Resolution 2006-026 STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2006-
RESOLUTION APPROVING AGREEMENT WITH
SCHOPPE DESIGN ASSOCIATES, INC.
FOR
PROFESSIONAL SERVICES
WHEREAS, the City Council of the United City of Yorkville has considered
approval of an agreement with Schoppe Design Associates, Inc. for Professional
Services; and
WHEREAS, a copy of said agreement is attached hereto and incorporated herein as
Exhibit "A "; and
NOW THEREFORE, upon Motion duly made, seconded and approved by the
majority of those members of the City Council voting, the Agreement in the form set
forth in Exhibit "A" is hereby approved, and the Mayor and City Clerk are authorized to
execute said Agreement on behalf of the United City of Yorkville.
JAMES BOCK w JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
v
{
Approved by me, as Mayor of the Unit d City of Yorkville, Kendall County,
Illinois, this Day of , A.D. 2006.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day o , A.D. 2006.
ATTEST:
U CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
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PROFESSIONAL SERVICE AGREEMENT
between
SCHOPPE DESIGN ASSOCIATES, INC. (SDA)
126 S MAIN STREET
OSWEGO, IL 60543
and
City of Yorkville
800 Game Farm Rd.
Yorkville, IL. 60560
July 27, 2005
PART ONE — PROJECT DESCRIPTION
Name: Grand Reserve Park D
Location: Yorkville, IL
Scope: 1. Prepare a final design, construction documents and specifications for
Grand Reserve Park D (approximately 10.3 acres)
2. Perform construction phase services
Estimated Budget: $300,000
Client
Representative: Laura Brown, Director of Parks & Recreation
Project Principal: Mike Schoppe
Project Manager: Mark Harrison
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PART TWO — BASIC SERVICES
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ProLyram Phase:
We will conduct a kick -off meeting with you and the Park and Recreation Department staff to identify:
a. Goals and objectives
b. Schedule
c. Participants
d. Design program
e. Other administrative matters
Research and Analvsis:
We will:
1. Inventory readily available existing data including:
a. Jurisdictional regulations and procedures
b. Physical site information such as:
1. Existing utilities
2. Existing vegetation
3. Existing grades & drainage patterns
2. Visit and photograph the site and surrounding areas to become acquainted with:
a. Patterns of use
b. Existing conditions
c. Surrounding land uses
d. Apparent physical conditions
3. Meet with you, Cowhey Gudmundson Leder, Ltd (CGL), PDG, the City Engineer, and Park
and Recreation Department staff to review engineering and procedural issues (2 meetings
included).
DesiLyn Development Phase:
Following your approval of the Research and Analysis Phase, SDA will:
1. Prepare Preliminary Opinion of Probable Construction Costs based on design program and the
school / park prototype (Park and Recreation Master Plan) prepared by Schoppe Design
Associates, Inc., and based upon our database.
2. Meet with you and Park and Recreation Department staff to review estimates and refine
design program as needed (1 meeting included).
3. Finalize the detailed design of the site improvements, grading, horizontal control and
materials for the following items:
a. Soccer fields (2) (no subsurface drainage) w /goals
b. Playgrounds (2 — 5 years and 5 — 12 years)
c. Bike trail along the school /park boundary and extending southward
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d. Site lighting
e. Skateboard area and/or nodes similar to Park E and /or Cannonball Ridge Park
f. Basketball area (round — three goals)
g. Seeding/sodding of site and plantings
4. Document the finalized design on AutoCAD base maps of the project area.
5. Prepare updated construction cost opinion using our database.
6. Review drawings and other supporting information with you and Park and Recreation
Department staff. (1 meeting included)
7. Revise design development plans once per your comments.
Construction Document Phase:
Following your approval of the Design Development documents, we will:
1. Prepare installation details, final dimensioning, grade elevations and minimal technical
specifications that will be used to construct the following:
a. Playground
b. Skateboard area and/or nodes
c. Bike trail
d. Site lighting (power supply to be engineered and coordinated by PDG)
e. Site grading for development area
f. Make recommendations for subsurface drainage structures for PDG to incorporate into
their civil drawings
g. Seeding
h. Plantings
Construction details and technical specifications will be limited in scope. General notes
will refer to the Park Development Standards contained in the Park and Recreation
Master Plan:
2. Document the finalized design on AutoCAD base sheets.
3. Prepare a final opinion of probable construction cost using our database.
4. Review drawings and supporting information with you, the Park and Recreation Department
staff, the City Engineer and PDG (2 meetings included).
5. Revise plans once per your input.
6. Deliver appropriate copies of plans and specifications to you to be used in negotiating a
construction contact with PDG, or mail them to them and/or to potential contractors.
Construction Administration Phase:
Following your approval of the construction documents and specifications, we will provide the following
services as directed by you, and in order to endeavor to protect you from defects and deficiencies in the
work of the Contractor. These services will be at an hourly rate:
1. Answer questions from PDG and/or subcontractors and suppliers regarding the drawings and
specifications and modify the drawings and /or specifications as appropriate.
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2. Review contractor prices.
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3. Check and document references of contractors, if necessary.
