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Library Board Packet 2015 10-12-15 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees October 12, 2015 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Personnel Finance Community Relations 12. Unfinished Business Building Maintenance 13. New Business Tax Levy F/Y 2016/17 Library 101 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees — Special Meeting Monday, September 21, 2015, 7pm 902 Game Farm Road —Library Historic Wing The meeting was called to order at 7:00pm by Board President Beth Gambro. Roll Call: Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Kate Elder-yes, Carol LaChance-yes, Susan Chacon-yes, Wamecca Rodriguez-yes, Sandy Lindblom-yes Absent: Barb Johnson Others Present: Library Director Michelle Pfister Alderman & Library Liaison Seaver Tarulis Recognition of Visitors: President Gambro recognized Mr. Tarulis. Amendments to the Agenda: President Gambro asked to move the Building Maintenance discussion forward on the agenda. City Council Liaison: (moved forward on agenda) Building Maintenance Mr. Tarulis discussed the library building issues with City Administrator Bart Olson. Mr. Olson asked City employees Scott Sleezer and Eric Dhuse to examine the library and possibly offer assistance. Unfortunately, the other departments are too short-handed to offer help at this time. It was suggested that the library use some of their money for repairs. Mr. Tarulis said he also looked at the building with Ms. Pfister and he felt that some of the issues are housekeeping, while others are of a larger scope. Issues are: trees need trimming and a couple need to be cut, tuckpointing needed to prevent larger problems,painting, vegetation needs to be trimmed around the air conditioning units, etc. He said the tuckpointing is needed near the solid pieces on the windows where the mortar is loose (historic wing). He added that Scott and Eric are working on a plan for possible future help. Mr. Tarulis has been urging the City to look at each City building to assess their conditions. It was noted that Eric's or Scott's crews currently take care of the gutters at other City buildings. Actions will be discussed later. Minutes: August 10, 2015 Ms. Gryder moved to approve the minutes as presented, however, Ms. Gambro had a question on page 2,#1 under Budget Report. Point#1 was revised to read as follows: The Budget is now at 25% of the FY and have received 50% of the property tax. Ms. Gryder withdrew her original motion and made a new motion to approve the minutes as corrected. Ms. LaChance seconded the motion. Approved unanimously on a voice vote. Page 1 of 5 Correspondence: President Gambro said she had received an email from former Board member and Friend of the Library member Judy Somerlot, saying that the Friends group would not be holding a Trivia Night due to other fundraisers and activities. Ms. Gambro added that Alderman Colosimo volunteered to be the emcee again if the event is held. Public Comment: None Staff Comment: None Report of the Treasurer: Check Register Ms. Lindblom noted the credit card payments and also briefly discussed a few of the invoices. The total of the check register is $8,261.82. Payroll Summary There were 2 pay periods in the amounts of$16,831.08 and $16,789.26. Bill List Summary Total disbursements were $50,094.27. Budget Report Received property taxes of$32,015 for 55%of the yearly budget. Development fees of$2,150 were received as well. Gifts and memorials are $2,853.85. Treasurer Lindblom reported the Outside Repair and Maintenance is at 37%of the budget. Operating Supplies are over budget at 67% and it was noted that the light bulbs are in this category. Cash Statement Ms. Lindblom will clarify with the City Finance Director if the first line of this report is the reserve amount. Ms. Gryder commented that she believes the reserve should be in a separate account which she had also mentioned last month. The Board had further discussion on the fluctuating amount reflected in the reserve account and the Board agreed that clarification was needed. Ms. Chacon asked if bank statements are provided