Loading...
City Council Minutes 2015 10-13-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVH LE,KENDALL COUNTY,ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY,OCTOBER 13,2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Present Teeling Present Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS Audit Presentation—for the Fiscal Year Ended April 30,2015 Matt Arron discussed the audit presentation and the results of the management letter.There were no new recommendations for the City.He discussed the prior recommendations for the City,and the elements of /�. the audit documentation process and procedures. City Administrator Olson gave an overview of the financials and department expenses.He commended the City staff on the work they put in during and in preparation for the audit process.Administrative Intern Kathman discussed the aspects of revenue performance. City Administrator Olson discussed the individual analysis parts of the audit. Administrative Intern Kathman showed slides on the municipal sales tax histories. City Administrator Olson stated the next large financial decision is the tax levy discussion.There will need to be discussion and there is a potential vote on December 8,2015.The way the timing works out there will be a public hearing on the 24th of November.That will only give the Council one meeting for there is only one December meeting.The City's fiscal year 17 budget roll out will start a couple weeks from now. PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS Lynn Dubajic gave an update on Push for the Path. Norman Baxa, 1208 Sunset, spoke in regards to Yorkville's bowling alley.He has been a resident since 1989.About three years ago Pinheadz Bar and Grill was established and has been a sore spot with his neighborhood ever since. Once established the bowling alley began an organized volleyball league.It starts up mid April till September. It goes Monday through Thursday evening from 6:00 to 10:00 p.m.On Saturday there is occasional activity on the volley ball course.The bowling alley has three courts and which can hold thirty six people playing volleyball.This leads to a considerable amount of noise pollution do to the screaming and yelling that goes on continually.There is loud music due to the outdoor bar area that Pinheadz has.Alcohol is continued to be served through the course of the evening.He and his wife n have complained about the loud music to Pinheadz and to the police department.As the evening gets later the sound problem gets worse.On three separate occasions this past summer,Pinheadz has sponsored a salute to bikers.These events occurred on Saturday from 12:00 noon to 6:00 in the evening.The motorcyclists would sit on their bikes and rev their engines for long periods of time. This past September, he again called the police department.The officer responded and went to the rear property line of their property.The police officer was very apologetic,but told Mr.Baxa that based on the noise ordinance that Yorkville has,the noise was just slightly below the noise ordinance.He would like the City Council to review the sound ordinance to see if the numbers could or time limit could be adjusted. CONSENT AGENDA The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 2 of 4 1. Ordinance 2015-48 Adding Regulations for Happy Hours to the Yorkville City Code-authorize the Mayor and City Clerk to execute(PS 2015-27) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote.Ayes-8 Nays-0 Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye, n Teeling-aye,Koch-aye,Kot-aye,Frieders-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—September 8,2015 2. Minutes of the Regular City Council—September 22,2015. Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of September 8,2015,and September 22,2015,as presented. So moved by Alderman Funkhouser; seconded by Alderman Tarulis. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$927,687.33. REPORTS MAYOR'S REPORT Collective Bargaining Agreement between the Police Sergeants and the City (CC 2015-69) Mayor Golinski entertained a motion to approve the collective bargaining agreement between the City and the Illinois Fraternal Order of Police Labor Council representing Yorkville sergeants and authorize the Mayor and Chief of Police to execute. So moved by Alderman Kot; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-8 Nays-0 Colosimo-aye,Funkhouser-aye,Milschewski-aye,Teeling-aye, n Koch-aye,Kot-aye,Frieders-aye,Tarulis-aye PUBLIC WORKS COMMITTEE REPORT Blackberry Woods Cash Deposit Call (PW 2015-44) Alderman Funkhouser made a motion to call the cash deposit in the amount of$174,016.00 for work to be completed within the development; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-8 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye, Kot-aye,Frieders-aye,Tarulis-aye,Colosimo-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Economic Consultant's Agreement (EDC 2015-42) Alderman Koch stated there is no motion on this agreement.Alderman Colosimo stated having Lynn Dubajic on board in Yorkville would be great for the City.He has concerns that the City has little control over the potential for an escalating cost structure of which the City would have no exposure until the reconciliation at the end of the quarter. City Administrator Olson said that is something that would be controlled at the management level.There would be a budget for a certain dollar amount. Lynn Dubajic would send the City an invoice monthly that has a certain hourly total. If he felt that Lynn Dubajic was going beyond what the City budgeted and what the City is comfortable with then he would make recommendations to terminate services, or the first option would be to ask her to reduce her hours in certain areas.Alderman Koch stated this was brought up at the EDC meeting and it was discussed that if n she went over on the first quarter,then it would be corrected for the second quarter.Alderman Funkhouser stated that Lynn made the comment that she does not have the intent to work beyond the 15 hours.Alderman Kot questioned that the amount of time that the director of the YEDC dedicated to the related work as opposed to other administrative duties not related to the YEDC.Lynn Dubajic answered his question. