Loading...
COW Minutes 1998 05-07-98 CITY OF YORKVILLE COMMITTEE OF THE WHOLE MAY 7, 1998 MEMBERS PRESENT: Bob Johnson, Jeff Spang, Art Prochaska, Larry Kot, Richard Sticka, J.T. Johnson, Jim Nanninga, Joe Wywrot, Tom Sowinski, Tony Graff, Kathy Jones, Cindy Ketcham. Guests present: Mike McCurdy, Jeff Wigton, Matt Fletcher, Andrew McCall, Mark Miller. George Washington Subdivision (agenda add-on)-Mr. McCurdy asked about the sewer connection for the existing home on the property. He is asking for waiving of the fee for the sewer hookup. Normally that fee has been waived in the past to already existing working systems. This item to be presented to the council agenda for approval. Mr. McCurdy praised Joe Wywrot for his help and cooperation with all the work being done. City Hall Floor Plan-Architects were in attendance. There was some discussion with reference to access for the public when there was a Public Meeting being held. This access for the public contained a landing and also a turn. Comments were made that this may prove difficult for certain persons that may wish to attend. There was a concern with reference to an emergency exit that would have a straight stairway and maybe that it would be an open stairway to allow for additional natural lighting. There was concern with the 5 foot high wall and the permanence of those walls. it was felt by some of the alderman that these walls should be temporary walls so that they could be moved, if necessary, for future expansion and reconfiguration. Open offices are budgeted with partitions. There was also a question regarding the security for the city offices, when the city office was closed, but there was still public access at the police department. A question was also raised on some storage for the city alderman and all of the files that they have obtained through out the years. Alderman resignation-A letter of resignation by Alderman Stafford, was read by Mayor Johnson. Alderman Stafford's resignation will be effective as of April 30, 1998 as he is moving out of the city limits. Mayor Johnson commends his service and states that he will be missed. There is a need for a Ward 4 alderman. The March Police Report to be placed on the May 14 agenda. Weather Warning Siren Update-The old fire siren has been changed so that it can be used to assist in weather warning. When the sirens were tested Tuesday, it was found that the south siren can be heard north to the swim club, overlapping with the north siren area at the high school, and south to the t industrial park. There was an extra $600 cost for cabling. The old cable was in need of replacing and the total cost to switch the siren came to approximately $5,300.00. Kane County Council of Mayors-Engineering for the project can not be done by in house engineering, they must be I.D.O.T. authorized engineers. The grant has been approved as stated with an in house engineer. There is a need to authorize an engineering firm to draw up the plans. Estimated costs for the engineering firm is $8,000.00. It is necessary to do now or extend the project to the 99/00 budget. Tony can write a fetter that we will review engineers and let them know in Nov 98, what the decision will be, to see if the project will go to bid. Bicycle Patrol Proposal-This proposal was presented in April at the Public Safety. Use of bicycles for special events or in troublesome neighborhoods. Ear pieces are needed for radios. Aurora Bike Club will donate 2 bikes and the equipment. Peddles& Spokes will donate the extras equipment, such as saddle bags, etc. There will be training the week of June 21 - 26. Community policing with supplemental policing more so in the trouble areas. Interaction with the young people are an extra benefit. This would be financed with budget hours. Cops unit support system maybe replacement some of the neighborhood watch programs, at the least enhance them. This program would be in effect during standard watch hours, not extra or overtime hours. Sewer Rate Study-Plan A is a flat rate that changes from $12 to $18, or an additional $3 monthly. This increase would be used toward capital improvements and maintenance. Build up funds and then begin with repairs after that. Funds would be going to grouting some of the sewer lines on the south side, then the north side, eventually repairs to the manholes. It is important to show the city residents where the increase of revenues would be going to and show in the progression of the repairs. There is a need to revise the April 23 memo for the 5 year plan are to where the funds would be distributed. If satisfactory, place on the 5-14 council agenda for vote. The March Water Report to be placed on the May 14 council agenda. Intergovernmental School Agreement Renewal-See the attached handout and this item