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COW Minutes 1997 06-05-97 06/26/31 13:31 FAX 7085535361 YNB COUNTRYSIDE Q002 11 CITY OF YORKVILLE COMMITTEE OF THE WHOLE JUNE S, 1997 Members present: Art Prochaska Richard Sticka Larry Kot Jeffrey Spang Jerry Lynch Jim Stafford Kathy Jones Richard Scheffrahn Tom Sowinski Tony Graff Jim Nanninga Joe Wywrot Bill Dettmer Cindy Ketcham Guests: Jeff Wyton Kathy Farren Jeremy Olson ZBA 97-1-USA Builders Variance Request-an one of the lots located in the Country Hills Subdivision, a building was mistakenly placed 4 feet into a set back. Mr Dettmer feels that it was done in error and does not feel that it was intentional_ Normally things are checked very carefully, there was not a stake inspection. There are 3 surveys and normally something like this is found at the time of the second inspection. Somehow the building was moved. Some concern was made in maybe setting a policy so that if this happens again and if the builder is responsible, the builder would be forced to pay a fine for the mistake. Mr. Dettmer felt that there was just an error made. Maybe the error was the result of the culdesac, he could not say for sure. A resolution needed to be formed to present at the next council meeting on June 19. PC 94,4 Ryan-Special Use Request-There is a special use request to place a single family dwelling on property zoned B-2. This would allow for a family dwelling to be located above a business. There needs to be a fire door in place and an agreement drawn up with the neighboring property that shares the second entrance/exit. A special use is required on B-2 property, but not 2B-1 property. The apartment would have to have an external e)dt toward the rear. The second entrance goes through the business and is to used as an emergency exit only. This will be an "egress"through the bar area and the apartment is not to be accessible from the bar area. The responsibility for public safety and liability will fall directly on the business owner. The apartment is to be business owner occupied and customers are not to be allowed upstairs. There is a need to speak with Atty. Kramer to make sure that the wording is specified accurately. The verbiage will refer to the "ingressiegress" access from the bar area and also an agreement needs to be recorded with the neighbor for the stairway access. This item will be placed on the June 19 council agenda. 4 f J White Oak Unit 1, II, & III and Green Briar Unit I Letters of Credit-The letters of credit are about to expire. Should the letters of credit not be renewed, the city clerk would initiate a letter to the bank for payment. The letters of credit reduction does not affect the sidewalk and the back of the lot nature trails. The reduction issue needs to be discussed with Atty. Kramer and also the sidewalk issue. Maybe the letter of credit should have a policy standard set up. The building reports for April and May are recommended to be placed on the June 19 city council meeting agenda. Pandc lfi Audit Contract-An increase of 4.7% for a 3 year period contract, with a special or single audit being an 4.8% increase. The Pandolfi people have been good to work with and are helpful in answering questions and not charging for all of the extra questions. This year the audit will start by July 14 as of the next contract, the audit will be started by June 30. The opinion from the attorney was to accept as hourly versus a lump sum eontracL There is a need to speak with Atty. Kramer before the contract is approved and prior to the council vote. This item will be placed on the June 19 council agenda. Public Works Service Requests-Tracer requests have been created. It will list the alderman service requests and will also show what kind of follow-up is necessary and what has been done, with regards to weed control, street lights repair, streets repair, and property standards. Power Washer Purchase-A power washer purchase is written into the budget and is not to exceed $5,000.00. It will be used to keep Public Works equipment clean and in good working order. This item will be placed on the June 19 council meeting agenda. School/Parks Agreement-The School Board did vote in favor of the agreement presented. Sue handed out the agreement at the last C.O.W. Each alderman has a copy of the agreement signed by Dr. Engler. There is a need to vote to rescind the last one and to vote in the new one. This will be placed on the June agenda. A City CounciVBristol Incorporation Meeting-For information only-A joint meeting of the Yorkville City Council and the Bristol Incorporation committee will meet on June 23, at 7.00PM in the Beecher Building. 06/26/31 13:81 FAX 7085535361 YNB COUNTRYSIDE 10004 Safety Policy Resolution-There is a concern to identify a Safety Director. A resolution was passed out at the last council meeting to identify the adoption of the safety policy. The mayor will appoint a director annually. The mayor will initiate meetings with the safety director and the workman's comp. people. Safety policy director should be listed in the resolution and not safety policy manager. The resolution will be presented at the June 19 council meeting. Public Aid Agreement-The public aid individual would be not be paid by the City of Yorkville. The individual would be covered by the city liability insurance. Public Aid would carry them for workman's compensation. The individual would be considered an employee so that they would be covered by the city liability ins. only. The city is not responsible for any benefits. A resolution needs to be brought to the council for viewing. The "employee" could be sent to any department and not just the police department. There is also a need to develop a job description for this position, so that there is some form of organization to this position. The April Police Report is to be placed on the June 19 city council agenda for approval. Recommendations to hire a new Police Officer-TWo candidates have been interviewed for one position available. Mayor Johnson has interviewed them. One candidate has been approved by both the Mayor and the Public Safety committee. There will be a confidential packet placed in all of the appropriate boxes for review: This position will be paid for by a "cops grant". This will be the third officer funded by the grant and he will be financed for three years. This item will be placed on the June 19 council agenda. Additional Business: There has been grading work done with Kyle Comeils driveway. Mayor Johnson and Alderman Stafford met with two county board members and have re-drawn a new Intergovernmental Agreement. This item may need to be presented at Executive Session. If this agreement is accepted, what happens to the old agreement? This item will go to Administrative Committee on June 6. Adopt a highway on June 29, weather permitting, 8.00AM at Tower Lane. City Procedures-last minute changes. Looking for comments and ideas to alleviate problems and slow downs. Respectfully submitted by Cindy Ketcham