and Ms. Rodriguez commented that the Cash Statement should include a list of bills and what money goes in/out of each account. Ms. Lindblom will ask Mr. Fredrickson for clarification. Payment of Bills Ms. Gryder moved and Mr. Walter seconded the motion to pay the bills as follows: $16,473.93 Bills $33,620.34 Payroll $50,094.27 TOTAL In discussion, Ms. Gambro said one of the reports looked different than previous reports. Roll call: Gambro-yes, Walter-yes, Elder-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom- yes, Gryder-yes. Passed 8-0. Ms. Lindblom said Mr. Fredrickson had sent her a worksheet for next year's budget. The Finance Committee will be meeting soon about the budget. Page 2 of 5 Report of the Library Director: 1. Ms. Pfister reported the statistics for the month 2. Omni e-book numbers are high and Illinois a-read has a new app. Shelley will conduct e-book classes October 8 and 13. 3. Library personnel will be on WSPY, both radio and TV, every other week for 3-4 months, will discuss programs held at library. Other libraries will also participate. 4. Jo Ann reported Friends book sale made $3,885, a little below last year's number 5. Jo Ann: Shelley gives program details at Friends meeting. Asked her to attend Board meetings 6. Jo Ann: January 31 st is mini-golf, will add 19th hole and have refreshments 7. Jo Ann: book cleaning continues 8. Michelle continued her report... used book sales began in 2009 and $28,296 has been raised since that time. Jo Ann said Friends asked staff to make a wish list. 9. Zentangle program held with 30 in attendance, artwork is in display case 10. "Ash Tree Program"program held, 32 people attended 11. Friends paid for 4 gift cards for adult summer reading program 12. August was art appreciation month with quilts on display 13. Summer reading program continued through August 14. Friends sponsored "Incredible Bats"program including a skunk 15. Kendall County canine unit gave program 16. $25 memorial for Joan Robb received from LaDonna Tweety 17. Visited new Aurora library and brought back brochure, also visited Oswego Library 18. Yorkville Library is member of Illinois Library Association 19. September has "Food for Fines"program, received 150 food items for Food Pantry 20. Jo Ann found newspaper article for open meetings event on September 30 at the courthouse— she will attend 21. Board members are invited to luncheon following next Friends meeting, celebrating volunteers 22. Library has received FOIA request as part of a broader request. One library in Illinois had an internet and patron issue that press discovered. Press sent 666 FOIA's to Illinois libraries. Information about the amount of money paid to the library attorney was requested,also public meeting comments,policies, Board member names. The Yorkville library has not had any problems. Ms. Gambro added that the issue lies in the press having difficulty in obtaining information. Storytime Media is the agency requesting the information. Standing Committees: Finance The Finance Committee will schedule a budget meeting. Unfinished Business: Disaster Plan Police Department Representative Terry Klingel and Ms. Pfister have met to discuss the disaster plan. This item has been completed and will be removed from the agenda. Reducing Library Footprint Ms. Gambro had brought this item forward last month to reduce the paper usage. If electronic devices can be used by Board members at the meetings, those persons should advise Michelle they won't need paper copies of the agenda. Mr. Walter will check further on using library laptops, however, Shelley will be using them for computer classes. Page 3 of 5 New Business: Building Maintenance President Gambro said an email was received from Judy Somerlot regarding her disappointment with the lack of action on the building maintenance. Ms. Gambro responded to her that Mr. Tarulis was exploring help and Ms. Gambro also asked for specific remedial suggestions from Ms. Somerlot. Ms. Somerlot suggested not hiring replacement employees. Some Board members expressed frustration with the email. Ms. Chacon said her son Daniel, who attended the last Board