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City Council Agenda 2015 09-22-15 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, September 22, 2015 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Carlo Colosimo Jackie Milschewski Chris Funkhouser Diane Teeling Ken Koch Larry Kot Joel Frieders Seaver Tarulis Establishment of Quorum: Amendments to Agenda: Presentations: 1. Comprehensive Plan Update – State of the City Report by The Lakota Group Public Hearings: Citizen Comments on Agenda Items: Consent Agenda: 1. PW 2015-50 NPDES Annual Report - authorize the City Administrator to execute 2. PW 2015-51 Raintree Village Units 4, 5 & 6 – Completion of Improvements - accept bid and award contract to Encap, Inc. in an amount not to exceed $51,190.00 3. PW 2015-52 Game Farm Road / Somonauk Street Improvements – Authorizations No. 2 & 3 - authorize the City Administrator to execute 4. PW 2015-53 2016 Road to Better Roads Program – Professional Services Agreement – Design and Construction Engineering - authorize the Mayor and City Clerk to execute 5. PW 2015-54 Tandem Axle Dump Truck – RFP Results and Trade-in of Two Dump Trucks - authorize purchase of a 2016 Peterbilt 348 tandem axle dump truck with the Henderson equipment package for snow removal from JX Peterbilt in an amount not to exceed $130,000.00 and authorize the trade- in of a 2003 International 7400 single axle dump truck serial number 1HTWDAAR13J052663 with snow plow, spreader, and brine spreading equipment for $20,000.00 and the trade-in of a 2004 International 7400 single axle dump truck serial number 1 HTWDAAR44J020059 with snow plow, spreader, and brine spreading equipment for $21,000.00 6. ADM 2015-46 Monthly Treasurer’s Report for August 2015 United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 www.yorkville.il.us City Council Agenda September 22, 2015 Page 2 Consent Agenda (cont’d): 7. ADM 2015-49 Copier RFP – Vendor Selection - accept proposal from Konica Minolta Business Solutions for the 36 month (3 year) leasing term 8. ADM 2015-50 Ordinance Authorizing the First Amendment to the Annual Budget for the Fiscal Year Commencing on May 1, 2015 and Ending on April 30, 2016 - authorize the Mayor and City Clerk to execute Minutes for Approval: Bills for Payment (Informational): $1,425,642.29 Mayor’s Report: 1. CC 2015-67 Proclamation for Constitution Week Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: 1. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement Park Board: 1. CC 2015-68 Used Skate Park Equipment Proposal Plan Commission: Zoning Board of Appeals: 1. ZBA 2015-04 Ordinance Granting a Lot Coverage Variance for the Property Located at 109 Beaver Street (Meadowvale, Inc.) 2. ZBA 2015-05 Ordinance Granting Sign Variances for the Property Located at the Northeast Corner of Sycamore Road and John Street (1456 Sycamore Road) City Council Report: City Clerk’s Report: Community and Liaison Report: Staff Report: Additional Business: Executive Session: 1. For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. Citizen Comments: Adjournment: City Council Agenda September 22, 2015 Page 3 COMMITTEES, MEMBERS AND RESPONSIBILITIES ADMINISTRATION: October 21, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Milschewski Finance Library Vice-Chairman: Alderman Frieders Administration Committee: Alderman Teeling Committee: Alderman Tarulis ECONOMIC DEVELOPMENT: October 6, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Koch Community Development Plan Commission Vice-Chairman: Alderman Teeling Building Safety and Zoning Yorkville Econ. Dev. Corp. Committee: Alderman Colosimo Kendall Co. Plan Commission Committee: Alderman Funkhouser PUBLIC SAFETY: October 1, 2015 – 6:30 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Kot Police School District Vice-Chairman: Alderman Frieders Committee: Alderman Colosimo Committee: Alderman Tarulis PUBLIC WORKS: October 20, 2015 – 6:00 p.m. – City Hall Conference Room Committee Departments Liaisons Chairman: Alderman Funkhouser Public Works Park Board Vice-Chairman: Alderman Milschewski Engineering YBSD Committee: Alderman Kot Parks and Recreation Committee: Alderman Koch