Library Board Packet 2015 12-14-15 Agenda
Yorkville Public Library/ Historical Meeting Room
Board of Trustees
December 14, 2015 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
S. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Library 101
Tax Levy— Budget F/Y 2016/17
13. New Business Approve Increase in Salaries
14. Executive Session (if needed)
1. For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public body,
including hearing testimony on a complaint lodged against an employee of the public
body, or against legal counsel for the public body to determine its validity.
15. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, November 9, 2015, 7pm
902 Game Farm Road—Library Historic Wing
The meeting was called to order at 7:02pm by President Beth Gambro.
Roll Call:
Beth Gambro-yes, Carol LaChance-yes, Kate Elder-yes, Wamecca Rodriguez-yes(left at 8:05pm),Russ
Walter-yes, Sandy Lindblom-yes, Barb Johnson(arr. 7:12pm), Susan Chacon-yes
Absent: Jo Ann Gryder
Others Present:
Library Director Michelle Pfister
Alderman/Liaison Seaver Tarulis
Finance Director Rob Fredrickson
Recognition of Visitors:
President Gambro recognized visitors.
Amendments to the Agenda:
Ms. Gambro asked to discuss the possible teachers' strike under New Business.
Minutes: October 12, 2015
Ms. Lindblom moved to approve the minutes as written and Ms. LaChance seconded the motion.
Unanimous voice vote approval.
Correspondence: Discussed later on agenda.
Public Comment: None
Staff Comment: None
_Report of the Treasurer:
Check Register
Treasurer Lindblom presented the highlights of the check register noting that the gutters, windows etc.
were cleaned at a cost of$1,225. The snow guards have also been re-installed. The total of the check
register is $8,688.19.
Payroll Summary
There were 2 payrolls for a total of$33,555.73.
Total disbursements were $51,337.99.
Page 1 of 4
Budget Report
Treasurer Lindblom reported the budget is at 50%. Property tax of$9,158 was received, which is
96.8% of the revenue budgeted. She questioned why the vision insurance had risen to 65% of the
budget. Mr. Fredrickson said someone may have joined during open enrollment,however,he will
double check. Dues/subscriptions are also slightly over budget and operating supplies are at 96% of
the budget. Development fees of$3,450 were also received for 91% of the budget.
General Ledger
The bulk of the money in the Memorials and Gifts Fund is earmarked for the mini golf.
Cash Statement
A bond payment and a library refunding bond will be paid from this money leaving about $300,000 in
reserve.
Mr. Walter questioned the Call One bill that is still being received,however, it should be the final bill.
Ms. Rodriguez asked about the decrease in the Illinois Funds and the increase of the Old Second funds.
•transfer was made into a more safe account in Old Second.
•Pulte development fee refund for$500 noted in the October minutes and listed on a bill list, was
questioned. It was for a building permit fee collected and the developer did not proceed with the
project. Mr. Fredrickson will research it further.
Payment of Bills
Mr. Walter moved and Ms. Elder seconded a motion to pay the bills as follows:
$17,816.26 Bills
$33,555.73 Payroll
$51,371.99 TOTAL
Roll call: LaChance-yes, Elder-yes, Rodriguez-yes, Walter-yes, Lindblom-yes,Johnson-yes, Chacon-
yes, Gambro-yes. Passed 8-0.
Correspondence (out of sequence)
A thank you was received from Judy.Somerlot for the luncheon served to the Friends of the Library.
City Council Liaison No report
Report of the Library Director:
Ms. Pfister reported the following:
1. Statistics for the month
2. Drop-in help for e-readers is available twice a month
3. $72 in on-line overdue fines were collected
4. Attended a required Prairiecat delegate meeting in Plainfield, will soon have a new Smart
Phone app, library will be charged for it
5. Friends have donated over$30,000 from the day they began
6. Friends will have 100 year birthday party
7. Mini golf scheduled for January 2016,have volunteer sign-up sheet, flier was developed for
event,will have 19"'hole,other activities such as Legos, cookies will be served, need hole
decorators,info is also on Facebook
8. Had indoor trick or treat and pumpkin decorating contest
9. 4-H is doing some of the library programming.
Page 2 of 4
10. New newspaper,Kendall Chronicle, printed an article about the library,Kendall County Record
also had article about library
11. Coloring book clubs are being formed by libraries,may initiate in January.
12. Public librarires are moving towards gender-neutral bathrooms. Ms. Pfister noted this library
has a family bathroom.
13. Ms. Gambro reported on an article in the Chicago Magazine regarding varied items that other
libraries check out(such as American Girl dolls) and other ways of serving patrons.
Ms. Rodriguez attended a conference where schools and libraries were asked to work together to
promote more kids to frequent the library. One suggestion was a"March Book Madness"where 32
books would be read. Reviewers would read the books ahead of time and pick the winning books.
