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COW Minutes 1997 08-21-97 1 s i CITY OF YORKVILLE COMMITTEE OF THE WHOLE AUGUST 21, 1997 MEMBERS PRESENT: Bob Johnson, Art Prochaska, Richard Sticka, Larry Kot, Jeff Spang, Jerry Lynch, Kathy Jones, Richard Scheffrahn, Tony Graff, Jim Nanninga, Dan Kramer, J.T. Johnson, Joseph Wywrot, Cindy Ketcham. Guests Present: See attached list White Oak Estates Sidewalk-There was much discussion making reference to the placement of a sidewalk at River Birch Lane and River Birch Drive. The sidewalk was in place in the final and preliminary plans. The nature trail was written into the preliminary plans, but not on the final. The developer would like to waive the nature trail and to put in place the sidewalks. Tony Robinson, President of the Board of Directors, of the White Oaks HomeOwners Association, states that the covenants require sidewalks on both sides of the streets. This has been followed except for River Birch Drive. There has been a nature trail on the drawing that is presented to persons that are looking to purchase property and feels that prospective buyers use the nature trail as an incentive to purchase property. The Board of Directors fully supports the nature trail. A right of access is allowed to all HomeOwners in the subdivision around the pond. The nature trail is addressed in the covenant as common property. The Club House, out lot B unit 1 to the north is no longer common property and has been turned back to the developer as lots 10 and 11. A question was raised that this step would be re-dividing the subdivision, but would not affect the easements of the nature trail. Bruce Allendorffer, feels that if there are sidewalks then people will use them. He feels that there is a lot of construction traffic along the area of the railroad tracks and if sidewalks are not placed, it will keep persons from this area. Ed Scherer, feels that sidewalks should be placed at River Birch. He feels that whether sidewalks are there or not, people will walk there. He feels that the sidewalks will at least keep the people on the walks and out of the road. He would rather see the sidewalks there so that people do not use the roads for walking. Alderman Sticka is concerned that if items were approved on the final plat, then the items should be in the subdivision. That is the way the plat was approved, that is the way the subdivision should be. The covenant for the HomeOwners association shows that they should hold title to all common property. The HomeOwners association has never held title to any common property. They have also given back the area with the clubhouse on it, although they did not hold title to it. The property was given back to the developer so that it could be maintained and not left to deteriorate. Common property that was platted has been continually sold off. The final approved plat is the document that the city will be able to enforce. The covenants are only enforceable by the HomeOwners Association. The final Plat for Units 1 and 2 will have to be reviewed for dates to determine what subdivision ordinances apply at the time of the approved plat. There is a concern that some easements may no longer be in place for the nature trails. A concern was mentioned by the HomeOwners association that Atty. Kramer was involved with work for the developer and the city at the same time. Afty. Kramer stated that he did not do any work with the platting of the subdivision. He helped put in place the HomeOwners Association only because it was not in place as it should have been and was asked for the help. Afty. Kramer's office did not represent Developer Werherli in any way with the White Oak Subdivision. Rick Falato commented that most subdivision have beautiful entries and what is at White Oaks entrance, a deteriorating barn. Ownership was a question raised. Mr. Dettmer will look at this property. The EDC committee is recommending to council PC 97-9 Aister annexation and rezoning. Atty. Kramer's office will need to draw up the annexation agreement. A survey may need to be performed. This item will be on the August 28 agenda. May and June Water Reports are to be placed on the August 28 agenda. The July Building report is to be placed on the August 28 agenda. Alarm System-The other company that contacted Tony was $2 higher monthly and Chief Graff felt that the city could not use their services. The language in the contract has been cleaned up and has been sent to Atty. Kramer. The contract length would be changed to 3 years from 5 years. If Afty. Kramer advises contract is in order, Chief Graff would like to place this item on the August 28 council agenda. Health insurance-NY Life was looking to increase 9%, but have compromised to 5% and for a term through May 98. Mr. Nanninga will speak with them to see if the contract can be maintained through May 99. This information will be placed on the August 28 agenda. YBSD interest-The city currently collects all monies from the general public for water, sewage, garbage, etc, then remits to the YBSD. The July bill was missed and not paid. The interest, at 5.71'36 that YBSD would have earned on the July bill of$86,373.20 would have been $4,931.91. The question was raised by the city council if it was worth it to the city to offer this service. The city makes the payment to the YBSD whether the general public has paid their water bill or not. The past year will be looked into to determine if there is an advantage to the city for this service. New Codification Agreement-All staff has reviewed the codification agreement for revisions. The first update has been approved. The agreement needs to be updated with revisions and will be ready for the August 28 council meeting. Cimarron Ridge Unit II would like a reduction for their letter of credit that will expire in 90 days. The letter of credit will need to be reviewed and renewed. This item will be placed on the August 28 agenda. Van Emmon Water Main-Joe has prepared an addendum for the work to be placed for bid. There are two options, either to bid and have the work done either this fall or in the spring, or to hold off and bid the job in the spring. The opinion was to delay until the spring and then review the job. This item will be brought back to Public Works after the first of the year. Root X Purchase-Hold off until funds are available. 1997 MFT Resolution/Street Project Funding/Countryside-Rt 47 Traffic Light- There was much discussion on street projects needing to be done, the motor fuel resolution, and the light that is to be placed at route 47 and countryside parkway. The project of the streetlight on route 47 is projected to be $60,000.00. The funds that were budgeted for this project was $19,000.00. There was much discussion that there are funds available to complete this project. The repairs to Spring St. were also discussed. It was felt by some of the alderman that there are not enough funds to complete both projects. The budget would have to be reviewed to be sure what funds are available to complete what projects. The resolution for the streetlight at Route 47 and Countryside Pkwy is to be placed on the August 28 agenda. Additional Business: IMRF early our can be passed a any time. After it is passed, there is a one year window. There will be an audit meeting held on September 2 at 6:04 PM at the city offices. There was some discussion on the Inland annex north of the tracks. The city of Yorkville would be applying to the state for a grant to help fund the completion of this project. Inland would be paying $500,000. if the grant can be secured. There seems to be some misunderstanding with the bill list. It seems that maybe some of the supplies purchased may have been charged to the wrong accounts. It also seems that maybe the correct procedures are not being followed for the purchase of supplies. A signature is required from the department head and the committee chairman for purchases. The procedures are in need of review. Sick leave policy. The employees manual states that if sick time is exhausted, that sick time would need to be approved by council. Emergency Sirens. The existing system is inadequate. The existing system needs to be looked at to see if it has the capacity for expansion, or if the system needs to be totally re-done. This will need to be looked into since Yorkville is increasing in size. The Com. Ed. easement has been reviewed with a couple of minor changes. A look at the engineering drawings will need to be done for any future digging that will need to be done. There will be a special meeting at the Yorkville High School on September 3 &4 at 7:00 PM. Any parents with students in sports are asked to attend. The subject will reflect drug abuse, sex and gang violence. Officer Groesch has been named president of the State Association of Illinois b.A.R.E. There will be a presentation at the next C.O. W. meeting on September 4. CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date Guests Present: (Please print) I/S z z s C. LAL