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COW Minutes 1998 10-29-98 t City of Yorkville Committee of the Whole October 29, 1998 Attendance: Bob Johnson, Jeff Spang,Mike Anderson, Art Prochaska, Tom Sowinski, Rose Spears, Valerie Burd, Richard Sticka,Larry Kot,Dan Kramer, Jim Nanninga, Joe Wywrot, Tony Graff, Mike Schoppe. Also see attached sign-in sheet. ZBA Re-appointment Mayor Johnson announced that he will re-appoint Don Altman to the Zoning Board of Appeals. This will go to City Council on 11/5/98. September Police Report This will go to City Council on 11/5/98. July/August Building Report Ald. Spang noted that the math appeared to be in error for August. Amend and send to City Council on 11/5/98. Stormwater Detention Exemption Ald. Prochaska referenced the 9/22/98 memo from Joe Wywrot. The memo recommends that small existing in-fill lots be exempted from stormwater detention requirements. This would apply to single-family and duplex residential lots less than 2.5 acres in size, and all other lots less than 1.25 acres in size. Mr. Kramer advised that a public hearing is not necessary. Would only apply to lots of record as of date of adoption by City Council. Send to City Council on 11/5/98. Gary Schlapp-Kendall County Rezoning& Special Use Request within 1.5 miles of Yorkville Ald. Prochaska stated that this request to the county is for a special use permit to have a caretaker onsite. It's only coming to the city for that reason. This issue was considered by the Yorkville Plan Commission who recommended approval. Alan Garrow, atty. for the petitioner, said that Dr. Schlapp wants to build a commercial kennel on this 5-acre parcel on Cannonball Trail. The kennel complies with the current county A-1 zoning,but Dr. Schlapp wants to have a full-time caretaker onsite. The building would be pre-engineered with a 4' high brick fagade. Ald. Prochaska stated that the council is not considering a petition to annex tonight,that may come later. Only thing to consider tonight is the special use for a caretaker and some retail sales. Alan Garrow said that Dr. Schlapp is willing to annex. Mr. Kramer said that the city could state its opinion on annexation at this time if they chose to. Ald. Prochaska said it should be kept separate. Mayor Johnson agreed. Ald. Spears asked if the retail sales issue could be discussed now. How many delivery trucks?Dr. Schlapp said about 1 straight-body truck each week. Aid. Sticka said that we would need to decide on water/sanitary and stormwater sooner or later. Atty. Peter Krenz of Plano spoke representing the Cannonball Trail Civic League. He said that this non-profit organization consists of all property owners along Cannonball Trail between Route 34 and Route 47. His clients oppose the petition. The Yorkville Comp. Plan calls for this area to be low-density residential. One of the intents of the county Comp. Plan is to preserve property values. This development will hurt property values. The curve in Cannonball Trail is also hazardous. The increase in traffic will be significant. If the development occurs,what will the city zone it upon annexation?It would have to b`B"district,which is not compatible with the existing residential properties. Ald. Prochaska said that those questions need to be addressed by the county before Yorkville could consider them. Tonight we are only dealing with the issue of a caretaker and a small amount of retail sales. Robert Halverson, representing the church, spoke to oppose the development. Jim Rohrbach asked Dr. Schlapp if he plans to use the kennel for other purposes in the future, perhaps grooming services or moving his vet. practice there. He is concerned with property values and asked the city council to please adhere to its comprehensive plan. Martha Price said that she spoke to Tom Lindblom, chairman of the Yorkville Planning Commission, and was told that there was some confusion about what they were voting for when they recommended approval. Dr. Schlapp said that he has no plans to move his veterinary practice to this site. Ald. Prochaska asked staff to check with Kendall County about the retail sales issue. Are retail sales allowed under the Special Use permit? This petition will go to City Council on 11/5/98. Art Sheridan—Motoring Plaza Agreement Ald. Prochaska said that a public hearing is required for this annexation. The property is currently in the City of Plano and needs to de-annex from them. Will this be on the Plan Commission agenda in November? Atty. Kramer explained the procedure. Yorkville needs to pass the annexing ordinance before Plano passes the de-annexing ordinance. Ald. Spang is not comfortable with Section 2.B on Page 3 of the proposed ordinance. Why should the city be required to amend its Comp. Plan to accommodate this development? Atty. Kramer said that it is for the city's protection,but that it can be removed if we desire. Ald. Prochaska said that section probably isn't applicable, and could probably be stricken from the ordinance. Atty. Kramer said that this ordinance is not the final document, and he is looking for input from the council. Ald. Spang asked if the property is in the YBSD Facility Planning Area. Yes. Then strike that section, too. Ald. Spang questioned the 10-year tax rebate; is this being too generous to the developer? Ald. Prochaska and Mayor Johnson said that there are other tax revenues that the city will keep, such as utility tax and property tax. Ald. Spang questioned the section about this ordinance superseding other ordinances