Brackets are made to promote them and weekly"winners/books"are posted. The committee liked the
idea and Ms. Rodriguez will spearhead the project as well as work with the library. Grades
6-8 or possibly 3-12 were suggested for participation. This will start in January and end in March.
City Council Liaison No report
Standina Committees: No report
Unfinished Business:
Ms. Pfister and Ms. Gryder made a wish list for the recently suggested"Library 101"project. Ms.
Elder will revise the wording and this will be discussed f other at the next meeting.
New Business:
Tax Levy—Budget FIY 2016117
Ms. Lindblom reported that several Library Board members attended a recent Administration
committee meeting where City Administrator Bart Olson made a presentation pertaining to the tax levy.
It was stated that the numbers presented in Mr. Olson's report were from 2006-2008. Board members
expressed concern regarding the old figures that were presented. Ms. Lindblom said the Local Library
Act states that the City shall incorporate in the City levy, an amount as determined by the Library
Board. She said a letter should be sent to the City asking them to keep the suggested levy of.15.
Trustee Johnson said the City will apply the tax cap to the library resulting in a loss of$7,000 for the
library. Mr. Walter added that the City has applied the cap in previous years, but then made up the
difference. That difference will not be made up this year. He also said that in some previous years the
library actually only got .11 or .12. Ms. Lindblom commented that when the library agreed to lower
the number,many budget items were cut including staff and hours.
Ms. Johnson said the salary issue was very discouraging since the library staff has not received any
raises recently, yet increases have been given to City staff. It was also pointed out that other city
employees have received raises as well. The Board also discussed the fact that Alderman are paid for
their service,however, State Statutes say that Library Board members are unpaid.
Ms. Rodriguez asked Mr. Fredrickson for an explanation of what the"cap"means. He said the cap
would hold the library to the same rules of growth in regards to property tax growth. However,it was
argued that the library is allowed to set its own levy. He gave an explanation of CPI which is a
Page 3 of 4
measure of inflation and also how the EAV affects the library. Ms. Gambro commented that the library
is trying to be even,but the library and City do not operate under the same standards. In the library
budget,there is no room for raises as opposed to the City.
Ms. Elder commented that it seems as though the library is being punished for being good stewards of
the money. Ms. LaChance suggested that the reserve money might need to be spent. A few library
staff members have been lost due to lack of a raise according to Ms. Pfister. It was also asked how the
City determines the metrics for pay raises. Mr. Fredrickson said COLA adjustments have been given
the last few years.
President Gambro said the message to the City Council is that the Library Board is not happy with the
proposal being made by the City. Ms. Lindblom made a motion to propose that the tax levy should
remain at .15 as part of the city levy and Mr. Walter seconded the motion. The Public Hearing for this
will be held on November 24th••
Roll call: Elder-yes, Rodriguez-yes,Walter-yes,Lindblom-yes, Johnson-yes, Chacon-yes, Gambro-
yes, LaChance-yes. Passed 8-0.
Ms. Gambro asked Mr. Tarulis and Mr. Fredrickson to express the Board's concerns. She also said that
the Board may tap into the reserve money. Ms. Chacon asked what will happen when all the reserve
money is spent. It was decided that some Board members would attend both the November l Oth and
November 20 meetings. Ms. Lindblom will submit a letter as voted on earlier.
Per Capita Grant 2016
Ms. Pfister said the grant is finished and the library will have to wait until the budget is passed.
Library Newsletter
After a brief discussion, it was decided that the library would not initiate a newsletter since there is no
money in the budget and the Board was not in favor of a paper publication. A digital newsletter was
suggested and Ms. Elder said a friend might be willing to donate her time to form a template.
Possible School Strike
If the teachers go on strike, a warming place might be needed and the library is a designated warming
center. Ms. Gambro said the teachers would be willing to help with any activities if they use the
facilities. No picket signs would be brought in the building.
Additional Business: None
Executive Session: None
Adiourn_ment•
There was no further business and the meeting was adjourned at 8:25pm on a motion by Ms. Johnson
and second by Ms. LaChance. Voice vote approval.
