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COW Minutes 1997 10-02-97 CITY OF YORKVILLE COMMITTEE OF THE WHOLE OCTOBER 2, 1"7 Present: Art Prochaska Robert Johnson Richard Sticka Larry Kot Jeff Spang Jerry Lynch Jim Stafford Kathy Jones Tom Sowinski Tony Graff Jim Nanninga Dan Kramer J.T. Johnson Joseph Wywrot Cindy Ketcham Guests: Jane Brown Jeff Wyton Richard Marciniak The July and August Water bills to be placed on the October 9 council agenda. The August Building Report to be placed on the October 9 agenda. The August Police Report to be placed on the October 9 council agenda. Mayoral Appointments: Ken Mandle to be re-appointed to the Zoning Board of Appeals. Julie Bromann to resign from the Parks Board and to be appointed to the Sign Review Committee replacing Kathy Curtis. Kathy Curtis will be appointed to the Parks Board replacing Julie Bromann. This item will be placed on the October 9 Council agenda. Lydia's Motel: Lydia's Motel is in the process of hooking up to city sewer and water. There is a need to meet with Mr. Marciniak, Atty. Kramer, and City Administrator James Nanninga. The meeting to be held will set up a payment plan for Mr. Marciniak to cover the Sanitary and City fees assessed. It was decided that Mr. Kramer, Mr. Marciniak, and Mr. Nanninga will meet on October 6, at 8:00 AM. Countryside Stoplight: In the resolution with I.D.O.T., there is a prevision that the city of Yorkville will spend no more than$60,000.00. The Illinois Department of Transportation wishes for this verbiage to be removed. I.D.O.T. will give the city a grant for $60,000.00 to be used for this stoplight. The city feels that they can spend no more than an additional $60,000.00 for this project. This item will be placed on the October 9 agenda. a Route 47, City Lots: The city lots that are along Route 47 have been on the market with no results in sale. There is an interest to place a duplex on this property, but a variance would be needed if this were to happen. A hardship would have to be proved in order for a variance to be processed on these pieces of property. More information will be asked of Atty. Framer with regards to a hardship and will be presented at the next Administrative Council meeting. This item will be then placed on the October 16 C.O.W. meeting. Street Improvements: There was much discussion on the current street repairs that are in need. Some of the streets mentioned were Van Emmon, Beaver, Wilson, Spring, Walter, Morgan, and Adams, to name a few. Beaver would be repaired prior to the fire station being built, so that there would not be conflict and a problem of shutting down the road while the fire station was up and in place. State St. between Hydraulic and Fox is having preliminary work done on it now. Spring bids are being taken on the work needed on Spring St. Bids on Spring St. are being accepted with and without curbing. The preference is to place curbing. The information needs to be updated and a tentative list needs to be in place with relationship to funds available. Public Aid Agreement: The job description has been completed. The agreement states that the person working for the city would be covered under the city liability insurance as a city employee. There is a resolution needed to enter into an agreement with the Public Aid to authorize employment and also to accept the job description specifically for this purpose. This item will be placed on the agenda of October 9. Bazan Water: There is an offer for water hook up. There is a need to find a closure in this matter. There will be more information reported at the next C.O.W. meeting on October 16. Race Track Impact: Chief Graff has been gathering information on the possible impact of the 'Plano" race track. Chief Graff has sent for information from 8 different race tracks that are currently in operation. He has tried to look at race tracks that are in operation in a similar set of circumstances as what the proposal would be for Plano. Erdman Economic Development: Ms. Erdman has set up some specific informational goals. These goals will be used to help judge in her performance reviews. Sunset Motel Annexation: If there is not any type of response received from the Sunset Motel people, the city will proceed with annexation procedures. There will also be some discussion with Ace Hardware. This item will be represented at the next C.O.W. meeting on October 16. Community Forum: C.C.I. Steering committee will meet on Thursday October 30. There will be suggestions made for recommendations from the sub-committees. Additional Business: A resolution request for Department of Community Affairs will be placed on the agenda October 9. The payback of EDC loan borrowing from other funds. Grant funds can repay internal funds. Recapture funds pay private borrowed funds. There is some confusion with the naming of the Sewer lines. It seems that there needs to be a distinction with the South Sewer Interceptors. One will be called the Southeast Sewer Interceptor. There is a billing due on the Hydraulic St. repairs. With some of the work being done by volunteers, the price has been reduced. Repairs that were done to the bike path can be paid from the Land Cash fund. Water main and asphalt repairs will need to be researched again at Public Works for a decision on funding for the repairs. SSES loan resolution to agenda of October 9. The resolution will need to be distributed ASAP for review before October 9 council meeting. Chief Graff reported that Andy Perez is doing better. It was a scary incident that was a "save" by our own Bristol Kendall Emergency Medical personnel. They did a wonderful job. Respectfully submitted by Cindy Ketcham