurisdictions. The communities are interested in jointly hiring a crime analyst. This new position would be in charge of collecting crime information from all three municipalities into a single database and analyzing the data to better understand crime patterns and recommend preventative measures. Next steps: This activity was initially discussed as an independent shared service project, but should be integrated into the functions of the gang unit task force. There are no immediate next steps. Hire a shared crime analyst Mid-term 43Shared Service Initiative Progress Report and Recommendations Public works departments provide many critical services to maintain the condition of public infrastructure. Public services are often a resident’s primary form of engagement with the municipality. Routine services, such as garbage hauling, road resurfacing, snow removal, and landscaping are very visible to the public and can inspire public outcry when performed poorly. In addition to all types of routine services, public works officials are responsible for immediate cleanup after unexpected storms, floods, and other weather events. Being on the front lines of public-facing work can put strains on public works departments to maintain a consistent and high level of service regardless of budget sizes. Many communities have had to reduce the level of public works services due to budget cuts. The public works working group emphasized shared services as a way to increase both the quality and types of services provided in the municipalities. Despite the immediacy of several public works activities, many public works services require significant advanced planning and budgeting. For example, salt procurement for any given winter occurs as much as two years in advance. One of the biggest challenges for this working group is the ability to prepare shared service agreements with enough advanced notice. The working group members voiced concern that if a joint effort was not successful, the time period for securing new vendors would be so tight that communities would be without essential services that year. The proposed process to conduct annual strategic planning sessions can alleviate some of these concerns and provide staff with ample time to develop sound sharing agreements. Public Works The shape of municipal boundaries highly influences the delivery of public works services. Currently, the municipalities only provide mowing, street sweeping, snow removal, pipe maintenance, garbage hauling, and other services for areas within their borders. Yet, because roadways, pipes, rights of way, and other types of infrastructure do not end at municipal borders, service delivery can be rather inefficient. The working group was particularly interested delivering these services more efficiently. Given the locations of municipal boundaries, residents in the same neighborhood—or even on the same street—may reside in different jurisdictions and receive different levels of service. The working group was interested in using shared services as a way to set consistent community expectations about service delivery across municipal borders. Most instances of shared services from case studies and prior local efforts have been public works activities. These prior experiences provide the communities with several examples of bid structures and challenges to draw from for all of the services discussed below. Lower Fox River Partnering Initiative Shared Services Study44 Like public safety departments, public works departments have many types of expensive specialized equipment. Sharing this equipment can save costs. Because a lot of public works tasks are seasonal, equipment sharing may not make sense for equipment that is frequently used or equipment that all municipalities need at the same time. Next steps: The public works staff from each municipality should develop a list of equipment that they are willing to lend to neighboring communities. Meanwhile, the Administrators should develop a template use agreement for equipment sharing that all departments can customize, as described above. Public works staff should add any special terms of use to the template agreements for specialized equipment. As with other equipment sharing, IGAs should only be invoked for expensive equipment. Establish an equipment sharing process Short-term Several corridors traverse more than one municipality, but the communities are only in charge of maintaining the segments that lie within their municipal boundaries. The working group was interested in joint mowing along continuous corridors as a more efficient alternative. The working group was open to either sharing entire mowing contracts or exploring separate mowing contracts for shared corridors. The communities decided to start with a joint mowing bid along Route 30, a shared border between Oswego and Montgomery. Oswego planned to add Montgomery to its existing mowing contract. The working group hoped that sharing services on specific corridors would help create standardized community expectations for service in contiguous neighborhoods. Yorkville opted out of this project because mowing is done by their Parks Department. In order to formalize the sharing agreement, Montgomery reviewed Oswego’s draft Request for Bids for Mowing and Landscape Maintenance of Village Properties with the intent on joining the contract for Route 30 or potentially the entire Village. Ultimately, however, Montgomery decided to pursue a separate contract. Although the service was relatively straightforward, the communities had a tight one-month turnaround time for reviewing and discussing the shared application. Next steps: Oswego and Montgomery should attempt a joint mowing contract for the following fiscal year with more time to develop specifications that work with both communities. This would give Montgomery sufficient time to decide whether to renew their existing contract with Brickman for another year, and may provide Yorkville with some flexibility to determine whether they may have additional mowing needs that cannot be covered with existing capacity. The working group can also consider contracting with Yorkville’s Parks Department to do limited shared mowing on roads that cut across the other two communities, such as Route 34 or smaller local roads. Undertake a joint mowing contract Short-term 45Shared Service Initiative Progress Report and Recommendations The group discussed several services in lesser detail, but was not immediately able to pursue them due to uncertainties in cost-effectiveness, budget, and operational alignment. The working group should first review MPI’s shared service projects for additional ideas and bid templates. The group should then gauge interest those services through the strategic planning survey for the next fiscal year. Prior discussions about several common public works services are summarized below. • Crack sealing: Crack sealing requires large specialized equipment that is costly to mobilize. The ability to consolidate movement of crack sealing supplies and equipment to the Lower Fox River area could reduce costs for each individual municipality. • Salt procurement: Currently, the municipalities purchase salt through the State of Illinois procurement process, but are interested in exploring shared contracts. The State’s request to bid is released in March or April for the following winter. Any potential shared salt contract should go out to bid with enough time to rely upon the State deadline as a back-up option. • Tree maintenance: The working group identified tree maintenance (tree trimming, stump grinding, tree removal, and replacement tree purchasing) as having high sharing potential. Because these services can entail a great deal of variation across communities, the working group should clarify specific expectations early and allow sufficient time for developing shared bid specifications. • Street sweeping: Oswego and Yorkville both have their own sweeper trucks and conduct this service in-house. Montgomery uses a street sweeping contract. In the past, Montgomery has used private vendors, but should consider contracting the service with Oswego or Yorkville— provided that either municipality can handle the additional work. Montgomery may choose to contract with Oswego or Yorkville for the entire Village, or focus on specific shared corridors that may not take significantly more time for Oswego or Yorkville to cover when they are doing their own street sweeping. One consideration for a joint street sweeping contract is the scheduling because it can take several weeks to sweep one municipality. Oswego takes three to four weeks to complete and it is done once a year in the spring. Yorkville takes two to three weeks to sweep and it is done three times in the spring, summer, and early winter. Montgomery takes about two weeks to sweep and it is done two times a year. • Pavement marking: The communities identified several deterrents to jointly bidding on pavement marking contracts. First, Montgomery typically joins the Kane County striping bid. Even if Montgomery were to pursue a separate joint contract with Oswego and Yorkville, the combination of all three municipalities may not be large enough to get a reduction in price of pavement marking. One option may be to discuss with the Kane/Kendall Council of Mayors to see whether Kane and Kendall municipalities may be able to pursue a two-county joint bid. Other services considered Short- to mid-term Lower Fox River Partnering Initiative Shared Services Study46 47Shared Service Initiative Progress Report and Recommendations Chapter 5 Joint Planning Opportunities Joint Planning Opportunities This study—and most shared service initiatives in this region—primarily addresses sharing opportunities for day-to-day municipal activities. The collaborative relationships that develop from sharing equipment, staff, or public works maintenance can also be used for broader planning efforts. The communities may be interested in aligning local plans, developing joint plans, or exploring joint capital investments. The inclusion of both shared service projects and joint planning efforts in the Partnering Initiative would place Oswego, Montgomery, and Yorkville as innovative leaders in regional cooperation. The ideas presented in this chapter were discussed at a brainstorming session at the April 2015 roundtable and are included here for future consideration. The communities may consider applying to CMAP’s Local Technical Assistance program to carry out future multijurisdictional planning efforts. 