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Administration Minutes 2015 08-19-15Page 1 of 3 APPROVED 9/16/15 UNITED CITY OF YORKVILLE ADMINISTRATION COMMITTEE MEETING Wednesday, August 19, 2015 6:00pm City Hall Conference Room Committee Members In Attendance: Chairman Jackie Milschewski Alderman Diane Teeling Alderman Seaver Tarulis Alderman Joel Frieders Other City Officials In Attendance: Bart Olson, City Administrator Rob Fredrickson, Finance Director Nicole Kathman, Administrative Intern The meeting was called to order at 6:00pm by Alderman Jackie Milschewski. Citizen Comments: None Minutes for Correction/Approval: July 15, 2015 The minutes were approved as read. New Business: 1. ADM 2015-39 Monthly Budget Report for July 2015 Mr. Olson said two items on last month's report were both miscoded and were corrected. They pertained to Public Works and dental insurance. 2. ADM 2015-40 Monthly Treasurer's Report for July 2015 Mr. Fredrickson reported the following as of July 31, 2015 and there was no further discussion: $14,258,052 Beginning Fund Balance $13,354,024 YTD Revenues $ 7,406,737 YTD Expenses $20,205,339 Projected Ending Fund Balance 3. ADM 2015-41 Cash Statement for June 2015 Finance Director Fredrickson said a second page was added to this report to show investments. There are two CD's at separate banks earning higher interest than as cash. Page 2 of 3 4. ADM 2015-42 Bills for Payment No comments. 5. ADM 2015-43 PDQ Link Amended Lease Agreement This item is an agreement regarding antennas owned by PDQ Link and TCGSolutions, both wireless internet services with limited bandwidth and located on city water towers. PDQ Link has leased their rights to Intelligent Computing Services who wishes to expand to another tower. This agreement would transfer the lease to Intelligent and allow them to continue to operate. The rent is $100 per month and non-negotiable due to their agreement. This moves to consent agenda. 6. ADM 2015-44 My TCGSolutions Lease Agreement This agreement is being updated and payment terms are being clarified. Alderman Frieders asked about the maximim number of posts on a tower. Mr. Olson said it depends on the tower size with cell phones occupying the most space and that the cell phone agreements are very lucrative at $2,000 a month. He said there are 5 water towers in the City. Mr. Frieders raised the idea of placing a tower on a vacant lot to help raise money for the City. He also said the City should meet with a cell phone broker to explore all possible locations, however, the City would only receive money from them if on City property. Mr. Olson said the flag pole in the park near F.E. Wheaton is on City property and brings in $35,000 yearly in agreements. Alderman Frieders said he is exploring all ideas to raise money for street repair since he receives phone calls every day about the road conditions in his Ward. Alderman Milschewski asked about undeveloped park sites and the possibility of having towers placed there. She asked if the Community Development Director could research further sites. This will come back to committee. Old Business: 1. ADM 2014-89 Aurora Area Convention and Visitors Bureau (AACVB) Agreement There is no further information from other towns, but it is hoped to soon have an update about matters of interest to the City. The new Director will also make a presentation at the next City Council meeting. Additional Business: Alderman Teeling inquired about the bike trail grants saying she thought both grants were federal and the State, therefore, would have no input. Mr. Olson said one is a federal grant coming through the State and he is unsure about the second one. ----- As a fund-raising project for roads and fireworks, Mr. Frieders suggested allowing citizens to sponsor City-owned fire hydrants and paint them similar to an Appleton, WI program. He will also present the idea to the Park Board. He also said he received communication regarding the graffiti at the Riverfront. In another matter, he asked who cleans up trash and trims weeds by the foot bridge. He said more emphasis should be placed on the island/riverfront since many activities occur there. Mr. Olson said it is the City's responsibility. Due to many factors, he said it is likely the State will prepare a bid Page 3 of 3 package to re-do the island with State money, but contingent on the budget. The State said the City could remove the weeds, but to not disturb the soil. He asked Scott Sleezer and Eric Dhuse to prepare a plan and discuss next week. Mr. Frieders said citizens have offered to help with a cleanup and that it is a wonderful spot that should be visible. Ms. Teeling offered to contact Lynn Dubajic regarding a possible cleanup like one a year ago by NI Gas employees. Ms. Milschewski said cleanup is needed behind the kayak rental place also. The path is muddy and stone is needed there. Mr. Frieders said money should be budgeted for the city-owned kayak building etc. Work is also needed behind Freeman's and the dumpster will be moved for a seating area. Alderman Milschewski also asked about the Farmer's Market which is now held on the cruise night and said it needs to be promoted. There was no further business and the meeting adjourned at 6:26pm. Minutes respectfully submitted by Marlys Young, Minute Taker