Public Works Packet 2015 10-20-15PW
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, October 20, 2015
6:00 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: September 15, 2015
New Business:
1. PW 2015-58 Water Department Reports for May – August 2015
2. PW 2015-59 Public Works Committee Meeting Dates for 2016
3. PW 2015-60 2015 Bond/LOC Reduction Summary to Date
4. PW 2015-61 Wrigley EDP Engineering Agreements – HR Green (Re-approval)
5. PW 2015-62 Well No 8 Rehabilitation – Bid Award
6. PW 2015-63 Subordination of Surface Rights – Route 34 Improvements
Old Business:
1. PW 2015-45 E-Waste Recycling
2. PW 2015-57 Traffic Calming Devices
3. PW 2015-15 Game Farm Road – Somonauk Street Project – Update
Additional Business:
2015/2016 City Council Goals – Public Works Committee
Goal Priority Staff
“Countryside Infrastructure” 4 Eric Dhuse & Brad Sanderson
“Vehicle Replacement” 5 Eric Dhuse
“Capital Infrastructure” 7 Bart Olson & Eric Dhuse
“Road Study (Update & Refresh)” 9 Eric Dhuse & Brad Sanderson
“Sidewalk Plan Funding” 18 Bart Olson & Rob Fredrickson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
www.yorkville.il.us
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, October 20, 2015
6:00 PM
CITY HALL CONFERENCE ROOM
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. September 15, 2015
□ Approved ________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. PW 2015-58 Water Department Reports for May – August 2015
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-59 Public Works Committee Meeting Dates for 2016
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. PW 2015-60 2015 Bond/LOC Reduction Summary to Date
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. PW 2015-61 Wrigley EDP Engineering Agreements – HR Green (Re-approval)
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. PW 2015-62 Well No. 8 Rehabilitation – Bid Award
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. PW 2015-63 Subordination of Surface Rights – Route 34 Improvements
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. CC 2015-45 E-Waste Recycling
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. PW 2015-57 Traffic Calming Devices
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
---------------------------------------------------------------------------------------------------------------------------------------
3. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Public Works Committee – September 15, 2015
Public Works Committee – October 20, 2015
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 4
DRAFT
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, September 15, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser
Alderman Ken Koch
Alderman Larry Kot
Alderman Jackie Milschewski
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson, EEI
Other Guests:
Lesley Gill Terri Zub, Bristol Bay PTO President
David Alfonso Stephanie Drew
Clint Lindsay Corrin Van De Veire
Jeffrey Blievernicht
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser. He asked to move item #8
as the first discussion under New Business.
Citizen Comments:
Ms. Teri Zub said all the guests were present to discuss safety issues at Bristol Bay School, since
drivers are driving through the crosswalk at the school. She said one of the parents present had a child
almost hit in the crosswalk by a driver who was looking at their cellphone. She said many other kids
have been almost hit as well. She asked for a stop sign or speed bump for this crosswalk. She said
there is a similar issue in the crosswalk at the clubhouse. She stated that although she lives only 3
blocks from the school, she drives her children to school for safety. Ms. Zub said a crossing guard was
denied following a City traffic study determination that there weren't enough traffic or walkers. Mr.
Olson said either the City or the school could fund a crossing guard. He added that the City had
expressed interest in having the school assume control of the guards as part of the inter-governmental
agreement. Ms. Gill commented that the speed limit near the school is 20mph, however, the sign is
blocked by a tree. Mr. Dhuse said Public Works will remedy this. Ms. Van De Veire commented that
Page 2 of 4
her children walk with a neighbor who has had to pull her kids back on the curb for safety and she does
not want her children to be in harm's way either. Clint Lindsay said his kids almost got hit and the
driver did not even slow down. Ms. Zub said she had sounded her horn which caused the kids to retreat
in time.
Previous Meeting Minutes: August 18, 2015
The minutes were approved as read.