49Joint Planning Opportunities Many new technologies, such as smart meters, street and traffic LED lighting, and electric vehicles, offer long-term benefits, but require significant capital investments to deploy. The Lower Fox River Partnering Initiative can be a forum to discuss joint investments in more efficient or more sustainable technologies. The communities are currently considering the construction of a joint compressed natural gas (CNG) fueling station as one such example. The fueling station would be centrally located and accessible to vehicles from all three municipal fleets. CNG has become more widely adopted by local governments as it is considered to be a cleaner, safer, and currently cheaper alternative to petroleum and diesel. The conversion can be costly, but joint investment in a shared CNG fueling station can reduce the upfront capital costs and help each community transition to CNG fleets. The communities should continue to explore other investments in smarter and more efficient public infrastructure. Oswego, Montgomery, and Yorkville rely upon groundwater for their drinking water and together make up the largest sub-region of deep aquifer drawdown. Regional development pressures in these and other groundwater communities have resulted in larger withdrawals from the groundwater supply—and a larger portion of withdrawals from deep aquifers. The three communities have committed to a joint Alternative Water Source Study to explore the potential for a Fox River water treatment facility. This study is currently part of each community’s budget for the 2015-2016 fiscal year. Based upon the results of the Alternative Water Source Study, the communities may decide to share the cost of constructing the Fox River water treatment facility. The joint construction of the potential facility should be coordinated through the Partnering Initiative. Invest in New Technologies Conduct Joint Water Supply and Wastewater Treatment Planning Lower Fox River Partnering Initiative Shared Services Study50 Source: Chicago Metropolitan Agency for Planning, 2014 Figure 5.1: Watersheds ! ! ! I2 I2 Des Plaines Subbasin Upper Illinois Subbasin Lower Fox Subbasin Aurora Route 59 Middle Du Page River Watershed Morgan Creek Watershed Hollenback Creek-Fox River Watershed East Aux Sable Creek Watershed East Run-Blackberry Creek Watershed Rob Roy Creek Watershed Squaw Grove-Little Rock Creek Watershed Mastodon Lake-Fox River Watershed Waubonsie Creek Watershed Town of Oswego-Fox River Watershed Town of Sandwich-Little Rock Creek Watershed Town of Geneva-Fox River Watershed West Branch Big Rock Creek Watershed East Branch Big Rock Creek Watershed Welch Creek Watershed Lake Run-Blackberry Creek Watershed Town of Aurora Watershed Lower West Branch Du Page River Watershed Clear Creek-Fox River Watershed Middle Aux Sable Creek Watershed Big Rock Creek Watershed West Aux Sable Creek Watershed Spring Brook-Du Page River Watershed Yorkville Montgomery Oswego Ka n e C o u n t y Du P a g e C o u n t y Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Ke n d a ll C o u n t y La S a l l e C o u n t y ! !! Kankakee Subbasin Iroquois Subbasin Chicago Subbasin Des Plaines Subbasin Upper Illinois Subbasin Upper Fox Subbasin Lower Fox Subbasin Lower Illinois-Senachwine Lake Subbasin Vermilion Subbasin Mackinaw Subbasin Lower Rock Subbasin Kishwaukee Subbasin Green Subbasin 0 52.5 Miles I Lake Michigan Source: chicago metropolitan agency for planning, 2014. Study Area County Boundary I2 Metra Station Metra Rail Line Subbasin Water Floodway Floodplain Watershed 1:125,000 51 Jointly Implement Bicycle and Pedestrian Trail Network The Lower Fox River is known for its recreational amenities that attract visitors from around the region each year. The communities participate in an annual Kayaks AMOY event that allows participants to celebrate the connections among Aurora, Montgomery, Oswego, and Yorkville along the Fox River. The event is widely considered successful at bringing attention this shared resource as a driver of tourism and economic development. The communities should build upon this effort to expand the greenways and trails network in the Lower Fox River. The area has a number of overlapping bicycle and pedestrian plans, all of which propose numerous trails and routes: the Montgomery Bicycle and Pedestrian Plan (2013), Oswego Park District Trail Guide (2004), Kane/Kendall County Council of Mayors Bicycle and Pedestrian Plan (2012), and CMAP Regional Greenways and Trails Plan (2009). The hierarchy of these plans can be confusing for implementation for local jurisdictions. To clarify implementation of these plans, the communities should consider joint applications for constructing bicycle facilities. With sufficient prioritization, the communities can apply for funding to construct these trails through the Transportation Alternatives Program (TAP), Congestion Mitigation and Air Quality (CMAQ) funding, or Surface Transportation Program (STP). The communities should prioritize specific trail segments for implementation, focusing on shared connections identified in existing plans. Corridors of interest may include the extension of the regional Fox River Trail through Oswego and Yorkville and the connections of Galena Road, Blackberry Creek, and Mill Road through Yorkville and Montgomery to the Oswego Park-n-Ride parking lot. Joint prioritization and implementation of regionally significant greenways and trails will better connect the Lower Fox River to other areas within the region. Oswego, Montgomery, and Yorkville build off of this framework to phase local bicycle and pedestrian networks so that their downtowns and residential neighborhoods are better connected to regional trails. The communities should be aware that all three of these programs require of Phase I engineering to be locally funded and completed. 52 Aurora Aurora Big Rock Joliet Millbrook Millington Montgomery Naperville Newark Oswego Plainfield Plano Plattville Sandwich Sugar Grove Yorkville De K a l b C o u n t y Ka n e C o u n t y DeKalb County Kendall County Ka n e C o u n t y Du P a g e C o u n t y Kane County Kendall County DuPage County Will County Wi l l C o u n t y Ke n d a l l C o u n t y Ke n d a l l C o u n t y La S a l l e C o u n t y E N E W Y ORK ST IL-126 M ON TG OM E RY R D PLAINFIELD R D LIONS RD W GALENA BLVD GALENARD W 127TH ST S D R A U D E N R D PRAIRIE ST US-3 4 N EOLA RD S R I D G E R D W CATON FARM RD W W O L F S R D RANCE RD O G D E N A V E G R O V E R D S L A K E S T SB R OAD W A Y W 111TH STIL- 7 1 N L A T H A M S T US-30 EGALENA BLVD E 3 0 T H R D H ILL A V E ST E W A R T R D E S O U TH ST W HITFIE L D R D WOLFS CROSSING R D LI N E R D JERICHO RD E C H UR C H S T IL - 3 1 US-30 CANNON B A L L T R L US-34 AUCUTT RD HA R V E Y R D RI D G E R D LI T T L E R O C K R D IL-56 IL-7 1 ROGERS RD SIMONS RD RH O D E S A V E CANTON FARM RD DO U G L A S R D CATON FARM RD WALKER RD DU G A N R D OR C H A R D R D S C O U N T Y L I N E R D S E D G E L A W N D R S EOLA RD D RA U D E N R D I L - 2 5 GRAN A RT R D AS H E R D JERICHO R D S H E G G S R D 5T H S T CLARK RD ROCK CR EEK R D FOXRIVER D R EL D A M A I N R D E S A N D W I C H R D Source: chicago metropolitan agency for planning, 2015. County Boundary Montgomery Oswego Yorkville Other Municipalities Forest Preserve Water Amtrak Line Æb Amtrak Station I2 Metra Station Metra Rail Line ")Park & Ride 0 2.51.25 Miles I1:123,883 Highway Major Road Local Road Montgomery Bicycle and Pedestrian Plan (2013) Existing Planned Oswego Park District Trail Guide (2004) Existing Planned Kane/Kendall County Council of Mayors Bicycle and Pedestrian Plan (2012) Existing Future Planned CMAP Regional Greenways and Trails Plan (2009) Existing Planned & Programmed Future Source: Chicago Metropolitan Agency for Planning, 2014 Figure 5.2: Regional and Local Bikeways 53 9 Municipalities with populations greater than 25,000 are granted home rule status. Municipalities with populations less than 25,000 (such as Montgomery and Yorkville) can achieve home rule status by referendum approval in their respective community. Oswego is a home rule9 community while Montgomery and Yorkville are both non-home rule communities. In addition to other authorities, home rule communities often have easier access to lower cost financing options (i.e. general obligation bonds vs revenue bonds) that may help drive down borrowing costs for major capital projects. If the communities are interested in pursuing future joint capital projects, the use of Oswego’s home rule financing authorities to lower project financing costs could be an attractive option. If utilized, such an arrangement would require binding intergovernmental agreements (IGAs) among the communities setting forth repayment assurances and commitments and other specific terms and conditions. However, under this arrangement, debt finance savings for major capital projects such as a joint water treatment facility on the Fox River could be significant. Explore Leveraging Home Rule Authority for Joint Capital Projects Lower Fox River Partnering Initiative Shared Services Study54 Section Title Here 55 Chapter 6 Sustaining the Initiative Sustaining the Initiative Shared service initiatives take significant time, energy, and effort to establish—not to mention maintain. This chapter provides a number of lessons learned from the challenges and successes of shared service examples in this region, and recommends actions that can help sustain the Lower Fox River Partnering Initiative in the long run. This Study suggests ways to create opportunities for sharing knowledge and experiences across municipal staff and departments, evaluate the benefits of sharing, and build broad-based support from staff, elected officials, and constituents. 57Sustaining the Initiative Shared service delivery holds many promises for municipal budgets, operations, and cooperation. In order to assess whether shared service efforts are effective, communities need to evaluate their efforts. Municipal staff should evaluate both the outcomes and the process of the Partnering Initiative. Evaluating the Outcomes Because shared services require a significant amount of work to get off the ground, documenting positive results justifies the Partnering Initiative to elected officials and other municipal staff. This aspect may be particularly useful to convince those who are skeptical or resistant to change. Evaluation reports can be used internally for strategic planning purposes, as well as externally for sharing efficient governance efforts with the public. Outcome evaluation should document both monetary and non-monetary benefits through annual surveys. Staff should identify the following information: • Cost of services to each municipality before they began sharing services: This information establishes a baseline to determine cost savings. • Cost of service to each municipality after service sharing to identify savings: These responses can be used to calculate the individual cost-savings for each municipality, as well as the total cost- savings for the group. • Benefits of service sharing: Communities can monitor both quantitative and qualitative benefits of service sharing. Quantitatively, communities can track performance data such as response times or resident complaints for various services. These metrics should be designed to appropriate measure service quality depending upon the specific shared service project. Qualitatively, when communities cannot demonstrate cost-savings, it is important to also note the extent of non- monetary benefits that may have resulted from shared service activities. It is important to note that evaluation standards, including benefit-cost analyses, should be developed for each shared service project. Developing shared project-by-project evaluation metrics ahead of time can help ensure that communities use a standard methodology of comparing financial and other impacts of shared services. These results should be documented in a centralized tracking document that can be shared with all involved municipalities. The partner communities should also survey neighboring municipalities that are not involved in the shared service initiative. Their results can also be used as control comparisons to account for exogenous variables, such as macroeconomic forces that affect the cost of services. This can also raise awareness about shared service opportunities with other nearby communities. An example of the MPI cost tracking spreadsheet is shown on the next page. Evaluating the Initiative Lower Fox River Partnering Initiative Shared Services Study58 The communities can also seek input from the public about shared service projects. Since municipal services ultimately serve a community’s residents, it is important to gauge community responses to shared service projects. Staff may also want to seek public input before launching a shared service project to determine public support for a proposed shared service, and to ensure that the nature of service delivery meets public expectations. Input can be garnered through various ways, including point of comment cards, focus groups, surveys made available through municipal facilities, newsletters, websites, or water bill inserts, and discussions at public meetings. Table 6.1 MPI Cost Tracking Spreadsheet Project Number of Communities Total Project Value Savings Crack-Sealing 15 $555,000 $40,000-50,000 Resurfacing (Lake Groups 1 & 2)4 $3,200,000 $101,000-121,000 Resurfacing (Cook)2 $2,300,000 $148,000-158,000 Concrete Flatwork (Groups 1-5)15 $890,000 $57,000-77,000 Concrete Pavement (Groups 1 & 2)4 $537,000 $15,000-19,000 Sewer Lining (Groups 1-4)14 $4,000,000 $51,000-61,000 Sewer Televising 6 $261,000 $56,000-66,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 3 $71,000 $5,000-8,000 Hydrant Painting 6 $74,000 $20,000-30,000 Asphalt Patching 2 $173,000 $2,000-4,000 Cold Patch 8 $138,000 X Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Street Sweeping 3 $174,000 $2,000-4,000 Generator Maintenance 7 $96,000 $18,000-24,000 Total Savings Realized $552,000-671,000 Source: MPI Presentation, 30 October 2014. 