Minutes respectfully submitted by
Marlys Young, Minute Taker
DATE: 11/17/15 UNITED CITY OF YORKVILLE
TIME: 13:23:31 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
-------------------------------------------------------------------------------------------------------------------------------------
112515-J.WEISS 10/31/15 01 HALLOWEEN PROGRAM SUPPLIES 82-820-56-00-5671 20.00
02 STORYTIME SUPPLIES 82-820-56-00-5671 60.79
INVOICE TOTAL: 80.79
Page 1 of 11
DATE: 11/17/15 UNITED CITY OF YORKVILLE
TIME: 13:23:31 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900021 FNBO FIRST NATIONAL BANK OMAHA 11/25/15
112515-M.PFISTER 10/31/15 01 ILA BOOKS 84-840-56-00-5686 50.00
INVOICE TOTAL: 50.00
Page 2 of 11
DATE: 11/17/15 UNITED CITY OF YORKVILLE
TIME: 13:23:31 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
-------------------------------------------------------------------------------------------------------_-----------------------------
900021 FNBO FIRST NATIONAL BANK OMAHA 11/25/15
112515-R.FREDRICKSON 10/31/15
20 COMCAST-10/01-11/09 INTERNET 82-820-54-00-5440 3B6.96
INVOICE TOTAL: 386.96*
Page 3 of 11
DATE: 11/17/15 UNITED CITY OF YORKVILLE
TIME: 13:23:31 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT ff ITEM AMT
-------------------------------------•--------------------------------------------------,----------------------------------------------
900021 FN$0 FIRST NATIONAL BANK OMAHA 11/25/15
112515-R.WRIGHT 10/31/15
06 RUSH COPLEY-NEW EMPLOYEE TEST 82-820-54-00-5462 40.00
x
INVOICE TOTAL: 40.00
CHECK TOTAL: $557.75
Page 4 of 11
DATE: 12/08/15 UNITED CITY OF YORKVILLE
TIME: 08:09:06 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/14/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104088 BAKTAY BAKER & TAYLOR
2031276280 10/28/15 01 BOOKS 84-840-56-00-5686 260.56
INVOICE TOTAL: 260.56 *
2031279743 10/28/15 01 BOOKS 84-840-56-00-5686 381.07
INVOICE TOTAL: 381.07 *
2031316612 11/05/15 01 BOOKS 84-840-56-00-5686 511.18
INVOICE TOTAL: 511.18 *
2031328394 11/09/15 01 BOOKS 84-840-56-00-5686 468.59
INVOICE TOTAL: 468.59 *
2031329488 11/10/15 01 BOOKS 84-840-56-00-5686 432.17
INVOICE TOTAL: 432.17 *
2031349819 11/12/15 01 BOOKS 64-840-56-00-5686 736.07
INVOICE TOTAL: 736.07 *
2031393885 11/24/15 01 BOOKS 84-840-56-00-5686 454.94
INVOICE TOTAL: 454.94 *
2031399253 11/25/15 O1 BOOKS 84-840-56-00-5666 395.56
INVOICE TOTAL: 395.56 *
2031416868 11/30/15 01 BOOKS 84-840-56-00-5666 187.92
INVOICE TOTAL: 187.92 *
CHECK TOTAL: 3,828.06
104089 BUGGITER BUG GIT-ERS LLC
2894 11/10/15 01 BIMONTHLY PEST CONTROL 82-820-54-00-5462 75.00
INVOICE TOTAL: 75.00 "
CHECK TOTAL: 75.00
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84840 LIBRARY CAPITAL
Page 5 of 11
DATE: 12/08/15 UNITED CITY OF YORKVILLE
TIME: 08:09:06 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/14/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104090 EBSCO EBSCO INDUSTRIES, INC.
1000025094-1 11/10/15 01 10/2015-09/2016 NOVELIST 82-820-54-00-5460 1,208.00
02 DATABASE SUBSCRIPTION RENEWAL ** COMMENT **
INVOICE TOTAL: 1,208.00
CHECK TOTAL: 1,208.00
104091 KONICAMI KONICA MINOLTA BUSINESS
9001919293 11/18/15 01 10/19-11/18 COPIER CHARGES 82-820-54-00-5462 3.70
INVOICE TOTAL: 3.70
CHECK TOTAL: 3.70
104092 LECUPAIN LECUYER PAINTING & DECORATING,
1754 11/24/15 01 PAINTING PORTIONS OF BUILDING 82-820-54-00--5495 2,150.00
02 EXTERIOR ** COMMENT **