meeting, was concerned about the library and suggested the Scouts could help with some items. Ms. Rodriguez asked if the teens could help and also noted many high school groups that do projects. Ms. Chacon will coordinate with the Troop 40 Scouts for twice a year cleanups and possibly cleaning the lower windows. Ms. Gambro said someone would need to be in charge of teen groups, but she is also thinking of the bigger jobs that need to be done. Ms. Lindblom also cautioned about the plants that were pulled up in error. It was pointed out by Ms. Gryder that the Board should consider the volunteers to help build goodwill in the community. Ms. Gryder asked Michelle if the tree service and window cleaning services had been contacted for prices. The services are booked for 4-6 weeks at this time. It was noted the redbud trees in the courtyard will need to be cut down as they are already causing damage and are too big to move. Ms. Gambro asked if the Board should tap into the savings to pay for the maintenance and spend less money on other equipment/books next year or hire a replacement person who can do inside/outside duties. There is a need to get prices first, said Ms. Gryder. The Board agreed that time is a factor and the items need to be completed soon. Mr. Walter suggested creative funding ideas or fundraisers such as a 5K race. Ms. Gambro made a motion to pay to have gutters cleaned and windows washed to not exceed $1,500. Ms. Lindblom seconded the motion. Roll call: Walter-yes, Elder-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Gryder-yes, Gambro-yes. Passed 8-0. Ms. Elder made a motion to pursue tree-trimming and removal, not to exceed $4,000. Ms. Chacon seconded the motion. Michelle's guidance is needed to determine the trees to be removed as well as guidance from the bidders. Roll call: Elder-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Gryder-yes, Gambro- yes, Walter-yes. Passed 8-0. Ms. Gryder moved to paint the fascia(over the door) not to exceed $2,000 and it was seconded by Ms. LaChance. In discussion, Ms. Elder said the Board should wait for a couple months as it is cosmetic while Ms. Gryder said damage could be done. Ms. Lindblom asked if the library has the correct color paint to use since the painting is being done in portions. Ms. Gryder suggested an accent color such as cream. Roll call: LaChance-yes, Chacon-no, Rodriguez-no, Lindblom-no, Gryder-yes, Gambro-no, Walter-no, Elder-no. Motion failed: 2-yes and 6-no. Page 4 of 5 Ms. Gryder referenced a recent article in the Kendall County Record about the maintenance issues. She said that in conjunction with the 100-year anniversary, families might be willing to donate money, acts of service or items for a"wish list". Ms. LaChance said there might be businesses who would be willing to donate also. Ms. Rodriguez suggested 100 pledges and also collections at the library or in conjunction with the October 3`a Homecoming. Since the library has a reserve fund, President Gambro cautioned that this idea needs to be carefully presented. Ms. Gryder, Ms. Elder and Ms. Pfister will compile a list of items. Sponsoring specific books was also suggested. Additional Business: None Executive Session: None Adjournment: There was no further business and the meeting was adjourned at 8:42pm on a motion and second by Ms. Gambro and Ms. Elder, respectively. Minutes respectfully submitted by Marlys Young, Minute Taker DATE: 09/16/15 UNITED CITY OF YORKVILLE TIME: 12:02:56 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------ 900019 FNBO FIRST NATIONAL BANK OMAHA 09/25/15 092515-D.DEBORD 08/31/15 01 VENMILL#57547-BUFFING WHEEL & 82-820-56-00-5610 199.99 02 4 large catridges ** COMMENT ** INVOICE TOTAL: 199.99 092515-J.WEISS 08/31/15 01 DOLLAR TREE-FOAM PUZZELS, 82-820-56-00-5671 15.23 02 MAGNETIC LETTERS, DRY ERASE ** COMMENT ** 03 BOARD, FOAM DICE, WORD STRIPS ** COMMENT ** O4 HOME DEPO-DUCK TAPE, PVC PIPE 82-820-56-00-5671 13.49 05 JEWEL-COOKIES 82-820-56-00-5671 15.72 INVOICE TOTAL: 44.44 Page 1 of 13 DATE: 09/16/15 UNITED CITY OF YORKVILLE TIME: 12:02:56 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900019 FNBO FIRST