COW Minutes 1997 11-19-97 &ITED CITY OF YO KVILLE
Committee Minutes - committee o
T irn:� Conv�rned
7 : 03 P.M.
November 19, 1997 _25 P .M.
Date of Meeting: Time Adjo�airned: � '
Location: Austin Room, Beecher Building
Attendees:
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Art Prochaska
Jeff Spang
Jim Nanninga
Tom Sowinski
Richard Sticka i
Jerry Lynch
Richard Scheffrahn i
Larry Kot j
Tony Scott
Tony Graff '
Ron Diederich
Kathy Jones j
Mayor Bob Johnson
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Discussion:
1. New Location - Yorkville City Hall - St:�ckathinkNoWt'aouldebe
whole City Cou cil should be involved wir_h t h
the time to of er any suggestions. The' !City :ids lookir-g for a
permanent home If we are going to buili,3 iow+qi'suldKbt askedbfc r
to build on prLperty that the Cityaalree,sly000 which included
some clarification, the estimate $
City offices and the police department t � be in one building.
Scott Hill was hi Y red b the City to give a pr posal. Scott
talked to each employee to find out ho%iimuch space wa:, neede
Scott wanted o make sure there was roam to expand• lie came 'LE:
with about 9,300 square feet. Then the: ', court %ouse came up.
Scott did a plan on a single floor building.
Once yogi bring i.
a second floc hen$70u0 have to hplansr�thatvScott Hil.iltdida
t are
paid approx as Y
three years o d.
Tower Lane haE been looked at for building a new buil.3in.g, bu•.
that is not a Igood spot. Looked at proi-erty near Beecher, bu•:
the drainage Is not real good and there,' is notrthe to
oliceand•
People at thelschool were not very happ-�
department being that close to the school. There were concer!E.::
with police cars coming and going at hl�jh rages of speed. No "
that the police department is there, thletre ha been aware:
positive than negative things said. R'Bicting is also an optic:i .
However, if we rent then we are taking. iip cormerciai space.
Spang thinks that we need to figure out! how nuch money we hav
to spend. Prochaska agrees that we need to (gook at Khere we
are and where we want to be.
Nanninga has spoke with a bank about
a ::loan. They will only
lock us in at an interest rate of 5 1/4 perce nt for l ivc3 year': .
If we chose to go to a 5.5 percent intE:cest :Chen i ohei. will 1C: k
it in for 10 , ears. But then we would !:nave
F.E. Wheaton ax dollars to cborrowing,r�$900u I00.looked s'lvouldClc-e
year bond als .
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I
:?age
Committee of the Whole
a balloon type paym
ent. We would be paring abut $75,u00 per
year. A bond will noW awould probably have tolspend $30,1000
$250,000 set aside.
to $150,000 on furnishings. The other $:100,000 would ])a put
side to help make payments.
The roads are I big priority. With the , 2,4001000 sevrBr loan,
balloon payment and with everything we hs.ve oi:.t there ►7e are a+.
about two thirds of our legal borrowing ,E mount:
u le of offer options are to lease with the building cost
A cop you do not ��E:t back. We r_c,uld
included, but at you pay, y
lease to own. We do need to consider tz .s. W6uld li?.Ke to ask
for input from landowners.
Wywrot did a plan on a $9,000 square fob It building on the Game:
Farm Road prop�rty. This did include thn: pol:i'ce department.
Basically the same building Scott Hill clime u]) with. Since we!
own the property we could work out an in:stallinent with a
developer. We would have to abide by ou:c own rules ar.d we
have to �ollow the comprehensive plan. 'If no orte wanted
the police department house then we could consider
purchase
moving it to the of the properties on P_t. 47. I That m. .gh:t hell.:
to sell the property.
Lannert Group n
looked at a site in Coutryside and the Baer-hex
property. Co trysida would be a strong area of City
buildings but there isittleCroom fsi::: expan j ion. Z'lYe Beeche is
area is not als accessible
Mayor Johnso had a productive meeting with the County. The;!
are going to recommend to let the City: stay in the C:Dunty
building but we will have to start paring re.At. Looking at
about $1,000 per month. They are not .sure when that will
start. We c uld do a lease for the r(n:ainde:r of this fiscal
year. If we need to stay longer that -' be ok. Mayor
Johnson will talk with Dan on a lease, ELgreement. This will
help to give us some time.
Tonight is j st to come up with some ideas. We will need to
look at different locations and different financial packages .
Scheffrahn wants to make sure that we: :do not: get ou:cselves i i
a position were we can not borrow mon: T if idie should need to .
We need apprIximately two acres of pr::,j?erty.l The plans show
the building with parking and room for' expansion. if we hav:
a basement for just storage, there wog::ld stall need to be are
elevator. E, loyees need to have acc :ss al:50.
Bring back any ideas to Council. We really need to look at
our finances We need to get proposal'•:s. Prochaska suggest
putting a dead line on accepting prop6 sals. ! December:: 9, 1997
will be the dead line. Nanninga would like ito get t:og(sther
sometime in Lhe first week of January ;.to di4cuss agi:in. The
consensus is to build on property already wined by the City.
Minutes by: Mollie Anderson
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