Loading...
Library Board Packet 2015 11-09-15 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees November 9, 2015 - 7 :00 P . M . 902 Game Farm Road 1 . Roll Call 2 . Recognition of Visitors 3 . Amendments to the Agenda 4. Minutes 5 . Correspondence 6. Public Comment 7 . Staff Comment 8 . Report of the Treasurer Financial Statement Payment of Bills 90 Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy Personnel Finance Community Relations 12 . Unfinished Business Library 101 13 . New Business Tax Levy — Budget F/Y 2016/ 17 Per Capita Grant 2016 Library Newsletter 14. Executive Session ( if needed ) 1 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15 . Adjournment DRAFT Yorkville Public Library Board of Trustees — Special Meeting Monday, October 12 , 2015 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : 00pm by Vice-President Barb Johnson . Present • Kate Elder, Russ Walter, Jo Ann Gryder, Sandy Lindblom, Barb Johnson, Carol LaChance (7 : 26pm), Wamecca Rodriguez (7 : 34pm) Absent : Beth Gambro, Susan Chacon Others Present : Library Director Michelle Pfister Recognition of Visitors : No visitors . Amendments to the Agenda : None Minutes : September 14, 2015 Ms . Gryder moved to approve the minutes as written with a second by Russ Walter. Unanimous voice vote approval . It was noted that no activity had been initiated as a result of the previous month' s suggestion to raise funds at Homecoming on October 3rd . Correspondence : None Public Comment : None Staff Comment : None Report of the Treasurer : Check Register Ms . Lindblom gave an overview of the check register and highlighted some of the bills . One of the highlights was a new subscription company (Rivista) was chosen which will save the library $ 500 and allow for four new magazines . Total bills : $ 18 , 983 . 78 . Ms . Lindblom said she would like to inquire about the Pulte development fee refund when Mr. Fredrickson is present . Page l of 3 Payroll Summary The two payrolls were $ 16 , 756 . 32 and $ 16 , 517 . 56 . Budget Report The library is at 42% of the FY and has received $251 , 117 in property taxes . This amount puts the library at 95 % of the total expected revenues . It was noted that the light bulbs/operating supplies will continue to be high through the end of the year and should be considered when doing the budget . Ms . Elder said she has been reviewing the light bulb costs and said the library is significantly overpaying . She will try to get other quotes and asked for more detailed bills for comparison purposes . Treasurer Lindblom also reported $6 , 150 in development fees was received, Memorials & Gifts has a balance of $ 2,351 . 60 and some money is coming in for the mini-golf. Cash Statement Last month, Ms . Lindblom had been asked to determine where the reserve fund was kept . Mr. Fredrickson explained he divided it between the two operations funds and between Old Second and the Illinois Fund. He will keep it separate if the Board so desires . There is $ 335 , 000 in the reserve fund . Ms . Lindblom noted a big increase in the Old Second Operations Fund due to property taxes . However, the Illinois Fund operations dropped significantly. It was thought that the Illinois Fund would be closed out soon . Payment of Bills Ms . Gryder moved to pay the bills as follows and Mr. Walter seconded the motion : $ 61 ,297 . 50 Bills $ 28 ,023 . 62 Accounts Payable $ 33 ,273 . 88 Payroll Roll call vote : Elder-yes, Johnson-yes , Lindblom -yes, Gryder-yes, Walter-yes . Passed 5 -0 City Council Liaison No report Report of the Library Director: 1 . Library statistics for September were reported 2 . Working on E-Illinois with drop-in assistance available 3 . 