59Sustaining the Initiative The evaluation should also help municipal staff improve their efforts in the future. As some examples show, shared services do not always result in expected benefits. Honest evaluation also establishes transparency and trust among municipal partners. A process evaluation should focus on qualitative assessments, including what staff felt worked and didn’t work. This can be conducted through a simple survey of all staff participants, as well as through an in-person debrief similar to the cross-departmental Roundtable Exchange. The Partnering Initiative should also solicit ideas from vendors on how to improve the process. MPI participants, for instance, reached out to vendors after contracts were completed to understand vendor needs. These conversations led municipalities to streamline the invoicing process to make it easier for vendors to manage multi-municipal contracts in the future. The Lower Fox River lead contact for each shared service should be responsible for checking in with vendors—including, if appropriate, former vendors that did not bid on the shared contract—to improve the bid process. Lastly, evaluations of shared services can also be extremely useful resources for other communities interested in undertaking their own shared service activities. The many MPI and MMC reports and presentations were essential training and communication tools for the Lower Fox River efforts, as well as other members of ICMA. The annual strategic planning sessions can serve as a forum for compiling and discussing the results of evaluations. The Administrators should be responsible for carrying out the evaluation and distilling findings from it. Evaluations of process should be continual. Evaluation of outcomes (and of cost-savings in particular) is most critical early on when a shared service initiative is getting off the ground, but may become less needed and less applicable as initiatives mature. MPI participants note that because sharing services is built into their processes, they stopped evaluating cost-savings after the third year. Surveys of staff and vendors on the process should be a continual activity so that each new bid can learn from the last. Evaluating the Process Evaluation Schedule Lower Fox River Partnering Initiative Shared Services Study60 As Oswego, Montgomery, and Yorkville continue to develop the Lower Fox River Partnering Initiative, they should be sure to consider the lessons learned from initiatives undertaken by other communities. Some key lessons are included below that are drawn from three case studies, which include a total of over 30 examples of shared services involving over 45 communities. More detailed write-ups of these case studies are included in Appendix B. • The Municipal Partnering Initiative (MPI) was founded in 2010 and consists of about 30 participating communities in Cook and Lake Counties. Recognized by the International City/County Management Association (ICMA) as a national leader in innovative service delivery, MPI is the largest and most established shared service initiative in the region. MPI participants have seen a total estimated savings of over $1.23 million since the initiative’s inception. Although the size and scope of MPI is significantly larger than the Lower Fox River Partnering Initiative, the experiences of MPI participants offer many valuable insights for the three communities to draw upon. Its members provided guidance on the process for establishing the Lower Fox River Partnering Initiative, shared contract templates, and presented at a roundtable with the three partners. • The DuPage County Municipal Partnering Initiative (DuPage MPI) is an offshoot of MPI that includes about 15 members. DuPage MPI was established in 2013 with significant technical assistance from MPI’s founding members. The context for the creation of DuPage MPI is similar to that of the Lower Fox River Partnering Initiative, making it a useful example of the challenges of cultivating a new shared service initiative. DuPage MPI participants have had varied success with saving costs. In fact, some participating members have not found the initiative to lower service costs at all. These examples can give Oswego, Montgomery, and Yorkville a better understanding of how and when communities tend to benefit from sharing services. • A handful of communities in south suburban Cook County are also working together to form an Administrative Hub for code enforcement. The Metropolitan Mayors Caucus, Metropolitan Planning Council, and South Suburban Mayors and Managers Association have been providing technical assistance on this effort. The Administrative Hub provides a useful case of shared services with a smaller group of partners. As smaller communities, Oswego, Montgomery, and Yorkville are not are not likely to see the magnitude of cost-savings as some of the larger counterparts. Unique characteristics specific to the Lower Fox River context also differentiate them from the other efforts in the region. The lessons below can help the partners to anticipate and overcome common barriers to sharing, but additional challenges will likely emerge as the Initiative matures. Lessons Learned 61Sustaining the Initiative The goals of sharing services identified by the working group are varied and not always mutually compatible. Although cost-savings was one of the highest priorities for all of the working groups, prior shared service efforts in the region illustrate that not all shared service projects reduce costs. One of the main assumptions of sharing services is that the greater the demand, the lower the cost. Therefore, it is cheaper for communities to aggregate their needs rather than deliver the service individually. Empirical evidence suggests that this is only the case for elastic services whose prices fluctuate based on the size of demand. Although this Study recognizes that many aspects of a bid contribute to the cost of service, there are several examples where joint bidding did not result in lower contract prices. Some communities found that a number of labor-based services, including tree trimming and stump removal, were actually more expensive when jointly bidding. This may be in part due to the fact that labor costs, which have regulated minimum wages and many associated overhead costs, are less likely to vary over larger quantities. This may also be because labor-based services can vary widely in how they are delivered. For instance, the standards for good trimming, cleaning, or repairing are not universal. These specification differences make it hard for vendors to perform a level of service that fulfills all of the partners’ expectations at a lower cost for each community. This is not to say that labor-based services never yield cost savings (for instance, shared custodial services in MPI saved communities between $12,000 and $14,000), but such contracts are often more variable in specification and price. Overall, municipalities reported more consistent savings for commodity- based services, but even these depend upon the commodity’s pricing structure and the number of communities involved. For example, because cold mix is sold at a per-ton rate, the combined quantities for a few small communities may not be large enough to jump to the next price tier. As MPI participants had more experience with different shared services, its members were able to figure out the appropriate pricing structures for different types of services—but it took some trial and error to do so. Some of their bids include as few as two communities and as many as eight. As pictured in the table below, most services are broken down into smaller bid groups to achieve an appropriate bid size for the type of service. While many more municipalities participate in MPI than the Lower Fox River Partnering Initiative, many of their actual bid sizes are comparable. As Oswego, Montgomery, and Yorkville work through the specifications of joint contracts, they should keep in mind pricing structures before going out to bid. This can be done by talk to vendors and neighboring municipalities to get a better sense of how pricing may work. For contracts that need a larger group to achieve cost savings, the communities can solicit participation of neighboring municipalities. Although cost is important, the communities should also make sure to account for the Initiative’s non-monetary benefits, which can be just as impactful to the productivity, efficiency, and quality of municipal operations. Lesson 1: Not all shared services reduce costs Table 6.2 MPI Bid Groups, 2013 Project Number of Communities Number of Bid Groups Led By Resurfacing 6 3 Lake Forest, Glenview & Lincolnshire Concrete (Pavement)4 2 Glenview & Highland Park Concrete (Flatwork)15 5 Glenview, Grayslake, Glencoe, Kenilworth & Highland Park Sewer Lining 14 4 Northfield, Cary, Arlington Heights & Highland Park Ashpalt Patching 2 1 Lincolnshire Source: MPI Presentation, 30 October 2014. Lower Fox River Partnering Initiative Shared Services Study62 Communities must make major changes to their existing procedures and specifications when sharing services with other partners. Resolving these differences can take a lot of upfront staff time to standardize processes, paperwork, and specifications. Oswego, Montgomery, and Yorkville should expect to devote significant time to getting the initiative off the ground. They should also expect setbacks and difficulties in the early stages of their partnership. Other municipalities describe several examples of spending hours to come to consensus on service specifications and getting derailed over seemingly minor differences. For instance, the major hold-up on a fire hydrant painting contract was due to the preference of one paint brand to another. Other challenges lie in how the contracts are structured. Staff reported heated debates about how to itemize costs. For example, some communities in DuPage MPI wanted a road surfacing bid that specified hourly rates for each