INVOICE TOTAL: 2,150.00
CHECK TOTAL: 2,150.00
1040.93 LLWCONSU LLW CONSULTING INC-
10379 12/02/15 01 11/09 & 11/23 ON-SITE SUPPORT 82-820-54-00-5462 720.00
INVOICE TOTAL: 720.00
CHECK TOTAL: 720.00
104094 MENLAND MENARDS - YORKVILLE
29573 11/27/15 01 HOOKS, HOLIDAY LIGHTS 82-820-56-00-5610 47.40
INVOICE TOTAL: 47.40 "
CHECK TOTAL: 47.40
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 6 of 11
DATE: 12/08/15 UNITED CITY OF YORKVILLE
TIME: 08:09:06 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/14/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-------------------------------------------------------------------------------------------------------------------------------------
104095 MIDWTAPE MIDWEST TAPE
93373694 11/02/15 01 DVD 82-820-56-00-5685 47.98
INVOICE TOTAL: 47.98 *
93387640 11/05/15 01 DVDS 82-820-56-00-5685 63.97
INVOICE TOTAL: 63.97 *
93397695 11/09/15 01 AUDIO BOOKS 84-840-56-00-5683 101.97
INVOICE TOTAL: 101.97 *
93414208 11/13/15 01 AUDIO BOOK 84-840-56-00-5683 39.99
INVOICE TOTAL: 39,99 *
93419533 11/16/15 01 DVD 82-820-56-00-5685 14.99
INVOICE TOTAL: 14.99 *
93460323 11/30/15 01 DVD 82-820-56-00-5685 22.99
INVOICE TOTAL: 22.99 *
CHECK TOTAL: 291,89
104096 NICOR NICOR GAS
91-85-68-4012 8-1015 11/06/15 01 10/07-11/05 902 GAME FARM RD 82-820-54-00-5480 457.14
INVOICE TOTAL: 457.14 *
CHECK TOTAL: 457,14
104097 PRAIRCAT PRAIRIECAT
4457 11/06/15 01 OCT 2015 DELEGATES ASSEMBLY 82-820-54-00-5412 13,00
02 MEETING ** COMMENT **
INVOICE TOTAL: 13.00
CHECK TOTAL: 13.00
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 7 of 11
DATE: 12/08/15 UNITED CITY OF YORKVILLE
TIME: 08:09:06 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 12/14/15
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT If ITEM AMT
---------------------------------------------------------------------------------------------------------------------------------------
104098 SOUND SOUND INCORPORATED
8138508 11/11/15 01 12/2015-02/2016 SILVER SERVICE 82-820-54-00-5462 291.00
02 AGREEMENT CHARGES FOR ** COMMENT **
03 TELEPHONE SYSTEM ** COMMENT **
INVOICE TOTAL: 291.00
CHECK TOTAL: 291 00
104099 WAREHOUS WAREHOUSE DIRECT
2872184-0 11/03/15 01 DUSTER, CLIPS, HIGHLIGHTER 82-820-56-00-5610 46.79
INVOICE TOTAL: 46.79
2892119-0 11/20/15 01 PAPER, TONER, INK CARTRIDGES 82-820-56-00-5610 534.84
INVOICE TOTAL: 534.84 '
CHECK TOTAL: 581.63
104100 YORKACE YORKVILLE ACE & RADIO SHACK
158337 11/25/15 01 SCREWS 82-820-56-00-5620 0.90
INVOICE. TOTAL: 0.90 *
CHECK TOTAL: 0.90
104101 YOUNGM MARLYS J YOUNG
110915 11/29/15 01 11/09/15 MEETING MINUTES 82-820-54-00-5462 69.50
INVOICE TOTAL: 69.50 *
CHECK TOTAL: 69.50
TOTAL AMOUNT PAID: 9,737.22
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 8 of 11
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
November 6, 20'15
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 20,933.71 $ 20,933.71 $ 2,264.23 $ 632.18 $ 23,830.12
FINANCE 8,329.62 - 8,329.62 941.49 646.32 9,917.43
POLICE 109,912.22 1,768.46 111,680.68 523.91 8,226.82 120,431.41
COMMUNITY DEV. 12,518.48 - 12,518.48 1,300.96 911.26 14,730.70
STREETS 12,830.52 20.59 12,851.11 1,362.78 947.17 15,161.06
WATER 13,554.91 437.79 13,992.70 1,525.51 1,013.19 16,531.40
SEWER 7,740.66 - 7,740.66 860.87 588.18 9,189.71
PARKS 14,345.79 26.63 14,372.42 1,568.03 1,067.16 17,007.61
RECREATION 11,706.34 - 11,706.34 1,087.73 876.77 13,670.84