618 users of internet computer for month 4 . Shelley has been on WSPY radio and TV, will be a regular feature 5 . September is Patron Appreciation Month and all were given a small bag of flowers to plant, DVD was given to all who signed up for library card, drawing for a Kindle reader 6 . Recognized volunteers with a luncheon . Jo Ann reported on Friends of the Library. .... ... . 7 . Mini-golf has already collected $ 1 , 800 in donations from sponsors 8 . Shelley was asked for wish list for children's department Michelle continued her report. . . ... . 9 . Children's programs starting again with stories at Panera—they provide refreshments 10 . Patron counts high in October 11 . Brought in $4 , 000 from book sale Page 2 of 3 12 . Trees were trimmed at a cost of $ 1 , 700 13 . Siding is being repaired by handyman, windows & gutters will be cleaned, landscaping being done 14 . Bees were located in children's room & exterminator found nest by door Standing Committees : Finance The committee met twice since the last Board meeting. Ms . Lindblom said the City is proposing to change the way the library levy is presented . Currently, the library is combined with the City's levy at an amount of . 15 . The proposal is that the Library levy would be based on the library's portion of property tax at . 148 . That would mean a $7,000 decrease in the library budget. The Finance Committee will attend the Administration committee meeting on October 21 and the November 10`" Council meeting to express concern about the significant decrease . Ms. Elder asked why this change is being proposed . Further explanation is on the Illinois State Statutes website under the heading of libraries . Ms . Lindblom said the Finance Committee will be working on the budget in the next 2 months and they would like to increase staff salaries by 3 . 5 %, comparable to the City. A line item for books is also desired . The Finance Committee agreed that the Board needs to start using the reserve money and Ms . Johnson said the Council needs to be aware that the reserve fund was set aside for emergencies and maintenance . Unfinished Business : Building Maintenance Ms . Pfister gave a recap of the recent maintenance . The landscaping was done by "A Cut Above" . New Business • Tax Levy F/Y 2016/17 Previously discussed . Ms . Johnson gave a recap to those who just arrived . Library 101 Last month Ms . Gryder proposed to do fundraising in conjunction with the 100-year celebration . It was decided to begin next year and call it Library 101 . The funds would be used for items on the wish list . Different levels of support would be available and other charities would also benefit as part of giving back to the community. Additional Business : None Executive Session : None Adiournment : There was no further business and the meeting was adjourned at 7 : 38pm . Minutes respectfully submitted by Marlys Young, Minute Taker DATE : 10 / 20 / 15 UNITED CITY OF YORKVILLE TIME : 09 : 26 : 32 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK - - - - - - - - - - INVOICE - # - - - - - - - - - - - - - - DATE - - - - - - - - # - DESCRIPTION - - - - - - - - - - - - DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900020 FNBO FIRST NATIONAL BANK OMAHA 10 / 26 / 15 102515 - D . DEBORD 09 / 30 / 15 01 1000 FLOWER BULBS 82 - 000 - 24 - 00 - 2480 127 . 00 INVOICE TOTAL : 127 . 00 102515 - J . WEISS 09 / 30 / 15 01 OFFICE MAX - BINDING 82 - 820 - 56 - 00 - 5610 4 . 78 INVOICE TOTAL : 4 , 78 * Page 1 of 12 DATE : 10 / 20 / 15 UNITED CITY OF YORKVILLE TIME : 09 : 26 : 32 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900020 FNBO FIRST NATIONAL BANK OMAHA 10 / 26 / 15 102515 - J . WEISS 09 / 30 / 15 02 MENARDS - YOUTH SERVICE WALL 82 - 820 - 56 - 00 - 5610 32 . 44 03 PROJECT SUPPLIES * * COMMENT * * 04 WALMART - STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 94 . 