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COW Minutes 1998 12-10-98 CITY OF YORKVILLE COMMITTEE OF THE WHOLE DECEMBER 10, 1998 MEMBERS PRESENT: Art Prochaska, Bob Johnson, Richard Sticka, Cindy Green, Larry Kot, Jeff Spang, Valerie Burd, Rose Ann Spears, Mike Anderson, Dean Kleronamos, Tom Sowinski, Harold Martin, Jim Naninga, J.T. Johnson,Joseph Wywrot, Bill Dettmer. Guests: Jeff Wigton, Mike Englehardt, Harold Feltz. Gawne Lane Sanitary Sewers-There is a need to either upgrade or update the current lift station. It is currently listed as#1 capital expense in 1999. The public are hesitant to grant easements without knowing the costs involved. Proposed extension would also serve property located on Worsley. A plan needs to be designed so that some residents can be added to the proposed upgraded lift station. A basic cost estimate can be done without permanent plan, but a plan would need to be drawn up for approval by the Illinois EPA. Currently the lift station serves 4 lots with a potential for 4 more. The plan would include adding other property and to upgrade the lift station. The consensus from the alderman present was to proceed with these plans. Proposed sign ordinance revisions-Mr. Dettmer proposes to go forward with the ordinance to council for vote. Definition has been added to the ordinance with regards to bill boards and their prohibition. This item to be placed on the 12-17 agenda. Fox Highland Revised Intergovernmental Agreement with YBSD-There was some question with regards for the letter of credit to be with the City of Yorkville and also one with the YBSD. This item to be tabled to the January 7 COW meeting. August and September Building reports to be placed on the 12-17 council agenda. Intergovernmental agreement between Yorkville and Sugar Grove-This agreement would allow for the sharing of employees and equipment between the City of Yorkville and the Village of Sugar Grove. Sugar Grove has already approved this agreement and the agreement will be placed on the 12-17 council agenda for approval. City Planner Contract-Several city planners have been interviewed. Mike Shoppe was chosen. Mr. Shoppe has also been the interim city planner for several months. Kendall County Access Regulation Ordinance-Kendall County wants the City to review this document. This document shows where road cuts are to be planed, stop lights, etc. This ordinance affects several unincorporated areas roadways. ft was asked that Mike Shoppe review this document and bring the information back to the council and to ask for a general concurrence on this matter. The July,August, September, and October water reports to be placed on the 12-17 council agenda for approval. Public Works Equipment Bids results-Dump truck with V-box bid was at$12,000,which was about$2,000 more that what was anticipated. This item will be placed on the 12-17 council agenda. Salvation Army Agreement-This is the standard agreement that has been in place for several years. This item is to be placed on the 12-17 council agenda. t Approve Hamilton payment-Per procedure, council needs to approve the bill. The bill needs to be submitted to the Illinois EPA. The Illinois EPA would cut a check to the City and then the City would then cut a check to Hamilton. This item is to be placed on the 12-17 council agenda. 1999 Capital Improvement Program-It was requested to rank the items to be completed as necessary and in their order of importance. This is just a working document and does not need to be voted on. Farm Bureau Agreement-Agreement was OK as per Atty. Kramer. They would prefer to have trees, bushes and berms taken out and just have a privacy fence between the Farm Bureau and the F.S. property. This item to be placed on 12-17 council agenda. Health Insurance-Staff is currently circulating and signing their recommendation to accept Blue Cross Blue Shield Insurance. Should be completed and returned to office by Monday. Blue Cross will guarantee cost after the question of the employees in determining needs for staff. This item is to be placed on the 12-17 council agenda. UIC Cops grant-This grant would provide technical service, on a School Based Partnership, from University of Illinois, Chicago. The costs for this service would be reimbursed by a COPS grant. The October and November Police Reports to be placed on the 12-17 council agenda. Liquor License Classification Amendment, Restaurant R-4-This license classification is for Wine and Liquor only. This item is to be tabled to 1-7-99 COW meeting as the information is not complete. Additional Business: Saturday 12-12 is the date for the City of Yorkville Christmas Party. There is some help that will be needed on Saturday afternoon for set up. Longevity package for public works and office staff,which involves retroactive funds amounting to$4,750. Three of the five are from sewer and water. A concern was raised with regards to upcoming staff that would apply and if the upcoming budget would support the additional costs, This item to be placed on the 12-17 council agenda. There was a verbiage change on documents with the cable consortium. The words city population would be changed to cable subscribers. There was a compliment paid to the City of Yorkville Patrol officers with regards to traffic control and the redirection of traffic involving the serious automobile accident at Countryside Parkway and Route 47. Information regarding the mast arms for the traffic signals are to be delivered the middle of January. Respectfully submitted by Cindy Green CITY OF YORKVILLE PUBLIC HEARING DECEMBER 10, 1998 MEMBERS PRESENT: Art Prochaska, Bob Johnson, Richard Sticka, Cindy Green, Larry Kot, Jeff Spang, Valerie Burd, Rose Ann Spears, Mike Anderson, Dean Kleronamos, Tom Sowinski, Harold Martin, Jim Naninga, J.T. Johnson, Joseph Wywrot, Bill Dettmer. Guests: Jeff Wigton, Mike Englehardt, Harold Feltz, CITY TAX LEVY ORDINANCE Mayor Johnson called the meeting to order and stated that the meeting in progress would deal with the proposed City Tax Levy Ordinance. The city has maintained the same tax rate, but the taxes will increase due to the increase in property assessments. Mayor Johnson asked for public comments from the floor. There were no public comments. Alderman Prochaska noted that they are attempting to maintain the current tax level. The 1998-99 Budget was distributed and all were asked to review. The meeting was adjourned. Respectfully submitted by Cindy Green Typed time 30 min.