LIBRARY 14,724.45 - 14,724.45 819.70 1,100.79 16,644.94
TOTALS $ 226,596.70 $ 2,253.47 $ 228,850.17 $ 12,255.21 $ 16,009.84 $ 257,115.22
TOTAL PAYROLL $ 257,115.22
Page 9 of 11
UNITED CITY OF YORKVILLE
.° PAYROLL SUMMARY
'LL `� November 20, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
MAYOR & LIQ. COM. $ 908.34 $ - $ 908.34 $ - $ 69.49 $ 977.83
CLERK 583.34 - 583.34 9.09 44.61 637.04
TREASURER 83.34 - 83.34 9.09 6.36 98.79
ALDERMAN 4,945.00 - 4,945.00 331.67 375.24 5,651.91
ADMINISTRATION 12,141.96 12,141.96 1,307.50 482.06 13,931.52
FINANCE 8,329.64 - 8,329.64 908.77 623.37 9,861.78
POLICE 106,814.96 1,043.48 107,858.44 878.89 7,910.32 116,647.65
COMMUNITY DEV. 12,959.49 - 12,959.49 1,300.96 945.00 15,205.45
STREETS 12,794.52 - 12,794.52 1,360.53 942.84 15,097.89
WATER 13,544.94 103.38 13,648.32 1,489.03 986.83 16,124.18
SEWER 7,740.66 7,740.66 844.50 576.71 9,1 61.87
PARKS 18,804.83 - 18,804.83 2,051.60 1,406.23 22,262.66
RECREATION 13,002.08 - 13,002.08 1,226.82 968.27 15,197.17
LIBRARY 14,326.94 - 14,326.94 819.70 1,070.40 16,217.04
TOTALS $ 226,980.04 $ 1,146.86 $ 228,126.90 $ 12,538.15 $ 16,407.73 $ 257,072.78
TOTAL PAYROLL $ 257,072.78
Page 10 of.V
)6PUEB6L IC LIBRARY
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday, December 14,2015
ACCOUNTS PAYABLE
Library CC Check Register(Pages 1-4) 11/25/2015 $557.75
Library Check Register(Pages 5-8) 12/14/2015 $9,737.22
Guardian-Nov. 2015 life insurance 11/10/2015 $36.92
Guardian-Nov.2015 dental insurance 11/10/2015 $419.51
First National-4th Qtr Unemployment Ins 11/10/2015 $130.39
Eye Med-Nov. 2015 Vision Ins. 11/10/2015 $54.24
IPRF-Dec. 2015 Worker's Comp. ins. 11/10/2015 $922.78
DAC-Nov.2015 HRA Fess 11/24/2015 $12.00
BCBS-Dec. 2015 Health Insurance 11/24/2015 $5,174.15
TOTAL BILLS PAID: $17,044.96
DEBT SERVICE PAYMENTS
BNY Mellon-YORKLIB06 Principal PMT 12/23/2015 $50,000.00
BNY Mellon-YORKLIB06-Interest PMT 12/23/2015 $16,056.25
TOTAL PAYMENTS: $66,056.25
PAYROLL DATE
Bi-weekly(Page 9) 11/06/2015 $16,644.94
Bi-weekly(Page 10) 11/20/2015 $16,217.04
TOTAL PAYROLL: $32,861.98
TOTAL DISBURSEMENTS: $115,963.19
CD
0
YORKVILLE PUBLIC LIBRARY
R
4 -- BUDGET REPORT
`y FOR THE MONTH ENDING NOVEMBER 30,2415
96 uJFiaaa!Ywr 896 1996 75% 3396 4296 50% 3891 Vtw hw)abl** R)Bm Y6AR1016
T NUMBER BPSCRI 11 mkwls ! IS .17 ler-IS Oda6cr16 Nowcm}Kr-13 Tota6 NIUDGla %Dfmadgd
LIBRARY OPERATIONS REVENUES
Tared
82 4004040-4000 PROPERTY TAXES 70,880 1 243,350 8,132 32,015 1 251,117 9,158 1 7,876 622,529 635,006 98.041%
In! mrnmema!
82-000-41-00.4120 PERSONAL PROPERTY TAX 1.1631 - 955 129 - 960 - 3,207 5,250 61.09%
82-OMA1-00-4170 STATE GRANTS 21,151 21,151 1 17,200 122.97%
Flow&Foffy fts
82-OW43-00-4330 LIBRARYFINES 555 977 762 1 1,031 1 301 603 758 4,986 9,300 MAI%
Cha for,%evice
82-00044-00.4401 I-113RARY SUBSCRIPTION CARDS - 746 592 1 493 1 293 928 1 3,052 7500 40.70%
82-000-44-00-0422 COPY FEES 166 189 217 188 194 191 173 1,319 3,600 43.96%
92-00044-00-4439 PROGRAM FEES 26 152 88 1 62 1 197 34 37 596 1,000 1 59,63%
nt F.unu
82.00045-00.4500 INVESTMENT EARNINGS 17 22 27 1 29 29 34 1 31 188 1,500 12.56%
iacelknomf
52-000-08-00-4820 RENTAL INCOME 135 100 201 1 161 1 130 150 200 1,077 2,000 53.85%
824)00.48.00.4824 DVD RENTAL INCOME 155 290 1 294 1 246 1 179 160 1 321 1,645 5,000 32.89%
824060-48-00 4850 MISCELLANEOUS INCOME - 54 121 1 7 1 26 44 53 305 500 60.92%
