Library Minutes 2015 10-12-15Page 1 of 3
APPROVED 11/9/15
Yorkville Public Library
Board of Trustees – Special Meeting
Monday, October 12, 2015, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by Vice-President Barb Johnson.
Present:
Kate Elder, Russ Walter, Jo Ann Gryder, Sandy Lindblom, Barb Johnson, Carol LaChance (7:26pm),
Wamecca Rodriguez (7:34pm)
Absent: Beth Gambro, Susan Chacon
Others Present:
Library Director Michelle Pfister
Recognition of Visitors:
No visitors.
Amendments to the Agenda: None
Minutes: September 14, 2015
Ms. Gryder moved to approve the minutes as written with a second by Russ Walter. Unanimous voice
vote approval.
It was noted that no activity had been initiated as a result of the previous month's suggestion to raise
funds at Homecoming on October 3rd.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Check Register
Ms. Lindblom gave an overview of the check register and highlighted some of the bills. One of the
highlights was a new subscription company (Rivista) was chosen which will save the library $500 and
allow for four new magazines. Total bills: $18, 983.78.
Ms. Lindblom said she would like to inquire about the Pulte development fee refund when Mr.
Fredrickson is present.
Payroll Summary
The two payrolls were $16,756.32 and $16,517.56.
Page 2 of 3
Budget Report
The library is at 42% of the FY and has received $251,117 in property taxes. This amount puts the
library at 95% of the total expected revenues. It was noted that the light bulbs/operating supplies will
continue to be high through the end of the year and should be considered when doing the budget. Ms.
Elder said she has been reviewing the light bulb costs and said the library is significantly overpaying.
She will try to get other quotes and asked for more detailed bills for comparison purposes.
Treasurer Lindblom also reported $6,150 in development fees was received, Memorials & Gifts has a
balance of $2,351.60 and some money is coming in for the mini-golf.
Cash Statement
Last month, Ms. Lindblom had been asked to determine where the reserve fund was kept. Mr.
Fredrickson explained he divided it between the two operations funds and between Old Second and the
Illinois Fund. He will keep it separate if the Board so desires. There is $335,000 in the reserve fund.
Ms. Lindblom noted a big increase in the Old Second Operations Fund due to property taxes.
However, the Illinois Fund operations dropped significantly. It was thought that the Illinois Fund
would be closed out soon.
Payment of Bills
Ms. Gryder moved to pay the bills as follows and Mr. Walter seconded the motion:
$61,297.50 Bills
$28,023.62 Accounts Payable
$33,273.88 Payroll
Roll call vote: Elder-yes, Johnson-yes, Lindblom-yes, Gryder-yes, Walter-yes. Passed 5-0
City Council Liaison No report
Report of the Library Director:
1. Library statistics for September were reported
2. Working on E-Illinois with drop-in assistance available
3. 618 users of internet computer for month
4. Shelley has been on WSPY radio and TV, will be a regular feature
5. September is Patron Appreciation Month and all were given a small bag of flowers to plant, DVD
was given to all who signed up for library card, drawing for a Kindle reader
6. Recognized volunteers with a luncheon.
Jo Ann reported on Friends of the Library.........
7. Mini-golf has already collected $1,800 in donations from sponsors
8. Shelley was asked for wish list for children's department
Michelle continued her report.......
9. Children's programs starting again with stories at Panera—they provide refreshments
10. Patron counts high in October
11. Brought in $4,000 from book sale
12. Trees were trimmed at a cost of $1,700
13. Siding is being repaired by handyman, windows & gutters will be cleaned, landscaping being done
14. Bees were located in children's room & exterminator found nest by door
Page 3 of 3
Standing Committees:
Finance
The committee met twice since the last Board meeting. Ms. Lindblom said the City is proposing to
change the way the library levy is presented. Currently, the library is combined with the City's levy at
an amount of .15. The proposal is that the Library levy would be based on the library's portion of
property tax at .148. That would mean a $7,000 decrease in the library budget. The Finance
Committee will attend the Administration committee meeting on October 21 and the November 10th
Council meeting to express concern about the significant decrease. Ms. Elder asked why this change
is being proposed. Further explanation is on the Illinois State Statutes website under the heading of
libraries.
Ms. Lindblom said the Finance Committee will be working on the budget in the next 2 months and
they would like to increase staff salaries by 3.5%, comparable to the City. A line item for books is also
desired. The Finance Committee agreed that the Board needs to start using the reserve money and Ms.
Johnson said the Council needs to be aware that the reserve fund was set aside for emergencies and
maintenance.
Unfinished Business:
Building Maintenance
Ms. Pfister gave a recap of the recent maintenance. The landscaping was done by “A Cut Above”.
New Business:
Tax Levy F/Y 2016/17
Previously discussed. Ms. Johnson gave a recap to those who just arrived.
Library 101
Last month Ms. Gryder proposed to do fundraising in conjunction with the 100-year celebration. It was
decided to begin next year and call it Library 101. The funds would be used for items on the wish list.
Different levels of support would be available and other charities would also benefit as part of giving
back to the community.
Additional Business: None
Executive Session: None
Adjournment:
There was no further business and the meeting was adjourned at 7:38pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker