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COW Minutes 1997 04-17-97 05/01/97 07:16 FAX 7085535361 YNB CUUNTRYSIDE IQJ002 CITY OF YORKVILLE COMMITTEE OF THE WHOLE APRIL 17, 1997 Bob Johnson T.J.Hiles Larry Kot Richard Sticks Tout Sowinski Richard Scheffrahn Jerry Lynch Art Prochaska Jeff Sprng Kathy Jones J.T. Johnson Joe Wywrot Tony Graff Jeff Wyton Jeremy Olson Dan Kramer Cindy Ketcham The March Building Report is to be added to the April 24 council meeting agenda. Spring Lawn Leaf-The week ofMay 5th to May 9th has been designated for leaf removal. This information will be printed in as many publications as possible to let all of the citizens know. This information will also be announced at all of the upcoming meetings. Administrative Job Description-There are some minor changes that need to be made to the Secretary to the Administrator Job description. Some of the other job descriptions need to be modified to the general duties instead of more of the specifics. The job descriptions that were made out and tarried in were in various formats. They need to be reviewed and put into the same type of format to make the viewing and the understanding more easy. The line of"duties as directed by the administrator" should be added to all of the job descriptions. That would allow for special projects to be assigned by the city administrator. Revisions to the Employee Manual-Conflicts with outside employment are restricted. Outside employment must have written approval. This item to be placed on the April 24 council agenda. Resolution on New Funds-The City Treasurer is recommending that three new funds be set up, one for the Sanitary Sewer Expansion,the South Sanitary Sewer, and the Water Improvement and Expansion. 11is matter would need to be voted on and passed prior to the 9748 budget. Some of the narratives need to be changed, only because they are to explicit. The consolidations of funds will help some of the inter-fund borrowing. There will be funds coming in from the state during the month of April, also. The resolution on creating the new funds will be placed on the April 24 council agenda. Mayors Recommendations-Mayor Johnson has recommended Linda Bastyr to replace Richard Sticka to the Public Library.Board. Larry Langland to be re-nominated to the Planning Commission, Also Burt Callmer to be nominated to the Planning Commission Board. These three items to be placed on the April 24 agenda. 05%01%97 07:16 ELK 7085535861 YNB COUNTRYSIDE 2003 Erdman Contract-There have been a couple of changes to the contract of Bobbie);rdman. The changed have been discussed with her and were approved by her. There will need to be a resolution to accept her contract. This will be placed on the April 24 agenda. There was a mention that the graphics on the Yorkville City Web-Page needed changing. This matter has been addressed and corrected. School Transition Fee-This fee was designed to fill in the gap when}comes are built and before the homes have been assessed to the full Real Estate Tax potential. This initially included only the Yorkville Public Schools. With all of the new annexation property this may no longer be the case of only including the Yorkville Public Schools,but also other local area schools. The schools have been asked to review the information and the council would like to hear rebuttal from the schools as soon as possible. The indemnification sags that the schools would hold harmless the city from the obligation of collecting these funds. The city does not receive any of these funds that are collected,the funds are paid directly to the school districts. This will be taken to the next EDC. Additional Business: The Park board will hold their next meeting on April 21. The Intergovernmental agreement with the school will be on the agenda. If anyone has any issues to discuss, please attend this meeting. The Intergovernmental Agreement with the Public Library has minor changes. This has been discussed at the Administrative Committee Meeting. The Library Board has passed this agreement. The agreement will be placed on the April 24 council meeting. Elizabeth Street. The storm sewer ditch needs to have some dirt brought in and to be seeded with grass so that the erosion will stopped. There is also some work needed at Adrian and Beecher. Someone has dumped broken up concrete in one of the holes. Tony has presented a financial package for the purchase of the copy machine and the new police squad car. He can finance the package through the Yorkville National Bank, at 4.1% and save over$900 with a 90 day note instead of the finance charges through the companies that he is purchasing the equipment from. This will be re-presented at the Public Safety meeting on Wednesday on April 23. The public Works now has 5 certified aplicators and 7 certified sprayers. There was a motion made by Alderman Prochaska and seconded by Alderman Lynch to enter into Executive Session for the purpose of Collective Bargaining and the Sale or Purchase of Ptoperty. Respectfully submitted by Cindy Ketcham 05;01 9 7 07:16 F.Ll 7085535361 3iNB COUNTRYSIDE Q004 CITY OF YORKV]LLE PUBLIC MEETING APRIL 17, 1997 1997-1998 CITY BUDGET A motion was made by Alderman Prochaska hold a public meeting for the purpose to discuss the 1 997-1998 city budget. The motion was seconded by Alderman Spang. Alderman Prochaska, aye Alderman Kot,aye Alderman Sowinski aye Alderman Sticka, aye Alderman Lynch, aye Alderman Jones, aye Alderman Spang, aye Alderman Stafford was absent. Others present Mayor Robert Johnson, Attorney T.J. Hiles, City Treasurer Richard Scheffrahn, City Engineer Joe Wywrot,Police Chief Anton GraIX J. T. Johnson, Cindy Ketcham,Jeff Wyton,Jeremy Olson, and Ronald Walker. Ronald Walker, 39 Royal Oaks Dr. was in attendance to the Public Hearing with regards to the 97-98 city budget. He wished to "clear the air"and speak about the engineers "punch list"that involves his Club 47 Health and Fitness property. There was a"punch list"presented to Mr. Walker that contained 40 items. Mr. Walker has spoken with Mr. Wywrot and 15 of the items have been already taken we of Mr. Walker feels,yes,that there are several things that need to be done. One of his complaints was that some of the items could have been taken care of when the construction was in progress and now it will be more difficult to go back and get some of the contractors to complete the item in question. He would like to assure the council at this time that he will do everything in his power to complete the items as soon as he possibly can. He feels that it.is a little unfair to withhold the monies due him, because of the items that are on the"punch list". He feels that if there would have been a little more cooperation at the time of the construction,that there would not be the problems that there are now. A suggestion was made to set up a time table on which the items could be completed. This matter will be taken to the next Public Works meeting scheduled and reviewed further. Another matter that Mr. Walker wished to make known was that during construction, he suggested that his dry retention area be placed to the rear of his property. When he merle the suggestion, he was told to place it at the front of the property. The"punch list"will be reviewed at the Public Works meeting,Monday April 21 at 6:30, to see what can be resolved. 05/01/97 07:16 FAX 7085535361 YNB COUNTRYSIDE Q005 There were no other public comments made. A motion to adjourn from the Public Meeting was made by Alderman Spang and seconded by Alderman Prochaska. Alderman Prochaska,aye Alderman Spang, aye Alderman SowinsK aye Alderman Jones, aye Alderman Lynch, aye Alderman Kot, aye Alderman Sticka, aye Alderman Stafford was absent. Respectfully by Cindy Ketcham