NATIONAL BANK OMAHA 09/25/15 092515-A.SIMMONS 08/31/15 11 THOMSON-IL STATE BAR BOOKS 84-840-56-00-5686 212.94 INVOICE TOTAL: 212.94 Page 2 of 13 DATE: 09/16/15 UNITED CITY OF YORKVILLE TIME: 12:02:56 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900019 FNBO FIRST NATIONAL BANK OMAHA 09/25/15 092515-M.EBERHARDT 08/31/15 01 TARGET-CHIPS, ICE CREAM, LEGOS 82-820-56-00-5671 107.20 02 NCG-TEEN VOLUNTEER GIFT CARDS 82-000-29-00-2980 95.00 03 EBAY-LEGOS 82-000-29-00-2980 9.99 09 DOMINOS-PIZZAS FOR VOLUNTEERS 82-000-29-00-2980 39.78 05 AMAZON-LEGOS 82-000-29-00-2980 31.33 INVOICE TOTAL: 228.30 * 092515-M.PFISTER 08/31/15 01 YORKVILLE POST OFFICE-STAMPS 82-820-59-00-5452 197.00 INVOICE TOTAL: 197.00 * Page 3 of 13 DATE: 09/16/15 UNITED CITY OF YORKVILLE TIME: 12:02:56 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900019 FNBO FIRST NATIONAL BANK OMAHA 09/25/15 092515-R.WRIGHT 08/31/15 11 DAC-AUG.2015 HRA FEES 82-820-52-00-5216 12.00 INVOICE TOTAL: 12.00 Page 4 of 13 DATE: 09/16/15 UNITED CITY OF YORKVILLE TIME: 12:02:56 MANUAL CHECK REGISTER ID: AP225000.CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 900019 FNBO FIRST NATIONAL BANK OMAHA 09/25/15 092515-S.AUGUSTINE 08/31/15 02 PANERA GIFT CARD AND ** COMMENT ** 03 NCG-GIFT CARD FOR ADULT 82-000-24-00-2480 50.00 04 READING PROGRAM ** COMMENT ** 05 TARGET-2 GIFT CARDS FOR ADULT 82-000-24-00-2480 50.00 06 READING PROGRAM ** COMMENT ** 07 OFFICE MAX-EASEL PAD 82-820-56-00-5610 21.55 INVOICE TOTAL: 121.55 TOTAL AMOUNT PAID: 966.22 Page 5 of 13 DATE: 10/06/15 UNITED CITY OF YORKVILLE TIME: 08:47:44 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/12/15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104053 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0590893-IN 08/25/15 01 LAMPS 82-820-56-00-5620 169.20 INVOICE TOTAL: 169.20 * 0591475-IN 08/25/15 01 HALIDE LAMPS 82-820-56-00-5620 204.00 INVOICE TOTAL: 204.00 * 0591732-IN 08/10/15 01 BALLASTS 82-B20-56-00-5620 315.60 INVOICE TOTAL: 315.60 * 0593700-IN 09/11/15 01 EMERGENCY LITE 82-820-56-00-5620 195.25 INVOICE TOTAL: 195.25 * 0595357-IN 09/22/15 01 BALLAST 82-820-56-00-5620 259.80 INVOICE TOTAL: 259.80 * CHECK TOTAL: 1, 143.85 104054 BAKTAY BAKER & TAYLOR 2031035424 09/02/15 01 BOOKS 82-000-24-00-2480 204.41 INVOICE TOTAL: 204.41 * 2031069699 09/12/15 01 BOOKS 84-840-56-00-5686 345.20 INVOICE TOTAL: 345.20 * 2031101963 09/22/15 01 BOOKS 84-840-56-00-5686 747.29 INVOICE TOTAL: 747.29 * 2031128317 09/26/15 01 BOOKS 82-000-24-00-2480 285.64 INVOICE TOTAL: 265.64 * CHECK TOTAL: 1,582.54 104055 BUGGITER BUG GIT-ERS LLC 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 13 DATE: 10/06/15 UNITED CITY OF YORKVILLE TIME: 08:47:44 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/12/15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104055 BUGGITER BUG GIT-ERS LLC 2793 09/09/15 01 BI-MONTHLY PEST CONTROL 82-820-54-00-5462 75.00 INVOICE TOTAL: 75.00 CHECK TOTAL: 75.00 104056 CAMBRIA CAMBRIA SALES COMPANY INC. 36828 09/28/15 01 TOILET TISSUE, PAPER TOWEL, 82-820-56-00-5620 706.96 02 GARBAGE BAGS, BOWL CLEANER, ** COMMENT ** 03 WINDEX, HAND SANITIZER, SOAP ** COMMENT ** INVOICE TOTAL: 706.96 CHECK TOTAL: 706.96 104057 DEMCO DEMCO, INC. 5688253 09/15/15 01 PATRON ID CARDS, ADULT 82-820-56-00-5610 898.60 02 APPLICATION CARDS ** COMMENT ** INVOICE TOTAL: 898.60 ° CHECK TOTAL: 898.60 104058 ERICSCUT ERIC'S A CUT ABOVE 092915 09/29/15 01 TREE AND BRUSH REMOVAL 82-820-54-00-5495 1,700.00 INVOICE TOTAL: 1,700.00 CHECK TOTAL: 1,700.00 104059 KONICAMI KONICA MINOLTA BUSINESS 9001751035 09/18/15 01. 