New Business:
8. PW 2015-57 Traffic Calming Devices (moved forward on agenda)
The traffic situation described in Citizen Comments was brought to Alderman Funkhouser's attention
by Ms. Zub and the Bristol Bay principal. Chairman Funkhouser asked for a general discussion about
traffic calming devices. Speed bumps, tables, islands, curb knuckles, lane reductions, etc. are some of
the methods of controlling speed. He suggested the City could create measures for calming devices,
just as there are five measures considered before erecting stop signs.
Alderman Kot asked staff to provide options and costs and suggested a strobe light for Rt. 47 as well as
Bristol Bay. These cost approximately $10,000 and require their own power. Alderman Koch
suggested speaking with the schools about a crossing guard, however, the school is not willing to have
a guard since they are required only twice a day. Ms. Zub said 25 people had volunteered to be
crossing guards, but due to liability issues, the school would not allow this. Alderman Milschewski
suggested Ms. Zub attend a school board meeting. The matter was presented at a Bristol Bay board
meeting but the request was denied. It was noted that the current crossing guards are paid for, insured
and managed by the City. Alderman Kot suggested using the citizen's police academy or train
volunteer parents from Bristol Bay.
Mr. Dhuse asked about the traffic pattern at the school. An explanation was given and an illustration
will be provided next month.
In discussion, it was stated that Oswego Schools use crossing guards as well as teacher and aides. Ms.
Milschewski suggested a periodic police presence or raised walkways like in Plainfield. Another
attendee said that in Plainfield, the gym teachers act as crossing guards.
In summary, Mr. Sanderson will look at a study to be completed in October or November, staff will
examine the issues and costs and this will be brought back next month. A police presence will also be
requested and attendance at the September 28th school board meeting was recommended. Ms. Zub
said she would like this issue resolved by spring. This item will come back to committee next month.
1. PW 2015-50 NPDES Annual Report
Mr. Sanderson said this is an annual report and is informational. The committee approved and the
report will be sent by the end of the month.
2. PW 2015-51 Raintree Village – Completion of Improvements – Bid Award (Landscaping)
Funds have been received by the City to allow for completion of units 4, 5 and 6 prior to development,
said Mr. Sanderson. Some money will be held for lights and signs. Bids were let on September 3 and
the only bidder was Encap at $51,190--below estimates and within the budget. Encap is
Page 3 of 4
maintaining the basins where the work will be done and he recommended awarding to them. This item
moves to the September 22nd consent agenda.
3. PW 2015-52 Game Farm Road / Somonauk Street Improvements-Bid Award (Landscaping)
There are 2 authorizations for consideration. Authorization number 2 is for lowering water mains since
they are too shallow and could possibly freeze. Sanitary service issues had to be addressed and some
sewer lines had to be lined due to poor soil. Authorization #3 is for overages and a balancing order will
be issued at the project conclusion with a substantial savings expected. There was a 10% contingency
($400,000) on the project partly due to the plans being 10 years old. The City will install the signs
which will also save money. This moves to the City Council consent agenda.
4. PW 2015-53 2016 Road to Better Roads Program – Professional Services Agreement
This is the engineering agreement for 2016 and all costs are budgeted. Nine different roads will be
redone and possibly more if low bids are received. This moves to the consent agenda.
5. PW 2015-54 Tandem Axle Dump Truck – RFP Results
Mr. Dhuse said 6 bids were received with 1 meeting all the criteria. He recommended the purchase of
the Peterbuilt with various equipment and also requested aluminum rims that won't rust. He said the
new truck will be reliable and will be beneficial for the bigger routes. Delivery is expected in January
and the current trucks will be traded in at that time for a very favorable price. The committee
recommended this purchase, noting that it is under budget. It moves to the Council consent agenda.
