COW Minutes 1998 08-06-98 CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
AUGUST 6, 1998
Members present:
Art Prochaska, Bob Johnson, Richard Sticka, Cindy Ketcham, Larry Kot, Valerie Burd, Rose Ann
Spears, Richard Scheffrahn, Dean Kleronamos, Tom Sowinski, Tony Graff, Jim Naninga, John
Sleezer.
Guests: Tony Scott, Jeff Wigton, Lorena Anderson, Nancy A. James, Robert W. James, Jr.
The June Building report, the June Police report, the May and June Water reports to be placed
on the August 13 council agenda for approval.
Municipal Building update-Bids have been returned and were higher that was anticipated. The
lowest CP 1.78 mil was substantially higher than expected. The committee has met with a
representative of the bidding company to try and determine how the bid can be so much higher
that anticipated. One of the contractors commented that if he had had more time he might be
able to reduce the bid by $500,000.00, maybe look at a couple of different add-ons, such as the
multiple purpose community room. There is the additional cost of the elevator that could be
reduced by a ramp instead. The heating plant is a very expensive unit and maybe a lessor kind
could be substituted.. The electrical is also very expensive. There is the possibility of the city
performing the duties of the general contractor. it would put a lot of excess work on Joe Wywrot.
Someone would need to then cover Mr. Wywrot's duties. August is the next building committee
meeting and it was recommended that they take another look at what can be cut back and still
maintain an adequate building. Another update will be on the agenda for August 20 C.O.W.
Plan Commission update-The Quorum would consists of 13 voting members and 2 ex officers.
The Quorum must consist of a majority of voting members. it was mentioned that there was
sometimes a problem of attendance by the voting members. It was suggested that if the
members were unable to attend the majority of the meetings, that maybe they should step down
or possible dismissal. Text changes would require a public hearing.
Greenbriar-recommended at Public Works for acceptance for Units 1 and 2. The Units have
been constructed for longer than one year and the punch lists are complete. A request to also
change the Letters of Credit to$5,000.00 each.
Well costs-The additional costs to drill are estimated at$73,500. These funds are budgeted.
Estimated costs to dig well to completion with well house and on line estimated costs at
$900,000.00. This item to be placed on the August 13 council agenda.
Blackberry North-The punch list is completed. Mr. Wywrot has recommended for approval. This
item will be placed on the August 13 council agenda.
Skidster quote-Public Works determined that a skidster would be the more appropriate piece of
equipment for the usage. There was a question as to whether the item would be leased or
purchased. Purchase quotes have been received. It was suggested that Atty. Kramer be
contacted to determine if an official bid was needed. If it is"OK"to accept the purchase quote,
this item will be placed on the August 13 council agenda.
Utility Tax-Com Ed is to reduce tax by 15%. The City of Yorkville charges a percent of these
monies collected. The statute says that the city can not charge over what they would normally
have received. A step rate is being looked at based on the kilowatts used. The tax would be
charged in accordance of the kilowatts used at the specific rate. The 10 class step rate seems to
be the most fair method. This item will be placed on the August 13 agenda.
Adult Entertainment-The City of Yorkville can not refuse adult entertainment businesses from
locating in the city, but with the proposed ordinance, it would help restrict their locations. The
ordinance needs to have some of the massage language cleaned up to read therapeutical. The
ordinance requires a public hearing. The public hearing will be held on August 27 and will be
presented at the August 27 council meeting.
Squad Car-The 10 year plan was presented by Chief Graff to show how the anticipated squad
purchases would be made. It shows not only new purchases, but necessary reconditioning of
some of the older vehicles. Included In the plan Is a planned purchase of 2 new vehicles in the
1998-1999 fiscal year. This plan was distributed for review and for a council consensus. This
item also needs to be sent to August 13 council for approval of the purchase for the two new
vehicles. It was also noted that the 1 1/2 year old Lumina is already showing sings of strain.
Lynch Memorial-There is currently$167.00 collected for the Jerry Lynch Memorial Tree. Mayor
Johnson felt that he would like to go ahead and purchase the tree and for the city to make up the
remainder of costs. The Memorial Tree would be placed in the Riverfront park. Direction was
made to go ahead and purchase the tree.
I.D.O.TJRoute 34-IDOT wants the contract to be made with the municipality. The municipality
would have a bond placed with the developer. This item would be placed on the August 13
agenda.
Additional business-
The September 17 C.O.W. meeting is to be changed to Wednesday Sept. 16.
Tuesday's National night out was a huge success and had good support in all locations.
A sidewalk update will be published in the newsletter for greater response.
Respectfully submitted by Cindy Ketcham