08/19-09/18 COPIER CHARGES 82-820-54-00-5462 6.71 INVOICE TOTAL: 6.71 CHECK TOTAL: 6.71 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 13 DATE: 10/06/15 UNITED CITY OF YORKVILLE TIME: 08:47:44 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/12/15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104060 LLWCONSU LLW CONSULTING INC. 10376 10/02/15 01 JULY-SEPT. ONSITE COMPUTER 82-820-54-00-5462 2,160.00 02 SUPPORT ** COMMENT ** INVOICE TOTAL: 2,160.00 * CHECK TOTAL: 2,160.00 104061 MENLAND MENARDS - YORKVILLE 23181 09/24/15 01 LIME-A-WAY 82-820-56-00-5620 8.76 INVOICE TOTAL: 8.76 * 23975 10/02/15 01 CLOROX WIPES 82-820-56-00-5620 9.98 02 CANDY, SWIFFER, TEALITES, 82-820-56-00-5671 155.28 03 BATTTERIES, HALLOWEEN DECOR ** COMMENT ** INVOICE TOTAL: 165.26 * CHECK TOTAL: 174.02 104062 MIDWTAPE MIDWEST TAPE 93179646 09/03/15 01 DVDS 82-620-56-00-5685 33.98 INVOICE TOTAL: 33.98 * 93182215 09/04/15 01 AUDIO BOOK B4-840-56-00-5683 34.99 INVOICE TOTAL: 34.99 * 93201741 09/10/15 01 DVDS 82-820-56-00-5685 46.98 INVOICE TOTAL: 46.98 * 93233213 09/21/15 01 DVDS 84-840-56-00-5685 40.98 INVOICE TOTAL: 40.98 * 93257550 09/28/15 01 DVDS 82-820-56-00-5685 89.96 INVOICE TOTAL: 89.96 * CHECK TOTAL: 246.89 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 13 DATE: 10/06/15 UNITED CITY OF YORKVILLE TIME: 08:47:44 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/12/15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104063 NICOR NICOR GAS 91-85-68-4012 8-0815 09/08/15 01 08/06-09/04 902 GAME FARM RD 82-820-54-00-5480 287.26 INVOICE TOTAL: 287.26 CHECK TOTAL: 287,26 104064 PRAIRCAT PRAIRIECAT 4179 09/09/15 01 INNOVATIVE-EXPRESS LANE 82-820-54-00-5468 3,000.00 02 LICENSES ** COMMENT ** INVOICE TOTAL: 3,000.00 4255 10/01/15 01 10/01-12/31 PARTICIPATION FEES 82-820-54-00-5468 3,510.60 INVOICE TOTAL: 3,510.60 4348 10/01/15 01 4TH QUARTER E-READER FEES 84-840-54-00-5460 92.77 INVOICE TOTAL: 92.77 CHECK TOTAL: 6,603.37 104065 RIVISTAS RIVISTAS 2938 10/02/15 01 MAGAZINE SUBSCRIPTION RENEWALS 82-820-54-00-5460 1,740.24 INVOICE TOTAL: 1,740.24 CHECK TOTAL: 1,740.24 104066 THYSSEN THYSSENKRUPP ELEVATOR CORP 30021425204 10/01/15 01 OCT-DEC ELEVATOR MAINTENANCE 82-820-54-00-5462 718.49 INVOICE TOTAL: 718.49 * CHECK TOTAL: 718.49 104067 WAREHOUS WAREHOUSE DIRECT 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 13 DATE: 10/06/15 UNITED CITY OF YORKVILLE TIME: 08:47:44 CHECK REGISTER PRG ID: AP215000.WOW CHECK DATE: 10/12/15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------------------------------------------------------------------------------------------------------------------------------------ 104067 WAREHOUS WAREHOUSE DIRECT 2816704-0 09/11/15 01 TONER, LABELS, PAPER, 82-820-56-00-5610 818.79 02 LAMINATING POUCHES ** COMMENT ** INVOICE TOTAL: 818.79 CHECK TOTAL: 818.79 104068 WEISSJ JENNETTE WEISS 092415 09/24/15 01 MILEAGE REIMBURSEMENT FOR 62-820-54-00-5412 43.56 02 LIBRARY TOURS IN OSWEGO,AURORA ** COMMENT ** 03 AND MORRIS ** COMMENT ** INVOICE TOTAL: 43.56 * CHECK TOTAL: 43.56 104069 YOUNGM MARLYS J. YOUNG 092115 10/01/15 01 09/21/15 MEETING MINUTES 82-620-54-00-5462 77.50 INVOICE TOTAL: 77.50 * CHECK TOTAL: 77.50 TOTAL AMOUNT PAID: 18,983.78 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 10 of 13 ,,<f,D C/�. y J2 Q EST 0 �� . a UNITED CITY OF YORKVILLE PAYROLL SUMMARY September 11 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 11,551.38 $ - 11,551.38 $ 1,219.34 $ 812.14 $ 13,582.86 FINANCE 8,05524 - 8,055.24 911.55 625.32 9,592.11 POLICE 97,452.89 882.89 98,335.78 523.91 7,205.99 106,065.68 COMMUNITY DEV. 12,556.77 - 12,556.77 1,252.11 914.19 14,723.07 STREETS 12,746.38 - 12,746.38 1,347.42 941.46 15,035.26 WATER 13,424.83 85.31 13,510.14 1,473.95 976.25 15,960.34 SEWER 8,870.55 61.99 8,932.54 990.91 679.36 10,602.81 PARKS 14,896.20 332.62 15,228.82 1,598.62 1,132.67 17,960.11 RECREATION 11 ,686.67 - 11,686.67 1,085.35 875.25 13,647.27 LIBRARY 14,827.94 - 14,827.94 819.70 1,108.68 16,756.32 TOTALS $ 206,068.85 $ 1,362.81 $ 207,431.66 $ 11 ,222.86 $ 15,271.31 $ 233,925.83 TOTAL PAYROLL $ 233,925.83 Page 11 of 13 EST. , 1836 ' UNITED CITY OF YORKVILLE er ��t �,�..` py .