laborer, equipment, and activity; some wanted a simpler contract that included only the total price for a crew; yet others wanted differentiated rates for weekends and holidays. In most instances, resolving these differences has been the result of administrators instructing staff to keep discussing an issue until they came to consensus. Most communities do report significant value in going through the painful steps of hammering out the first round of shared services. Most municipalities interviewed reported that their staff was initially skeptical about shared services, but that the anxiety dissipated quickly. The upfront legwork to develop effective processes has resulted in smoother coordination in the long run. For instance, coordination has become for so many MPI participants that sharing services was no less complicated than individually providing them. It is important to note that even once shared service agreements are already in place, joint bidding does not replace local project management. Municipal staff must still devote time to managing individual contracts. One way to reduce the upfront resources needed to establish shared services is to work with a neutral third party facilitator to launch the initiative. The Metropolitan Mayors Caucus’ (MMC) facilitation of the shared Administrative Hub for the south suburban Cook County communities is an example of this approach. This approach can work for initial stages of a project, but requires long-term funding to be sustainable. For instance, MMC’s involvement in the Administrative Hub is based upon a one-time grant. CMAP has served a similar role in establishing the Lower Fox River Partnering Initiative. This underscores the need for communities to take ownership of the effort once CMAP’s technical assistance period ends. Lesson 2: Sharing services requires significant upfront resources 63Sustaining the Initiative Communities should be prepared to depart from vendors that they have historically used when pursuing joint bids. Some joint bids can be more attractive to vendors because they result in larger contracts in more municipalities. In other cases, however, vendors may be deterred from bidding on shared bids. First, joint bids are larger can exclude smaller local companies that simply do not have the capacity to perform large contracts. Second, joint bids can be more complex than individual bids, as they may include different specifications for different communities. While varied specifications allow flexibility for municipal partners, it can be operationally or administratively burdensome for some vendors. A few joint bidding attempts from DuPage MPI communities received on a few bids, or in one case, no bids, for shared services. With few vendors to select from in those cases, the DuPage MPI members elected to bid individually to increase vendor options. Shared services may also be in conflict with local purchasing policies. The City of Evanston, for example, was excited about shared services, but ultimately felt that it went against the city’s buy local policy. This issue of local purchasing also came up in some of the working groups. Montgomery’s police department, for instance, has longstanding relationships with Montgomery automobile repair shops and expressed a strong preference for using Montgomery-based companies. Each of the three communities should define their preferences for local vendors in advance. Sharing services may require a slightly broader definition of local to include the county or other sub-areas. The benefit that a community receives from service sharing depends on many factors, including the community’s previous cost and level of service delivery. Participants in both MPI and DuPage MPI observed that lower- capacity communities tended to see greater payoffs of service sharing. Due to limited staff availability, financial resources, or technical expertise, these communities often provide a lower degree of service than high-capacity communities. In the early stages of both MPI efforts, higher-capacity communities were more likely to take the lead in developing sharing agreements. Lower-capacity partners were still able to benefit from the shared services, but did not commit as much staff resources to developing the joint bids or sharing agreements. Members of both initiatives did, however, observe that participating in the initiatives built capacity of lower-capacity communities, who began to volunteer to lead projects in later stages. Maintaining parity of service can also be challenging across communities. Certain services, such as snow removal, are time-sensitive. Instituting contracts that cover larger areas can mean that a vendor has to phase service delivery across all of the geographies. Multiple communities acknowledged that shared services have increased the time it takes to complete certain tasks. While no one reported backlash from residents as a result of this, Oswego, Montgomery, and Yorkville should be cognizant of how sharing agreements may affect residents. The Study recommends that the communities build a schedule into the contract upfront so that all parties, including the vendor, have a clear understanding of when delivery will occur in different neighborhoods. Participants of other initiatives recommend being flexible when first entering shared service agreements to account for service delays or complications. In the event of these hindrances, shared service veterans generally report quick returns to smooth service delivery after the vendors and municipal partners become accustomed to the arrangement. Lesson 3: Joint bids can affect vendor options Lesson 4: Shared services can have varying degrees of impact Lower Fox River Partnering Initiative Shared Services Study64 The many challenges identified in these examples underscore one key lesson: commitment to shared services is a key ingredient to success. Oswego, Montgomery, and Yorkville can foster commitment by identifying staff and elected official champions within each municipality that can support the initiative. Ultimately, the commitment level of the participants will be the primary driving force to keeping the Partnering Initiative running. Many MPI participants experienced setbacks, but those cases have not derailed the initiatives because the processes that they created remained strong. Individual efforts that do not result in shared services due to logistics, bid responses, or other challenges should not be considered failures. Instead of viewing those efforts as failures, committed municipalities have learned from those experiences and changed practices in the future. Lesson 5: Sharing services requires commitment 65Sustaining the Initiative Chapter 7 Next Steps Next Steps This chapter outlines possible next steps for Oswego, Montgomery, and Yorkville to continue the Lower Fox River Partnering Initiative. The table below lays out the new activities that the communities should complete in the next one to two years to implement the specific shared service projects outlined in this document. The communities should not only complete the shared service projects described in this document, but continue to build support for the Partnering Initiative by documenting benefits of shared services and educating other staff, elected officials, and the public. 67Next Steps Engaging Elected Officials The process is best served if all parties acknowledge the need to review “political considerations” when vetting a shared service proposal. More often than not, the public views local governments working together as good thing. Local elected officials likewise see the value of intergovernmental cooperation as positive attribute indicative of good government. It is important to keep elected officials informed of program progress in initial stages and through the initiative’s lifespan to address any issues that arise. Strategies to engage elected officials can include holding educational discussions or yearly review sessions to ensure that political leaders understand the purpose of the Lower Fox River Partnering Initiative, have opportunities to provide guidance and feedback to staff, remain engaged throughout the process, and can be public champions of the resulting shared service projects. Table 7.1 Implementation Table Working Group Activity Timeline Administration and Finance Send out survey of interest for shared services in advance of the Strategic Planning Session Within 3 months Develop an education and outreach strategy to build sup- port from elected officials and the public 3-12 months Hold the first annual Strate- gic Planning Session to map out Year 1 of the Partnering Initiative 6-12 months Develop contract templates for service agreements 6-12 months Evaluate the Initiative 12-18 months (to occur annually) Hire a Joint Purchasing Agent to coordinate joint purchasing 18-24 months Community Development Execute building safety mutual aid agreement 6-12 months Align building code update schedules 6-12 months Streamline administration of code enforcement 12-24 months Public Safety Establish an equipment sharing process 6-12 months Execute a public safety mutual aid agreement 12-24 Public Works Establish an equipment sharing process 3-6 months Undertake a joint mowing contract 6-12 months Explore other joint public works contracts in the strategic plan- ning session 3-6 months Lower Fox River Partnering Initiative Shared Services Study68 Align Shared Service Efforts with other Planning Priorities This Study’s review of previous planning documents established the foundation for intergovernmental collaboration. Now that the Lower Fox River Partnering Initiative is established, the communities should continue to include promote shared service efforts in future planning documents, including comprehensive, strategic, and operational plans. Joint planning projects should also be included as part of the Partnering Initiative and integrated into any topically specific plans, such as water supply or bicycle plans. The strategic integration of shared service projects across planning documents can help align activities across department and topic areas into a cohesive suite of strategies to achieve the communities’ stated goals. Strategic and operational plans that are aimed at internal processes can delve deeper into recommendations for implementing specific shared service projects and reiterate the internal steps needed to keep the Partnering Initiative running. As the communtiies pursue future comprehensive, transportation, water supply, or other plans, they should continue to seek opportunities for additional collaboration. As the Partnering Initiative grows, it should connect with other groups working to improve local governance at different scales. First, the Lower Fox River Partnering Initiative can involve more communities as it becomes more established. As the group matures, it should continue informal exchanges with other groups such as MPI and DuPage MPI to identify new and improved means by which to address potential road blocks and share best practices. In addition to these initiatives, the group should connect with Transform Illinois, a coalition for improve governance efficiency. Established in 2014, the coalition is led by DuPage County Chairman Dan Cronin, facilitated by the Metropolitan Planning Council, and made up of government officials, advocacy groups, research organizations, lawmakers, and CMAP. Transform Illinois is currently pursuing research and legislative analysis to support shared services, local government consolidation, and funding reform