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 3 of 4 Aurora Area Convention and Visitors Bureau(AACVB)Agreement (ADM 2014-89) Alderman Milschewski stated this is for discussion in regards to whether or not the Council would want to opt out of the AACVB.City Administrator Olson stated the notification is October 15,2015, so this would be the Council's last opportunity to opt out.The recommendation coming out of the Administration Committee was not to opt out. If the Council did want to opt out then the City would need to draft a motion at this meeting.If no motion is drafted then that means the Council stays in the AACVB for a one year term. Council members discussed the alternatives for the future if moving away from the AACVB and the time frame to look for other options. Alderman Funkhouser gave his thoughts on staying in the AACVB for another year.Alderman Colosimo wanted to make it clear that he wants out of the AACVB. Alderman Frieders wants to know what criteria the City is using to determine if the AACVB provides the necessary value compared to its cost to the City. He discussed the way the City can determine the performance.He also discussed funding alternatives to the AACVB.Alderman Frieders discussed the impact of social media and other methods for improving attendance at various Yorkville events. Alderman Funkhouser stated there is value to advertising locally but stressed the fact that the money for the AACVB benefits the hotels in the area of which local advertising would have minimal impact. Alderman Milschewski wants to know is there any way to track the reason why people are staying in the hotels in Yorkville. City Administrator Olson said the AACVB can supply that information based on their group sales.The hotels would give that information out also.He said the most important metrics to him would be to combine the information from the two different sources.This way tracking can be done for Heads and beds,vacancy rates,marketing value and population.The organization has been fractured for the past few years in trying to find a new director.Alderman Funkhouser stated the AACVB Board receives occupancy numbers on a monthly basis.Yorkville is around 80%for its territory which is very good.He stated that he has been a critic of the organization.Yorkville doesn't have a plan in place but he does feel that there has been some positive changes made within the past six months. Alderman Milschewski stated that everyone agrees there is no plan in place. She would like to propose that the City stays with the AACVB this year,but start getting information to the committee that needs to see this.This gives the AACVB a year to prove its worth to the City,and it also gives the Council a year to see what else is out there.Mayor Golinski said the plan is to talk about a plan B. PARK BOARD No report. n PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK'S REPORT No report. COMMUNITY&LIAISON REPORT No report. STAFF REPORT CMAP Board Meeting City Administrator Olson will be attending the CMAP board meeting in Chicago to give a presentation on Yorkville's shared services study. ADDITIONAL BUSINESS Fire Safety Month Alderman Kot wanted to give a public safety note to remind residents that October is fire safety month. n He reminded residents to check their smoke alarms,batteries,and fire extinguishers to make sure everything is in order. EXECUTIVE SESSION Mayor Golinski stated the Council will adjourn for executive session for 1. The discussion of minutes of meetings lawfully closed under the Open Meetings Act,whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 2. For the appointment,employment,compensation,discipline,performance,or dismissal of specific employees of the public body or legal counsel for the public body, including hearing The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 4 of 4 testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. The City Council entered Executive Session at 8:04 p.m. The City Council returned to regular session at 8:33 p.m. CITIZEN COMMENTS None. n ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8:34 p.m. Minutes submitted by: Beth Warren, City Clerk, City of Yorkville,Illinois n 10/13/2015 United City of Yorkville Audit Overview City Council October 13, 2015 Another award 4th time Certificate of Achievement for Excellence in Financial Reporting Award by the Government Finance Officers Association of the US and Canada in FY 14 10/13/2015 lb General Fund Fund Balance History 2 o a 1 Q -1 FY 0 6 FY 0 7 FY 0 8 FY 0 9 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 General Fund Budget Surplus/Deficit $4 Jac o $3 $o FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 10/13/2015 . . Actual Amount Property Tax $2,948,195 $2,901,255 Sales Tax (local) $2,626,000 $2,704,651 Sales Tax (non-home rule) $2,020,000 $2,078,061 Utility Tax $860,000 $913,447 Income Tax $1,650,000 $1,735,422 Use Tax $280,000 $341,880 Circuit Court Fines $60,000 $49,859 Police Tows $80,000 $55,656 Telecom Tax $505,000 $428,731 • - . . �, � Budgeted Expenses Actual Expenses$903,028 $741,471 Finance $380,894 $355,603 Police $4,581,682 $4,315,151 community Development $603,554 $592,588 Public Works/streets $798,624 $796,348 Admin Services $2,640,676 $2,646,664 Library Operations $836,193 $748,905 Parks $992,600 $978,375 Recreation $918,847 $826,847 Sewer Operations $486,402 $482,295 Water Operations $1,353,849 $1,419,971 MINIM 3 10/13/2015 Revenues 13,721,375 General Fund Performance Budgeted Actual Variance 14,079,323 3571948 ,..,; .