City Council Minutes 2015 10-13-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVH LE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY,OCTOBER 13,2015
Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Present
Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy
Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer
Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
Audit Presentation—for the Fiscal Year Ended April 30,2015
Matt Arron discussed the audit presentation and the results of the management letter.There were no new
recommendations for the City.He discussed the prior recommendations for the City,and the elements of
/�. the audit documentation process and procedures. City Administrator Olson gave an overview of the
financials and department expenses.He commended the City staff on the work they put in during and in
preparation for the audit process.Administrative Intern Kathman discussed the aspects of revenue
performance. City Administrator Olson discussed the individual analysis parts of the audit.
Administrative Intern Kathman showed slides on the municipal sales tax histories. City Administrator
Olson stated the next large financial decision is the tax levy discussion.There will need to be discussion
and there is a potential vote on December 8,2015.The way the timing works out there will be a public
hearing on the 24th of November.That will only give the Council one meeting for there is only one
December meeting.The City's fiscal year 17 budget roll out will start a couple weeks from now.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
Lynn Dubajic gave an update on Push for the Path.
Norman Baxa, 1208 Sunset, spoke in regards to Yorkville's bowling alley.He has been a resident since
1989.About three years ago Pinheadz Bar and Grill was established and has been a sore spot with his
neighborhood ever since. Once established the bowling alley began an organized volleyball league.It
starts up mid April till September. It goes Monday through Thursday evening from 6:00 to 10:00 p.m.On
Saturday there is occasional activity on the volley ball course.The bowling alley has three courts and
which can hold thirty six people playing volleyball.This leads to a considerable amount of noise pollution
do to the screaming and yelling that goes on continually.There is loud music due to the outdoor bar area
that Pinheadz has.Alcohol is continued to be served through the course of the evening.He and his wife
n have complained about the loud music to Pinheadz and to the police department.As the evening gets later
the sound problem gets worse.On three separate occasions this past summer,Pinheadz has sponsored a
salute to bikers.These events occurred on Saturday from 12:00 noon to 6:00 in the evening.The
motorcyclists would sit on their bikes and rev their engines for long periods of time. This past September,
he again called the police department.The officer responded and went to the rear property line of their
property.The police officer was very apologetic,but told Mr.Baxa that based on the noise ordinance that
Yorkville has,the noise was just slightly below the noise ordinance.He would like the City Council to
review the sound ordinance to see if the numbers could or time limit could be adjusted.
CONSENT AGENDA
The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 2 of 4
1. Ordinance 2015-48 Adding Regulations for Happy Hours to the Yorkville City Code-authorize
the Mayor and City Clerk to execute(PS 2015-27)
Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman
Frieders; seconded by Alderman Milschewski.
Motion approved by a roll call vote.Ayes-8 Nays-0
Tarulis-aye,Colosimo-aye,Funkhouser-aye,Milschewski-aye,
n Teeling-aye,Koch-aye,Kot-aye,Frieders-aye
MINUTES FOR APPROVAL
1. Minutes of the Regular City Council—September 8,2015
2. Minutes of the Regular City Council—September 22,2015.
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of
September 8,2015,and September 22,2015,as presented. So moved by Alderman Funkhouser; seconded
by Alderman Tarulis.
Minutes approved unanimously by a viva voce vote.
BILLS FOR PAYMENT
Mayor Golinski stated that the bills were$927,687.33.
REPORTS
MAYOR'S REPORT
Collective Bargaining Agreement between the Police Sergeants and the City
(CC 2015-69)
Mayor Golinski entertained a motion to approve the collective bargaining agreement between the City
and the Illinois Fraternal Order of Police Labor Council representing Yorkville sergeants and authorize
the Mayor and Chief of Police to execute. So moved by Alderman Kot; seconded by Alderman Colosimo.
Motion approved by a roll call vote.Ayes-8 Nays-0
Colosimo-aye,Funkhouser-aye,Milschewski-aye,Teeling-aye,
n Koch-aye,Kot-aye,Frieders-aye,Tarulis-aye
PUBLIC WORKS COMMITTEE REPORT
Blackberry Woods Cash Deposit Call
(PW 2015-44)
Alderman Funkhouser made a motion to call the cash deposit in the amount of$174,016.00 for work to
be completed within the development; seconded by Alderman Colosimo.