� PAYROLL SUMMARY September 25, 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83 CLERK 583.34 - 583.34 9.09 44.61 637.04 TREASURER 83.34 - 83.34 9.09 6.36 98.79 ALDERMAN 3,900.00 - 3,900.00 272.75 295.28 4,468.03 ADMINISTRATION 11,408.86 - 11,408.86 1,219.34 801.25 13,429.45 FINANCE 8,055.24 - 8,055.24 878.83 602.39 9,536.46 POLICE 96,986.14 12,123.76 109,109.90 523.91 8,007.17 117,640.98 COMMUNITY DEV. 14,264.37 - 14,264.37 1,438.41 1,044.82 16,747.60 STREETS 12,674.35 - 12,674.35 1,347.41 933.66 14,955.42 WATER 14,550.89 585.36 15,136.25 1,651.37 1,100.65 17,888.27 SEWER 7,620.55 - 7,620.55 831.40 567.51 9,019.46 PARKS 15,614.02 417.07 16,031.09 1,741.15 1,194.04 18,966.28 RECREATION 12,299.16 - 12,299.16 1,074.42 914.48 14,288.06 LIBRARY 14,606.11 - 14,606.11 819.70 1,091.75 16,517.56 TOTALS $ 213,554.71 $ 13,126.19 $ 226,680.90 $ 11,816.87 $ 16,673.46 $ 255,171.23 TOTAL PAYROLL $ 255,171.23 Page 12 of 13 )(APU4BLIC LIBRARY YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, October 12, 2015 ACCOUNTS PAYABLE Library CC Check Register (Pages 1-5) 09/25/2015 $966.22 Library Check Register(Pages 6-10) 10/12/2015 $18,983.78 Guardian -September 2015 life insurance 09/08/2015 $36.92 Guardian -September 2015 dental insurance 09/08/2015 $385.27 Eye Med -September 2015 Vision Ins. 09/08/2015 $54.24 Glatfelter Liability Ins. - Installment#9 09/08/2015 $1,000.26 IPRF-October 2015 Worker's Comp. ins. 09/08/2015 $922.78 Pulte- BUILD Development Fee Refund 09/08/2015 $500.00 BCBS-October 2015 Health Insurance 09/22/2015 $5,174.15 TOTAL BILLS PAID: $28,023.62 PAYROLL DATE Bi-weekly(Page 11) 09/11/2015 $16,756.32 Bi-weekly(Page 12) 09/25/2015 $16,517.56 TOTAL PAYROLL: $33,273.88 TOTAL DISBURSEMENTS: $61,297.50 W 0 W YORKVILLE PUBLIC LIBRARY BUDGET REPORT w FOR THE MONTH ENDING SEPTEMBF,R 30,2015 �ia so. %oJFisaalYear 8% 17% 25% 33% 4.^,0 Yrar-t-Date Totals FISCAL EAR 2016 ACCOUNTNUMBER DESCRD'TION Ma-IS 3unrl5 my-15 Au ist-15 se tem6er-IS Totals BIJI)GEC %.f Budge LIBRARY OPERATIONS REVENUES Tales 82-000-40-00-4000 PROPERTY TAXES 70,880 243,350 8,132 32,015 1 251,117 605,495 635,000 1 95.35% Inter overnmental 82-000 41-004120 VERSONAL PROPERTY TAX 1,163 955 129 - 2,247 5,250 42.80% 82-000-41-004170 1 STATE GRANTS 21,151 21,151 1 17,200 122.97% Fines&Forfeits 82-000-43-00-4330 LIBRARY FINES 555 977 1 762 1 1.031 301 3,625 9,300 38.98% Char es or Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 746 592 493 293 2,124 7,500 2832% 82-000-44-00-4422 COPY FEES 166 189 217 IRS 194 955 3,000 31.83% 82-000-44-00-4439 PROGRAM FEES 26 152 88 62 197 525 1,000 52.50% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 17 22 1 27 1 29 29 124 1,500 8.25% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 135 100 201 161 130 727 2,000 36.35% 82-000-48-004824 DVD RENTAL INCOME 155 290 294 246 179 1,164 5,000 23.27% 82-000-48-004850 MISCELLANEOUS INCOME 54 1 121 1 7 1 26 208 500 41.53% lkher Financin Sources h120010-49-00-4901 TRANSFER FROM GENERAL 5,852 1923 1,923 1923 1,923 13,544 34,168 39.64% L REVENUES:LIBRARY 100,100 247,803 13,312 36,284 1 254,388 651,888 721,418 90.36°/ LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820-50-00-5010 1 SALARIES&WAGES 15,027 15,979 22,540 15,027 15,027 83,599 202,860 41.21% 82-820-50-00-5015 PART-TIME SALARIES 14,809 14,349 21,889 14,729 14,407 80,184 195,000 41.12% Bene its 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,639 1,743 2,459 1,639 1,639 9,121 22,569 40.41% 82-820-52-00-5214 FICA CONTRIBUTION 2,231 2,269 3,348 2,225 2,200 12,273 29,849 41.12% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,259 5,940 5,480 6,884 4,669 33,232 78,823 42.16% 82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 37 185 418 44.16% 82-820-52-00-5223 DENTAL INSURANCE 428 428 428 428 385 2,098 4,690 44.72% 82-820-52-00-5224 VISION INSURANCE S4 54 54 54 54 271 496 54.68% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - - - 2,500 0.00% 82-820-52-00-5231 LIABILITY INSURANCE 5,852 1,923 1,923 1,923 1,923 13,544 31,668 42.77% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING SEPTEMBER 30,2015 'f a(Frvcal Year N% IM 25% 33'5 4245 Yesrtu-Date Totals FISCAL YEAR 2016 ACCOUNT NUMBER DESCRIPTION Ma-15 June-IS July-15 Au st-15 September-15 Totals BUDGET %of Budget Contractual Services 82-820-54-00-5412 TRAINING&CONFERENCES 13 13 500 2.60% 82-820-54-00-5415 TRAVEL&LODGING 45 45 600 7.50% 82-820-54-00-5426 PUBLISHING&ADVERTISING 23 - - 23 100 22.80% 82-820-54-00-5440 TELECOMMUNICATIONS 504 66 1,011 887 - 2,468 11,000 22.44% 82-820-54-00-5452 POSTAGE&SHIPPING - - - - 147 147 500 29.40% 82-820-54-00-5460 DUES&SUBSCRIPTIONS 67 183 - 775 4,799 5,824 12,000 48.53% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,894 