Resolution 2006-027 i
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STATE OF ILLINOIS )
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COUNTY OF KENDALL )
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RESOLUTION NO. 2006- a,
RESOLUTION ADOPTING
UNITED CITY OF YORKVILLE SPONSORSHIP POLICY
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WHEREAS, the City Council of the United City of Yorkville established a policy for
sponsoring worthy events under predetermined guidelines by its Resolution 2005 -35 passed by
the City Council on June 28, 2005 and amended by Resolution 2005 -58 passed by the City
Council on September 13, 2005; and
WHEREAS, the City Council desires to update the policy b authorizing WHE p Y Y g that the Human
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Resource Commission shall have authority to approve requests, and to set a limit of $250 per year
per organization which is consistent with the previously approved request form, and
WHEREAS, a copy of said updated policy and request form is attached hereto and
incorporated herein as Exhibit "A" and said Exhibit A shall supersede and replace the policy and
related request form attached to Resolution 2005 -35, and as amended by Resolution 2005 -58 and
become the Sponsorship Policy (and related form) of the United City of Yorkville.
NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of
those members of the City Council voting, the UNITED CITY OF YORKVILLE hereby adopts
the updated Sponsorship Policy (and related request form) attached hereto and incorporated by
reference herein. This resolution is effective immediately upon passage.
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
Day o , A.D. 2006.
MAY
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day oA A.D. 2006.
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ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
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car '' United City of Yorkville
FEITT 1836 Sponsorship Policy
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What is Sponsorship?
Sponsorship is an effective marketing and communication tool used by many businesses,
organizations and government agencies, regardless of their size. Sponsorships are not
donations, the City expects their sponsorship will provide a measurable return or benefit
for the residents or businesses of Yorkville.
The general aim of sponsorship is to raise the profile of the sponsoring organization, to
sell products or services and to reach particular target audiences. Sponsorship also
promotes a positive awareness of the organization with residents, customers, potential
customers and the community.
Sponsorships are structured in the form of direct financial assistance, or "in kind"
sponsorship, which involves the sponsor providing equipment or resources. In kind may
be limited due to available equipment, manpower, or other City required events, work, or
projects. The affected Department for the resource allocation will be monitored or
determined by the Department Head.
Sponsorship Guidelines
The United City of Yorkville receives a number of sponsorship requests, which
unfortunately makes it difficult for us to accept or sponsor every event. We have outlined
a series of guidelines to help with the selection of sponsorship events. Guidelines are
updated annually and may change from year to year based on the mission and goals of
the City Council. All sponsorship requests and proposals shall be submitted to the
Human Resource Commission for approval. The Human Resource Commission shall
report all approved sponsor ships to the City Council. Sponsorship amounts are awarded
on a first come, first served basis, based on available funds within the fiscal year budget.
Amounts are also limited to $250 per year, per organization. This policy does not apply to
events in which the City is a joint partner, such as the 4 of July or Riverfront Festival.
Sponsorship Categories
If you would like the United City of Yorkville to consider support for your charity, arts,
community, social or health, education or sporting activities you will need to submit a
proposal. Our main criteria is for the direct benefit for the residents or businesses of
Yorkville.
What we will not sponsor
Political or campaign sponsorships
CC Revised 03/28/06
CC Approved 03/28/06
Events that contravenes gaming rules or regulations
Events or Organizations that do not fulfill the City's missions or goals
Events or Organizations that do not serve or benefit Yorkville residents or businesses
For Profit events
What the United City of Yorkville should know about you
Please include the following information with your written proposal:
• Event description
• Event detail (date /time /place)
• Contact Person
• What is the purpose of your organization?
• How does your organization benefit the Yorkville community?
• Category of your event/organization
• Specific sponsorship request (e.g., in kind, City facility /park, staff
• Non -for Profit Status, if applicable
Please submit proposals for event sponsorship to:
United City of Yorkville
C/o Sponsorship Request
800 Game Farm Road
Yorkville, IL 60560
2 CC Revised 03/28/06
CC Approved 03/28/06
REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORKVILLE
PLEASE NOTE: All requests must be received by the City Clerk, United City of Yorkville, 800 Game Farm
Road, Yorkville, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Human
Resource Commission (HRC), which meets on the third Wednesday of each month. For example: if your
event is to be held on September 15` your request should be in the City office no later than June 30` to be
considered at the July HRC meeting.
Requests are limited to $250 per near, per organization
Event Date /Time: / Location:
Name of Organization
Address City State Zip
Phone: Fax: -
Name of Contact Person/Title /
Approximately how many Yorkville residents does your organization serve each year?
What is the purpose of your organization?
How does your organization benefit the Yorkville community?
Is your event considered to be (please check all that apply):
Fine Arts _Sports _Community _Scouting Religion -based _Other non - profit
Who will benefit from the funds raised? Youths Adults Seniors Disabled persons
Please check one: Cash or "In Kind" If cash, amount requested: $
If "In Kind," are you in need of Staff? _Yes No If yes, number of hours Time:
OR Building space Name of City facility /park to be used
PLEASE NOTE: If requesting staff time or use of building facilities /park, both are subject to availability on the
date you have chosen.
DEPOSIT FEES WILL NOT BE WAIVED. IF FACILITIES ARE RETURNED TO SAME
CONDITION AS BEFORE USE, 100% DEPOSIT REFUND WILL BE RETURNED WITHIN 10
BUSINESS DAYS.
For Office /HRC use only
HRC Approved: Date: $ or _ "in kind"
OFFICE:
Date Received: Building /facility Requested:
Requested Facility /Park: _ Available Not Available Signed:
Requested Staff: Available Not Available Signed:
Jate of Notice to by City Council:
Date Not Approved Reason:
CC Revised 03/28/06
CC Approved 03/28/06