will be placed on the May 14 council agenda. Park signs-Looking to purchase or construct signs for each of the parks. The parks will have names. Some of the property when presented to the city was given with name stipulations. That information will have to be researched. The intention is to dedicate the names and the parks by resolution to be presented at the Park Board meeting Monday night. Sanitary Agreement-Ralph didn't see any problems with the revisions and will be sending the agreement to the sanitary board members for their approval. This will be placed on the May 14 council agenda. Erdmann Contract-EDC recommends the 1 year contract with Ms. Erdmann. The contract is the same as the last with the same pay, just the dates have been changed appropriately. this item is to be placed on the May 14 council agenda. Codification-Update-still have 2 questions to be answered. Jim Nanninga is hoping to send on Friday May 8. Purchase Policy-dated 10-30-97 is to be revised, updated and sent to the attorney. This item is to be placed on the May 14 agenda. Health Insurance Update-Have met with three of the four firms. the forth firm will be interviewed. A special Administrative meeting will be held to review all applicants. MFT Resolution-need to have a resolution for funds to be used for the project at Route 47 and Countryside Parkway. $80,500.00. Detention for New City Hall Site-There is a possibility of creating the detention area for the new city hall. It would be a cost of approximately $7,000 while the landscaping is being done at the High School. If the city waits until the determination is made on the city hall site and then put in the detention area, it may cost up to $11,000.00. It was suggested to use the High School Contractor so that there would be no conflict between two different contractors. This item will be placed on the May 14 council agenda. Respectfully submitted by Cindy Ketcham Intergovernmental Agreement To Provide Police Liaison Officer To Yorkville Community Unit District Number 115 THIS AGREEMENT is made on April 27 , 1998,between the United City of the Village of Yorkville(the "City")and the Board of Education of Yorkville Community Unit District Number 115, Kendall County, Illinois, (the "District") located in the State of Illinois. WHEREAS,the Illinois Constitution provides that units of local government and school districts may contract to share services through intergovernmental agreements, Ill. Const., Art. VII sec. 10 (1970); and WHEREAS, Illinois statutes provide that public agencies may share powers through intergovernmental agreements, (5 ILCS 220/1 et. seq.); and WHEREAS, THE City is a unit of local government, Ill. Const., Art. VII, sec. 1, and a public agency, (5 ILCS 220/1) and the District is a school district, Ill. Const., Art. VII, sec. 1, and a public agency, (5 ILCS 220/1); and WHEREAS,the District desires to have services of a police officer available throughout the Yorkville Community Unit District#115, Yorkville, Kendall County, Illinois (hereinafter the "Schools"); and WHEREAS,the City has determined it to be in the best interests of the City to provide the services of a police officer at the Schools. NOW,THEREFORE,in consideration of the mutual covenants contained herein the City and the District agree as follows: I. SERVICES PROVIDED A. The City shall provide a police officer (hereinafter the "Liaison Officer") to the District to perform services as identified in Exhibit A, titled Yorkville Police Department General Order Number 98-101 and other services as may be agreed to in writing by the parties. B. The Liaison Officer will prepare a monthly calendar and provide a copy for the principles and Director of Instruction. (L--J r� C. The City shall provide assistance with overall security evaluation of school grounds and activities. The Police Department will provide traffic control at the beginning and end of school each. The specific details to develop a traffic plan shall be agreed to jointly by the District and the Police Department. II. EMPLOYEE OF THE CITY The Liaison Officer is the employee of the City and is supervised through the Police Department chain of command. All activities of the Liaison Officer shall be taken as an employee of the City, pursuant to all applicable laws and Police Department rules and regulations. III. COORDINATION OF SERVICES The Chief of Police and the District's Deputy Superintendent shall coordinate the provision of services required by the District pursuant to this agreement. IV. PAYMENT r � J A. The School District shall pay the sum of $17,100.00 (seventeen thousand one hundred dollars) as payment to the City for services required pursuant to this agreement. The payment shall be made in two(2) equal installments,on January 1, 1999 and March 