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COW Minutes 1998 05-21-98 ' or CITY OF YORKVILLE COMMITTEE OF THE WHOLE MAY 219 1998 Members present: Bob Johnson, Art Prochaska, Richard Sticka, Lary Kot, Jeff Spang, Tom Sowinski, Tony Graff, Jim Nanninga, Dan Kramer, Joe Wywrot, Cindy Ketcham. Guests: Jeff Wigton, Kathy Farren. Letters of Credit-Greenbriar Units 1 & 3 and White Oaks Units 1 &2 and Unit 3. There has been a call for renewal on letters of credit for Greenbriar Units 1 & 3. The city has received notice from the bank that states Greenbriar feels that their need work is finished. The city needs to create a listing of all items that are still no complete. The city will then have to make contact with the developer to go over the punch list and make any necessary adjustments. White Oaks has maybe a dozen necessary items to complete. Both of these items are to be placed on the council agenda of May 28. Farmers Market-In the wording of the contract, the dollar amount should be removed. the recreation department would be able to set a schedule of charges annually. A copy of this agreement needs to be delivered to Sue Swithin for review and verification. This item to be placed on the May 28 agenda. Comprehensive Plan-discussed at Economic Development and tabled to the next C.O.W. meeting on June 4. April Building-There was some questions raised with regards to the dollar amounts listed. For the total project the dollar seem to be abnormally high in comparison to last year. The figures will be corrected prior to the next Thursday meeting. It was felt that the new fire station value is listed and feel that is the amount that is in question. April Water report to be placed on the next Thursday council meeting agenda. Sidewalk replacement-Brett Horton at 402 Liberty St. feels that there is sidewalk that needs replacing and the estimated cost to be $600, city half. There is also a resident located at Van Emmon and Heustis that wishes to replace his sidewalk. Mr. Wywrot has viewed the sidewalk at that location and feels that part of the sidewalk should be replaced, but not all of it. Mr. Wywrot will speak with Mr. Horton with regards to his findings. This item will be placed on the May 28 council agenda. r Beaver St. Construction-Paving work plans have been presented with [DOT. The timing will need to be discussed with the Fire Department and them moving into their new facility. Funds will need to accrue to show IDOT that the final payment will be made with 90 days of completion of the project. Bids will be taken and the project will be planned for spring 99. The council will need to approve the plans. Purchase roller-This item can be purchased under the capital equipment plan. The purchase would be approximately $16,000.00. There is a need to determine if the funds spent on this item are being accrued for a future purchase. This item to be tabled to next C.O.W. on June 4. IEPA 3 year agreement-Water testing contract would run about $4,530. Public Works would collect the water samples and send the samples for analysis. J.T. feels that the price for this service is reasonable. This item to be placed on the Council agenda May 28. Health Insurance-The insurance companies have been narrowed to 4 and all have been interviewed. It was felt of the 4 that two were very well represented and they seemed easy to access. Mike Engelhardt and Butch Konicek have been recommended by staff. This information will be placed on the Administration meeting agenda to review and will then return to C.O.W. School District Retention-There is some question on whether to take advantage of the school district excavation. KR&G is the contractor for the school and estimate a cost of$6,000 to $6,500. Prior information placed the cost at $11,000. A concern would be if the city is guaranteed position in the retention. The School Board will meet on Tuesday. This item to be placed on the May 29 council agenda . Additional Business: Public Safety will meet at 6:30 on Tuesday to take a tour of the Resource Center. There was some discussion on the two empty alderman seats. Mayor Johnson has a couple of interested parties that he would like to interview and make recommendations for. The alderman expressed interest in visiting with them and reviewing their credentials, prior to accepting them. Code enforcement officer-a question as to where the responsibility falls. This information will have to be researched. Adjournment to Executive Session Respectfully submitted by Cindy Ketcham