81 05 HOBBY LOBBY - CRAFT SUPPLIES 82 - 820 - 56 - 00 - 5671 46 . 99 INVOICE TOTAL : 174 . 24 * 102515 -M . PFISTER 09 / 30 / 15 01 AMAZON - BOOKS 84 - 840 - 56 - 00 - 5686 40 . 65 INVOICE TOTAL : 40 . 65 Page 2 of 12 DATE : 10 / 20 / 15 UNITED CITY OF YORKVILLE TIME : 09 : 26 : 32 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900020 FNBO FIRST NATIONAL BANK OMAHA 10 / 26 / 15 102515 - R . FREDRICKSON 09 / 30 / 15 10 COMCAST - 08 / 01 - 09 / 09 INTERNET & 82 - 820 - 54 - 00 - 5440 386 . 95 11 PHONE * * COMMENT * * 12 COMCAST - 09 / 10 - 10 / 09 INTERNET & 82 - 820 - 54 - 00 - 5440 386 . 95 13 PHONE * * COMMENT * * INVOICE TOTAL 773 . 90 Page 3 of 12 DATE : 10 / 20 / 15 UNITED CITY OF YORKVILLE TIME : 09 : 26 : 32 MANUAL CHECK REGISTER ID : AP225000 . CBL CHECK # VENDOR # INVOICE ITEM CHECK INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 900020 FNBO FIRST NATIONAL BANK OMAHA 10 / 26 / 15 102515 - R . WRIGHT 09 / 30 / 15 14 DAC # 30448 - SEPT . 2015 HRA FEES 82 - 820 - 52 - 00 - 5216 12 . 00 INVOICE TOTAL : 12 . 00 102515 - S . AUGUSTINE 09 / 30 / 15 01 BEST BUY - TABLETS 82 - 000 - 24 - 00 - 2480 333 . 99 INVOICE TOTAL : 333 . 99 * TOTAL AMOUNT PAID 1 , 466 . 56 Page 4 of 12 DATE : 11 / 03 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 00 : 55 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104070 ADSALARM ALARM DETECTION SYSTEMS INC 217537 - 100415 10 / 04 / 15 01 NOV - OCT ANNUAL CHARGES 82 - 820 - 54 - 00 - 5462 335 . 40 INVOICE TOTAL : 335 . 40 * CHECK TOTAL : 335 . 40 104071 AURWINDO AURORA WINDOW CLEANING COMPANY 52253 10 / 16 / 15 01 EXTERIOR WINDOW CLEANING 82 - 820 - 54 - 00 - 5495 1 , 225 . 00 INVOICE TOTAL : 11225 . 00 * CHECK TOTAL : 1 , 225 . 00 104072 BAKTAY BAKER & TAYLOR 2031143688 10 / 01 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 282 . 13 INVOICE TOTAL : 282 . 13 20311. 77623 10 / 08 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 361 . 42 INVOICE TOTAL : 361 . 42 2031221251 10 / 15 / 15 01 BOOKS 84 - 840 - 56 - 00 - 5686 11038 . 99 INVOICE TOTAL : 11038 . 99 CHECK TOTAL : 11682 . 54 104073 CAMBRIA CAMBRIA SALES COMPANY INC . 36881 10 / 08 / 15 01 PAPER TOWEL , GARBAGE LINERS , 82 - 820 - 56 - 00 - 5620 263 . 71 02 GLOVES , CARPET DEODORIZER , * * COMMENT * * 03 MOPHEADS * * COMMENT * * INVOICE TOTAL : 263 . 71 CHECK TOTAL : 263 . 71 104074 GRYDERJ JO ANN GRYDER 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 5 of 12 DATE : 11 / 03 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 00 : 55 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104074 GRYDERJ JO ANN GRYDER 101515 10 / 15 / 15 01 2015 LIBRARY CONFERENCE 82 - 820 - 54 - 00 - 5412 200 . 00 02 REGISTRATION * * COMMENT * * INVOICE TOTAL : 200 . 00 CHECK TOTAL : 200 . 00 104075 KONICAMI KONICA MINOLTA BUSINESS 9001805858 10 / 03 / 15 01 07 / 04 - 10 / 03 COPIER USAGE 82 - 820 - 54 - 00 - 5462 4 . 42 INVOICE TOTAL : 4 . 42 9001807113 10 / 04 / 15 01 07 / 05 - 10 / 04 COPIER MAINTENANCE 82 - 820 - 54 - 00 - 5462 290 . 99 02 CHARGES * * COMMENT * * INVOICE TOTAL : 290 . 99 9001836317 10 / 18 / 15 01 09 / 19 - 10 / 18 COPIER USAGE 82 - 820 - 54 - 00 - 5462 6 . 97 INVOICE TOTAL : 6 . 97 CHECK TOTAL : 302 . 38 104076 LLWCONSU LLW CONSULTING INC . 10378 10 / 27 / 15 01 OCT . 2015 ON SITE COMPUTER 82 - 820 - 54 - 00 - 5462 810 . 00 02 SUPPORT * * COMMENT * * INVOICE TOTAL : 810 . 00 * CHECK TOTAL : 810 . 00 104077 MENLAND MENARDS - YORKVILLE 26431 10 / 27 / 15 01 CLEANING SUPPLIES 82 - 820 - 56 - 00 - 5620 59 . 41 INVOICE TOTAL : 59 . 41 * CHECK TOTAL : 59 . 41 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 6 of 12 DATE : 11 / 03 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 00 : 55 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104078 MIDWTAPE MIDWEST TAPE 93276342 10102115 01 DVD 82 - 820 - 56 - 00 - 5685 17 . 