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COW Minutes 1997 11-13-97 r CITY OF YORKVILLE COMMITTEE OF THE WHOLE MEETING NOVEMBER 13, 1997 Members present: Sowinski Lynch Spang Johnson Sticka Kott Prochaska Jones Others present: Graff Kramer Nanninga Wyrott JT Johnson Chairman Robert Johnson called the meeting to order at Beecher Center at 7:00 PM. 1. Committee Nominations Chairman Johnson announced two committee nominations for next week: Tom Simmons for re- nomination to the Sign Review Committee and Bob Wenman to ZBA. 2. Intergovernmental Agreement between City of Yorkville/Aurora Tourism Council Member Lynch spoke to Sue Voss and Oswego is not going to form a Southern Fox Valley Tourism Council. She will be on the agenda at the upcoming City Council meeting. Oswego has resigned their contract for 5 years. Jim Nanninga will contact Art Austin. 3. Speed Limit-Greenbriar Road Chief Graff provided Dan Kramer documents of a speed study of Greenbriar Road. The recommended speed is 40 m.p.h. but are marked 55 m.p.h. He requested an ordinance to be written to have the speed limit on Green Briar Road be reduced to 40 m.p.h. from Rt. 47 to Walsh St. This will be reviewed at the upcoming City Council meeting. 4. Public Hearing -CDAP Grant Chairman Johnson opened the public hearing. This hearing is concerning the application for the water tower. Mr. Nanninga explained the proposed 1 million standpipe water tower will be constructed at the Yorkville Business Center on the east side of the woods that Inland donated. It will be 150 ft. and will be filled with water to the ground. Pumps will be required along with a stand by generator. The cost of the project is estimated to be $1.2 million. Inland's annexation agreement will pay up $500,000 towards a 1 million gallon tank. The city is applying for$500,000 of DECCA grant money for economic development. That will be $200,000 short but Mr. Nanninga explained it would be part of the 5 year program. (See attachment at the end of this document). At least 51%will serve the lower than average income person through construction or through jobs and there will be no displacements. He hopes that construction will start in spring. The two citizens present agreed this was a good idea for the city to proceed. With no further comments, Chairman Johnson closed the public hearing. J Yorkville COW 11/13/97 5. Tax Levy 1997-1998 Member Prochaska explained the 3 options for the adopting the levy. The recommendation was the 3`4 option of singling out the existing residences and taking in only the new growth on the EAV making any increase minimal. He stated the overall increase would be about 10.8%. (9.7% increase on the city side and 11.9% increase on the library.) it was mentioned this would be 1 112- 2 cents per$100 of EAV reduction of the rate. The consensus was to proceed with option 3. The public hearing notice will be placed tomorrow with the levied amount being $984,691. New High School Engineering and Connection Fees Member Prochaska stated the Administration Committee agreed the school district should pay the actual costs the city would incur or$10,000 which ever was less and exempt the funds for the new high school. It was clarified the size of the domestic service is 4". It was stated that development fees go to other branches besides the city. Mr. Kramer suggested notifying the Fre Department and Library that this will happen. A resolution will be drawn up. This will go to City Council. MFT Appropriation Resolution Member Sowinski stated this is to close out the 1995 General Maintenance Contract for consulting fees. IDOT sent a letter stating $6,201.46 was owed. Public Works recommends the approval of a supplemental MFT appropriation resolution in that amount There is a transfer of$4,125.58 from the General Fund to the MFT fund. By passing this resolution it is agreed that the funds spent came from the MFT account. This will be reviewed by City Council. 7. COPS Grant Award Letters -Problem Solving Partnership Grant Chief Graff stated award letters need to be submitted to the appropriate committee, COW and to City Council to authorize the s!gning of the award letter. This and other documentation will meet the Federal Regulations. The MDT award was for$33,457 (Federal share) $11,400 (city share). He also was presented a fully funded, 100% award. This will go to City Council. 8. Resolution DCCA-CDAP Grant Mr. Nanninga said with this grant for the watermain looping, there were 3 resolutions that need to be part of the application: Concerning wetlands, authorizing the mayor to execute the plan and to follow the anti-displacement regulations. It will be clarified if a specific amount will need to be stated. This will go to City Council 9. Resolutions SSES Member Sowinski stated on October 23 an ordinance was passed authorizing the mayor to sign for money obtained for loan and flood insurance. Mr. Wyrott stated this go with the loan documents of the EPA for the $2.3 million sewer relocation project agreeing to purchase flood insurance and authorizing the mayor to sign certificates in the loan package. This will go to City Council. 