Motion approved by a roll call vote.Ayes-8 Nays-0
Funkhouser-aye,Milschewski-aye,Teeling-aye,Koch-aye,
Kot-aye,Frieders-aye,Tarulis-aye,Colosimo-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Economic Consultant's Agreement
(EDC 2015-42)
Alderman Koch stated there is no motion on this agreement.Alderman Colosimo stated having Lynn
Dubajic on board in Yorkville would be great for the City.He has concerns that the City has little control
over the potential for an escalating cost structure of which the City would have no exposure until the
reconciliation at the end of the quarter. City Administrator Olson said that is something that would be
controlled at the management level.There would be a budget for a certain dollar amount. Lynn Dubajic
would send the City an invoice monthly that has a certain hourly total. If he felt that Lynn Dubajic was
going beyond what the City budgeted and what the City is comfortable with then he would make
recommendations to terminate services, or the first option would be to ask her to reduce her hours in
certain areas.Alderman Koch stated this was brought up at the EDC meeting and it was discussed that if
n she went over on the first quarter,then it would be corrected for the second quarter.Alderman
Funkhouser stated that Lynn made the comment that she does not have the intent to work beyond the 15
hours.Alderman Kot questioned that the amount of time that the director of the YEDC dedicated to the
related work as opposed to other administrative duties not related to the YEDC.Lynn Dubajic answered
his question.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 3 of 4
Aurora Area Convention and Visitors Bureau(AACVB)Agreement
(ADM 2014-89)
Alderman Milschewski stated this is for discussion in regards to whether or not the Council would want
to opt out of the AACVB.City Administrator Olson stated the notification is October 15,2015, so this
would be the Council's last opportunity to opt out.The recommendation coming out of the Administration
Committee was not to opt out. If the Council did want to opt out then the City would need to draft a
motion at this meeting.If no motion is drafted then that means the Council stays in the AACVB for a one
year term. Council members discussed the alternatives for the future if moving away from the AACVB
and the time frame to look for other options. Alderman Funkhouser gave his thoughts on staying in the
AACVB for another year.Alderman Colosimo wanted to make it clear that he wants out of the AACVB.
Alderman Frieders wants to know what criteria the City is using to determine if the AACVB provides the
necessary value compared to its cost to the City. He discussed the way the City can determine the
performance.He also discussed funding alternatives to the AACVB.Alderman Frieders discussed the
impact of social media and other methods for improving attendance at various Yorkville events.
Alderman Funkhouser stated there is value to advertising locally but stressed the fact that the money for
the AACVB benefits the hotels in the area of which local advertising would have minimal impact.
Alderman Milschewski wants to know is there any way to track the reason why people are staying in the
hotels in Yorkville. City Administrator Olson said the AACVB can supply that information based on their
group sales.The hotels would give that information out also.He said the most important metrics to him
would be to combine the information from the two different sources.This way tracking can be done for
Heads and beds,vacancy rates,marketing value and population.The organization has been fractured for
the past few years in trying to find a new director.Alderman Funkhouser stated the AACVB Board
receives occupancy numbers on a monthly basis.Yorkville is around 80%for its territory which is very
good.He stated that he has been a critic of the organization.Yorkville doesn't have a plan in place but he
does feel that there has been some positive changes made within the past six months. Alderman
Milschewski stated that everyone agrees there is no plan in place. She would like to propose that the City
stays with the AACVB this year,but start getting information to the committee that needs to see this.This
gives the AACVB a year to prove its worth to the City,and it also gives the Council a year to see what
else is out there.Mayor Golinski said the plan is to talk about a plan B.
PARK BOARD
No report.
n
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK'S REPORT
No report.
COMMUNITY&LIAISON REPORT
No report.
STAFF REPORT
CMAP Board Meeting
City Administrator Olson will be attending the CMAP board meeting in Chicago to give a presentation on
Yorkville's shared services study.