99 INVOICE TOTAL : 17 . 99 93304534 10 / 12 / 15 01 DVD 82 - 820 - 56 - 00 - 5685 22 . 99 INVOICE TOTAL : 22 . 99 93321629 10 / 16 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 44 . 99 INVOICE TOTAL : 44 . 99 93325523 10 / 19 / 15 01 DVD 82 - 820 - 56 - 00 - 5685 17 . 99 INVOICE TOTAL : 17 . 99 93334580 10 / 21 / 15 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 39 . 99 INVOICE TOTAL : 39 . 99 93348294 10 / 26 / 15 01 DVDS 84 - 840 - 56 - 00 - 5685 34 . 98 INVOICE TOTAL : 34 . 98 CHECK TOTAL : 178 . 93 104079 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0915 10 / 08 / 15 01 09 / 04 - 10 / 07 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 429 . 48 INVOICE TOTAL : 429 . 48 CHECK TOTAL : 429 . 48 104080 PFISTERM PFISTER , MICHAELEEN 102815 10 / 28 / 15 01 DELEGATE ASSEMBLY MEETING 82 - 820 - 54 - 00 - 5415 43 . 47 02 MILEAGE REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 93 . 47 CHECK TOTAL : 43 . 47 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 7 of 12 DATE : 11 / 03 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 00 : 55 CHECK REGISTER PRG ID : AP215000 . wow CHECK DATE : 11 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104081 PRAIRCAT PRAIRIECAT 4407 10 / 13 / 15 01 PRAIRIE CAT USER MEETING 82 - 820 - 54 - 00 - 5412 10 . 00 INVOICE TOTAL : 10 . 00 * CHECK TOTAL : 10 . 00 104082 RJKUHN R . J . KUHN INC . 0000021618 10 / 21 / 15 01 MEETING ROOM HOT WATER REPAIR 82 - 820 - 54 - 00 - 5495 222 . 00 INVOICE TOTAL : 222 . 00 * CHECK TOTAL : 222 . 00 104083 SOUND SOUND INCORPORATED R137914 10 / 12 / 15 01 11 / 2015 - 01 / 2016 MAINTENANCE 82 - 820 - 54 - 00 - 5462 797 . 19 02 CONTRACT CHARGE * * COMMENT * * INVOICE TOTAL : 797 . 19 CHECK TOTAL : 797 . 19 104084 TODAYS TODAY ' S BUSINESS SOLUTIONS INC 3205 11102115 01 ANNUAL LICENSE ' & SUPPORT 82 - 820 - 54 - 00 - 5468 795 . 00 02 COVERING SIMPLE SCAN SYSTEM * * COMMENT * * INVOICE TOTAL : 795 . 00 CHECK TOTAL : 795 . 00 104085 WAREHOUS WAREHOUSE DIRECT 2849198 - 0 10 / 12 / 15 01 PENS , TAPE , POST - ITS , BINDER , 82 - 820 - 56 - 00 - 5610 243 . 80 02 RUBBERBANDS * * COMMENT * * INVOICE TOTAL : 243 . 80 2856319 - 0 10 / 19 / 15 01 TONER 82 - 820 - 56 - 00 - 5610 689 . 13 INVOICE TOTAL : 689 . 13 CHECK TOTAL : 932 . 93 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 8 of 12 DATE : 11 / 03 / 15 UNITED CITY OF YORKVILLE TIME : 08 : 00 : 55 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 11 / 09 / 15 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 104086 YOUNGM MARLYS J . YOUNG 101215 10 / 25 / 15 01 10 / 12 LIBRARY BOARD MEETING 82 - 820 - 54 - 00 - 5462 15 . 75 02 MINUTES * * COMMENT * * INVOICE TOTAL : 15 . 75 * CHECK TOTAL : 15 . 75 104087 YOURCARP YOUR CARPENTER & HANDYMAN 093266 10 / 26 / 15 01 REINSTALL SNOW GUARDS 82 - 820 - 54 - 00 - 5495 385 . 00 INVOICE TOTAL : 385 . 00 * CHECK TOTAL : 385 . 00 TOTAL AMOUNT PAID : 81688 . 19 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL Page 9 of 12 EST. '� �-� 1836 UNITED CITY OF YORKVILLE PAYROLL SUMMARY October 9 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS ADMINISTRATION $ 13 , 724 . 10 $ - 139724 . 10 $ 1 ,484 . 61 $ 978 . 35 $ 167187 . 06 FINANCE 11 , 100 . 99 - 11 , 100 . 99 19243 . 85 858 . 32 13 , 203 . 16 POLICE 93 , 765 . 90 2 , 259 . 86 96 , 025 . 76 523 . 91 71029 . 21 103 , 578 . 88 COMMUNITY DEV. 17 , 750 . 24 - 17 , 750 . 24 11818 . 72 11311649 20 , 880 .45 STREETS 13 , 717 . 84 - 13 , 717 . 84 11457 . 33 11013 .47 16 , 188 . 64 WATER 14 , 886 . 98 134 . 21 159021 . 19 1 , 589 . 17 19091 . 86 17 , 702 . 22 SEWER 81627 . 70 - 81627 . 70 957 . 65 656 . 04 10 , 241 . 39 PARKS 14 , 565 .48 26 .63 149592 . 