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COW Minutes 1996 06-20-96 City of Yorkville Committee of the Whole June 20, 1996 Meeting Present : Bob Johnson Art Prochaska Burt Callmer Jeff Baker Jerry Lynch Tom Sowinski Atty. Dan Kramer Tony Graff Jim Nanninga J.T. Johnson Brian Ethington Valerie Burd Cindy Ketcham Joe Wywrot Guests Present : Linzie Coffey Greg Feather Mike Mueller Ron Walker Walker Subdivision-Mr. Walker has presented to the Economic Development Committee a proposal for splitting the front portion of his Club 47 lot . The subdivision area for resale, would not affect Countryside Parkway, traffic would enter and exit the Club 47 Parking lot, therefore, alleviating any traffic congestion on Countryside Parkway. The property is zoned B-3 and does fall within the normal guidelines of the required lot sizes limitations. This item will be placed on the agenda for the next council meeting June 27. White Oaks I & II-The "punch list" is still not complete for sections I & II of White Oaks Subdivision. Mr. Wywrot has created a new list that contains approximately 66 or 67 items . He also maintains that a Letter of Credit needs to be established in the amount of $125, 800 .00 . The Unit III Plat shows the need to have public drainage entered with public access and that 2 Letters of Credit need to be established. The Letters of Credit should be completed by June 30. The Final Plat is to be voted on, subject to the Letters of Credit and the public drainage access being completed. The items on the "punch list" for I & II should be completed within the next 4 to 6 weeks . Riverfront Bistro-There was much discussion with the proposal for the Riverfront Bistro. Causes for concern were made with reference to the "No compete" clause and the exclusion of special events menu items with regards to food items sold during Hometown Days . The consensus was that if there were 1 or 2 like items sold there should not be a problem. The question was also raised that there is in place a minimum amount to be charged per square foot with a vendor license. With the proposed agreement, the City is to receive 5% of the gross sales. The question was asked as to how the city would maintain this information, to know the lease contract was being fulfilled. Attorney Kramer was instructed to draw up a lease and to be presented at Council next Thursday June 27. 1 Engineering Review Fees-Mr. Wywrot has been researching the billing process for engineering fees assessed when inspecting subdivisions. He felt that currently the billing process was a nightmare and that the city was not retaining the funds they should be. He suggested a "flat" 2 1/2% (of engineers cost of subdivision) rate for inspection fees and possibly a $2, 000 .00 "flat fee to review the Plat or maybe base the fee on the size of the subdivision. There would be more review by Mr. Wywrot and then it would be re- presented at the next Committee of the Whole meeting on July 18. Game Farm Road Water Main-A proposed engineering agreement and specifications for a 12" water main has been presented to the city. The Water main is needed to improve fire flows and to also serve the new High School Construction that will start in 1997 . The proposal amount is not to exceed $8, 794 .20 with Pavia Marting & Co. The amount falls within the normal accepted ranges and is to be placed on the agenda for June 27. Engineer Technician-Eric Dhuse has been upgraded with his position to Engineer Technician. Eric has been interviewed by both Mr. Nanninga and Mr. Wywrot and was approved for the position. He has been placed on a probationary period with the change of positions. The Council has requested that Mr. Dhuse be made aware of his probationary position and that he sign a statement to the effect that he is aware of the probationary time period. This item will be placed on the agenda of June 27 council meeting. Erdman contract-The consulting agreement with Ms. Erdman has increased her work schedule from 8 hours a week to 12 hours. Her original contract has expired and Ms . Erdman has been working without a contract. The council has suggested that she be presented with a new contract that will terminate with the end of the Fiscal year, April 1997 . The council also suggested a clause that will allow the City the right to terminate the contract at anytime with a 30 day notice. To be placed on the agenda June 27. Park Comprehensive Plan to be on the agenda for the Economic Development committee for the month of July. Comprehensive Plan Public Hearing to be held on July 23 in the Kendall County Board Room. This will be a joint meeting with the Economic Development Committee and the Planning Commission. The next Economic Development Committee meeting will be held July 17 . The nominees for the Public Library are Donna Figora and Sandy Lindblom. Recommended for agenda on June 27. A proposal to list the 2 City lots with Century 21 LeMar Realty to be placed on the agenda June 27. 2 There will be no Committee of the Whole meeting on July 4 due to the holiday. The next C.O.W. meeting will be held on July 18 . On July 16, a reminder of the softball game between the Yorkville City Council and the Bristol-Kendall Fire Department . Adopt-a-highway needs to be postponed. The roadside grass needs to be cut so that the trash can be seen to be picked up. Alderman Prochaska will speak with the persons to mow the roadside and then he will inform the rest of the Council of his findings . Alderman Jones can not attend the upcoming School Board meeting and has requested a replacement . Alderman Callmer will attend in her place. There has been a "weed" complaint with regards to the Fox Industrial Park. The Council will give an extension until the end of June so that they may receive the ordered equipment purchased to complete this task. Mr. Ropollo has requested a status report on the P.U.D. for Old Coach Road Hill Subdivision. The P.U.D. should be available for the Council to review by the June 27 meeting. Mr. Nanninga has been interviewed by the N.Y. Life people with regards to city employee insurance. Rush-Prudential has not contacted him at this date. Respectfully Submitted by Cindy Ketcham 3