6. PW 2015-55 Route 47 Pedestrian Crossings
Alderman Kot said the crossings are a very important issue with 5 lanes of traffic. He added that
$10,000 would be money well spent for a flashing/strobe light. A bollard was mentioned as another
idea. Alderman Kot said the City has a very good trail and sidewalk system, however, crossing Rt. 47
is still difficult, especially at Main & Rt. 47. Alderman Kot asked if having a park at that location
would help the cause, however, it was noted decisions are based on traffic counts. He asked that the
proposal be made to IDOT. Mr. Dhuse said lighting will be finished in December. The cost of a study
would be about $2,000 - $5,000.
Mr. Olson recommended doing an analysis and moving forward with a petition if IDOT standards are
not met for additional signage. IDOT will be called by Mr. Sanderson to determine guidelines and he
will report the findings to Mr. Olson. This comes back to committee in November.
7. PW 2015-56 Maintenance of Stormwater Management Facilities
Alderman Funkhouser said each year 20% of the facilities should be reviewed on a 5-year rotation. He
said homeowners' associations responsible for basins should adhere to the same standards as the City.
He added that some basins are overgrown such as in Grande Reserve (owned by Avanti) and he wants
some control mechanism. Mr. Olson said spot checks could be done and there are some dormant SSA's
in effect. A controlled burn was also suggested. Mr. Dhuse said basins are checked after big rainfalls,
but many are under private control. Alderman Koch noted there are currently no funds for this
project, but it should be budgeted. This matter will be brought back in December for discussion after
staff has evaluated.
Old Business:
1. PW 23015-45 E-Waste Recycling
No responses have been received from waste haulers and Naperville's e-waste program is suspended at
Page 4 of 4
this time. The City's goal is to still do a semi-annual pickup of items. It was noted Best Buy will
accept TV's if called, for a $20 pickup fee and must accommodate by law and Office Max will also
accept TV's. Alderman Kot said Cardinal Recycle in Morris will accept items if you take them there,
however, they will not conduct events. He added that if options are not given, residents will hide TV's
in their trash, while Mr. Dhuse said TV's have been found in Jaycee Pond. This item will come back
next month for an update.
2. PW 2015-48 River Road and King Street Intersection – Stop Sign Request
This item had been discussed in previous meetings and was brought back for an update. Alderman Kot
said the visibility is much better and no accidents have occurred there. No further action unless there
are problems.
3. PW 2015-49 Traffic Control Requests
a. Alan Dale Lane and Yellowstone Lane
b. E. Spring Street and Freemont Street
Chairman Funkhouser said neither intersection met the requirements for traffic control. Alderman
Milschewski said a resident had contacted her about Spring & Freemont St. Since the speed sign is not
functioning, it was suggested to hook it into the speed trailer so it reflects an mph. Chairman
Funkhouser said a speed sign should be part of the budget discussions.
4. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
The contractor is working on the last section of pavement and it is hoped the final lift can be applied on
Columbus Day weekend when school is not in session. Signage and landscaping will be done and it is
expected to be completed by the end of October.
Additional Business:
Engine braking signs are posted at either end of town and permits will be needed to replace in the
original spots. This will be researched by staff.
Part of Freemont St. will be redone next spring or fall. The newer part in Heartland will be completed
by the developer in conjunction with some sewer work. Alderman Kot said it is in bad condition.
There are several potholes in the area of Main St., Washington and Morgan and Alderman Kot asked
for repairs to be done. Alderman Koch added that Walsh and Barberry are also in need of maintenance.
Whispering Meadows roads also need work, however, those streets are not owned by the City. The
streets are being patched, but the patches will pop out during snowplowing. Mr. Olson noted the City
is in litigation regarding Whispering Meadows.
There was no further business and the meeting was adjourned at 7:54pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
PW 2015-58
Water Department Reports for May – August 2015
Public Works Committee – October 20, 2015
Majority
Approval
Monthly water reports that are submitted to the IEPA.
Eric Dhuse Public Works
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
PW 2015-59
Meeting Dates for 2016
Public Works Committee – October 20, 2015
Majority
Committee approval
Proposed meeting schedule for 2016.