2 Yorkville COW 11/13/97 10. Traffic Signal Pre-exempt Grant Chief Graff stated in May they applied to the Kane County Council of Mayors for a grant for Pre- Exemptive signal devices for the traffic lights. The process has been technical. The approved company is Emergency Pre-Exemption Systems. They have quoted a price of$5,000 per unit(until December 31). The grant is for$7,000 per intersection. This will be a pilot program conducted city wide system and the first one in Illinois. One of the requirements was that the insurance company will exempt the city and provide $2 million policy in case the unit malfunctions. The city will provide the man hours for engineering and supply the cable for their portion of grant These units meet IDOT standards and will be siren activated. This will go to City Council. 11. Salvation Army Beecher Agreement This is an agreement with the Salvation Army for the use of Beecher Center and is the same agreement as had in the past They will provide an insurance certificate to continuing providing a service to the senior citizens. They schedule for the whole year for their programs. 12. Riverfront Stabilization Project Mr. Nanninga stated that blocks have been donated but need to be picked up. There has been a problem getting a trailer to transport them. The big blocks will be placed at a 90 degree angle with the bottom facing the river and will be set two high. There will be an area for steps with a handrail. J.T. Johnson will coordinate getting the blocks delivered. They donors will be given a donation receipt There is a $10,000 award from the Illinois American Management that will be used to pave Hydraulic, fence and concrete stairs. 13. White Oak Sidewalk Unit 4 Final Plat Member Sowinski stated there is an agreement for the nature trail and sidewalks on River Birch. The sidewalks on River Birch will be deleted and there is an adjustment to the nature trail. ZBA will not review this but there will be a hearing before the City Council after variance request is filed. Mr. Kramer said the Homeowners Association will need to file a formal petition and a publish a public notice. A formal application package will be sent to the association. There will be a public hearing on December 18 and the homeowners will be notified. There was discussion if there will be a sidewalk on Fox St The developer has agreed to points on Unit 4 such as the silt fence and changing a street name. It will be left to the homeowner to put in the sidewalk based on issue of the occupancy permit 14. School Intergovernmental Agreement Chief Graff stated the school district signed an intergovernmental agreement that the Public Safety Committee recommended. The district signed October 27 agreeing to increase $600 for the salary of city officers in the schools. Any officer evaluation done by the teachers will be made available to the school board. This amount is retroactive from August 1 and the first payment is due in January, and the second payment due March 1. This will go to City Council. 3 Yorkville COW 11/13/97 15. Community Resource Center Lease Agreement/ Mutual Aid Agreement This is a COPS resource center located in Pinewood on School House Rd. Chief Graff would like to enter into a lease agreement for the office. The owners of the property are offering 2 free months rent and credit for the work officers have done on the center. The rent is $575 a month. Wally Hamlin of the Kendall County Health & Human Services will pay for the rental agreement from now until May 1. The grant is in the city's name but the documents will be signed by the lead agency. The May&June payment will be the city's obligation, after that the program can terminate if needed. Various funding was discussed to continue the program. This will go to City Council. Chief Graff said they have been working on a Mutual Aid Agreement with Kendall County Law Enforcement. Aurora and Joliet are now in the county and the current agreement doesn't state that the city can offer assistance upon their request. The agreement has been revised to include them and needs to be signed within 30 days after Mr. Kramer reviews it This will go to City Council. 16. Additional Business Leaf Pickup J.T. Johnson gave an update on the leaf pickup and the problems encountered. He will coordinate with TCD to continue until the leaves are picked up. $5,000 has been budgeted for leaf pickup. Next year's pickup may be once a week. Public Works Member Spang asked for the 5 year street plan to have official council action taken. This will go to City Council Thursday. He also stated that there were Executive Session minutes that need to be reviewed and accepted at the next council meeting if they are ready. MFT Sudget Member Prochaska reminded J.T. Johnson they want to do the MFT appropriation budget. This will go to Public Works. He recommended everyone look at their budgets and operation costs for next year. Meeting adjourned at 8:47 PM. Submitted by, Sheryl Washburn Recording Secretary 4 4 WATER CAPITAL WfR0YEMENT PROGRAM Year Project Cost 97-98 a) Van Emmon watermain replacement $121,000 (Main to Bridge) b) Game Farm-Library watermain connection $ 5,000 c) Fox River crossing(engineering) $ 15,000 98_99 Al North water tower(city share) $200,000 99-00 a) Morgan &Adams watermain replacement $ 50,000 . (Madison to Ridge) b) State watermain replacement $100,000 (Fox to Van Emmon) $ 35,000 c) Well No-5 (engineering) 57 000 d) Well No.5 Casing'&Development �j--- 00-01 a) Main watermaiu replacement $ 78,000 (Hydraulic to Ridge) b) State/Dolph/Main watermain (Phase 1) $108,000 c Fox River Watermain crossin $615 000 01-02 a) Statc/Dolph/Maia watermain(Phase 2) $225,000 02-03 _a)Well No-5 Pumphouse &Wat-rmain $900.000 03-04 a)Rt47 Watermain (Boomer—Countryside) $750.000 TOTAL $3,259,000 1 r