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COW Minutes 1998 04-16-98 t � CITY OF YORKVILLE COMMITTEE OF THE WHOLE APRIL 16, 1998 PRESENT: Robert Johnson, Art Prochaska, Richard Sticka, Larry Kot, Jeff Spang, Kathy Jones, Tom Sowinski, Tony Graff, Jim Nanninga, Dan Kramer, J.T. Johnson, Joseph Wywrot, Cindy Ketcham. Guest present: Jeff Wigton, Cindy Squier, Kathy Farren, Jeff Baker, Burt Calimer. Public Hearing comments-There were some comments made with regards to the printed form of the 1998-1999 budget. The reserves need to be listed as reserves and not expenditures. The summary of the general fund amount doesn't match the comparison amount on page 3. Needs a listing on the summary of MFT and Debt Service funds. The addition of the capital equipment plan to purchase is listed on the budget, and the plan has not been finalized. The budget to be placed on the council agenda for Thursday April 23. The Treasurer's Report-Updated versions are to be distributed and to be placed on the April 23 agenda. White Oaks Subdivision-Chief Graff met with the railroad people and they suggested to him that there not be either crossing gates or sidewalk crossings at the tracks. They felt that without sidewalks, there would be less traffic. There is one train in and one train out, so there is minimal traffic. There was some discussion with Attorney Kramer with regards to sidewalks on the plat's. Interior roads on one side of the final plat, but not on fox road. River Birch shows 1 side of the street with a sidewalk, both on the preliminary and on the final plat. The homeowners are asking that no sidewalks be placed on River Birch and a reconfiguration of the nature trail be made. The discussion of the residents that they might be willing to take funds that it would have taken for the sidewalk to use the funds for some other purpose. The homeowners show good faith in wanting to give the money for something else. There was some concern that the residents did attend the meeting. It is important that they attend the council meeting on Thursday. There is a future plan for the area on the north side of the railroad tracks. It is in hopes that someday there be a sidewalk, or a hiking trail that will connect the Riverfront Park and Silver Springs. The homeowners still maintain the issue that the sidewalk that would be placed on River Birch Drive doesn't connect to any other sidewalk. It was suggested that calls be made to White Oaks residents to inform them with regards to the meeting on April 23. This item to be placed on the 423 agenda. McCurdy Final Plat-The final plat conforms to the preliminary plat. There was some concern about a common driveway. It was felt that all driveways should enter onto a city street. It was suggested to have a written agreement for the 60 feet of city street easement at the end of Washington St, Some concern as to the name of the subdivision being called George Washington Subdivision. The final plat does conform to the approved preliminary plat. This item is to be placed on the agenda for 4-23. A suggestion was made to look at the small subdivision ordinance and the policies that govern them. Tower ordinance-Sets provisions for any future towers built in Yorkville. It determines where the towers will be placed and the height, etc. The ordinance covers new tower construction charges for leasing city property. $15 per linear foot of tower, 1 1/2% of the estimated construction costs. Towers could be placed in M1/M2/B1/B2/and B3 zoned areas. This will be returned to Administration committee for further discussion. Special Events Ordinances-Tabled F.Y. 1998-1999 Committee appointments-The mayoral appointments were distributed for review. This will be presented at the 4-23 council meeting. Codification-Matching sections and the updating should be ready in May. Hopefully the update should be ready to present at the May 7 C.O.W. meeting. Sanitary District Agreement-Discussion was made with regards to paying the sanitary district as the funds are collected. The sanitary district is to meet on May 11 for the vote on the agreement and to the council agenda on May 14. This will require accuracy from both parties and place additional responsibility on the sanitary district. Some clean-up needs to be done and this will be represented at the May 7 C.O.W. The agreement is broadly worded so that some of the ordinances can be changed without affecting the agreement. If there is a change in the billing, the changes must be made 2 months in advance. Purchase resolution-There was a handout from Administration Committee recommending when purchase orders would be required. The mayor to approve up to $5,000.00 budget item after informing the committee chairman. Atty. Kramer needs to amend the resolution and then this item will be returned to the next C.O.W. meeting May 7. Health Insurance-it was advertised for insurance carriers and there were five applicants. The applicants have been ranked based on the responsiveness. Administrative Committee will meet with the top 4 applicants the last week of April. They will gather their information and return to the next C.O.W. meeting with an update. Greenbriar Unit 2, Letter of Credit-Joe Wywrot will place a call for demand . This will protect the city and its interests. The new numbers will be gathered and a new punch list has been submitted. This will be added to the agenda of April 23. Additional Business: A reminder to turn in reservations for Planning Commission meeting, April 25. Respectfully submitted by Cindy Ketcham CITY OF YORKVILLE PUBLIC MEETING APRIL 16, 1998 1998-1999 CITY BUDGET A motion was made by Alderman Lynch for the purpose to hold a public meeting to discuss the 1998-1999 city budget. The motion was seconded by Alderman Sowinski. Alderman Prochaska, aye Alderman Kot, aye Alderman Sowinski, aye Alderman Sticka, aye Alderman Lynch, aye Alderman Jones, aye Alderman Spang, aye Alderman Stafford was absent. Others present: Mayor Robert Johnson, Attorney Dan Kramer, City Administrator Jinn Nanninga, City Engineer Joe Wywrot, Police Chief Anton Graff, I T. Johnson, Cindy Ketcham, Jeff Wyton, Cindy Squier, Kathy Farren, Burt Callmer and Jeff Baker. Alderman Prochaska started by explaining a little about the new programs that the City of Yorkville is trying to implement. The City of Yorkville is currently creating new 3-Year programs for the repairs of streets, for Public Works Capital spending and also for the Police Capital spending. These programs are to be set in place to help with the budgeting of major projects. This will maintain or "set aside" funds that are needed for large projects and can not be collected in one budget year. These programs are will help keep the tax levy from increasing and over burdening our tax payers. The meeting was then open to the floor. Jeffrey Baker, city resident at 507 Heustis St., showed concern regarding the city's program for sidewalk repair. His concern was that the budget for sidewalk repair has been steadily decreasing since 1993. The budgeted amount in 1993 was$10,000.00 and now in 1998-99 the budget has only allowed for$3,400.00. He feels that with the entire city budget with the increase, he feels that the sidewalk fund should also increase. He is concerned that if there is budgeted "leftover" monies at the end of the year that the money could be added to the following years sidewalk budget. (Attached is a memo dated April 16 with regards to sidewalk construction) Maybe move some of the money allocated for streets into the sidewalk budget. Also possibly create a 5-year sidewalk plan. Alderman Prochaska responded in saying that the sidewalk budget is based on the persons that apply for replacement of sidewalks. He also reminded guests that the 1993 budget for $10,000. did reflect monies that were collected for vehicle stickers. Mayor Johnson would like to get a listing of the trouble sidewalk areas and see if there can be something done. Alderman Prochaska also stated that the original budgeted amount for 97-98 was set a $6,000, but later reduced do to the lack of requests for repairs. Alderman Spang also stated that he felt that with the city residents portion being half of the cost, it was just a bad year for resident spending. Mr. Baker also felt that whatever the amount of the budgeted money, that what wasn't used, should not go back into the general fund. It was suggested that an evaluation be done with regards to the city sidewalk repair plan. A motion to adjourn from the Public Meeting was made by Alderman Lynch and seconded by Alderman Prochaska. Alderman Prochaska, aye Alderman Spang, aye Alderman Sowinski, aye Alderman Jones, aye Alderman Lynch, aye Alderman Kot, aye Alderman Sticka, aye Alderman Stafford was absent. Respectfully by Cindy Ketcham