Lisa Pickering Administration
Name Department
The Clerk’s Office is in the process of publishing the City’s master meeting list for 2016. Listed
below is a tentative schedule for the Public Works Committee meetings for 2016. The proposed
schedule has the Public Works Committee meeting the 3rd Tuesday of each month at 6:00 p.m.
Please discuss this schedule at the Public Works Committee meeting and decide if you have any
changes to the dates or meeting time.
Public Works Committee 3rd Tuesday – 6:00 pm at City Hall
January 19 July 19
February 16 August 16
March 15 September 20
April 19 October 18
May 17 November 15
June 21 December 20
Memorandum
To: Public Works Committee
From: Lisa Pickering, Deputy Clerk
Date: October 6, 2015
Subject: Public Works Committee Meeting Schedule for 2016
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
PW 2015-60
Bond/LOC Reduction Summary – 9/30/15
Public Works Committee – October 20, 2015
Informational
Informational
Brad Sanderson Engineering
Name Department
Please see the attached reduction summary through September 30, 2015. If you have any
questions, please let me know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: September 30, 2015
Subject: 2015 Bond/LOC Reduction Summary –To Date
30-Sep-15
2015 Bond and Letter of Credit Reduction Report
Date Development/Project
Engineer
Concurrence
City Administrator
Concurrence
Mayor
Concurrence Reduction Final Release Reduction Value Remaining Balance
1/7/2015 Kendall Crossing X X X $51,512.50 $0.00
1/22/2015 Windett Ridge X X X $390,558.00 $111,033.12
1/28/2015 Autumn Creek Unit 1A Resub.X X X $26,423.71 $0.00
1/28/2015 Autumn Creek Unit 1B X X X $10,994.78 $0.00
1/28/2015 Autumn Creek Unit 2B X X X $28,864.11 $0.00
1/28/2015 Autumn Creek Unit 2 - Earthwork X X X $132,779.26 $0.00
1/28/2015 Autumn Creek Unit 2 - On-site Improvements X X X $155,025.28 $0.00
4/17/2015 Caledonia - Phase I X X X $130,334.70 $615,430.05
4/17/2015 Caledonia - Phase II X X X $130,334.70 $231,177.75
7/20/2015 Midland States Bank X X X X $1,440.30 $0.00
9/21/2015 Autumn Creek Unit 2C X X X $398,385.84 $698,869.88
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
PW 2015-61
Wrigley EDP Engineering Agreements - HR Green (Re-Approval)
Public Works Committee – October 20, 2015
Consideration of Approval
Agreement Re-Approval
Brad Sanderson Engineering
Name Department
IDOT has recently informed us that the previously approved engineering agreements with HR
Green (see attached) are not acceptable as they need to be on the appropriate IDOT forms.
Accordingly, we have worked with HR Green to draft the new documents (see attached). The
project budgets for the engineering work remain the same.
Staff is recommending “re-approval” of the HR Green engineering agreements.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: October 7, 2015
Subject: Wrigley Site Expansion –EDP (Intersection Improvements)
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
PW 2015-62
Well No. 8 Rehabilitation – Bid Award
Public Works Committee – October 20, 2015
Consideration of Award
Recommendation of Contract Award
Brad Sanderson Engineering
Name Department
Bids were received, opened and tabulated for work to be done for Water Well No. 8
Rehabilitation at 2:00 p.m., October 14, 2015. Representatives of contractors bidding the project,
the City, and our firm were in attendance. A tabulation of the bids and the engineer’s estimate is
attached for your information and record.
The apparent low bidder, Municipal Well & Pump (MW&P), failed to enter bid amounts for
three (3) separate Mandatory Alternate Bid Items. Therefore, we are recommending
disqualification of their bid. The next low, responsive bidder is Layne Christensen Company,
who fulfilled all bidding requirements. Furthermore, Layne had significantly lower pricing for
some of the Mandatory Alternate Bid Items related to rehabilitation of the pumping assembly (in
particular Items 7D, 7E, and 7F), as compared to MW&P. It is our experience that work related
to these items could very well be necessary, and may result in an overall project savings, when
comparing Layne’s and MW&P’s overall bid values. Finally, Layne provided the services for
drilling Well No. 8 and installing the original pump and motor equipment, which gives t hem a
knowledge of the well and equipment that will be beneficial during this project.
