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COW Minutes 1997 10-16-97 CITY OF YORKVILLE COMMITTEE OF THE WHOLE OCTOBER 16, 1997 Present: Art Prochaska, Richard Sticka, Jeff Spang, Jerry Lynch, Jim Stafford, Kathy Jones, Jim Nanninga, Dan Kramer, Joseph Wywrot, Cindy Ketcham. Guests: Jeff Wigton, John Spinader. Sunflower Estates - Final plat of Phase 1 consisting of 23 lots has been accepted through EDC. Lots 1000 and 1001 to be owned by the Homeowners association. This item to be,placed on the Agenda for Oct 23. White Oaks Unit 4 Plat - Unit 4 shows a sidewalk on one side since the nature trail does not affect Unit 4. The preliminary plat was approved with sidewalks on both sides of the streets, The council felt that they must follow the items that were actually listed and approved on the preliminary plat. The homeowners association follows that covenant that is written. This information will need to be presented to the Homeowners Association so that all parties are clear as to what needs to be done. The issue of a sidewalk along Fox Rd. from White Oaks needs to be defined and finalized. Sunset Annexation -The annexation agreement will be presented to the council on November 20. SSES - The SSES loan order has been distributed for review. This item will be placed on the agenda for October 23. Audit -There is one correction yet to be made that is in the financial statement regarding the loan at the Yorkville National Bank. It does not show payment reduction on the loan. A question was raised if this error would translate into other parts of the audit. A letter needs to be received from the auditor, with regards to this correction, before the audit can be placed for vote at the October 23 council meeting. Treasurer's Report -The June, July, August, and September are to be placed on the October 23 agenda for approval. Award Contract for Streets -The street project would include Spring St. with curbs. This project would have about $30,000 left over funds. These funds would be maintained as rollover funds. There was also discussion on the new Mobile Police Communication system. There is also a grant to be received and the city would only have to produce $12,000 to $13,000. The new police equipment would allow for a higher performance of police officers. It would allow i them to receive information more quickly and allow them less down time at the station. This equipment would allow for calls to be more private also. A resolution is needed to identify the rollover of funds from the prior budget year and of the $115,000 to be used for streets and for the MDT equipment. This item needs to be placed on the October 23 agenda. Additional business: A public complaint has been made with regards to the School Buses being parked "around town". The school buses currently are without a home. A complaint with regards to a "Bobcat on a trailer" parked too close to the comer on Hillcrest. Residents say that it is obstructing vision. Executive session with regards to hiring and firing has been tabled. Respectfully submitted by Cindy Ketcham