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COW Minutes 1998 08-20-98 CITY OF YORKVILLE COMMITTEE OF THE WHOLE AUGUST 20, 1998 MEMBERS PRESENT: Bob Johnson, Richard Sticka, Cindy Ketcham,Jeff Spang,Valerie Surd, Richard Scheffrahn,Tom Sowinski,Tony Graff, Jim Naninga, Dan Kramer, J.T.Johnson, Joseph Wywrot. Guests: see attached list. There were some concerned citizens present that complained about some recreational burning in their neighborhood. This item was requested to be placed on the next Public Works meeting agenda. New Alderman recommendation-Mike Anderson has been nominated to replace Alderman Kathy Jones in Ward 3. Mike has been in Yorkville for 4 1/2 years and has 21 years with the Kane Co. Sheriff Department. This item to be placed on the August 27 council agenda. Vacate Ailey-There are two lots located west of Worley St.that are owned by the Illinois Dept. of Water Resources and the Department of Natural Resources. A Public Hearing is set up for Thursday August 27. Jim will place a call to the State of Illinois to explain the request and try to correct this matter. Currently one of the lots is landlocked. The question was raised to determine if the property could be developed as a park or a boat landing. This item is to be placed on the 8-27 council agenda. PC98-07 Fox Hill-12.8 acre development that has been replatted. These homes are to have 2 car garages and the set back has been increased to 40 feet. The changes have been made to a previous agreement. They are requesting 2 additional units and are also adding substantially larger 3"trees. Traffic is also being rerouted to help decrease congestion. Sidewalks are to be placed on both sides of the streets. A parks and playground area would be at the comer of John and Sycamore Sts. The developer would like to see that the park develop at the same time. The developer is willing to help towards the cost to get the park developed. Asphalt is to be placed on the drives and to be sealed every other year. This item is to be placed on the 8-27 agenda. Municipal building update-The low bid came in at 1.7 and the city would like to see what changes can be made to reduce the cost to 1.2. The question is if it can be accepted as changes to the original bid, or if changes are made to the building plans, would the building have to be completely re-bid. Another option is to have the city as a general contractor or as a construction manager. Construction manager would look at the initial bid and the city would have to determine what can be removed to lessen the cost. New City Flag Emblem-The city is currently out of flags. A thought before ordering new ones is to review the flag and maybe change the current emblem. Maybe put information out to city residents for idea input. This item is to be placed on the Administrative committee agenda. Employee Salaries-There has been a new level class made of senior engineer. Eric Dhuse will be placed at this level and Holly Baker has been given a raise that consists in pail as a merit raise and part as new employee. This item to be placed on the 8-27 agenda. Evaluations have been completed and can be reviewed from 6-7PM on August 27. Greenbriar Final Acceptance-A$114,295.44 letter of credit will have to be in place for 1 year. Elizabeth Water main connection, sewer and landscaping to be guaranteed by a separate bonding. The developer does not wish to guarantee the Elizabeth St.Water Main. This item will be placed on the 8-27 council agenda and will accept subject to completion of the Elizabeth St. water main. Check Signers-Alderman Spang and Alderman Burd to be added as signers to the checking account. This item to be placed on the 8-27 council agenda. Fox Highlands, Sanitary District Agreement-Funds received reinstate an identical agreement enacted to have an expiration of 3-11-99. To extend 1 year. This item to be placed on the 8-27 council agenda. River crossing Water Main-II.D.N.R. agreement has been reviewed and is to be signed by Mayor Johnson and City Clerk. This item to be placed on the 8.27 council agenda. Pilmer and Bamhardt-The city would like to retain Pilmer and Barnhardt as litigation attorney on the inland case. A question was raised on a case by case basis. There is a motion that is needed to be placed on the 8-27 agenda. Walter Olson-A bid was submitted for repairs to Waiter and Olson streets. These streets need to be built up and curb repair. There is also a bid for repairs to Van Emmon, Madison and Morgan. This is to be completed as funds are available. This item to be placed on the 8-27 agenda. PC98-05 Scott and Katherine Miller Annexation-Have a pre-annexation agreement and the property is ready to annex. There will need to be a Public Hearing for opposition. This item to be placed on Council agenda of 8-27. Human Resources Commission-There is a handout attached of persons that accepted appointment to the Human Resources Commission. The first meeting will be with a facilitator to team what is expected of them. They will then meet monthly thereafter. Additional Business- There will be a neighborhood meeting on 8-25 at 7:00 PM. The meeting will take place at Westside Gyros. There will be a presentation on the Citizens Police Academy. Music Under the Stars will be changed to next Saturday instead of Friday. The Park Board will be purchasing a 2WD truck from Public Works and then Public Works will be purchasing a 4WD truck with a plow. The cost should be around$6,000.00. This item to be placed on the 8-27 agenda. The new squads should be delivered on Monday. The first day of school is coming up and a new traffic plan is in plane. More grant money has been submitted for and should amount to$10,000 and will be used for training teachers and staff. Another grant for about$12,000 to be in the schools for community policing. Respectfully submitted by Cindy Ketcham YORKVILLE POLICE DEPARTMENT 804 GAME FARM ROAD YORKVILLE, ILLINOIS 60560 630-553-4340 TO: Mayor Johnson FM: Chief Graff REF: Human Resource Commission Appointees DATE: August 20, 1998 Here is the list of people who have accepted your request for appointment to the Human Resource Commission for the August 27, 1998, City Council Meeting. All these appointee attended the orientation or I visited with them. 1. Doug Trumble Yorkville School District Administrator& CCI Committee Member 414 Elm Yorkville, IL 2. LuAnn Peters Social Service Worker& CCI Committee Member 301 W. Madison Yorkville, IL 3. Carol Allen Citizen Police Academy Graduate 407 E. Main St. Yorkville, IL 4. Diana Lento-Reidy 806 E. Spring Street Yorkville, IL 5. Wanda O'Hare Yorkville High School Employee working in the counselors office Citizen Police Academy Graduate Former Yorkville Library Board Member 409 McHugh Rd. Yorkville, IL 6. Robert James Former Trustee for the City of Justice 508 Huestis Yorkville, IL 7. Rose Kahle Employed at Senior Services Associates& Citizen Police Academy Graduate 313 E. Orange Yorkville, IL I i i 1 � l�•� Ufa f� y�� y 40 �I