1, 1999. V. SERVICES TO BE SUPPLEMENTAL The parties agree that the services provided by this agreement are in addition to general police services provided by the City in the regular course of operating its Police Department. VI. AMENDMENT This Agreement may be amended only in writing with approval of both the City and the District. VII. GOVERNING LAW AND SEVERABILITY This agreement shall be construed in accordance with the law and Constitution of the State of Illinois and if any provision is invalid for any reason such invalidation shall not render invalid other provisions which can be given effect without the invalid provision. VIII. EFFECTIVE DATE,TERM OF AGREEMENT AND TERMINATION This Agreement shall take effect on , 1998, and shall remain in effect until June 30, 1999 or until canceled by mutual agreement of the parties, or until canceled by either party by written notice of one party given to the other sixty(60)days in advance of the date of cancellation. IX. NOTICE Notice of termination or request for amendment of any term of this Agreement or for any other reason must be in writing and delivered by one party to the other at its administrative office either personally or through the U.S. mail, postage prepaid. Any notice sent to the City shall be directed to the attention of the Mayor with a copy to the Chief of Police. Any notice sent to the District shall be directed to the attention of the Superintendent with a copy to the Deputy Superintendent. X. EXECUTION This Agreement shall be executed in a sufficient number of counterparts so that the City and the District shall each have a copy of this Agreement containing original signatures. Each of the counterparts shall be executed by the City and District and all the counterparts shall be regarded for all purposes as one original and shall constitute and be but one and the same. IN WITNESS WHEREOF, the undersigned duly authorized representatives of the City and District have caused this Agreement to be executed. United City of Yorkville, Kendall County, Illinois By: Mayor Date ATTEST: By: City Clerk Date Yorkville Community Unit District Number 115, Kendall County, Illinois By: E 'Z"'L — aQ— 9g President, Board of Education Date ATTEST: By: I 5101 � Secretary, Board of Education Date "EXHIBIT A" YORKVILLE POLICE DEPARTMENT General Order: Date Issued: Date Effective: Identifier 98-101 June 1, 1998 June 1, 1998 A-10 Subject: Amends: Rescinds: Distribution: School Liaison 6/15/94 All Police Personnel Program Yorkville School District#115 Purpose The purpose of this General Order is to provide guidelines and procedures governing the operation and responsibilities of the School/Police Liaison Program and Officer. Policy It shall be the policy of the Yorkville Police Department to help establish the School/Police Liaison Program with basic objectives and goals, through inter-agency cooperation and parental contacts, in an effort to reduce juvenile delinquency and anti-social behavior among our youth. 1. Objectives And Goals In establishing the School/Police Liaison Program, four basic objectives and goals will be paramount in its function. A. To establish maximum communication between the schools and the police department and to provide necessary leadership in an effort to reduce juvenile delinquency and anti-social behavior among our youth. B. To create a healthy attitude of students towards law enforcement officers by establishing close personal relationships between police liaison officers, students and their parents. C. To prevent juvenile delinquency and minimize anti-social behavior by early detection, consultation and taking corrective measures before the child becomes incorrigible. D. To establish and provide for excellent community relations through inter-agency cooperation and parental contacts by projecting the role of the police officer as one of service,maintaining the idea that police are serving the community and do not necessarily function to oppress individuals. II. Liaison Officer Selection A. The selection of the police officer for this specialized field shall be an officer with a genuine interest in the community. Furthermore,the selection process shall include the School District staff as determine by the Curriculum Director. ( 1 ) B. The officer shall be able to: , 1. Exercise quiet self control. 2. Be sympathetic towards the cause. 3. Be firm in his/her decisions. 4. Be intelligent in his/her choice of words. C. The officer must be a tireless worker who, through demonstrated interest, experience and educational background,is able to relate to youth,their parents and other interested parties in an effort to attain the goals of the program. 