COW Minutes 1998 09-16-98 CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
SEPTEMBER 16, 1998
MEMBERS PRESENT: Art Prochaska, Bob Johnson, Richard Sticks, Cindy Ketcham,Jeff
Spang,Valerie Burd, Rose Ann Spears, Mike Anderson, Richard Scheffrahn,Tom Sowinski,
Tony Graff,Jim Naninga, Dan Kramer, Joseph Wywrot.
Guests: Mike Englehardt, Jeff Wigton, Stuart Chapman,
Cable TV Franchise-Municipal Services Associates works with municipals and as an
intermediate with the communications companies. Jones Interoable is to transfer to TCI and
then to transfer to AT&T. AT&T is purchasing the company. There is a law regarding transfer
that give a community 120 days for review of document for transfer. The franchise renewal with
Jones Intercable has not made any long term improvements. The Federal Cable Act allows
"you": Financial standing,technical capabilities, and to meet community related needs. The
proposal process is to evaluate the cable service to date. To look at cable recorded complaints.
to look at the system as it is today and determine if it meets electrical codes. The Franchise fees
-to look at the cable co. fees,for the privilege that they have to operate in the community.
Would like to have a public meeting to get issues from the public with regards to services and
charges. There is a new draft with AT&T for a new franchise agreement. The old agreement
has not been updated since 1979. The laws have changed several times since then. Cable is
not just cable anymore, it has moved into the Internet,fibre optic, music channels,etc.
Health Insurance-An employee meeting was held and the consensus seemed favorable with the
new insurance proposal. The new insurance plan with Blue Cross Blue Shield would have to be
approved by the Policeman's Union. The contract has not been approved. The insurance
package must be substantially similar in coverage or better with regards to the old coverage.
This item was tabled until 10-1 C.O.W.
Aurora Blacktop Relocation Request-Aurora Blacktop is expanding. They will need to have a
special use to 500 feet of the property. This would be within the 1 1/2 miles area to the city and
allow for advisory capacity. In the recommendation, state a time from for the use of the old
plant. Have the county identify a time frame of the special use permit. This item to be placed
on the 9-23 agenda.
COPS Grants-There are two different cops grants that are available. The first allows for the
hiring of another police officer. The second is for an officer to work in conjunction with the
school district as a liaison. The grant money can either be accepted and hire the officer or if
turned down the money would be returned. The school liaison would maintain an office provided
by the school and this officer would be under contract, but still be an employee of the city of
Yorkville. A resolution needs to be drafted to accept the COPS grant money. This item to be
placed on the 9-23 agenda. Attached is a proposal from Chief Graff with regards to requiring
and additional officer.
Locis Software-This software product was selected to use for the water billing. This product is
Y2K compliant and can also be used for accounts payable and for payroll. This item to be
placed on the 9-23 agenda.
Pandolphi Assistance-Pandolphi submitted a proposal to work with the city. They would handle
the entire conversion. Pandolphi is willing to work at an hourly fee to update the files on a
regular basis and keep the existing files clean. This item to be placed on the 9-23 agenda.
Developer deposits-Developers would deposit to a pre-set account to be used for fees as the
project progresses. This would get away from uncollected fees and costs and all other outside
consultants fees. A breakdown of charges could also be maintained. This item to be returned to
C.O.W. on October 1.
Additional business:
Information on Library Board Tax Levy information needs to be forwarded to Russ Walter. A 5
Year Library Expansion plan needs to be reviewed. What are the steps and what can be done to
deal with spacing for expansion.
At the parks meeting, it was discussed that Scott's time is being split between parks and non-
emergency items. These items need to be scheduled as much as possible.
Respectfully submitted by Cindy Ketcham