11 11592 . 00 11083 . 96 177268 . 07 RECREATION 129591 . 30 - 12 , 591 . 30 17111 . 70 944 .46 14 , 647 . 46 LIBRARY 14 , 534 . 02 - 149534 .02 819 . 70 11086022 16 ,439 .94 TOTALS $ 215 , 264 . 55 $ 21420 . 70 $ 2177685 . 25 $ 12 , 598 . 64 $ 169053 . 38 $ 246 , 337 .27 TOTAL PAYROLL $ 2469337 . 27 Page 10 of 12 C/p y EST. 1836 UNITED CITY OF YORKVILLE PAYROLL SUMMARY October 23 , 2015 REGULAR OVERTIME TOTAL IMRF FICA TOTALS MAYOR & LIQ. COM . $ 908. 34 $ - $ 908 . 34 $ - $ 69.49 $ 977 , 83 CLERK 583 . 34 - 583. 34 20 . 00 44. 62 647 . 96 TREASURER 83. 34 - 83 . 34 9 . 09 6. 36 98. 79 ALDERMAN 31900. 00 - 31900. 00 261 . 84 295 . 28 41457. 12 ADMINISTRATION 11 ,496. 50 - 11 ,496 . 50 11223 . 58 807. 95 137528 .03 FINANCE 87329 . 63 - 81329.63 908. 77 623 . 37 97861 . 77 POLICE 104, 257. 58 31121 .43 107 , 379. 01 523 . 91 71870. 39 115 , 773 . 31 COMMUNITY DEV. 12 , 806 .48 - 127806 .48 17300. 96 933.29 15 , 040. 73 STREETS 13 , 156 . 76 82 . 37 13, 239. 13 11405. 12 974 . 58 15, 618 . 83 WATER 14 , 251 . 05 67 . 56 147318 . 61 11520. 70 17038. 11 16 , 877.42 SEWER 81066 . 78 - 81066. 78 880 . 08 601 . 66 91548. 52 PARKS 14 , 345 . 80 - 14, 345. 80 11565. 12 11061 , 99 16 , 972 . 91 RECREATION 11 , 937. 72 - 11 , 937 . 72 1 , 076 . 82 883 .68 13 , 898 . 22 LIBRARY 151161 .86 - 15, 161 . 86 819. 70 11134. 23 17, 115. 79 TOTALS $ 219 , 285 . 18 $ 31271 . 36 $ 2227556. 54 $ 11 , 515. 69 $ 16 , 345. 00 $ 2507417. 23 TOTAL PAYROLL $ 2509417. 23 Page 11 of 12 C �y9 PUBLIC Y YORKVILLE LIBRARY BOARD BILL LIST SUMMARY Monday, November 09, 2015 ACCOUNTS PAYABLE Library CC Check Register (Pages 1 -4) 10/25/2015 $ 1, 466. 56 Library Check Register (Pages s -9) 11/09/2015 $ 8, 688 . 19 Guardian - Oct . 2015 life insurance 10/ 13/2015 $36. 92 Guardian -Oct. 2015 dental insurance 10/13/2015 $419 . 51 DAC - Oct . 2015 HRA Fess 10/13/2015 $ 12 . 00 Call Once-Aug. 2015 Service 10/13/2015 $ 12 . 53 Eye Med - Oct . 2015 Vision Ins. 10/13/2015 $ 54. 24 Glatfelter Liability Ins . - Installment # 10 10/13/2015 $999. 63 IPRF -Nov. 2015 Worker' s Comp. ins. 10/13/2015 $ 922 . 78 IL State Police-Background Checks 10/27/2015 $29. 75 BCBS -Nov. 2015 Health Insurance 10/27/2015 $ 5, 174. 15 TOTAL BILLS PAID : $ 17, 816. 26 PAYROLL DATE Bi-weekly (Page 10) 10/09/2015 $ 16,439. 94 Bi-weekly (Page 11 ) 10/23/2015 $ 17, 115. 79 TOTAL PAYROLL: $33, 555 . 73 TOTAL DISBURSEMENTS : $51, 371 .99 d 1 N O N YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE MONTH ENDING OCTOBER 31 , 2015 an . N nl(tvcal Year 8% 17% 25% 33% 4211, 5oaa Year-to-Date Totals FISCAL YEAR 2016 , ( COUNT NUMBER DESCRIPTION May-15 June-15 Juhv-15 August-15 September-15 October-15 Totals BUDGET % ol Budget LIBRARY OPERATIONS REVENUES 7'are.� 82-000-40-00-4000 PROPERTY TAXES 70,880 2431350 8, 132 32015 251 , 117 9, 158 614,653 635,000 96.80% Lnter rurernmenml 82-000-41 -00-4120 PERSONAL PROPERTY TAX 1 , 163 955 129 960 3,207 5.250 61 .09% 82-000-41 -00-4170 STATE GRANTS 21 , 151 - - 21 , 151 7.200 122 .97% l ines K Fot yeas 82-000-43-00-4330 LIBRARY FINES 555 977 762 1 ,031 301 603 4,228 9,300 45 .46% t hargee lor ,Caivice 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS - 746 592 493 293 928 3,052 7,500 40.70% 82-000-44-00-4422 COPY FEES 166 189 217 188 194 191 1 , 145 3,000 38. 18% 82-000-44-00-4439 PROGRAM FEES 26 152 88 62 197 34 559 1,000 55 .90% 11mesimetn L-armnga 82-000-45-00-4500 INVESTMENT EARNINGS 17 22 27 29 29 34 158 1 ,500 10. 52% Mescelloneou.c 82-000-48-00-4820 RENTAL INCOME 135 100 201 161 1,30 150 877 2 ,000 43.85% 82-000-48-00-4824 DVD RENTAL INCOME 155 290 294 246 179 160 1 ,324 5,000 26.47% 82-000-48-00-4850 MISCELLANEOUS INCOME - 54 121 7 26 44 252 500 50. 