11I. Duty Hours A. The Officer is assigned the same hours as Yorkville High School operation hours and administration hours and the officer's time will be spend in school-related activities. B. The payment will be agreed upon by the Yorkville Community Unit #115 and the United City of Yorkville through an intergovernmental agreement. C. The School/Police Liaison Officer will take all of his/her vacation, holiday and compensatory time off on non-teacher attendance days. 1V. Job Description A. One of the major duties of the School/Police Liaison Officer is to detect and prevent delinquency at the onset. Through understanding, guidance and consultation, he/she will attempt to prevent delinquency before it happens and,by early detection,prevent anti-social behavior from becoming incorrigible. B. The School/Police Liaison Officer shall: 1. Establish a close working relationship with school officials,teachers,parents and students in the Yorkville Schools to which he/she is assigned. 2. Take appropriate action on violations of the law that occur within his/her assigned area involving students. 3. Initiate criminal(felony and misdemeanor) investigations as deemed necessary by higher authority from the police department. 4. Work closely with the school administration and teaching staff and assist those members concerned with conduct, counseling and discipline. 5. Investigate all criminal and quasi-criminal acts which occur during the regular school day and would heretofore have necessitated the dispatch of a patrol unit. 6. Establish an "open door" policy to all students who wish to consult with him/her on matters of law enforcement,juvenile matters and such other matters deemed important by the student. 7. Serve as a guest instructor in areas where his/her expertise is needed and appropriate. 8. Maintain contact with parents, or students, in need of guidance and through consultation, establish genuine interest in the welfare of the student. 9. Investigate complaints involving school youth and make recommendations for remediation and/or correction. ( 2 ) 10. Work Closely with such other agencies in a position to assist the youth, and/or his/her family, in taking corrective action of anti-social behavior. a. Considered shall be the courts, social agencies, church, mental health organizations and others. b. All outside police departments will meet the School/Police Liaison Officer before meeting with any student. 11. Develop mutual respect and understanding between the students and the police officer. 12. Perform other related duties as assigned or as appropriate. 13. Carry a police department pager. 14. Submit an annual report to his/her supervisor and the School Curriculum Director for all activities completed. This report shall be submitted by June 15th. 15. Wear soft clothes(relevant to the school district dress code policy)unless otherwise advised by the school district or police department. 16. Prepare a monthly itinerary for scheduled activities, training, meetings, and out of school district activity. This itinerary will be submitted to the Administrative offices of the district. C. The School/Police Liaison Officer shall not: 1. Enforce or assume authority in matters involving school rules and regulations. 2. Remove a student from the school premises for alleged criminal activity without the knowledge of school authorities unless the urgency of the situation so dictates. 3. Wear his weapon in a visible manner. D. The School/Police Liaison Officer shall document his/her activities and prepare reports as deemed necessary by higher authority. E. This program will be monitored and evaluated on a continuous basis for purposes of upgrading and improvement. The Liaison Officer will be evaluated by the Yorkville Police Department and Curriculum Director on annual basis no later than June 30th. Through periodic review and critique by all officials involved,procedures will be improved and progress measured. 1. This can be accomplished through a survey process. F. It is the intent of the Yorkville Police Department to do all within its power to establish a harmonious close working relationship with students,their parents and school officials in an effort to take positive action and provide the necessary leadership, in order to reduce juvenile delinquency and anti-social behavior by tending to those in need in a courteous and professional manner. G. To provide prevention and intervention programs as deemed necessary by the Yorkville School District and the Yorkville Police Department. V. Compliance It shall be the responsibility of all officers,supervisors and administrative personnel to comply with all sections of this directive. Vl. Effective Date This general order shall be effective until June 1, 1998. f Anton L. Graff, Chief of Police Yorkville Police Department Dr. Thomas D. Engler, Superint ndent Yorkville School District#115 ( 4 )