that might conflict with it. Atty. Kramer explained that it is necessary to have this section remain to allow provisions of the agreement to be enacted, such has the tax rebate. Aid. Spang concurred, as long as it only applies to items mentioned in the agreement. Mayor Johnson said that this item will be put on the next Economic Development Committee agenda. Cannonball Hill Jim Nanninga said that the revised preliminary plan has not been received yet. Ald. Prochaska said there are 2 issues;the rezoning and the preliminary plan. There doesn't appear to be any problems with the zoning, but the plan isn't ready for a vote yet. Table this item to the next COW meeting unless the petitioner is willing to separate the zoning issue from the preliminary plan approval. If petitioner agrees,then send zoning issue to City Council on 11/5/98. B-3 Parking Setback Revisions Ald. Prochaska said this item has gone through the necessary committee reviews. Send to City Council on 11/5/98. Selection of City Planner Ald. Prochaska said that EDC recommends Mike Schoppe as permanent planner. The Ad-hoc committee interviewed 5 candidates, and Mike was first choice. Second choice was Ruettiger, Tonelli & Associates, Inc. of Joliet. Ald. Spvng asked about Schoppe's billing for travel time. Mike Schoppe said that he does not charge for time and mileage for travel to meetings, but that he would charge for touring sites. Jim Nanninga recommended that Ruettiger, Tonelli & Associates be used if Mike Schoppe's caseload became too big. Both Ruettiger and Schoppe agree to this. Ald. Prochaska said a resolution would be needed for both. Send to City Council on 11/5/98. Farm Bureau Parking Agreement Aid. Prochaska presented a draft agreement dated 10/27/98 for the property east of the east alley between Van Emmon and Hydraulic. The Farm Bureau will be responsible for any environmental problems that existed prior to the date of the agreement. Revise Section 7 by listing the actual addresses for the Record and Hega buildings. Revise Section 10 by saying"bituminous asphalt concrete paving"instead of"blacktopping". Revise Section 11 by saying"events as approved by the Mayor or City Council"instead of"festivals such as Yorkville Hometown Days for temporary booths or temporary gaming." Ald. Spang suggested that the 4 parking stalls to be used exclusively for the Farm Bureau should instead be identified as being used by the owners of the property that currently belongs to the Farm Bureau. City crews will do all necessary utility work required by this agreement. No fees are payable to YBSD since the buildings are already connected. Take this agreement to City Council on 11/5/98. Census 2000 Proclamation Take to City Council on 11/5/98. Cable TV Ordinance/Consortium Ald. Sticka met recently with the other towns that would belong to the proposed consortium. Minor changes need to be made before the ordinance can be adopted to make it specific to Yorkville. Concerns were expressed about some of the items in the ordinance. Take this to City Council on 11/5/98,but table it there if all issues are not addressed by then. Y2K Computer Technology Update Ald. Kot said that the Police Dept. is creating an inventory of all city computers and equipment that may be affected by the Y2K problem. Chief Graff said that Novell is the system of choice. The new payroll software must be online by 1/1/99. Mayor Johnson asked if we need to go to bid for this. Chief Graff said that the total cost is under$10,000 and Administration needs to get online quickly. Take this to City Council on 11/5/98 with quotes from vendors. Aurora Tourism Council Ald. Burd brought up an item as additional business at this time because she had to leave the meeting early. She is Yorkville's representative on the Aurora Tourism Council. The ATC wants to know what Yorkville thinks about the future ring road around the Chicago metro area. Preliminary routes have this road between Yorkville and Plano. The consensus among the aldermen was that the concept of a road in that general area was acceptable, but they would want more details before committing to it. Developer Deposits Atty. Kramer said the resolution is done. It's based on acreage, and will give the city administrator authority to waive the fee for small developments. Take to City Council on 11/5/98. Greenbriar Pond Acceptance The Greenbriar developer is requesting that the city assume ownership of the wet detention pond in the Greenbriar subdivision. This was discussed by the Park Board this past October. They expressed concerns with maintenance costs. Table this to the next COW meeting. Get a specific recommendation from the Park Board. Public Works Garage Floor Joe Wywrot presented quotes for ready-mix concrete and labor to build the floor in the new Public Works garage addition. The quotes from Kendall County Concrete and Prairie Materials are nearly identical ($61.00 to $62.50/CY). The low quote for labor is from Brick-Like Foundations for$3600. Go with 3 vendors by splitting the concrete order between Kendall County and Prairie. All three quotes are under$5,000, so there's no need to go to City Council for formal approval. Begin work now. The meeting adjourned at 9:34pm. Submitted by, Joe Wywrot ' � t _-___-�_.___.�_�___,___-.-______. _._._____-_____.__ _._-__ _�j ��� � I� -_. _.____-_ -- ---- � �s��___- __-- -- -___-_ � -- ----� VQ __� Wra J_ -------- ---.--��,Jf-«R�-- ___ _. _____.--- -------- --- -- ; . � r h ���/// • ��`� ' .` IJj �il��"}�.�� _ -_.__._. _.Y____._ __