OtherF'inancr Sotercea
82-000-49-00-0901 TRANSFER FROM GENERAL 5,852 1,923 1,923 1,923 1,923 1,922 1,053 16520 34,168 48.35%
TOTAL REVENUES:LIBRARY 100,100 247,863 13,312 36,284 I 254,388 1 14,185 IM03 67CWS 721,418 93.78%
LIBRARY OPERATIONS EXPENDITURES
Salaries&Wago
82-830 50-00-5010 SALARIES&WAGES 15,027 1 15,979 22,540 1 15,027 15,027 15,027 15,027 113,653 202,850 56.03%
82-820-50.00.5015 PART-TIME SALARIES 14,809 14,349 21,889 1 14,729 1 14,407 14,669 14,025 108,878 195,000 55.83%
B
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,639 1,743 2,459 1,639 1,639 1,639 1,639 12,399 22,569 54.945/6
82-820-52-00-5214 FICA CONTRIBUTION 2,231 2,269 3,348 2,225 2,2CO 2,220 2,171 16,665 29,849 55.83%
82-820.52-00-5216 GROUP HEALTH INSURANCE 10,259 5,940 5,480 6,884 4,669 4,586 5,443 43,261 78,823 54.889/6
82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 37 37 37 258 418 61.83%
82-820-52-00-5223 DENTALINSURANCE 429 4281 428 1 428 1 385 420 1 420 2,937 4,690 62.61%
YORKVILLE PUBLIC LIBRARY
'tiQSp a BUDGET REPORT
FOR THE MONTH ENDING NOVEMBER 30,2015
MafFiarolffiw 896 17M 23M 69'96 47% Sd% !d% VaRb-baldli,d* FISCAL YEAR 2918
C[70DN MIMBER BESC0IPIMN Mart$ dro-95 July-Is Aulmms bwl$ Odebd61S Nershm43 TMab BUDC$T %nf0ud®d
82-820-52.00.5224 VISION INSURANCE 54 54 54 54 1 54 1 54 54 380 496 76,55%
82-820-52-00-5330 UNEMPLOYMENT INSURANCE - - - - - - 130 130 2,500 5.22%
82-820-52-00-5231 LIABILITY INSURANCE 5,852 1,923 1,923 1,923 1,923 1,922 923 16,389 31,668 5135%
Canmcma!Sentrces
82-820.54.00-5412 TRAINING&CONFERENCES - 13 44 210 367 500 53.31%
82-820-54-00-5415 TRAVEL&LODGING 45 43 88 600 14.74%
82-820.54-00-5426 PUBLISHING&ADVERTISING - 23 - - - - 23 100 22809,
82-8-0-54-00-5440 TELECOMMUNICATIONS 504 66 I,OII 887 - 786 387 3,642 11,000 33.tl%
82-820-54-00-5452 POSTAGE&SHIPPING - _ _ - 147 - - 147 500 29.40%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 67 183 - 775 4,799 1,740 7,564 12,000 63.03%
82-830-54-0065462 PROFESSIONAL SERVICES 3,894 1,276 2,896 1,733 378 3,067 2,301 15,545 29,000 53.60%
82-820-54.00-5466 LEGAL SERVICES - 71000
82-820-54-00-5468 AUTOMATION 3,511 - 6,511 795 10,816 35,000 30.90%
82-820-54-00-5480 UTILITIES - _ 389 282 228 287 429 1616 15,359 10.52%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 1,500 5,243 782 100 1,700 1,832 11,157 20,000 55.78%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 - - - 1,689 2,190 77.10%
S' r-
82-820 56-00-5610 OFFICE SUPPLIES 342 298 794 481 1,755 933 4,603 8,000 57.53%
82,820.56400.5620 OPERATINGSUPPLIES 13 1,632 248 3,501 417 1,870 323 8,004 8,000 100.05%
82-820-56-00.5671 LIBRARY PROGRAMMING - - 90 - 47 297 M 515 1,000 51.52%
82-820-56-00.5685 DVD'S - 208 86 186 118 171 59 828 2,000 41.38%
TOTAL FUND REVENUES 100,101) 247,803 1 13,312 36,284 254,85 14,185 10,503 676,575 721AIS 93.78%
TOTAL]FUND EXPENDITUBES 54,815 'A,= 71,930 52,520 47 U70 88,803 47,262 301Am 716,123 53,2716
FUND SURPLUS(DEFWM 45385 196,751 (58,618) (16,235) 207,318 (44,618) (36,734) 2MJ24 5,296
BEGINNING FUND BALANCE 466.683
FUND SURPLUS(DEFICIT) 295,124
2
YORKVILLE PUBLIC LIBRARY
y!iQ� BUDGET REPORT
FOR THE MONTH ENDING NOVEMBER 30,2015
%�F1aro!Fier 896 17% 25% 9996 42% 50% RN Ysnt&Mft Tat& FISCALYEAR2S16
[INTNUMBER DESCWTIDM H"48 1,mo-15 J' I' IS SEomber4s 9e166en14% NoraWenlS Totem BUI9GgT %dH,Wge1
ENDING RESERVED FUND BALANCE 334,191'
ENDING UNRESERVED FUND BALANCE 427,69!
