Public Works Minutes 2015 08-18-15Page 1 of 3
APPROVED 9/15/2015
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, August 18, 2015, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
IN ATTENDANCE:
Committee Members
Chairman Chris Funkhouser
Alderman Jackie Milschewski
Alderman Larry Kot
Alderman Ken Koch
Other City Officials
Mayor Gary Golinski
City Administrator Bart Olson
Engineer Brad Sanderson, EEI
Administrative Intern Nicole Kathman
Other Guests:
Gail Gaebler, YCC Green Group
Anne Engelhardt, YCC Green Group
Ed Bushnell
John Stewart
The meeting was called to order at 6:00pm by Chairman Chris Funkhouser.
Citizen Comments:
Ms. Gail Gaebler from the Yorkville Congregational Church, said she and Anne Engelhardt had a
meeting with Mayor Golinski and Bart Olson to encourage the City to approve some type of electronics
recycling. She said it was suggested the City might have a twice a year event and she offered
assistance from the church if needed. She said there is a big need for this type of recycling.
Ms. Engelhardt said the Green Group has existed for about 9 years and has been active. When the
Group held the first event, they collected 56,000 pounds of electronics. Thereafter, the Green Group
took over some of the recycling activities in the City. She is very pleased that the City officials are
receptive to some type of regular recycling. She would like to see the event grow to once a month as
people do not want to store the electronics and may dump them or take them to places that do not want
the items. She said citizens have come to expect some type of recycling and it is environmentally
responsible and the right thing to do.
Page 2 of 3
Previous Meeting Minutes: July 21, 2015
Chairman Funkhouser asked for a revision on page 2, item #6, 3rd line should state “Chairman
Funkhouser said there may be an old easement on it that runs through it outside the City.” The minutes
were then approved as corrected.
New Business:
1. PW 2015-46 Well No. 8 Rehabilitation – Professional Services Agreement – Design and
Construction Engineering
Mr. Olson explained this is a contract with EEI to manage the design and engineering for rehab of Well
#8 in Grande Reserve. The contract includes a $14,000 flat fee for the first phase and then an hourly
cost. This contract is to keep up with the schedule of maintenance. Mr. Sanderson said bids will be
requested taking into consideration parts that might need to be replaced and anticipating problems.
This moves to the consent agenda.
2. PW 2015-47 Route 47 Improvements – Route 71 to Caton Farm Road
Mr. Sanderson said IDOT is completing Phase I and needs a resolution stating that the City is not
interested in a shared use path along Rt. 47 since there is a parallel Com Ed path. That decision was
made by Council in 2012. This moves to the consent agenda.
3. PW 2015-48 River Road and King Street Intersection – Stop Sign Request
There have been no crashes at this intersection and Mr. Sanderson said a stop sign is not warranted at
this location. Landscaping was trimmed and the right-of-way was staked. Alderman Kot said traffic
patterns have changed with River Rd. being a right in, right out. This intersection will be reviewed
periodically.
4. PW 2015-49 Traffic Control Requests
a. Alan Dale Lane and Yellowstone Lane
b. Spring Street and Freemont Street
Alderman Funkhouser had requested this analysis for Alan Dale and Yellowstone. Mr. Olson said a
formal recommendation will be made at the next meeting after the analysis is completed. Alderman
Milschewski had requested a review of Spring and Freemont after residents reported an increase of
traffic and speeding on these streets following the Rt. 47 improvements. Engineer Sanderson said he
will review and the Police Department will also be advised. Alderman Funkhouser added that with
multiple stop signs, drivers tend to speed to reach the next sign. These items will come back next
month for discussion.
Old Business:
1. PW 2015-45 E-Waste Recycling
Mr. Olson said no quotes were received yet from waste recyclers. A security camera will be installed
at the Public Works site, though there has not been a problem since a sign was put up indicating items
could no longer be left there. This will be discussed next month.
2. PW 2015-43 Prestwick/Ashley Pointe Bond Call
Mr. Olson said the developers had proposed timelines for improvements and staff found them
acceptable. Pending completion and inspection, the Prestwick proposal would be approved. Though
the City does not want to agree to early acceptance of infrastructure, this scenario is a better option.
Alderman Kot asked if construction traffic could be kept off the roads. Some of the units are not
Page 3 of 3
platted yet and Mr. Olson said Council could vote for minimal traffic in these areas as part of the
acceptance. Trucks cannot totally be excluded. Mr. Olson will consult with City Attorney Orr and
Attorney Phillipchuck. This item will appear on the August 25th (or later) Council meeting on consent
agenda.
3. PW 2015-27 2015 Sanitary Sewer Lining – Change Order No. 1
The City entered into a contract with VisuSewer for sewer lining. Two items needed change: the size
of two pipes were misidentified thus incurring extra cost. Some Game Farm Road sanitary work was
begun and it was found the soil was very poor and this portion was abandoned. In addition, two lines
coming off Somonauk were in poor conditions and it was decided to line these. Prior to lining, each
line is televised. The increase was $32,055.65 with some deductions to be made. The budget will be
adjusted to accommodate this change.
Alderman Koch asked if the lining makes the pipe stronger. It does provide strength, eliminates joints
and is one continuous piece that should last 50 years. It was briefly discussed how the lining is
installed and the material that comprises the lining. This project was added onto the contract, but still
within the contract costs.
4. PW 2015-15 Game Farm Road – Somonauk Street Project - Update
Brad said paving has started and other details will be finished before school starts. Phase 3 will start
after that and details will be coordinated with the schools in the weekly construction meetings.
Chairman Funkhouser noted that social media will be used to provide updates.
Additional Business:
Alderman Kot followed up regarding a request for prices for a crosswalk button or enhanced signage
for the Rt. 47 and Main crosswalk. Mr. Dhuse has received some information, however, he was unable
to attend this meeting. Street lighting for this location was also discussed and Alderman Kot asked if it
was adequate to see pedestrians. He also inquired if the Road to Better Roads was still on schedule--
the completion date is August 28th. Mr. Kot said Main St. by Smokey's is in need of attention. Mr.
Olson will review that street and determine if it also needs sewer and water. It was thought that the
State will not pay for D Construction using part of this area for equipment.
Alderman Milschewski said the drains on Heustis are located in the parkway and do not appear to be
adequately recessed. Mr. Sanderson did not think it was an issue. She also followed up regarding
Vicky Coveny's project and the State is working to resolve concerns about her bushes being ripped out.
There was no further business and the meeting was adjourned 6:43pm.
Minutes respectfully transcribed by
Marlys Young, Minute Taker