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COW Minutes 1998 11-12-98 CITY OF YORKVILLE COMMITTEE OF THE WHOLE NOVEMBER 12, 1998 MEMBERS PRESENT: Art Prochaska, Richard Sticka, Cindy Green, Larry Kot, Jeff Spang, Valerie Burd, Rose Ann Spears, Mike Anderson,Tony Graff, Jim Naninga,J.T. Johnson,Joseph Wywrot. Guests: Mike Englehardt, Douglas Brian, Jeff Wigton, Lorena Anderson,Alan Norton. Health Insurance-Mike Englehardt presented two health card proposals. The first would maintain a policy with NyLCare. NyLCare would maintain the policy until May and then the company of coverage would be Aetna. The second health care proposal was with Blue Cross Blue Shield and would contract 12-1-98 through 12-1-99. This item to be placed on the 11/19 council agenda. Cannonball Hill/Alan Norton Preliminary Plat-The preliminary plat was presented showing display of sewer, flood plane displacement,water main oversize, sidewalk along cannonball trail. There was a suggestion at having a Homeowners Association or an$SA set up to take over the maintenance of the detention area. The oversize water main was proposed for the possible future growth to the north and east areas of property. Staff recommends the 16"water main. It was suggested to set up the retention area to be cared for by Homeowners Association or SSA if the forest preserve committee did not want control. This item to be placed on the 11/19 council agenda. Capital Inventory-Inventory and assign values to city properties. A company has been hired to come in and to do the inventory. Would give a base to city bonding and grants and loans. Does an appraisal of the city value and would help for insurance and is also required by the auditors. Would need to be done, certified and updated annually. Are currently looking for proposals to get this task completed. IDOT right of way Sanitary Sewer-Need to pass a resolution that work will be done as the plan from IDOT. This item to be placed on the 11/19 agenda. Blackberry Creek Watershed-The Yorkville Dam is in a 500 year flood plane. The City does not want the county to be able to regulate control,the City would like to maintain control. Fox River Watermain Crossing-Two bids were received with one substantially lower that the other. The low bid was placed by Linden and Sons. Deuchleft opinion was that Linden and Sons was qualified. Mr. Wywrot recommends to proceed. There is a tight time frame to get a project going. This item is to be placed on the 11/19 agenda. Cable TV Ordinance-A consortium has been created and officers have been elected. The next meeting will be held on 12-9. The consortium will maintain current issues and continue looking to future issues. The cost to the city for this service is$100. A suggestion was to maybe look at a annually membership. A resolution is needed to support this project monetarily. This item to be placed on the 11/19 agenda. Additional The tax levy needs to be voted on by the end of December. There will be a public hearing on 12/10 before the COW meeting and will be placed on the 12/17 council agenda. The minute taker pay will increase. It will remain at$35 dollars for the first three hours of the meeting and$5.00 per each additional half hour. The fee to transcribe minutes will also increase to$10.00 as of December 1. Mike Shoppe`s contract needs to be reviewed for renewal. There is a height variance issue with the Country Inn Suites proposal. There is also a variance needed for the motel sign height. There is a meeting Tuesday night with the auditors. Everyone should have received and reviewed the final draft of the audit. A question needed to be directed to the attorney since there were changes from the last draft to the final draft. Respectfully submitted by Cindy Green