ENDING TOTAL FUND BALANCE 761,805
LIBRARY DEBT SERVICB REVENUES
83-00040-00-4000 PROPERTY TAXES 95,009 291,859 9,753 38,397 301,173 10,984 9,446 746,621 749,846 99.57%
83-00045-004500 INVESTMENTEARNINGS 0 - - - - 2 2 5 30 15.60%
TOTAL REVENUES:LIBRAR Y DEBT SERVICE 85,009 291,859 9,753 38,397 301,173 10,986 9,449 746,625 749,876 99.57%
LIBRARY"DEBT SERVICE EXPENDITURES
2006&md
83-830,84-00-8000 PRINCIPAL PAYMENT _ 50,000 0.00%
83-830-84-00-8050 INTEREST PAYMENT Ifi,Q56 16,056 32,113 54,00°h
2013 Refunding Bond
S3430L-99-00-8000 PRINCIPAL PAYMENT - _ _ _ _ _ - 485,000 0.00%
83-830-99-00.8050 INTEREST PAYMENT - 91,366 - - - - 91,366 182,733 50.00%
TOTAL FUND REVENUES 85,009 791,859 1 9,753 39,397 301,1731 10y86 I 9,449 0 74&04 749,1176 995794
TOTAL FUND EXPENDITURES - 107,473 - - 107 483 749j"1 1433%
FUND SURPLUS(DEFICLT) 85,009 184,436 9,753 38,397 301,173 10,986 9449 639,203 30
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVEL.OPMENTFEES 2,500 2,150 1,800 2,150 6,150 3,450 1,450 19,650 20,000 98.25%
8400045-00-4500 INVESTMENTEARNINGS 1 1 l 1 1 1 1 5 20 23.55%
TOTAL REVENUES:LIBRARY CAPITAL 2,501 2,151 1,801 2,151 6,151 3051 1,451 1905 20,020 99.18%
LIBRARY CAPITAL EXPENDITURES
84840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 93 93 186 3,500 5.30%
84-840-56-00-5635 COMPOTER EgUfPMENT&SOFTWARE 653 _ - 265 - - - 918 - 0.00%
84840.56-00-5683 AUDIO BGOKS - - 47 175 122 35 SS 464 O,OOOA
YORKVILLE PUBLIC LIBRARY
La'. BUDGET REPORT
FOR THE MONTH ENDING NOVEMBER 30,2015
%alI§&ee1Pnr B16 17li 7796 H% 4196 7036 78X Year6W-VdeTdmb FISCAL YEAR=6
IIN7'NDAlHEH D1BCel1TON Maq-15 J=v4S dul 11 13 SegemkMS Detube&15 No"admMs Ibtab BUDGET %ol8udgel
84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC - - - - 0.00%
84440-56-00-5685 DVD'S - - 23 - 42 41 35 141 - 0,00%
84840-56-00-5606 BOOKS - 959 1,729 715 1,306 1,133 1,733 7,574 8,395 90.22%
TOTAL FUND REVENUES 3,501 2,151 1,801 2,151 I 5,151 I 3A51 1 1,011 19/b53 I 20,470 I 98.1894
TOTAL FUND EXPENDITURES 653 959 1 1,891 1,156 1,410 1,300 JAM 982 11,m3 70.0495
FUND SURPLUS(DEFICIT) 1,840 1,192 (91) 995 4,01 2,149 (402) 10072 8,123
YORKVILLE PUBLIC LIBRARY
-F-PTR.`lc-Lu3RARy CASH STATEMENT
AS OF NOVEMBER 30,2015
FISCAL YEAR 2016
May June July August September October November December January February March April
2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016
Library Operations Old Second $ 408,704 $ 349,257 S 282,594 S 233,373 S 689,057 $ 636,563 $ 592,441
Building Old Second 12,049 13,603 13,863 14,508 14,689 20,038 21,636
Development Fees
L Operations IMET 8,837 8,837 8,837 8,837 8,837
6,837 8,837
Library Operations Illinois Funds 105,955 363,001 371,416 403,179 154,311 163,475 171,357
Library Debt
Service Illinois ioaia Funds 13,689 0 0 0 58,459 69,4 78,893
Total: S 549,233 S 734.698 S 676,710 S 659'897 $ 923.352 $ 898,357 S 873,164 -
Rwaktad
PAYROLL
I'PAY PERIOI $ 16,846 S 17,472 $ 16,916 $ 16,831 $ 16,756 $ 16,440 S 16,645 $
2nD PAY PERIM 16,861 16,868 16,322 16,789 16,518 17,116 16,217 _
3Y ]PAY PERIO[ 16,998 - - _ _ _
Total S 33,706 $ 34,M $ 50,x36 S 33,620 S 33,274 S 33,556 S 32,862 S S - $ S _ $ _
DATE: 12/0712015 UNITED CITY OF YORKVILLE eAun: I
TIME: 17:16:21 GENERAL LEDGER ACTIVITY REPORT F-YR: 16
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 07
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
01 05/01/2015 BEGINNING BALANCE 3,454.96
AP-150511 05/05/2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317.98
05/05/2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220.14
05/05/2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287.68
05/05/2015 04 AUG.15, 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300.00
05/05/2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69.00
GJ-150531LB 06104/2015 07 MAY 2015 DEPOSITS 84.00
TOTAL PERIOD 01 ACTIVITY 1,194.80 84.00
02 GJ-150630LB 07101/2015 08 June 2015 Deposits 1,362.00
TOTAL PERIOD 02 ACTIVITY 0.00 1,362.00
03 GJ-150731LB 07/31/2015 08 JULY 2015 DEPOSITS 100.00