ADDITIONAL BUSINESS
Fire Safety Month
Alderman Kot wanted to give a public safety note to remind residents that October is fire safety month.
n He reminded residents to check their smoke alarms,batteries,and fire extinguishers to make sure
everything is in order.
EXECUTIVE SESSION
Mayor Golinski stated the Council will adjourn for executive session for
1. The discussion of minutes of meetings lawfully closed under the Open Meetings Act,whether for
purposes of approval by the body of the minutes or semi-annual review of the minutes.
2. For the appointment,employment,compensation,discipline,performance,or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
The Minutes of the Regular Meeting of the City Council—October 13,2015—Page 4 of 4
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity.
The City Council entered Executive Session at 8:04 p.m.
The City Council returned to regular session at 8:33 p.m.
CITIZEN COMMENTS
None.
n
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 8:34 p.m.
Minutes submitted by:
Beth Warren,
City Clerk, City of Yorkville,Illinois
n
10/13/2015
United City of Yorkville
Audit Overview
City Council
October 13, 2015
Another award
4th time
Certificate of Achievement for
Excellence in Financial Reporting Award
by the Government Finance Officers Association
of the US and Canada in FY 14
10/13/2015
lb
General Fund
Fund Balance History
2 o a
1 Q
-1
FY 0 6 FY 0 7 FY 0 8 FY 0 9 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15
General Fund Budget
Surplus/Deficit
$4 Jac
o $3
$o
FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15
10/13/2015
. .
Actual Amount
Property Tax $2,948,195 $2,901,255
Sales Tax (local) $2,626,000 $2,704,651
Sales Tax (non-home rule) $2,020,000 $2,078,061
Utility Tax $860,000 $913,447
Income Tax $1,650,000 $1,735,422
Use Tax $280,000 $341,880
Circuit Court Fines $60,000 $49,859
Police Tows $80,000 $55,656
Telecom Tax $505,000 $428,731
• - . . �, � Budgeted Expenses Actual Expenses$903,028 $741,471
Finance $380,894 $355,603
Police $4,581,682 $4,315,151
community Development $603,554 $592,588
Public Works/streets $798,624 $796,348
Admin Services $2,640,676 $2,646,664
Library Operations $836,193 $748,905
Parks $992,600 $978,375
Recreation $918,847 $826,847
Sewer Operations $486,402 $482,295
Water Operations $1,353,849 $1,419,971 MINIM
3
10/13/2015
Revenues 13,721,375 General Fund Performance
Budgeted Actual Variance
14,079,323 3571948
,..,; .- . (11,021,159) 1 . . •. 391,990
Net Transfers (2,543,703) (2,484,677) • 1
• D-ficit) 156,513 965,477 808,964
Engineering Costs
FY 10, 5 FTE in-house for $535,000
FY 15, outsource for $351,686
$230,229 of routine engineering
$121,457 for subdivision inspections
Additional $121,000 in reimbursed
development work ($5,000 net cost to City)
Additional $743,000 gross in project
expenses ($510,000 net cost to City)
These items would not likely have been handled
by in-house employees
10/13/2015
Fund Balance - different types
Paper page 7, pdf page 40- fund
balance amounts
Paper page 48, pdf page 83 -
definition of fund balance
classifications
Nonspendable for prepaids
FY 16 expenditures
Unassigned for anything
Pensions
Paper pages 53 - 63, pdf pages 88-98
IMRF - state controlled and City is
compliant
Police - City controlled and City is
actuarially compliant and paid down
portion of net pension obligation (NPO)
in FY 15
10/13/2015
Other items of note
Long term debt summary on paper
pages 37-46 and pdf pages 72-81
Debt service schedules on paper pages
108-123 and Be f pages 155-170
Developer commitment narratives
start on paper page 50, pdf page 85
Other items of note
Statistical Section
Pages 124 -133 and pdf pages 173-
182
Historical Trends covering :
City Finances
Revenue & Debt Capacity
Demographic & Economic Information
Operating Information
1 1
Historical Trends
General Government
� 6
0
X5
4
3