to incentivize efficiency. Participation in Transform Illinois can help Oswego, Montgomery, and Yorkville staff connect local efforts with regional and statewide policy agendas and learn about other strategies to improve governance efficiency. The Lower Fox River Partnering Initiative can be used as a case study for research on the effectiveness of shared services. Connecting with Regional Partners 69Next Steps Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis To: Village of Oswego (S. Jones and C. Burns), Village of Montgomery (J. Zoephel), and United City of Yorkville (B. Olsen) From: CMAP Staff Re: Review of Service Contract Alignment Date: March 18, 2015 Introduction As the Village of Oswego, Village of Montgomery, and United City of Yorkville begin to pursue shared service agreements and joint procurements, attorneys and staff from all three communities must be comfortable with multiple-municipality procurement activities and vendor contracts. During shared service workshops, employees recommended that municipal administrators and attorneys provide template documents and operating procedure guidelines as a precursor to embarking upon shared agreements. This memo reviews the alignment of terms, conditions, and protections for shared contracts across each entity. Example contracts were requested from each of the subject municipalities for a side-by-side comparison of the submitted documents. The analysis was supplemented by additional research on shared service contract best practices. The summary and recommendations below are presented to identify contract elements that require alignment in potential shared agreements. The municipalities may use the findings in this memo to develop a template shared service contract with standardized terms, conditions, and protections that can be modified by staff for various shared services. This memo is not a legal analysis, but a staff review that identifies areas of consideration for municipal attorneys. Municipal administrators and attorneys should determine how or whether to address the identified contract discrepancies. Documents Reviewed • Village of Oswego: Contract with Client First Technology for consulting service to assess Village software • Village of Montgomery: Agreement for Professional Services (Template Document) • United City of Yorkville: Contract with Yorkville Mowing and Landscaping for landscaping services for 2 Special Service Areas Comparison of Contract Elements Overall, many of the core contract elements were found to be in alignment. Discrepancies are detailed below. Contract elements requiring special attention in drafting a shared service agreement are highlighted in the final section of this document. The Village of Oswego’s contract was the longest document, containing 18 sections, versus Montgomery’s 11 sections and Yorkville’s five contract sections. Much of the content was similar, and addressed core contract elements with common language. A detailed review of the common elements and variations in content or structure are included in the sections below. 71Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Table A.1. Summary & Comparison of Contract Elements Oswego Montgomery Yorkville Aligned?Notes Preamble •••Yes All use similar language. Scope of Work ••• Yes All attach the issued RFP and reference it as an Exhibit within the contract, stating that the contractor shall furnish services as set forth in the RFP and be compensated in accordance with the Exhibit. Compensation •••Yes All refer to compensation as listed in RFP. Contract Term •••Yes Oswego states the agreement begins on date signed by all parties, Montgomery & Yorkville refer to RFP- which lists specific dates. Termination of Contract •••No Oswego & Montgomery reserve right to terminate 14 days after written notice, Yorkville after 7 days. Status as Independent Contractor •••Yes All specify that the contractor shall not be considered employee of the municipality. Bonding Yes None state any requirements for bonding of any type. Signatures •••Yes All require three signatures (Municipal official, Clerk, Contractor). Certifications of Compliance with State and Federal Statutes ••No Level of detail varies for each municipality, ranging from Montgomery’s extensive listing to Yorkville’s inclusion of zero specified certifications. Indemnification ••No Yorkville’s provision differs from Oswego and Montgomery. Additional Services ••No Yorkville does not include language barring modifications w/o consent. Notification ••No Yorkville does not include contact info for City and Contractor. Non-Disclosure ••No Oswego & Montgomery include, but differ. Yorkville doesn’t include. Severability •No Only Oswego addresses severability. Workman’s Comp Insurance •?•No Required by Oswego and Yorkville, Montgomery unknown. General Liability Insurance •?•No Required by Oswego and Yorkville (differing amounts), Montgomery unknown. Commercial Automobile Liability Insurance •?No Required by Oswego, not required by Yorkville, Montgomery unknown. Umbrella or Excess Liability Insurance •?No Required by Oswego, Not Required by Yorkville, Montgomery unknown. • = Element is included in municipality’s submitted contract ? = Unknown Lower Fox River Partnering Initiative Shared Services Study72 Contract Elements Several contract elements were identified as not in alignment (wholly or in part) among the three municipalities. The categories below (also summarized in Table A.1) identify differences that may require further attention by the municipalities during the process of drafting shared service contracts. Certifications Montgomery includes an extensive listing of 11 required certifications of compliance with state and federal statutes, as well as the contractor’s Federal Tax Payer ID Number or SSN. Oswego lists two statutes for which the contractor shall certify compliance (Prevailing Wage Act, Illinois Human Rights Act) and a general requirement for compliance with laws, which states that “the Contractor shall comply with all applicable federal, state, and local laws, rules, and regulations, and all Village ordinances, rules and regulations now in force or hereafter enacted, in the provision of the goods and/or performance of the services required under this Agreement.” Yorkville does not require any certifications of compliance requirements. Indemnification Oswego and Montgomery include clauses that the contractor shall indemnify and hold harmless the municipality. The Yorkville contract states that neither the contractor nor the City shall be held liable in damages caused beyond its control. The extent to which these clauses provide coverage should be reviewed by legal staff for assurance of alignment. Insurance Types Required Lack of alignment exists for the types of insurance required for contractors. Oswego requires four types of insurance: Workman’s Compensation, General Liability, Commercial Automobile Liability, Umbrella or Excess Liability. Montgomery’s insurance section is very brief and simply provides two checkboxes with the instruction that “the contractor agrees that it has either attached a copy of all required insurance certificates or that said insurance is not required due to the nature and extent of the types of services rendered hereunder.” Yorkville requires two types of insurance, Workman’s Compensation and Comprehensive Liability. Insurance Amount Required The dollar amount of General Liability insurance does not appear to be aligned. Oswego requires $1,000,000.00 of Comprehensive General Liability insurance in the aggregate. Yorkville requires $1,000,000.00 per occurrence of General Liability insurance, or $2,000,000.00 in the aggregate. Montgomery’s insurance requirements are not stated within the contract document. Termination of Contract Oswego and Montgomery reserve the right to terminate the contract in part or whole, upon seven days of written notice. Yorkville may terminate after 14 days of written notice. Additional Terms or Modifications Owego and Montgomery do not allow modifications without written agreement by all parties. Yorkville does not address this subject. 73Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Non-Disclosure Oswego’s contract contains a non-disclosure clause. Montgomery includes an “Ownership of Records and Documents” clause, which requires that all records developed in connection with the agreement shall remain the property of the Village, and that the contractor keep non-FOIA-able documents confidential. Yorkville does not include a non-disclosure provision. Severability Oswego includes a severability provision. Montgomery and Yorkville do not. Other Items • Oswego includes several additional sections unaddressed by the other partners: “Assignment; Successors and Assigns,” “Recovery of Costs,” “Waiver,” and “Integrations.” • Yorkville includes a provision that the contractor shall meet with the City “as often as necessary to discuss any and all aspects of the contract.” Contract Elements Requiring Further Attention Based on general research of shared service procurement processes and review of the submitted contract documents: • Bid Process Leadership. determination must be made to designate an involved municipality to lead the bidding process and serve as the main contact during procurement. Municipal leads may rotate for each project. Clarity of procedure and responsibility will be essential, for contractors and municipalities to ensure efficiency during the process of procurement and contract execution. The municipalities should develop language and practice that enable project leadership, while clarifying that all involved municipalities must review and approve the bid award, execute the agreement acceptance, and maintain individual authorities and responsibilities throughout contract term. Once the communities have established the process and designee, appropriate language should be included within contracts. • Consensus on Format for Expressing State and Federal Requirements. The primary differences between contracts stem from the manner in which requirements to comply with state and federal statutes are stated. Montgomery, for instance, lists and describes 11 requirements for certification of statute compliance (including Anti-Bribery, Drug Free Workplace, and International Boycott), while Oswego listed only two and Yorkville did not list any. Involved municipalities, with counsel from their legal staff, should reach consensus on the essential requirements to include within their contracts to remain legally compliant and support the objectives of the requirements within a concise document. If the inclusion of explicit detail on certain requirements is not legally required, but is included to highlight and emphasize their importance and necessity for contractors, partner municipalities can discuss to reach consensus on what to include in any shared contracts. Lower Fox River Partnering Initiative Shared Services Study74 • Unique Statutory Requirements. Any unique affidavits or other items required by local statute for individual municipalities should be identified and grouped within one section of the contract. Examples include requirements for references and criteria for disqualified persons or entities. Any unique requirements not expressly required by statute, but included as general practice by an involved municipality, should be examined for utility and included or excluded as applicable. • Provisions to Ensure Continued Protections. As the number of partners increases, the involved municipalities should revisit contract language