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COW Minutes 1997 12-11-97 JAN-05-98 09 :31 AM YORKVILLE NATL RECORDS 630 553 7473 P. 02 1 i CITY OF YORKVILLE COMMITTEE OF THE WHOLE DECEMBER 11, 1997 Present: Robert Johnson, Art Prochaska, Richard Sticka, Larry Kot, Jeff S pang, Jerry Lynch, Jim Stafford, Tom Sowinski, Tony Graff, Dan Kramer, Josep Wywrot, Cindy Ketcham. There will be two special C.Q.W. meetings in January. The first on the 5t at 7:OOPM in the county building, the second will be on the 29th at Beecher enter. Public Works has presented orders for the purchase of gravel and rock p tch. This will need to be presented at council for approval to purchase. This iE a budgeted item and will be presented at council meeting on Dec 18. It wa also noted that the pea gravel is ready to be placed in the luminaries for the downtown Christmas walk that will be held on Dec 12. Five-Year Street Plan has been created to present for council approval. I he plan has been created so that everyone can be aware of what streets will ieed work done and so that moneys can be budgeted appropriately. Streets wi I be repaired as to funds availability. This plan will be used for guidance in anticipation of what streets need repair. Currently the 5-year plan shows at the expenditures exceed the anticipated revenues. This plan would need o be adjusted. Information on this plan will need to be revised at the next Publ Works meeting and will be re-presented at the next C.O.W. meeting. Seven-Year Water Capital Improvements will contain information to build northern water tower. This is contingent on a state grant. This item will be placed on the next council agenda. Sidewalk replacement at 108 E Washington St. the repair has been done at a total cost of$1162.00. The cost to the city would $581.00. The standard licy is for the bill to be presented at committee for approval. This will be place J on the next council agenda for approval. Repairs to Van Emmon and State a e almost complete. Just waiting for pavement. Additional funds on Motor Fuel. There is $20,000.00 excess that will be cried over to the following '98-'99 budget. Storm Sewer repairs on West Hydraulic. Tim Myers has been having prot Isms with water puddling in his parking area and has requested help to repair tf is problem. He has had the repairs done and would like to be reimbursed foi this JAN-05-98 09 :31 AM YORKVILLE NATL RECORDS 630 553 7473 P. 03 expense. A bill for $500 has been submitted to cover the repair materials A canceled check has been presented for reimbursement. This will be adde d to the bill list for approval at the next council meeting. Yorkville Business Center. There was a recommendation to accept improvements to Wheaton Ave, regarding sidewalks streetlights, sanitary nd sewer. The improvements to be accepted contingent on a warranty bond ing set up to cover the repair costs. If the warranty bond is in place in time fo the council meeting, this item will be discussed. The October police reports will be placed on the next council agenda for approval. C.O.P.S. grant proposal. the Yorkville Police Department has been invol d in the COPS universal hiring program. This program allows an officer to be fired, when needed, and that officer's salary to be partially covered by the COP grant program. The Police Department needs to apply for the program grant. e department is then placed into a lottery program that would allow for fundi ig. If Yorkville were to be picked in the lottery, they would be able to chose whe ther to utilize the program or not. The grant must be applied for, but doesn't nee4l to be used, if there is not a need for an officer to be hired. The grant applicatia intervals run on a 12 to 18 month interval. Chief Graff is requesting to file the application with the COPS program. The consensus was to send it in. A 1 Pote was not needed. Liquor Ordinance review. The was a discussion held with reference to liq r sales by persons under the age of 21. This matter will be reviewed and intain that liquor should be sold by persons age 21 years and older. Some of th language needs to be cleaned up and also a grace period for businesses o be able to comply. This item will be sent to Public Safety for review. Citywide grid map. At this time the current city grid map is being updated. Additional Business: On January 3, the Community Resource Center will have an open house. The City of Yorkville Christmas party will be held on Saturday December 2 0. Just a reminder to turn in your reservations tomorrow at the latest. There is a copy of legislation regarding the race track that will be discuss at the next Economic Development meeting. Michael Crouch has submitted a letter to resign his position with the plann ng commission and Janet Reeves had been recommended to replace him. T is item is to be discussed at the next Planning Commission meeting and is also to JAM-05-98 09 :32 AM YORKVILLE NATL RECORDS 630 553 7473 P. 04 a be placed on the next council agenda. Various alderman would like to re iew her qualifications or a resume from Ms. Reeves before approving her appointment. Unofficial Home Page. There is an unofficial home page that has had sor ie interest. A response has been received from a city in Indiana requesting information on growth, population, etc. on the City of Yorkville. This item I o be reviewed at the next Economic Development meeting. There is a need to keep a "home page" maintained. Judy Bell is scheduled to retire in January. It is time to update job descrip ions and review them for approval. This item to be placed on Thursday Dec. 1 . The city labor attorney will also need to review the job descriptions. Voting for Tax Levy on the next council agenda. It was suggested to get all operational costs reviewed and updated for the current fiscal year. A 5 year plan for organizational cost is to be establish W for future budgeting. There has been some complaints from Yorkville merchants with the syste i the City uses to pay submitted invoices for payment. This will be looked into d see if there is something that will need to be done. The new software for water billing is in place. There seems to be a questi n or two about the clarity of the bills and being able to read them easily. Respectfully submitted by Cindy K tcham