37% Usher ivnanimg Sourcec 82-000-49-00-4901 TRANSFER FROM GENERAL 5,852 1923 1 ,923 1 ,923 1 ,923 1 ,922 15 ,466 34, 168 45 .27°,% TOTAL REVENUES: LIBRARY 100, 100 247,803 13,312 36,284 254,388 14, 185 666,073 721 ,418 92.33"/a LIBRARY OPERATIONS EXPENDITURES Salaries X Wages 82-820-50-00-5010 SALARIES & WAGES 15 ,027 15,979 22 ,540 15,027 15 ,027 15,027 =98,62( 292860 48 . 62% 82-82RT-TIME SALARIES 14,809 14349 21889 14 729 14 ,407 14,669 53 195,000 48. 64% Heneji is 82 -820-52-00-5212 RE"LIREMENT PLAN CONTRIBU"LION 1 .639 1 ,743 2,459 11639 1 ,639 1 ,639 10,760 22 ,569 47.68% 82-820-52-00-5214 FICA CONTRIBUTION 2 ,231 2,269 3 ,348 2.225 2 ,200 122 k1l 29,849 48. 56% 82-820-52-00-5216 GROUP HEALTH INSURANCE 10,259 5940 51480 6,884 4 ,669 78,823 47 .98% 82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 37 418 53.00% 82-820-52-00-5223 DENTAL INSURANCE 428 428 428 428 385 4,690 53 .67% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 496 65 .6t % 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 2,500 0.00°/a 82-820-52-00-5231 LIABILITY INSURANCE 5,852 1 ,923 1 ,923 1 ,923 1 ,923 31 ,668 48.84% onunctual Nertcees 82-820-54-00-5412 TRAINING & CONFERENCES - 13 500 1 1 . 31 % 82-820-54-00-5415 TRAVEL & LODGING - - - 45 - 600 7. 50% 82-820-54-00-5426 PUBLISHING & ADVERTISING - 23 - - - 100 22 .80% 1 YORKVILLE PUBLIC LIBRARY „ BUDGET REPORT FORTH E MONTH ENDING OCTOBER 31 , 2015 % o(T i.%cal Frnr Nei, I7'% 252;, ;35/ 4211, 50% Year-to-Date Totals FISCAL YEAR 2016 AC,'COUNT NUMBER DESCRIPTION May-15 June-15 July-15 Augmt-15 September-15 October-15 Totals BUDGET % of Budget 82-820-54-00-5440 TELECOMMUNICATIONS 504 66 1 ,011 887 - 786 3 ,255 11 ,000 29. 59% 82-820-54-00-5452 POSTAGE & SHIPPING - - - - 147 - 147 500 29.40% 82-820-54-00-5460 DUES & SUBSCRIPTIONS 67 183 - 775 4,799 11740 7,564 12,000 63 .03% 82-820-54-00-5462 PROFESSIONAL SERVICES 3,894 1 ,276 2,896 1 .733 378 31067 13,244 29,000 45.67% 82-820-54-00-5466 LEGAL SFRVICES - - - - - - 2 ,000 0.00% 82-820-54-00-5468 AUTOMATION - 3,511 - - 6,511 10.021 35,000 28.63% 82-820-54-00-5480 ( 1 ILITIES - - 389 282 228 287 1 , 187 15,359 7.73% 82-820-54-00.5495 OUTSIDE REPAIR & MAINTENANCE - 1 ,500 5 ,243 782 100 11700 9,325 20,000 46.62% 82-820-54-00-5498 PAYING AGENT FEES - 1 , 100 - 589 - - 1 ,689 2 , 190 77. 10% Su 6r.� 82-820-56-00-5610 OFFICE SUPPLIES - 342 298 794 481 1 ,755 31670 8,000 45 . 87% 82-820-56-00-5620 OPERATING SUPPLIES 13 1 ,632 248 3,501 417 1 ,870 7,681 8.000 96.01 % 82-820-56-00-5671 LIBRARY PROGRAMMING - 90 - 47 297 434 1 .000 43. 44% 82-820-56-00-5685 DVD'S 208 86 186 118 171 769 2 ,000 38 .43% TOTAL FUND REVENUES 100,100 247,803 13,312 36,284 154,388 14,185 666,073 7219418 92.33% TOTAL FUND EXPENDITURES 5015 49,052 711930 52,520 47,070 58,803 334, 190 716,122 46.67% FUND SURPLUS (DEFICIT) 45,285 198,751 (-58,618) ( 16,235) 207,318 (44,618) 331 ,883 59296 BEGINNING FUND BALANCE 466,683 FUND SURPLUS (DEFICIT) 331 ,883 ENDING RESERVED FUND BALANCE 334 198 ENDING UNRESERVED FUND BALANCE 464068 ENDING TOTAL FUND BALANCE 798,566 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4000 PR0PERTY 'FAXES [EE]85 ,009 291 ,859 9.753 38,397 301 , 173 10,984 737- 175 749,846 9831 % 83-000-45-00-4500 INVESTMENT EARNINGS 0 - - - - 2 2 30 8 . 03% TOTAL REVENUES: LIBRARY DEBT SERVICE 85,009 291 ,859 9,753 38,397 301 , 173 10,986 7374177 749,876 98,31 % LIBRARY DEBTSERVICE EXPENDITURES 2006 Rond 83-830-84-00-8000 PRINCIPAL PAYMENT - 50,000 0,00% 83-830-84 -00-8050 INTEREST- PAYMENT 16,056 32, 113 SO,00% 2013 Relnrtding Bond 83-830-99-00-8000 PRIM( IPAL PAYMENT - - - _ - - - 485,000 000% 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT ,„ ; FOR THE MONTH ENDING OCTOBER 31 , 2015 i r 44-V % nl l-escal Iem N3„ f7 25% 33N 4261, 5011 Year-lo-Date Totals FISCAL YEAR 2016 ACCOIIN'T NUMBER DESCRIPTION May-15 June- 15 