1,276 2,896 1.733 378 10,177 29,000 35.09% 82-820-54-00-5466 LEGAL SERVICES - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 3,511 - - 3,511 35,000 10.03% 82-820-54-00-5480 UTILITIES - 389 282 228 899 15,359 5.86% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 1,500 5,243 782 100 7,625 20,000 38.12% 82-820-54-00-5498 PAYING AGENT FEES 1,100 - 589 - 1,689 2,190 77.10% Supplies 82-820-56-00-5610 OFFICE SUPPLIES 342 298 794 481 1,915 8,000 23.94% 82-820-56-00-5620 OPERATING SUPPLIES 13 1,632 248 3,501 417 5,812 8,000 72.64% 82-820-56-00-5671 LIBRARY PROGRAMMING - 90 - 47 137 1,000 13.73% 82-820-56-00-5685 DVD'S 208 86 186 118 598 2,000 29.88% TOTAL FUND REVENUES 100,100 247,803 13,312 36,284 254,388 651,888 721,418 90.36-/.l TOTAL FUND EXPENDITURES 54,815 49,052 71,930 52,520 47,070 275,387 716,122 38.46 FUND SURPLUS(DEFICIT) 45,285 198,751 (58,618) (16,235) 207,318 376,501 5,296 BEGINNING FUND BALANCE 466,683 FUND SURPLUS(DEFICIT) 376,501 ENDING RESERVED FUND BALANCE 334,198 ENDING UNRESERVED FUND BALANCE 508,986 ENDING TOTAL FUND BALANCE 843,184 LIBRARY DEBT SERVICE REVENUES I 83-000-40-004000 PROPERTY TAXES 85,009 291,859 9,753 38,397 301,173 726,191 749,846 96.85% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT myao� FOR THE MONTH ENDING SEPTEMBER 30,2015 %afFiswl Year 8% l7% 25% 33% f2% Year•to-Date Totab FISCAL YEAR 2016 ACCOUNT NUMBER DESCRIPTION Ma'-15 June-15 July-15 August-15 Se tember15 Totals BUDGET %of Budget 83-000-45-00-4500 INVESTMENT EARNINGS 0 0 30 0.47% TOTAL,REVENUES:LIBRARY DEBT SERVICE 85,009 291,859 9,753 1 38,397 1 301,173 726,191 749,876 96.84% LIBRARY DEBT SERVICE EXPENDITURES 1006 Rend 83-830-84-00-8000 PRINCIPAL PAYMENT - 50,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 16,056 16,056 32,113 50.00% 2013 Re undin Bneid 83-830-99-00-8000 PRINCIPAL PAYMENT 485,000 0.00% 83-830-99-00-8050 1 INTEREST PAYMENT 91,366 91,366 182,733 50.00% TOTAL FUND REVENUES 85,009 291,859 9,753 38,397 301,173 726,191 749,876 96.84% TOTAL FUND EXPENDITURES - 107,423 - - - 107,423 749,846 14.33% FUND SURPLUS(DEFICIT) 85,009 184,436 9,753 38,397 301,173 618,769 30 LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 2,500 2,150 1,800 2,150 6,150 14,750 20,000 73.75% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 I 1 1 3 20 14 75% TOTAL REVENUES;LIBRARY CAPITAL 2,501 2,151 1,801 2,151 6,151 14,753 20,020 73.69% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS 93 - 93 3,500 2.65% 84-840-56-00-5635 COMPUTER EQUIPMENT R SOFTWARE 653 265 - 918 000%, 84-840-56-00-5683 AUDIO BOOKS 47 178 122 344 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC _ - - 0.00% 84-840-56-00-5685 DVD'S - 23 42 65 0.00% 84-840-56-00-5686 BOOKS - 959 1,729 715 1,306 4,709 8,395 56.09% TOTAL FUND REVENUES 2,501 2,151 1,801 2,151 6,151 14,753 20,020 73.69% TOTAL FUND EXPENDITURES 653 959 1,891 1,156 1,470 6,128 11,895 51.52% FUND SURPLUS(DEFICIT) 1,848 1,192 (91) 995 4,681 8,625 8,125 3 ATE: 10/06/2015 UNITED CITY OF YORKVILLE PAGE: 1 IME: 14:36:29 GENERAL LEDGER ACTIVITY REPORT F-YR: 16 D: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD O5 ER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 2-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS O1 05/01/2015 BEGINNING BALANCE 3,454.96 AP-150511 05/05/2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317.98 05/05/2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220.14 05/05/2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287.68 05/05/2015 04 AUG.15, 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300.00 05/05/2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69.00 GJ-150531LB 06/04/2015 07 MAY 2015 DEPOSITS 84.00 TOTAL PERIOD O1 ACTIVITY 1,194.80 84.00 02 GJ-150630LS 07/01/2015 08 June 2015 Deposits 1,362.00 TOTAL PERIOD 02 ACTIVITY 0.00 1,362.00 03 GJ-150731LB 07/31/2015 08 JULY 2015 DEPOSITS 100.00 TOTAL PERIOD 03 ACTIVITY 0.00 100.00 04 AP-150810 08/03/2015 01 BOOKS BAKER & TAYLOR 104021 2030853013 210.48 08/03/2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270.67 08/03/2015 03 CHILDRENS WOOD TABLE DEMCO, INC. 104025 5632551 218.97 GJ-150831LB 09/02/2015 08 August 2015 Deposits 