- . (11,021,159) 1 . . •. 391,990 Net Transfers (2,543,703) (2,484,677) • 1 • D-ficit) 156,513 965,477 808,964 Engineering Costs FY 10, 5 FTE in-house for $535,000 FY 15, outsource for $351,686 $230,229 of routine engineering $121,457 for subdivision inspections Additional $121,000 in reimbursed development work ($5,000 net cost to City) Additional $743,000 gross in project expenses ($510,000 net cost to City) These items would not likely have been handled by in-house employees 10/13/2015 Fund Balance - different types Paper page 7, pdf page 40- fund balance amounts Paper page 48, pdf page 83 - definition of fund balance classifications Nonspendable for prepaids FY 16 expenditures Unassigned for anything Pensions Paper pages 53 - 63, pdf pages 88-98 IMRF - state controlled and City is compliant Police - City controlled and City is actuarially compliant and paid down portion of net pension obligation (NPO) in FY 15 10/13/2015 Other items of note Long term debt summary on paper pages 37-46 and pdf pages 72-81 Debt service schedules on paper pages 108-123 and Be f pages 155-170 Developer commitment narratives start on paper page 50, pdf page 85 Other items of note Statistical Section Pages 124 -133 and pdf pages 173- 182 Historical Trends covering : City Finances Revenue & Debt Capacity Demographic & Economic Information Operating Information 1 1 Historical Trends General Government � 6 0 X5 4 3 20052006200720082009201020112012201320142015 Historical Trends Public Safety � 5 C 0 4 3 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 10/13/2015 Historical Trends Community Development 600 c 500 H 400 300 200 100 0 2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 Historical Trends Public Works � 5 0 — 4 f 3 2 1 2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015 10/13/2015 Other items of note Statistical Section Paper page 134, pdf page 183, breakdown of largest non-residential properties Paper pages 143-146, pdf pages 195- 198 breakdown of historical debt levels Paper page 150, pdf page 202 breakdown of largest employers Other items of note Statistical Section Paper pages 151-152, pdf pages 203-204 employee counts 78 full-time employees in 2015 96 full-time employees in 2008 73 full-time employees in 2005 Paper pages 153-157, pdf pages 205-209 miscellaneous service data Traffic violations Permits issued Streets resurfaced, in miles Street inventory New housing starts per year 10/13/2015 Total EAV breakdown by year � 600 � 500 400 `- Railroad Industrial 300 Commercial 200 Residential 100 Agriculture 0 ,LO .LO .LO .LO .LO ,LO .LO ,LO ,LO ,LO ,LO Property Tax Rate X12 �10 _.. ,.. ■Yorkville Public Libra ry O � - _ �Waubonsee Community College yf C8 � Distract#516 �- -PP � �� Yorkville-Bristol Sanitary District N $6 -.- :---. � � — Bristol-Kendall Fire District - Bristol Township ~ ■Kendall County Forest Preserve �2 Kendall Lounty $0 Yorkville Community Unit School District#115 O O O O O O O O O O O N N N N N N N N N N N 10 1 1 Municipal Sales Tax History Yorkville 2006-2015 2.75 p 2.70 = 2.65 X 2.60 2.55 2.50 2.45 2.40 2.35 2.30 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Municipal Sales Tax History Comparable Cities 6 � Yorkville 05 Geneva f 4 Gilberts 3 -- - Montgomery 2 -- –-A..._ --North Aurora - .__. Oswego 1 —Plano 0 Sugar Grove �Op��Op'��Op��Op°��OyO�oyy�oyL�oyi�oytx�oyh West Dundee 10/13/2015 Sugar Sales Tax Percentage Change- 2006 to 2015 Municipality Percent Change Grove.. Oswego North Aurora 44% Naperville 21% Yorkville 6% Plano 1% Geneva -8% West .-- Management Letter Current Year, Recommendation #1 New GASB Statement No. 68 Additional note disclosure and supplementary information for sponsored pension plans (IMRF) Will be implemented in FY 2016 10/13/2015 Management Letter Prior year, Recommendation # 1 GASB Statement No. 67 Enhanced note disclosure in the CAFR regarding Police Pension Fund activities More descriptive investment policies How rates of returns are calculated between different asset classes City implemented this in FY 2015 Management Letter Prior year, Recommendation #2 Library and Countryside TIF were over budget in FY 2015 Both overages were caused by issuance costs associated with bond refinancings Appropriate future funding measures were adopted. �, 10/13/2015 Management Letter Prior year, Recommendation #3 Funds with deficit equity Countryside TIF Remains and management foresees over time the TIF district will yield sufficient funds. Sunflower Special Service Area Due to one-time expenditures and will be paid back with SSA property tax proceeds. Upcoming 2015 Tax Levy discussion Tax levy estimate approval October 21 Administration Committee October 27 City Council meeting Public Hearing November 24 City Council meeting Discussion and potential vote December 8 10/13/2015 Upcoming FY 17 Budget rollout November 7 goal setting session Nov-Dec budget preparation January 12, 2016 finalized January 26, 2016 City Council presentation February 9, 2016 City Council presentation February 22, 2016 City Council presentation March 8, 2016 public hearing Discussion and potential vote March 22, 2016 City Council or April 23, 2016 City Council or April Z6, 2016 City Council REGULAR CITY COUNCIL MEETING Public Comment Lex 13. Q U / Q PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: SIGNIN