4. Conduct a pre - construction meeting with you, contractor(s), PDG and/or the City Engineer.
5. Observe the work as directed by you for an estimated three months of construction, to become
familiarized with the progress and quality of the work and determine if the work is generally
in conformance with the contract documents.
6. Keep you informed about the progress and quality of the contractor's work by communicating
our observations in writing to both parties.
7. Review the Contractor's periodic applications for payment.
8. Prepare and distribute addenda and change orders as appropriate.
9. Issue recommendations regarding the general conformance of shop drawings, product data
and material samples submitted by the contractor, to the design intent expressed in the
Contract Documents.
10. Review Contractors request of acceptance of substantially and finally completed work,
including preparation of punch list.
11. Review the work and make recommendations pertaining to maintenance, warranty and/or
bonding issues as directed by you.
Additional Services
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We may provide additional services that are not included in the Basic Services, such as, but not limited to:
1. Revisions to previously - completed and approved phases of our services.
2. Attendance at meetings other than those listed above.
3. Detailed quantity estimates and/or construction cost opinions using data or format other than
our own.
4. Detailed written summaries of our work or our recommendation(s).
5. Services required due to the discovery of concealed conditions, actions, of theirs, or other
circumstances beyond our control.
6. Services rendered after Final Acceptance of Contractor's work or services rendered more than
60 days after Substantial Completion of the Contractor's work.
7. Services other than those listed above, including, but not limited to those relating to the
following: All permitting, fire protection, wetlands, floodplain/floodway, vandalism, sanitary
district, engineering, building departments or other review agencies, except as noted above.
8. Record drawings, permitting or "as- built" drawings which may be required by review
agency(ies) and /or by you.
9. Review shop drawings and/or make recommendations regarding materials or Contractors
work.
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10. Compilation and /or special review or summary of manufacturer's warranty and maintenance
information.
If circumstances arise during our performance of the Basic Services, which we believe requires additional
services, we will promptly notify you about the nature, extent and probable additional cost of the additional
services and perform only such additional services following your written authorizations.
PART THREE — COMPENSATION AND PAYMENT,
Basic Services:
You agree to compensate us for the services described in Part Two of the Agreement as follows:
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Program Phase through Construction Document Phase .....................$ 26,000
Construction Administration Phase .. ............................... Hourly, not to
exceed $6,000
Additional Services:
You agree to compensate us for additional services as described in this Agreement at our standard rates.
Expenses:
You agree to compensate us in addition to the fees for the following out of pocket expenses:
Printing Services and Courier Service .............................. Cost plus 15%
Standard Rates:
Project Principal ........................ ............................... $135 per hour
Project Management ................... ............................... $110 per hour
Construction Phase Services ......... ............................... $110 per hour
Project Design .......................... ............................... $ 95 per hour
Drafting .................................. ............................... $ 65 per hour
Administrative Support ................ ............................... $ 60 per hour
These rates are effective through April 30, 2006. Schoppe Design Associates, Inc. will provide an updated
rate schedule after this date.
Pavment:
Invoices:
Each month, we will provide invoices that describe the invoice period, the services rendered, fees and
expenses due. Invoices for hourly fees will describe the tasks, hours and hourly rates for the services
completed. Payments will be due 30 days from the date of the invoice. We reserve the right to suspend our
services if you have unpaid invoices over 60 days old.
PART FOUR — ADDITIONAL CONDITIONS
Credit
PDG agrees to give us proper credit for our professional services in your official communications,
published articles, and temporary project identification signage.
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Client Responsibilities
Client shall provide the following information to SDA prior to SDA proceeding with work:
1. Customary design program requirements for the project including objectives, standards,
schedule and budget.
2. Site and topographic survey and boundary survey in AutoCAD format including all existing
on -site features as requested by you and by us.
3. Proposed site development plans and as -built drawings prepared by others.
Construction Phase Limitations
SDA will not supervise, direct or control the Contractor's work. We have no authority or responsibility for
the methods, techniques, or sequencing of construction, or for the safety or welfare of the Contractor's
forces. Accordingly, we do not guarantee the performance of the Contractor.
Certification or other opinions of the Contractor's work will be based on our periodic observations and data
supplied to us by the Contractor. You acknowledge that we will not make continuous or exhaustive
observations of the work and that our recommendations for preliminary acceptance of partially or
substantially competed work do not assure the final acceptance of work, which may subsequently found to
be defective.
Cost and Ouantity Opinion
We have no control over the cost of labor, materials, and equipment or the services of others. We provide
quantity summaries and construction cost opinions based on our professional judgment, familiarity with the
construction industry, and recent, comparable bidding results. Consequently, we do not guarantee the
accuracy or thoroughness of our quantity summaries of construction cost estimates.
We estimate certain quantity and/or costs for your convenience. The Contractor is responsible for
determining actual quantities and providing sufficient labor, services, equipment, and materials to complete
the work as drawn and specified.
PART FIVE — ACCEPTANCE
Please indicate your acceptance of this Agreement by signing and returning both originals to us. A
countersigned agreement will be returned to you.
This proposal may be modified or withdrawn unless executed within 30 days.
Accepted by: �A ���y% ate:
City of Yorkville
Accepted by: Date:
Mik*!Tc S De ' ssociates, Inc.
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