to ensure that previously assumed protections remain sufficient for contracts involving multiple municipalities (for example, security of proprietary data or confidential information). Future contract language reviews should also provide assurance that no municipality is responsible in any way for the payments of another municipality in any event of default. • Insurance. Insurance requirements differ between Oswego and Yorkville, and Montgomery’s insurance requirements are not listed in its contracts. The municipalities and their attorneys should decide how to align the types and amounts of insurance required. The municipalities should also determine whether certifications of insurance identify partner municipalities as additional insured entities. • Alignment of Deadlines and Procedural Dates. Alignment of deadlines and actionable dates, whether required by statute or past practice, should be established. Yorkville’s cancellation of contract after 14 days of written notice to contractor versus Oswego and Montgomery’s seven-day requirement is one example of this misalignment. • Selection Criteria. Preference for local vendors is common for single municipality contracts. This preference may be formally stated or informally practiced. A shared agreement will expand geographic boundaries and modify the relative localness of certain vendors. Municipalities should be aware that vendors that were previously deemed preferred due to their proximity may not necessarily continue this status without special attention to provide language enabling that status. For instance, a vendor located in Oswego would not necessarily be considered local to Yorkville, and vice versa. The municipalities should determine whether any local vendor preferences are generalized to the aggregate area of all partner municipalities, or whether an alternate system is adopted to preserve current vendor selection policies. • Indemnification. The extent to which the existing indemnify and hold harmless clauses provide coverage should be reviewed by legal staff, and appropriate language selected to indemnify partner municipalities. • Surety. All submitted contracts were aligned in their attention to requirements for security guarantees, as none required either a bid bond or a contract bond. This element should be considered aligned, but consensus on whether this practice will continue going forward should be confirmed. • Jurisdiction. A common contract element is inclusion of the applicable jurisdiction and venue of law governing the contract (i.e., Montgomery’s contract currently states the venue shall be Kane County). As potential municipal partners grow, the group should include appropriate language that is inclusive of all municipalities involved. 75Appendix A: Oswego, Montgomery, and Yorkville Contract Alignment Analysis Appendix B: Case Studies 9 http://www.pwmag.com/best-practices/illinois- municipal-partnering-initiative-mpi_o_3.aspx.Overview The Municipal Partnering Initiative was established in 2010 in response to fiscal constraints resulting from the national economic downturn. The founding municipalities, including the Villages of Glenview and Buffalo Grove, developed the group as a new model of more efficient service delivery. MPI now comprises 35 municipalities in northern Cook, DuPage, Lake Counties: Arlington Heights, Bannockburn, Buffalo Grove, Cary, Evanston, Fox River Grove, Glencoe, Glenview, Glenview Park District, Gold, Grayslake, Gurnee, Highland Park, Kenilworth, Lake Bluff, Lake County, Lake Forest, Lake Villa, Lake Zurich, Libertyville, Lincolnshire, Lincolnwood, Lindenhurst, Morton Grove, Mundelein, North Chicago, Northbrook, Northfield, Niles, Park Ridge, Skokie, Vernon Hills, Wheeling, Wilmette, Winnetka, and Woodridge. Initiating the Program The original group of 18 municipalities first identified about 40 routine services, such as road resurfacing and sewer lining, and then formed committees to evaluate and write bid specifications for each group. Four committees (Public Works, Utilities, Facilities, and Construction) assessed each community’s existing programs and contract and, together, drafted a 30-page front-end document in standard contract language to cover all four committee groups. The groups pilot shared service was crack sealing (an existing purchasing cooperative recently discontinued the service). Four communities participated in the initial joint bid contract. Case Study 1: Municipal Partnering Initiative (MPI) How it Works As a voluntary program, all communities regardless of past participation are invited to join in whatever MPI contracts meet their needs. Participation does not require formal membership, fees, or mandatory responsibilities. Municipalities can even sign on after bids are accepted, although up-front participation is encouraged to ensure MPI receives the best prices from contractors. MPI committees annually compile a list of communities’ desired shared services and commodities and divide the projects into bid groups based on budget and geography. To determine the best approach for each project, committee members evaluate existing specifications for each community and select the one that works best for the entire group.9 Each MPI contract emerges from this collaborative process on bid specifications. The participating communities take turns coordinating the contracts. In the first year, Glenview took the lead on most projects. By 2014, the leadership was more distributed: nine communities managed 17 joint bids. Community leads are expected to: • Coordinate with participating municipalities to determine interest and schedule meetings • Gather information needed for bid specifications and scope • Release and receive bids • Distribute bid results and recommend award 77Appendix B: Case Studies Once a contractor is selected for the group, each community is responsible for managing and paying for its own contract. The contract specifications are consistent, but each community can maintain some individual requirements. Shared Services The early bids were considered low-hanging fruit, chosen to test the service sharing process and encourage growth in participation. In 2011, MPI’s first full year, 20 communities participated in 11 joint bids for nine services. Now, the initiative offers 30 shared services that range from routine activities with little variation between communities, such as crack sealing, to complex construction projects with numerous line items, such as road resurfacing. MPI has even continued its growth and exploration to partner in other areas, including: IT shared services, inspectional services, electric vehicle charging stations, and fleet shared services. A few examples are given below of specific bids completed in 2013, the number of bidders that the group received, and the awarded contractor for each service. Completed Bids, 2013 Project Number of Communities Bid Opening Date Number of Bidders Awarded Contractor Street Sweeping*3 1/31/2013 4 Hoving Clean Sweep Cold Patch 8 2/14/2013 1 Peter Baker Son & Co. Crack Sealing 15 2/21/2013 3 Denlar Sewer Cleaning*2 2/28/2013 2 Not Awarded Leak Detection 7 2/28/2013 2 ADS Environmental Generator Maintenance* 8 3/28/2013 5 Patten Power Utility Locating*5 5/28/2013 1 USIC Cross Connection Devices (Municipal)* 4 7/2/2013 5 Amercian Backflow Tree Maintenance*3 7/30/2013 2 Evaluating MPI Growth of Services, 2011-2013 2011 2012 2013 Crack-Sealing Crack-Sealing Crack-Sealing Resurfacing Resurfacing Resurfacing Concrete Concrete Concrete Sewer Lining Sewer Lining Sewer Lining Leak Detection Leak Detection Leak Detection Hydrant Painting Hydrant Painting Hydrant Painting Water Meter Testing Water Meter Testing Water Meter Testing Emergency Contractor As- sistance Emergency Contractor As- sistance Emergency Contractor As- sistance Cold Patch Cold Patch Hauling/Delivery Hauling/Delivery Pavement Marking Pavement Marking Janitorial Services Janitorial Services Bridge Inspections Bridge Inspections Asphalt Patching Asphalt Patching Street Sweeping Sewer Cleaning Utility Locates Tree Maintenance Generator Maintenance Cross Connection Control Lower Fox River Partnering Initiative Shared Services Study78 Results Cost Savings From 2011 to 2013, MPI estimates combined savings ranging from $1.23 million to $1.56 million. Municipalities realize additional efficiencies by merging engineer and attorney reviews and bid creation, advertising, and awarding. In addition to cost savings, MPI partners benefit from improved relations with their peers and counterparts in neighboring communities. Increased collaboration offers MPI partners the opportunity to share best practices and learn from each other while researching and providing recommendations for efficient and cost-effective services. This type of expanded support network is critical as municipal roles become increasingly complex and staff members are required to wear many different hats. The savings for each completed project from 2011-2013 are detailed below. Summary of Completed Projects, 2013 Project Number of Communities Total Project Value Savings Crack-Sealing 15 $555,000 $40,000-50,000 Resurfacing (Lake Groups 1 & 2)4 $3,200,000 $101,000-121,000 Resurfacing (Cook)2 $2,300,000 $148,000-158,000 Concrete Flatwork (Groups 1-5)15 $890,000 $57,000-77,000 Concrete Pavement (Groups 1 & 2)4 $537,000 $15,000-19,000 Sewer Lining (Groups 1-4)14 $4,000,000 $51,000-61,000 Sewer Televising 6 $261,000 $56,000-66,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 3 $71,000 $5,000-8,000 Hydrant Painting 6 $74,000 $20,000-30,000 Asphalt Patching 2 $173,000 $2,000-4,000 Cold Patch 8 $138,000 X Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Street Sweeping 3 $174,000 $2,000-4,000 Generator Maintenance 7 $96,000 $18,000-24,000 Total Savings Realized $552,000-671,000 Source: MPI Presentation, 30 October 2014. 