July-15 August- l5 September-15 October-15 Totals BUDGET % of Budget 83-830-99-00-8050 INTEKESTPAY!v1ENT - 91 ,366 - - - - 91 ,366 182,733 5000% TOTAL FUND REVENUES 85,009 291 ,859 99753 389397 301, 173 10,986 7379177 749,876 98.31 "/a TOTAL FUND EXPENDITURES 107,423 107,423 749,846 14.33% FUNDStRPLUS ( DE FICIT) 85,009 184,436 9,753 38,397 301 , 173 M986 6294754 30 LIBRARY CAPITAL REVENUES 84 -000-42-00-4214 DEVELOPMENT FEES 2,500 2, 150 1 ,800 2 , 150 6, 150 3,450 18,200 20.000 9100% 84-000-45-00-4500 INVESTMENT EARNINGS I I 1 1 l I 4 20 1920% TOTAL REVENUES : LIBRARY CAPITAL 2,501 29151 11801 2, 151 6,151 31451 18,204 20,020 90.93% LIBRARY CAPFiAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS F653 - 93 - 93 186 3,500 530% 84-840-56-00-5635 COMPUTER EOUIPMENI SOFTWARE - - 265 - - 918 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - 47 175 122 35 379 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 400% 84-840-56-00-5685 DVD'S 23 42 41 106 0.00% 84-840-56-00-5686 130OKS 959 1 ,729 715 1 ,306 1 , 133 5 ,842 8,395 69. 58% TOTAL FUND REVENUES 2,501 2,151 14801 2 , 151 6,151 34451 18,204 20,020 90.93% TO"['A1, FUND EXPENDITURES 653 959 11891 111 % 1 ,470 19302 7,430 11 ,895 62.46% FUND SURPLUS (DEFICIT) 1 ,848 1 , 192 (91 ) 995 49681 2,149 10,774 8,125 3 DATE : 11 / 04 / 2015 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 13 : 56 : 27 GENERAL LEDGER ACTIVITY REPORT F-YR : 16 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 06 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2015 BEGINNING BALANCE 3 , 454 . 96 AP- 150511 05 / 05 / 2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317 . 98 05 / 05 / 2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220 . 14 05 / 05 / 2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287 . 68 05 / 05 / 2015 04 AUG . 151 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300 . 00 05 / 05 / 2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69 . 00 GJ- 150531LB 06 / 04 / 2015 07 MAY 2015 DEPOSITS 84 . 00 TOTAL PERIOD 01 ACTIVITY 1 , 194 . 80 84 . 00 02 GJ- 150630LB 07 / 01 / 2015 08 June 2015 Deposits 1 , 362 . 00 TOTAL PERIOD 02 ACTIVITY 0 . 00 1 , 362 . 00 03 GJ- 150731LB 07 / 31 / 2015 08 JULY 2015 DEPOSITS 100 . 00 TOTAL PERIOD 03 ACTIVITY 0 . 00 100 . 00 04 AP- 150810 08 / 03 / 2015 01 BOOKS BAKER & TAYLOR 104021 2030853013 210 . 48 08 / 03 / 2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270 . 67 08 / 03 / 2015 03 CHILDRENS WOOD TABLE DEMCO , INC . 104025 5632551 218 . 97 GJ- 150831LB 09 / 02 / 2015 08 August 2015 Deposits 107 . 00 AP- 50825M 08 / 19 / 2015 180 TARGET - SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515 - J . WEISS 320 . 12 08 / 19 / 2015 181 DOLLAR TREE- SUMMER READING FIRST NATIONAL BANK 900018 082515 - J . WEISS 39 . 07 TOTAL PERIOD 04 ACTIVITY 1 , 059 . 31 107 . 00 05 AP- 150914 09 / 09 / 2015 01 BOOKS BAKER & TAYLOR 104038 2030898053 195 . 71 09 / 09 / 2015 02 BOOKS BAKER & TAYLOR 104038 2030935291 251 . 70 09 / 09 / 2015 03 BOOKS BAKER & TAYLOR 104038 2030959633 260 . 74 GJ- 150930LB 10 / 05 / 2015 08 September 2015 Deposits 427 . 00 AP- 50925M 09 / 16 / 2015 159 NCG- TEEN VOLUNTEER GIFT CARDS FIRST NATIONAL BANK 900019 092515 -M . EBERHARDT 45 . 00 09 / 16 / 2015 160 EBAY- LEGOS FIRST NATIONAL BANK 900019 092515 -M . EBERHARDT 9 . 99 09 / 16 / 2015 161 DOMINOS - PIZZAS FOR VOLUNTEERS FIRST NATIONAL BANK 900019 092515 -M . EBERHARDT 34 . 78 09 / 16 / 2015 162 AMAZON - LEGOS FIRST NATIONAL BANK 900019 092515 -M . EBERHARDT 31 . 33 09 / 16 / 2015 163 PANERA-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515 - S . AUGUSTINE 25 . 00 09 / 16 / 2015 164 NCG- GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515 - S . AUGUSTINE 25 . 