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COW Minutes 1997 02-20-97 Q UU7 CITY OF YORKVILL.E COMMITTEE OF THE WHOLE FEBRUARY 20, 1997 Members present: Art Prochaska Robert Johnson Burt Callmer Jeff Spang Jerry Lynch Jim Stafford Kathy Jones Tom SoWnski Richard Scheffrahn Tony Graff Jim Nanninga Daniel Kramer J.T. Johnson Joseph Wywrot Cindy Ketcham Guests Present: William Murphy James Liggett Dave Kisser Richard Sticka Larry Kot Cannonball Water Study-There has been much discussion on the impact of the northern water lines that were built in 1993. There is to be further dialog between Mr. Wywrot, and the hydrologist used by the City of Yorkville and the hydrologist that is being used by the persons who live on Cannonball Trail. There has been a study and proposal made that suggest that the digging of 10 to 13 wells would possibly alleviate the problems on Cannonball Trail. The anticipated expense to the city for these wells would be up to $4,500.00 per well. The current issue is to determine, with the help of the hydrologists on the appropriate number of wetis that would need to be dug and where the placement would be. The council would like to get a determination from the hydrologists and to bring the information to the next council meeting on Thursday February 27. Undesser Property-There was a fixed commitment presented to the council, that the Undesser people would pay $7,500.00 for the certificate of occupancy for the Convenience Center and an additional $20,000.00 for the filling of 50% of the remainder of the property (a strip of 600 ft of commercial front property) to be paid within the next 5 to 7 years. Alderman Sowinski would like to see a shorter length of time period. Alderman Spang was concerned about the mutual aid calls that would be required for that particular intersection. He felt that as soon as the construction were to begin, this would create additional risk and would impact the Yorkville Police Department and also impact the Bristol-Kendall E.M.S. He felt that the funds would be needed sooner. Alderman Prochaska stated that he would prefer to see the funds within the next 2-3 years instead of 5-6 years. This information will be represented at the March 6 C.Q.W. meeting. Q uus Resolution Motet/Hotel Tax-A resolution it establish an account specifically for the Moneys collected on the City portion of the Hotel/Motel Tax. These funds would be placed in a separate account and used to broaden the horizon of the City of Yorkville. The funds would be used for the advertising of the City Tourism and to help make people aware of what the City of Yorkville has to offer. The funds would be used to advertise certain events held in the City with the descretion of the city council, maybe set up some guidelines on what events would be able to use the funds. This item will be placed an the agenda for 2-27 city council. Water Operator Job Description-The description of a field water operator would be changed from Water Maintenance#2 into Water Maintenance#1. This item will be placed on the 2-27 agenda for city council. January Building Report will be placed on the February 27 council agenda. Front Set Retention Areas-it is the intent of the City to require water retention areas on commercial property be "dressed up" if they are to be along the front of the property. Parking Standards-There will be a change in the parking standard requirements for multi family dwellings. For Townhomes, there to be two independently covered accessible stalls. With apartments, there is to be one covered and one not covered. Garages may not be set up in a row a property that has not had an approved preliminary plat or a P.U.D. will need to comply. This item will be placed on the February 27 council agenda. Review R-3 and R4-The intent is to decrease the density and to increase living space. R-3 currently at 7 units per acre would be decreased to 5 units and R-4 currently at 12 units per acre would be decreased to 8 units. The property already existing would be"Granfathered in" and all other property would be affected. It was suggested that letters be set to all property holders that this would affect and schedule a Public Hearing for public discussion. The public Hearing will be scheduled on March 27, prior to the regular council meeting. F.E. Wheaton Bond Issue-The original bond was set at $210,000.00 and F.E. Wheaton has to have the band increased to $225,000.00. This information would need to be published for viewing and then will be presented at the February 27 council meeting. Additional Business: On Saturday February 22 there is a Public meeting that will be held with officials from the City of Yorkville, the City of Piano, Yorkville School Dist#115 and with the Plano School Board. LVJ uva Bristol Incorporation Meeting will be held in April instead of March. The City of Yorkville has applied for the Governors Hometown awards. It shows a recognition of local volunteers. The Mayor earlier appointed a two man committee to make a recommendation of which Executive Session minutes could be made accessible to the public for viewing. He would like to see some progress on this item. EDC has presented some questions with regards to the zoning of the Sunflower Estates Subdivision. it seems the annexation agreement is B-3 and different form their minutes. The concern if the zoning will take R-2. The zoning structure is set up under a cumulative zoning which sates that property can convert to a lesser density zoning, and is proper, although it may not convert to a greater density zoning. There was a motion made by Alderman Sowinski and seconded by Alderman Lynch to enter into Executive Session for the Sale or Lease of Real Estate Property. There was a motion made by Alderman Prochaska and seconded by Alderman Jones to exit Executive Session_ There was much discussion on the changing of job description of the maintenance person that currently covers the Beecher Center. It was felt that the person performing this task would need to be a part time person vs. a full time person. This position is currently a full time position held by Mike Price and this will affect him. (Mr. Spang exited the meeting for a time and returned.) There is also need of a person to maintain and care for the Public Works tools and equipment. They are in need of someone that could keep track of tools and see that they are checked in and out accordingly. This information will need to go back to Public Works for the creation of the jobs and the job descriptions. There is a truck box that is for sale by the city. Alderman Stafford, who is in the Auto Salvage business, has found someone that will purchase the truck box. Alderman Stafford would like to purchase the truck box from the city for $1,000.00. He will then re-sale the truck box and deliver it to his buyer. He will be selling the truck box for his purchase price, plus his delivery costs which are approximately$200.00. He would also like to disclose that he will not be making any profit for himself, or his business. He did not want this item to show a conflict of interest for him. This item will be presented at the February 27 council meeting. Respectfully submitted by Cindy Ketcham WJ VUU CITY OF YORKVILLE COMMITTEE OF THE WHOLE Date -J / Guests Present: (Please print) 14YQ C • 1a r 0 - �V— , / h