79Appendix B: Case Studies Summary of Completed Projects, 2012 Project Number of Communities Total Project Value Savings Crack-Sealing 14 $557,000 $54,000-64,000 Resurfacing (Lake)4 $3,290,000 $24,000-34,000 Resurfacing (Cook)4 $3,670,000 $64,000-74,000 Concrete (Groups 1 & 2)11 $1,490,000 X Sewer Lining (Groups 1 & 2)10 $2,500,000 X Sewer Televising 7 $261,000 $65,000-75,000 Contractor Assistance 9 $126,000 $23,000-31,000 Leak Detection 5 $71,000 $3,000-5,000 Hydrant Painting 6 $74,000 $20,000-30,000 Cold Patch 9 $111,000 $12,000-16,000 Hauling & Delivery 5 $500,000 $2,000-4,000 Pavement Marking 4 $167,000 X Custodial Services 8 $534,000 $12,000-14,000 Bridge/Retaining Wall 2 $10,000 $12,000-18,000 Total Savings Realized $291,000-365,000 Source: MPI Presentation, 30 October 2014. Summary of Completed Projects, 2012 Project Number of Communities Total Project Value Savings Crack-Sealing 12 $421,000 $50,000-70,000 Resurfacing (Lake)3 $2,990,000 $100,000-120,000 Resurfacing (Cook)2 $2,840,000 $80,000-100,000 Concrete 8 $966,000 $15,000-20,000 Sewer Lining (Group 1)5 $1,090,000 $30,000-50,000 Sewer Lining (Group 2)7 $945,000 $60,000-90,000 Sewer Televising 4 $365,000 $16,000-26,000 Leak Detection 5 $71,000 $3,000-5,000 Hydrant Painting 6 $60,000 $8,000-10,000 Water Meter Testing 3 $20,000 $500-1,500 Emergency Contractor Assistance 11 $150,000 $27,000-37,000 Cold Patch (2012 Project)9 $111,000 $16,000 Total Savings Realized $405,500-545,500 Source: MPI Presentation, 30 October 2014. Lower Fox River Partnering Initiative Shared Services Study80 Time Commitment and Staff Burden As the initial champion of the program and primary lead agency, the Village of Glenview provided essential leadership early on that helped to reduce skepticism among staff regarding the MPI approach. Not all staff members were receptive to the changes. Getting the initiative off the ground required all partners to devote significant amounts of time to developing the program, communicating with lead agencies, and attending MPI meetings. The largest initial hurdle was generating bid specifications acceptable to all parties, but renewal contracts have required very little amendments in subsequent years. After the heavy-lifting on bid documents in the first year, staff time was mainly spent managing their community’s portion of the work. While MPI partners reported reduced administration time and effort in subsequent years, joint bidding was not a replacement for strong local project management. Strategic Project Selection Not every shared service project has worked for all communities. For ease of coordination and implementation, administrators increasingly base project selection on scale and geographic locations, as well as straightforwardness of contracts. As such, construction projects and commodities purchasing have emerged as the ideal types of projects for joint bids. The most challenging joint bid projects involved many line items, such as road resurfacing, and/or variable levels of expectation, like custodial services. The key has been to limit the contract price and base bid groups on size of contract and location. Degrees of Impact Most MPI participants report their involvement to be valuable. In general, smaller communities benefitted the most from economies of scale. In many cases, the differences in savings between communities were as large as $10,000 for a single shared service. For instance, the small Village of Lincolnshire (population 7,275) has reported significant savings across multiple shared services, including nearly a 40% cost reduction per square yard of asphalt patching. The much larger Village of Glenview (population 50,690) also reports cost savings through the initiative, but at lesser magnitudes. Participants acknowledged that some degree of service is sacrificed by engaging in shared service work. Road resurfacing, for example, took much longer to do jointly, leaving some roads under construction for much longer periods of time. The group learned to build in specifications to address this in advance. This pre-emptive scheduling has reduced confusion within communities about service delivery and has informed the structure of the group bids from the onset. Continual Learning One of the hallmarks of MPI’s success has been the group’s proactive approach to improving the initiative. Participant feedback and sustained communication among partners proved fundamental to improving the program. Participants regularly utilize a common Dropbox site for document repository and SurveyMonkey to collect and analyze data. Significant participant and vendor feedback have improved the process for all parties with each new bid. 81Appendix B: Case Studies Overview The DuPage County Municipal Partnering Initiative was established in 2013 and currently includes 12 municipalities. Its members were inspired by the successes of the MPI and became interested in forming a similar group for DuPage communities. Members include Bensenville, Burr Ridge, Clarendon Hills, Downers Grove, Downers Grove Sanitary District, East Chicago, Glen Ellyn, Lisle, Lombard, Roselle, Villa Park, West Chicago, and Woodridge. Initiating the Program Representatives from DuPage have worked closely with the Village of Glenview to transfer the process and also attended an MPI manager’s meeting to gain additional understanding of the process and discuss the potential of creating a DuPage regional group. The Village of Glenview not only walked them through the process of developing shared services, but also provided all of their existing bid documents for DuPage communities to modify and use. Unlike the original MPI, which was led by village managers, the DuPage effort was driven by Public Works Directors from the Villages of Lombard, Downers Grove, and Woodridge. These Directors first convened representatives from nine communities to consider joint bidding. They examined each community’s contracts for crack sealing, concrete flatwork, and leak detection to determine whether the specifications could be coordinated and whether quantities were sufficient to generate economies of scale. How it Works The DuPage group follows the MPI approach, which provides for one lead agency to manage a particular bid process for any communities wishing to participate. Before deciding which contracts would be included in the process for 2014, the DuPage Mayors and Managers Conference (DMMC) distributes a survey to DuPage municipalities to gage interest in jointly bidding contracts and serving as lead agency, and to compile budget estimates. Bid groups were then developed based on geographic proximity and contract values that seemed manageable and appropriate. DuPage MPI publishes one advertisement for the group for each joint bid. Each community is eligible to award a contract, reject bids, or pick their contractor of choice. Like MPI, lead agencies are responsible for distributing contracts and getting all communities to sign off. They also coordinate bid openings, meetings, and documents, although each community prepares its own contract and is in charge of its own contract oversight. Case Study 2: DuPage MPI Lower Fox River Partnering Initiative Shared Services Study82 Shared Services In 2014, the group’s first full year, 12 communities participated in about a dozen joint bids: • Cold mix • Concrete • Contractor assistance • Crack sealing • Hydrant painting • Leak detection • Landscaping • Pavement marking • Resurfacing • Sewer lining • Street sweeping • Tree maintenance • Truck hauling/delivery • Water meter testing The market of shared service opportunities expanded after the first year as sanitary and park districts, such as Glenbard Wastewater Authority, joined the DuPage MPI. 83Appendix B: Case Studies Results Cost Savings DuPage MPI communities reported more moderate levels of cost savings than MPI communities. Smaller communities reported significant cost savings. Larger communities felt that the program helped control costs of inflation, but did not experience large cost-savings. In fact, some shared service projects cost some communities more than if they had pursued them independently. While some communities have decided to pursue some services independently, others have continued to share services together, as well as with other MPI members in Cook and Lake Counties. While some DuPage participants have been critical of the monetary benefits of the program, others have focused on the value of its nonmonetary effects. The program prompted more interaction and coordination between municipalities and allowed opportunities for Public Works Directors to share best practices for bid specifications. The formation of the DuPage MPI has also led to the development of the DMMC’s Public Works Directors Steering Committee, a recently established group which meets quarterly to discuss operational issues and share expertise related to regulatory policy issues. Time Commitment and Staff Burden In the first year, larger communities took on the responsibility to resolve most of the contract nuances and create boilerplate specifications for joint bidding. Just as MPI participants acknowledged, carrying out those service sharing activities was often too much for one person or municipality to manage. The role of lead agency represented a substantial time commitment. Initially, the group was interested in having DMMC facilitate the initiative. Ultimately, DMMC chose not to take on that role. Finding lead agencies to coordinate specific shared service projects continues to be a challenge for some shared service projects. Project Selection and Implementation The DuPage MPI communities reported particular difficulty developing and carrying out joint contracts. For example, five communities discussed four different options for hydrant painting—a relatively straightforward service—and struggled to merge the variations. The group bidding process led to some disputes with contractors, requiring participating municipalities to reconvene several additional times. For instance, some contractors initially requested additional payments for mobilization to each town. In another case, a vendor did not want to uphold the agreed upon group rate for one of the smaller communities after a contract was awarded. So far, the communities have had mixed satisfaction working with vendors for joint bids. Degrees of Impact As with MPI, small communities benefited the most from shared services. But even more significant than cost savings or cost containment, the initiative provided small municipalities the opportunity to provide services which were previously suspended or unavailable. For example, the Village of Burr Ridge did not receive any bids for crack sealing in 2013 and had to forgo that service. It has since been able to resume the activity by participating in a joint crack sealing bid through DuPage MPI. 84 Lower Fox River Partnering Initiative Shared Services Study Overview The South Suburban Code Enforcement pilot program was launched in 2015 to improve property maintenance and residential code enforcement in Richton Park, Park Forest, Chicago Heights, and South Chicago Heights. These four municipalities formed a partnership to share the administrative aspect of code enforcement through a centralized Administrative Hub. This effort is a partnership between the communities and Metropolitan Mayors Caucus (MMC), the Metropolitan Planning Council (MPC), the South Suburban Mayors and Managers Association (SSMMA) and the South Suburban Land Bank and Development Authority (SSLBDA), Ancel Glink, WRB LLC, and DePaul University’s Institute for Housing Studies. This example is unique from the others profiled in this Study in two key ways. First, the shared service was formed to address a specific issue: reducing blight through shared code enforcement strategies. Second, idea for the initiative is facilitated and financially supported by third party partners rather than the communities. This pilot program is still in nascent stages, but provides an interesting example of programmatic cooperation outside of joint bidding. MMC is interested in expanding the Hub to municipalities outside of south suburban Cook County. Initiating the Program In 2012, a third-party review of code enforcement practices among SSMMA communities revealed significant variation across standards and procedures. Recent personnel reductions placed severe constraints on field inspectors. The increase in vacant property and investor-owned rental property as the result of the foreclosure crisis put additional burden on municipalities’ code enforcement departments. SSMMA also reported that the inconsistent standards and divergent procedures had led to frustration and uncertainty in development and property investment in vacant and under-managed properties. The South Suburban Code Enforcement pilot program was created in response to these concerns. The inception of the pilot program involved several external organizations. MMC began working with its members to develop strategies to improve the capacity of municipal building departments to stabilize declining housing stocks. The project kickoff included a brainstorming session with the South Suburban Housing Collaborative members. Multiple communities expressed a desire to explore service sharing strategies amongst