Therefore, we recommend the acceptance of the bid and approval of award be made to Layne
Christensen Company, 721 W. Illinois Ave., Aurora, IL 60506 in the amount of $86,929.00.
This bid amount is below our engineer’s estimate and within the FY2016 budget.
If you have any questions or require additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: October 15, 2015
Subject: Water Well No. 8 Rehabilitation
Subject: Award of 2011 Misc. Bituminous Patching Contract to Aurora Blacktop, Inc.
Page 1 of 1
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S
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB # 6
Tracking Number
PW 2015-63
Subordination of Surface Rights – Route 34 Improvements
Public Works – October 20, 2015
See attached.
Bart Olson Administration
Name Department
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
PW 2015-45
E-Waste Recycling
Public Works Committee – October 20, 2015
N/A
Majority
Approval
See attached memo
Bart Olson Administration
Name Department
Summary
Review of City’s e-waste recycling program.
Background
As discussed previously, the City’s e-waste recycling program at 610 Tower Lane has ended. A
few weeks ago, the Mayor and I met with members of the Yorkville Congregational Church’s Green
Committee. They presented some ideas and options for the City for its amended e-waste recycling
program. Members of the committee are expected to attend the Public Works Committee meeting to
listen to the discussion and provide feedback.
Public Works Director Dhuse and I have been discussing the implementation of a semi-annual
collection program. In this model, the City would contract with a hauler to set up and execute a pickup
event every other month or so during the Spring, Summer, and Fall seasons. We would expect this type
of a program to reduce the amount of abuse from commercial haulers and overnight fly-dumping.
Director Dhuse has been in touch with a couple haulers to get quotes. At time of packet creation, no
quotes had been provided. If they are available before the Public Works Committee meeting, they will
be presented at the meeting.
Recommendation
This is an informational item.
Memorandum
To: City Council
From: Bart Olson, City Administrator
CC:
Date: August 13, 2015
Subject: E-waste reycling
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Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #2
Tracking Number
PW 2015-57
Traffic Investigations
Public Works Committee – October 20, 2015
None
Status Update.
Brad Sanderson Engineering
Name Department
This memo is to provide an update to the various traffic investigation items that were discussed at the
September meeting. There are three separate items that we are working on. A summary of the status is
listed below.
1. Bristol Bay Elementary School Pedestrian Crossing investigation
We began our re-evaluation and have recently conducted additional field work. We are intending
to provide our detailed analysis at the November committee meeting.
2. Traffic Calming Devices
This item ties into item no. 1 above. We are investigating potential devices in Bristol Bay as well
as generating a packet of potential devices for consideration in other areas of the City. We are
intending to provide our detailed analysis at the November committee meeting.
3. Route 47 Pedestrian Crossing – Main Street
We are in the process of contacting IDOT to determine their permitting requirements for the
installation of a flashing beacon. At this point, we are anticipating that a detailed analysis will be
required. If the analysis is required, we are recommending that it be completed in the spring
when the pedestrian traffic will be at its peak. In additional, the Game Farm / Somonauk Road
project will be 100% complete and traffic/pedestrian patterns will become more normal.
If you have any questions or need additional information, please let us know.
Memorandum
To: Bart Olson, City Administrator
From: Brad Sanderson, EEI
CC: Eric Dhuse, Director of Public Works
Krysti Barksdale-Noble, Community Dev. Dir.
Lisa Pickering, Deputy City Clerk
Date: October 20, 2015
Subject: Traffic Investigations
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #3
Tracking Number
PW 2015-15
Game Farm Road and Somonauk Street Project - Update
Public Works Committee – October 20, 2015
Verbal update will be given at meeting.
Brad Sanderson Engineering
Name Department