20052006200720082009201020112012201320142015
Historical Trends
Public Safety
� 5
C
0
4
3
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
10/13/2015
Historical Trends
Community Development
600
c 500
H 400
300
200
100
0
2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015
Historical Trends
Public Works
� 5
0
— 4
f
3
2
1
2005 2006 2007 2008 2009 2010 20112012 2013 2014 2015
10/13/2015
Other items of note
Statistical Section
Paper page 134, pdf page 183,
breakdown of largest non-residential
properties
Paper pages 143-146, pdf pages 195-
198 breakdown of historical debt levels
Paper page 150, pdf page 202
breakdown of largest employers
Other items of note
Statistical Section
Paper pages 151-152, pdf pages 203-204
employee counts
78 full-time employees in 2015
96 full-time employees in 2008
73 full-time employees in 2005
Paper pages 153-157, pdf pages 205-209
miscellaneous service data
Traffic violations
Permits issued
Streets resurfaced, in miles
Street inventory
New housing starts per year
10/13/2015
Total EAV breakdown by year
� 600
� 500
400 `- Railroad
Industrial
300 Commercial
200 Residential
100 Agriculture
0
,LO .LO .LO .LO .LO ,LO .LO ,LO ,LO ,LO ,LO
Property Tax Rate
X12
�10 _.. ,.. ■Yorkville Public Libra ry
O
� - _ �Waubonsee Community College
yf C8 � Distract#516
�- -PP � �� Yorkville-Bristol Sanitary District
N
$6 -.- :---. � � — Bristol-Kendall Fire District
- Bristol Township
~ ■Kendall County Forest Preserve
�2 Kendall Lounty
$0 Yorkville Community Unit School
District#115
O O O O O O O O O O O
N N N N N N N N N N N
10
1 1
Municipal Sales Tax History
Yorkville 2006-2015
2.75
p 2.70
= 2.65
X 2.60
2.55
2.50
2.45
2.40
2.35
2.30
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Municipal Sales Tax History
Comparable Cities
6
� Yorkville
05
Geneva
f 4 Gilberts
3 -- - Montgomery
2
-- –-A..._ --North Aurora
- .__. Oswego
1 —Plano
0 Sugar Grove
�Op��Op'��Op��Op°��OyO�oyy�oyL�oyi�oytx�oyh West Dundee
10/13/2015
Sugar Sales Tax Percentage Change-
2006 to 2015
Municipality Percent Change
Grove..
Oswego
North Aurora 44%
Naperville 21%
Yorkville 6%
Plano 1%
Geneva -8%
West .--
Management Letter
Current Year, Recommendation #1
New GASB Statement No. 68
Additional note disclosure and
supplementary information for sponsored
pension plans (IMRF)
Will be implemented in FY 2016
10/13/2015
Management Letter
Prior year, Recommendation # 1
GASB Statement No. 67
Enhanced note disclosure in the CAFR
regarding Police Pension Fund activities
More descriptive investment policies
How rates of returns are calculated
between different asset classes
City implemented this in FY 2015
Management Letter
Prior year, Recommendation #2
Library and Countryside TIF were
over budget in FY 2015
Both overages were caused by
issuance costs associated with bond
refinancings
Appropriate future funding measures
were adopted. �,
10/13/2015
Management Letter
Prior year, Recommendation #3
Funds with deficit equity
Countryside TIF
Remains and management foresees over
time the TIF district will yield sufficient
funds.
Sunflower Special Service Area
Due to one-time expenditures and will be
paid back with SSA property tax proceeds.
Upcoming
2015 Tax Levy discussion
Tax levy estimate approval
October 21 Administration Committee
October 27 City Council meeting
Public Hearing
November 24 City Council meeting
Discussion and potential vote
December 8
10/13/2015
Upcoming
FY 17 Budget rollout
November 7 goal setting session
Nov-Dec budget preparation
January 12, 2016 finalized
January 26, 2016 City Council presentation
February 9, 2016 City Council presentation
February 22, 2016 City Council presentation
March 8, 2016 public hearing
Discussion and potential vote
March 22, 2016 City Council or
April 23, 2016 City Council or
April Z6, 2016 City Council
REGULAR CITY COUNCIL MEETING
Public Comment
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