107.00 AP-50825M 08/19/2015 180 TARGET-SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515-J.WEISS 320.12 08/19/2015 181 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900018 082515-J.WEISS 39.07 TOTAL PERIOD 04 ACTIVITY 1,059.31 107.00 05 AP-150914 09/09/2015 01 BOOKS BAKER & TAYLOR 104038 2030898053 195.71 09/09/2015 02 BOOKS BAKER & TAYLOR 104038 2030935291 251.70 09/09/2015 03 BOOKS BAKER & TAYLOR 104038 2030959633 260.74 GJ-150930LB 10/05/2015 08 September 2015 Deposits 427.00 AP-50925M 09/16/2015 159 NCG-TEEN VOLUNTEER GIFT CARDS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 45.00 09/16/2015 160 EBAY-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 9.99 09/16/2015 161 DOMINOS-PIZZAS FOR VOLUNTEERS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 34.78 09/16/2015 162 AMAZON-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 31.33 09/16/2015 163 PANERA-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00 09/16/2015 164 NCG-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00 09/16/2015 165 TARGET-2 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 50.00 TOTAL PERIOD 05 ACTIVITY 929.25 427.00 TOTAL ACCOUNT ACTIVITY 3,183.36 2,080.00 ENDING BALANCE 2,351.60 GRAND TOTAL 0.00 2,351.60 TOTAL DIFFERENCE 0.00 2,351.60 YORKVILLE PUBLIC LIBRARY xffe CASH STATEMENT PUBLIC LIBRARY AS OF SEPTEMBER 30, 2015 FISCAL YEAR 2016 Nlay June July August September October November December January February March April 2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016 Library Operations Old Second S 408,704 $ 349,257 ; 282,594 $ 233,373 $ 689,057 Building Development Fees Old Second i�pao 13,603 13,863 14,508 14,689 Library Operations IMET" 8,837 8,837 8,837 8,837 8,837 Library Illinois Funds 105,955 363,001 371,416 403,179 154,311 Operations Library Debt Illinois Funds 17 Service ,689 0 0 0 58,459 Total: $ 549,233 $ 734,698 $ 676,710 $ 659,897 $ 925,352 $ Restricted PAYROLL Ise PAY PERIOD $ 16,846 $ 17,472 $ 16,916 $ 16,831 $ 16,756 $ - 1 _ g _ g 2"o PAY PERIOD 16,861 16,868 16,322 16,789 16,518 _ 3RO PAY PERIOD - 16,998 - Total $ 33,706 $ 34,340 $ 50,236 S SEPTEMBER 2015 September 2015 Circ Stats by Transaction Type All Check-out Check- Renewals All Holds Check- Usage Transactions + Renewals outs Holds Filled ins Placed Yorkville Public Library- YK1313-3 13,330 6,324 5,204 1,120 309 1,252 5,445 0 Yorkville borrowed 1,054 items from other libraries. Yorkville lent 675 items to other libraries. 196 items were checked out to Reciprocal borrowers at Yorkville. 215 items were added 63 patrons were added 623 OMNI a-books were checked out 143 OMNI a-audio books were checked out 7 OMNI videos were streamed 189 People used OMNI 16 Illinois e-read books were checked out. 10 Illinois a-read audio books were checked out. 4 People used Illinois a-read. September Public Relations Articles—Photos -Kendall Country Record - Beacon News Sun Times- WSBY Meetings, Workshop PrairieCat User Group Meeting Day DeBord/Iwanski EBook/OMNI (Online Media of Northern IL) Augustine Webinar Programs, Activities Number Attending Adult Programs Adult Book Discussion, 6 Lunch Time Book Club 2 Men's Book Club 8 Friends Meeting 13 Threads and More 6 Creative Writing—Lisa Macaione 10 Friends of the Library Annual Book Sale Food for Fines Spring Bulb give-a way Library Card Sign Up Month— Free DVD Rental with each new Card Kindle Reader Prize for Guessing#of Tees 80 Young Adult Programs Teen Meeting -TAG (5 Programs) 25 Writing Group(2 Times) Laura Mackley 10 Wii Game Day 9 Children Programs Tots and Toddlers (2 Times) 54 Book Activity (Kdg-1) 1 Read with Paws 4 Afternoon Read(2 times) 8 Ice Cream Book Club 5 Spanish Story Time—Marta Duran 5 Lego Club (2 Programs) 35 Lego Club Duplo 15 Grade 1 -2 Book Club (2 Programs) 4 Book Club( Grades 1-2 —2 Programs) 6 Book Club (Grades 3- 5 —2 Programs) 12 Dance Party- Theron Duran 21 Panera Stories (2 programs 73 Summer Reading 45 Patron Count 7788 Meeting Room Library 13 - Rent 3 -City Teens Volunteers Michelle Krush, Anna Halsey, Juleah Richardson, Morgan List,Natatle Malinowski, Adult Volunteers Friends cleaning children's shelves Gifts and Memorials