code enforcement departments as a way to increase staff capacity. MMC received a grant to work with the four participating communities. After exploring several options for sharing code enforcement activities, the group settled on the idea of a shared Administrative Hub to enforce property maintenance codes. Research and recommendations from several groups have informed the development of the Administrative Hub. Partners have prepared several memos that established basic recommendations for coordinating code enforcement standards, outlined legal strategies for targeting blighted properties in non-home rule communities, and discussed the transfer of home rule powers through intergovernmental agreements. Case Study 3: South Suburban Code Enforcement 85Appendix B: Case Studies How it Works The Administrative Hub is designed to streamline property maintenance and code enforcement activities by dedicating centralized staff to handle a high volume of property maintenance and code enforcement cases using standard forms, notices, and procedures. Through the initial research phase, the project team outlined five key functions that The Hub could focus on: • Preparing documents to record liens • Researching title issues and identify interested parties • Preparing applications for “No Cash” Bids • Preparing supporting documents for demolition and abandonment proceedings • Assisting with administrative adjudication and filing of judgement liens During the pilot period, the Hub is primarily focusing its initial efforts on support services for property maintenance liens and “fast track” remediation and demolition actions. Operations will begin once Building Department staff identifies a delinquent property and sends information on its condition to the Hub staff. Depending on whether the structure is vacant or occupied, the Hub will either reach out to the building department staff and discuss “fast track” remediation and demolition options or proceed without notice. The Hub will then send the required notice to all essential parties and identify a date after which the Building Department is authorized to take action. Next, the Building Department will submit a standard Completion Form with invoices for costs incurred. The Hub prepares and records liens for those costs and, if indicated on the Completion Form, the Hub will hold liens for up to one year before filing to combine all costs into a single lien. All recorded liens will be sent to the appropriate Building Department for local files. Each task has a significant administrative component that is best carried out by staff experienced in title searches, document preparation, and other administrative tasks. The Hub will work with Building Department staff to prepare all necessary supporting documents for a wide range of liens and other enforcement actions. Ideally, the Hub will also streamline the process by preparing form documents, researching title information, and focusing the efforts of municipal building departments. The Hub will be jointly managed by the SSMMA and SSLBDA for the duration of the pilot phase (four to six months). At the conclusion of the pilot, the Hub will be evaluated and considered for expansion to include other SSMMA and SSLBDA member communities, and possibly other communities from other areas of the region. Expected Results First and foremost, the Administrative Hub is expected to mitigate property maintenance violations. The Hub’s specialized focus is expected to improve efficiencies of code enforcement and expand community capacities to identify and cite property code violations. For example, communities noted that searching for titles for vacant properties is one of the most challenging and time-consuming activities of code enforcement. The Hub staff can build institutional relationships with title companies that can allow them to efficiently prepare title reports to support code enforcements. The Hub will also prepare and enforce liens for abandoned properties and develop a list of recommended strategies that municipalities can take for property repair or demolition. Without the burden of paperwork, inspectors can focus on property inspections in the field. This approach not only coordinates approaches to code enforcement across the four communities, but also builds capacity for each of them to target blighted properties without having to individual rediscover options each time they need to take action on a problem property. 86 Lower Fox River Partnering Initiative Shared Services Study 87Appendix B: Case Studies Appendix C: Workshop Materials Goal-Setting and Visioning Workshop List of Services by Department Community Development Services Planning Zoning Ordinances and Codes Comprehensive, land use, sub-area, and long- range planning Updating and reviewing codes and ordinances Plan review Zoning Board of Appeals Citizen advisory committees Inspection/Enforcement Plan Commission Building inspection Licensing and Permitting ADA compliance Permit fee collection Infrastructure inspection Liquor ICC certification and testing Farmers Plumbing inspection Amusement devices Elevator inspection Video gaming terminal Construction inspection Solicitors Economic Development Itinerant merchants Economic development data collection and analysis Pawn brokers Business attraction Taxi cabs Tourism Raffles Contacts with local developers, property owners, etc Massage establishments Assist with applications Taxi cabs Business grant and loan programs (such as façade improvement programs) Raffles Grant writing Massage establishments Administration, Human Resources, and Finance Department Services General Equipment Human Resources Printers and copiers Payroll Workstations Employee benefits and administration Custodial maintenance and supplies Unemployment insurance Office supplies Staff recruitment Software Staff development and training Building department database software Occupational health and drug tests ESRI ArcGIS Wellness program Water billing software Helpdesk Citizen engagement software Community Relations Building Security Municipal website maintenance Door system (door fob and keycard)Newsletter (e-newsletter and print) Honeywell climate system Social media Video surveillance Press releases Video surveillance Special events (including farmers markets, concerts, 4th of July festivities, movies in the park, baseball leagues) IT Other Administration Internet and wi-fi Grant writing Phone service (including land lines and cell phones) Transit (Park and Ride and paratransit) Servers Legal services Network wiring, operations, and administration Meeting agendas and minutes Firewall and antivirus Record maintenance System repair and set-up FOIA processing Adjudication proceedings Voter registration Electric aggregation 89Appendix C: Workshop Materials Public Safety Services Core Police Functions Equipment Traffic patrol Vehicle maintenance Arrest and charge individuals suspected of com- mitting crimes Car washing/detailing cleaning services Maintain jail and detention facility Biohazard cleaning services Conduct investigations Weapon ammunition Evidence and property control Uniform purchases Drug enforcement/narcotics Cell blankets cleaning service Emergency management and training Office supplies Personnel Cleaning supplies and services CALEA accreditation Copiers Training and certifications for staff Ticket books Firearms training Shredding Community Policing Administrative Juvenile services Records maintenance Junior Policy Academy Verizon wireless Student Police Academy Comcast Explorers New World Systems Neighborhood watch Motorola Crime prevention Other Police Commission Adjudication Citizen Police Academy Special Response Team Honor Guard and Pipes and Drums Animal control Police Cadets Pest control Community Service Officers Public Works Services Street maintenance Roadside maintenance Crack sealing Mowing Pavement cleaning Litter collection/graffiti removal Pothole patching Landscaping Shoulder stone Tree/storm damage removal Seal coating Street light maintenance (re-lamping, pole maintenance, fixture repair) Asphalt overlays Building Maintenance Drainage Maintenance Floor cleaning/vacuuming Catch basin cleaning Trash/recycling bin disposal Ditch maintenance Washroom cleaning Inlet and manhole maintenance Window washing Pipe/basin cleaning/repair Interior lighting Emergency Response Traffic Maintenance Flood control and washout response Sign system maintenance Roadway incidents Pavement striping Disaster response Traffic signal maintenance Grounds Maintenance Water Mowing Distribution Tree trimming Hydrant/valve/water main repair/re- placement Power blowing Pump station maintenance Landscaping (pruning, mulching)SCADA Edging IEPA monthly reports Turf aeration Tank maintenance Herbicides/fertilizers Boil orders/public notifications Leaf collection Meter reading/testing Fleet Service line inspections Scheduled service (oil change, lubrication)Water testing Repair Wastewater Routine cleaning Lift station Small engine (mowers, pumps)Electrical maintenance Fleet fuel Pump/equipment repair Specialty equipment Sewer cleaning, repair, televising Winter Maintenance Inflow/infiltration (I/I) testing Snow removal (plowing and applying salt)Manhole repairs Purchase of salt/sand/other deicers Public Works Services (Continued) Lower Fox River Partnering Initiative Shared Services Study90 Visioning Workshop Exercise Benefit Re s o u r c e I n t e n s i t y I. Resource Intensive/ Low Benefits III. Non-Resource Intensive/Low Benefits II. Resource Intensive/ High Benefits IV. Non-Resource Intensive/High Benefits 91Appendix C: Workshop Materials Prioritization Workshop Shared Service Worksheet (insert name) Existing Context Oswego Montgomery Yorkville Does community currently provide this service / program? (Y/N) Contract vs in-house Vendor Contract start date Schedule/frequency of service delivery Expertise or special equipment needed Software used/needed Other existing partnerships (county, state, other municipalities) Service Sharing What is needed to create a formalized agreement? For example, consider: What information will you need to gather to present to your Administrators/Board/Council? What actions, if any, will need to be taken by your municipality’s Board/Council? Will you be asking for funding or staff time? Potential benefits of sharing this service Potential challenges of sharing this service, including any challenges that may be unique to a particular community Lower Fox River Partnering Initiative Shared Services Study92 April Roundtable Exchange Group Discussion Worksheet 1. Since your working groups last met in December / January, what (if any) progress has been made on the short list of service sharing arrangements you selected to explore? 2. What challenges have your working groups faced in getting shared services off the ground? What (if any) are the similar issues you’ve encountered across your working groups (for instance, lack of staff time, inconsistent contract language, Board approval / political impediments, etc.?) 3. What will it take for your working groups to stay on their established paths (for instance, maybe you decided on quarterly meetings; maybe there are a handful of services you identified to take on at a later date when the timing is right)? 4. Determine who will report back to the larger group about your discussion. 93Appendix C: Workshop Materials Lower Fox River Partnering Initiative Shared Services Study94FY1X-XXXX 233 South Wacker Drive, Suite 800 Chicago, IL 60606 312-454-0400 info@cmap.illinois.gov www.cmap.illinois.gov