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COW Minutes 1998 07-02-98 CITY OF YORKVILLE COMMITTEE OF THE WHOLE JULY 29 1998 Members present: Robert Johnson, Jeff Spang, Tom Sowinski, Valerie Burd, Rose Ann Spears, Lary Kot, Art Prochaska, Dan Kramer, Joe Wywrot, Jim Nanninga, Tony Graff, Kathy Jones, J.T. Johnson, Cindy Ketcham. Guests: Jeff Wigton, Barb Chevalier, Mike Schoppe. Bidding City Hail-Architects plans are complete and are ready for bid. There are five different bid options. The different options have variations with dry walling, a drop ceiling, the sally port, a multi purpose room in the basement and installed hearing devices for the hearing impaired. The bid resolution will be placed on the council agenda for July 9. Barb Chevalier from Speer Financial was present to discuss information with the financing. Attached is information on a 1.24 million 10 year balloon option. Interim City Planner-Mike Schoppe was asked to attend the meeting to make a presentation on his qualifications to fill the position. Mike has been in residential and commercial planning for the last 15 years. He has recently expanded to municipalities. This item to be placed on the July 9 agenda. His clientele list would have to be reviewed so that there would not be a conflict of interest in the future. Dodi Development Agreement-There were some corrections needed to the agreement. The set backs seem to be 0.K. and were approved by staff. There was some question with the combined detention area. Easements would also be needed. Wording on the tax rebate was also in question. It was stated that the tax rebate would accrue 7 years from the store opening. There was also some concern with the invoice billing being sent to the city. There was also a question about front money or possibly a Letter of Credit being placed. This item to be tabled to the next C.O.W. meeting on July 16. May Building-The May building report to be placed on the agenda of July 9 council meeting. City Lots-The lot appraisal has reduced the property value to $25,000 per lot. The lots are sized for single family dwelling. The property is too small for duplex. It was suggested that the last property appraisals be distributed so that both appraisals can be reviewed for differences. It was felt that there is a need to determine why the property would be reduced $7,500 to $10,000. The question was raised with regards to using one of the lots to create a roadway from the Public Works building. This item will be tabled until the next C.O.W. meeting on July 16. Bidding SSES and Resolution-SSES repairs are set to bid. The certification requires the city to vote. This will need to be placed on the July 9 agenda. Update of the Well repairs-Everything has been re-habed and repaired. The pump should be reinstalled on Monday and be ready to work on Wednesday. July 4th parade-The parade will start at 9:00 AM. Engineering Tech. Position-There are job descriptions for a engineer tech and a senior tech position complete. An evaluation needs to be performed on the applicant. There is a need to update the standards for this program. This is to be done prior to the July 9 council meeting. May Police-The May Police report to be placed on the July 9th agenda. Additional Business- Rato's update-information was shared with regards to the size of the signs that would be placed on the property. There was also some concern with regards to including a sidewalk. It was suggested to speak with Ron Walker to see what information was in place in the developers agreement. This item to be placed on the July 9th agenda. There has been a Jerry lynch memorial set up at one of the banks. It was suggested to maybe look at purchasing a tree and plaque. The cost would be $250. A question was asked as what monies has been collected to date and which park would the tree be placed. The Riverfront, Town Square and Van Emmon parks are in Ward 2, Mr. Lynch's ward. Information would be reviewed and it will be reported back to council. Mr. Wywrot was asked to evaluate the street repair and return in September with information for the council. There will be a Block meeting for Ward 1 held on July 6th at Westside Gyros at 7:00 PM. Would like to have a C.O.P.S. officer there. It was reported that Bob Lee attended the EDC meeting on 6-30. He made a formal request to change his South Bridge property be changed to B-4 zoning. This item is to be placed on the July 9th agenda. It was also suggested to ask some of the planning commission to attend, since they did not approve B-4 zoning. There needs to be a review and update of the sign ordinance. Take a took at the wording. It was suggested to set up a town meeting, "just because". It was suggested to set up a 6 or 7 item agenda. This meeting to be scheduled either in September or October and have it geared around the Route 47 issue. Respectfully submitted by Cindy Ketcham