TOTAL PERIOD 03 ACTIVITY 0.00 100.00
04 AP-150810 08/03/2015 01 BOOKS BAKER & TAYLOR 104021 203OB53013 210.48
08/03/2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270.67
08/03/2015 03 CHILDRENS WOOD TABLE DEMCO, INC. 104025 5632551 218.97
GJ-150831LB 09/02/2015 08 August 2015 Deposits 107.00
AP-50825M 08/19/2015 180 TARGET-SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515-J.WEISS 320.12
08/19/2015 181 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900018 082515-J.WEISS 39.07
TOTAL PERIOD 04 ACTIVITY 1,059.31 107.00
05 AP-150914 09/09/2015 01 BOOKS BAKER & TAYLOR 104038 2030898053 195.71
09/09/2015 02 BOOKS BAKER & TAYLOR 104038 2030935291 251.70
09/09/2015 03 BOOKS BAKER & TAYLOR 104038 2030959633 260.74
GJ-150930LB 10/05/2015 08 September 2015 Deposits 427.00
AP-50925M 09/16/2015 159 NCG-TEEN VOLUNTEER GIFT CARDS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 45.00
09/16/2015 160 EBAY-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 9.99
09/16/2015 161 DOMINOS-PIZZAS FOR VOLUNTEERS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 34.78
09/16/2015 162 AMAZON-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 31.33
09/16/2015 163 PANERA-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00
09/16/2015 164 NCG-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00
09/16/2015 165 TARGET-2 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 50.00
TOTAL PERIOD 05 ACTIVITY 929.25 427.00
06 AP-151012 10/06/2015 01 HOOKS BAKER & TAYLOR 104054 2031035424 204.41
10/06/2015 02 BOOKS BAKER & TAYLOR 104054 2031128317 285.64
GJ-151031LB 11/02/2015 08 Oct. 2015 Deposits 2,238,99
AP-51025M 10/20/2015 177 1000 FLOWER BULBS FIRST NATIONAL BANK 900020 102515-D.DEBORD 127.00
10/20/2015 178 BEST BUY-TABLETS FIRST NATIONAL BANK 900020 102515-S.AUGUSTINE 333.99
TOTAL PERIOD 06 ACTIVITY 951.04 2,238.99
07 GJ-151130LB 12/01/2015 07 November 2015 Deposits 519.20
TOTAL PERIOD 07 ACTIVITY 0.00 519.20
TOTAL ACCOUNT ACTIVITY 4,134.40 4,838.19
ENDING BALANCE 4,158.75
GRAND TOTAL 0.00 4,158.75
TOTAL DIFFERENCE 0.00 4,158.75
November 2015
Nov.2015 Transaction Location by Transaction Type All Check- Check- Renewals All Holds Check- Usage
Trans out+ outs Holds Filled ins
actions Renewals Placed
Yorkville Public Library-YKBB-3 12,519 5,964 5,058 906 312 1,286 4,957 0
Yorkville borrowed 1,074 items from other libraries.
Yorkville lent 561 items to other libraries.
346 items were checked out to reciprocal borrowers at Yorkville.
252 items were added.
65 patrons were added.
598 OMNI a-books were checked out.
169 OMNI a-audio books were checked out.
4 OMNI videos were streamed.
190 People used OMNI.
9 Illinois a-read books were checked out.
3 Illinois a-read audio books were checked out.
7 people used Illinois a-read.
E-commerce patrons paid $16.70
November
Public Relations Articles—Photos - Kendall Country Record Beacon News
Sun Times-WSBY
Meetings,Workshop MARC Cataloging- Debord
RAILS Networking Event-Augustine
Programs,Activities Number Attending
Adult Programs Adult Book Discussion, 5
Lunch Time Book Club 10
Men's Book Club 8
Friends Meeting 11
Threads and More 14
Creative Writing—Lisa Macaione 9
Email Basics Computer Class 5
EBook Drop- In Help 10
Plarn 12
Young Adult Programs Teen Meeting -TAG (4 programs) 20
Writing Group(4 times) Laura Mackley 6
Children Programs Yorkville Junior Women's Story Time 13
Tots and Toddlers 36
Dance Party 26
Read with Paws 7
Afternoon Read (2 times) 11
Ice Cream Book Club 11
Spanish Story Time—Marta Duran 12
Lego Club 20
Lego Club Duplo 19
Grade 1 -2 Book Club (2 programs) 4
Book Club (Grades 1-2—2 programs) 3
Book Club(Grades 3-5 —2 programs) 8
Panera Stories(2 programs) 79
Literacy Center 21
Home School Program 21
Patron Count 5915
Meeting Room Library 9 =-Rent 4 -City
Teens Volunteers Michelle Krush, Anna Halsey,Juleah Richardson,
Morgan List,Natatle Malinowski, Jasmin Filippi
and Bre English
Adult Volunteers Friends cleaning children's shelves
Gifts and Memorials Girl Scout Troop# 1441 —$52.59