00 09 / 16 / 2015 165 TARGET - 2 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900019 092515 - S . AUGUSTINE 50 . 00 TOTAL PERIOD O5 ACTIVITY 929 . 25 427 . 00 06 AP- 151012 10 / 06 / 2015 01 BOOKS BAKER & TAYLOR 104054 2031035424 204 . 41 10 / 06 / 2015 02 BOOKS BAKER & TAYLOR 104054 2031128317 285 . 64 GJ- 151031LB 11 / 02 / 2015 08 Oct . 2015 Deposits 2 , 238 . 99 AP- 51025M 10 / 20 / 2015 177 1000 FLOWER BULBS FIRST NATIONAL BANK 900020 102515 - D . DEBORD 127 . 00 10 / 20 / 2015 178 BEST BUY-TABLETS FIRST NATIONAL BANK 900020 102515 - S . AUGUSTINE 333 . 99 TOTAL PERIOD 06 ACTIVITY 951 . 04 2 , 238 . 99 TOTAL ACCOUNT ACTIVITY 4 , 134 . 40 4 , 318 . 99 ENDING BALANCE 3 , 639 . 55 GRAND TOTAL 0 . 00 3 , 639 . 55 TOTAL DIFFERENCE 0 . 00 3 , 639 . 55 YORKVILLE PUBLIC LIBRARY PUBLIC LIBRARY CASH STATEMENT AS OF OCTOBER 31 , 2015 FISCAL YEAR 2016 May June July August September October November December January February March April 2015 2015 2015 2015 2015 2015 201.5 2015 2016 2016 2016 2016 Library Operations Old Second $ 408,704 $ 349,257 $ 282,594 $ 233,373 $ 689,057 $ 636,563 Building Old Second 12,049 13,603 13,863 14,508 14,689 20,038 Development Fees Library Operations IMET * 8,837 8,837 8,837 8,837 8,837 8,837 Library Operations Illinois Funds 105,955 363,001 371 ,416 403, 179 154,311 163,475 Library Debt Illinois Funds 13,689 0 O 0 58,459 69,444 Service Total: $ 549,233 $ 7349698 $ 676,710 $ 659,897 $ 925,352 $ 898,357 $ * Restricted PAYROLL IS1 PAY PERIOD $ 16,846 $ 17 472 $ 16,916 $ 16,831 $ 16,756 $ 16,440 $ 2ND PAY PERIOD 16,861 16,868 16,322 16,789 16,518 17, 116 3RD PAY PERIOD 11Q, - 16,998 Total $ 33,706 $ 34,340 $ 50,236 $ 33,620 $ 33,274 $ 33,556 $ - $ _ $ October Public Relations Articles — Photos - Kendall Country Record - Beacon News Sun Times- WSBY Meetings, Workshop PrairieCat Delegates Assembly Kishwaukee Conference Center —Pfister Programs, Activities Number Attending Adult Programs Adult Book Discussion, 5 Lunch Time Book Club 8 Men' s Book Club 8 Friends Meeting 13 Threads and More 14 Creative Writing —Lisa Macaione 10 Email Basics Computer Class 5 EBook Drop- In Help 10 Plarn 5 Young Adult Programs Teen Meeting -TAG (4 Programs) 20 Writing Group (2 Times) Laura Mackley 9 Children Programs Tots and Toddlers (2 Times) 54 Book Activity (Kdg- 1 ) I Read with Paws 7 Afternoon Read (2 times) 11 Ice Cream Book Club 7 Spanish Story Time — Marta Duran 9 Lego Club (2 Programs) 35 Lego Club Duplo 15 Grade 1 -2 Book Club (2 Programs) 4 Book Club ( Grades 1 -2 — 2 Programs) 6 Book Club (Grades 3 - 5 — 2 Programs) 16 Panera Stories (2 programs 64 Literacy Center 9 Trick or Treat Program 39 4-H Motion Commotion 6 Pumpkin Decorating Contest 10 Patron Count 5002 Meeting Room Library 10 - Rent 3 -City Teens Volunteers Michelle Krush, Anna Halsey, Juleah Richardson, Morgan List, Natatle Malinowski, Jasmin Filippi Adult Volunteers Friends cleaning children' s shelves Gifts and Memorials $25 . 00 donation from Kendall County Republican Women $30 . 00 Memorial from Yorkville Bridge Club for Arlene Feltz October 2015 October 2015 Circ Stats by Transaction Type All Check- Check- Renewals All Holds Check- Usage Trans out + outs Holds Filled ins actions Renewals Placed Yorkville Public Library - YKBB-3 12,939 61226 5 ,244 982 395 11209 5 , 109 0 Yorkville borrowed 1 , 014 items from other libraries . Yorkville lent 641 items to other libraries . 299 Items were checked out to reciprocal borrowers at Yorkville . 240 items were added . 85 patrons were added . 579 OMNI e - books were checked out . 171 Omni e - audio books were checked out . 11 OMNI videos were streamed . 191 people used OMNI . 32 Illinois e- read books were checked out . 9 e - read audio books were checked out . 9 people used Illinois a - read . E -commerce patrons paid $ 72 . 00 .