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COW Minutes 1995 11-02-95 T UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE OF THE WHOLE MINUTES DATE: November 2, 1995 LOCATION: Beecher Community Center CONVENED: 7:03 p.m. ADJOURNED: 10:10 p.m. Members Present: Mayor Johnson, Art Prochaska, Jeff Spang, Jerry Lynch, Burt Callmer, Tom Sowinski, Jeff Baker,Jim Stafford,Kathy Jones. Other Present: Brian Ethington,Dan Kramer, Jeff Palmquist, Jim Nanninga, Larry Langland, Valerie Burd, Tony Graff, John Barber 1. Park Board Mission Statement: Jeff Palmquist of the Lannert Group provided a handout which lists Yorkville's park facilities, national recommended park area guidelines and statistics, a comparison of our parks with the NRPA's suggestions, and a breakdown of the mission statement. Alderman Spang questioned whether or not the school-owned parks should be counted. Palmquist relayed that the park board though they should,but that it is up to the City to consider. Prochaska and Baker agreed that school property is often used by citizens as a whole,but it should only be counted as partial property. Larry Langland stated that the Lion's Club helped pay for the tennis courts at the school, so the citizens are allowed to use them freely. Mayor Johnson summarized that the plan is on the "right track",but should take into account that the Bristol school should possibly not be counted, as well as some other school property. The Park Board Mission Statement consists of five parts: land acquisition, programming, relationships, organization/administration, and maintenance. Alderman Prochaska pointed out that the mission calls for a working relationship and open communication between the City and entities such as the YMCA,Harris Forest Preserve, etc. Jeff Palmquist will reduce the"Future Park and Open Space Locations Map"and provide a copy for each Alderman. 2. Land-Cash Ordinance: Dan Kramer needs to verify a couple of points with Jim Nanninga. Mr. Kramer is concerned over some of the specifications and where the City came up with some of the statistics. The ordinance will be discussed at the next C.O.W. once these issues have been reviewed. 3. Executive Session Minutes: Alderman Spang suggested that the Illinois Municipal League lawyer feels that executive session minutes should be accessible by all of the aldermen on the council regardless of their participation on the council at the time of the session. Dan Kramer agreed, but suggested that Clerk Allison should keep a log of who reviews the minutes. At the next meeting that does not have an executive session planned, council will review past minutes. 4. Cimerron Ridge Subdivision: Plans have been reviewed and J.T. Johnson and Jim Nanninga recommend acceptance of the subdivision. There will be a vote at council next week. 5. Jim Nanninga will meet with Sue Bullock of Re-Max to discuss a contract allowing Sue Bullock to list City properties. There will be an update at the next C.O.W. 6. Liquor Ordinance: Alderman Callmer requested that page 4, item C be reworded to read"The new yearly license . . ." to dispel misinterpretations that the license may be valid for time intervals other than one year. Callmer also clarified that page 6,the first full paragraph should read"The liquor commissioner may issue up to two additional class A-type liquor licenses anywhere but the downtown area with permission of the council. Jones noted that classifications from the old ordinance(Section 3.3.12)were not included in the revised ordinance. Kramer agreed that these classifications should be included. There was discussion concerning the cost of licenses being equal for taverns and restaurants with sit-down bars. Chief Graff suggested that more man-hours are spent at taverns than restaurants with similar bar areas. With this in mind, he suggested that the council may decide to lower the restaurant/bar license by$100 to $150. Spang felt that section 3-3.10 section B regarding the sale of liquor in residential areas should be maintained in the revised ordinance. It will remain as section A, as section A is being deleted. Spang discussed that he would be interesting in limiting licenses on package liquor as well as controlling the number of tavern licenses. With revisions, the liquor ordinance will come back to C.O.W. and then be discussed at a public hearing. All liquor license holders will be sent a copy of the new ordinance prior to the hearing. 7. YBSD agreement: The YBSD and the City will share costs for an engineering study on the northeast quadrant of the City to analyze possible future expansion. The City cost will be $10,000. 8. Rolling Heights Subdivision: Two street patches and installation of a street light are to be completed by the City and billed to the developer. Jim Nanninga reported that the project is very close to completion. 9. Sign Review Board: The following appointments to the Sign Review Board will be made at council next week: Janet Dhuse, Joel Ottoson, Gary Rice, Candy Foringer, and Howard Manthei. 10. There was a motion made by Alderman Lynch and seconded by Alderman Baker to adjourn to executive session to discuss current and ongoing civil litigation. Included in the session will be Dan Kramer, Jim Nanninga, Phil Luetkehans, Chief Graff, and Pam Ellertson. Pam Ellertson called the role: Prochaska yes Lynch yes Baker yes Callmer yes Stafford yes Spang yes Sowinski yes Jones yes Motion carried. 11. There was a motion made by Alderman Callmer and seconded by Alderman Baker to adjourn executive session. Pam Ellertson called the role: Prochaska yes Lynch yes Baker yes Callmer yes Stafford yes Spang yes Sowinski yes Jones yes Motion carried. No action was taken. 12. There was general discussion concerning Yorkville/Plano boundaries. Mayor Johnson will ask Jim Nanninga to draft a letter requesting a meeting between the two councils. 13. The FPA is being mailed 11-03-95. A copy will be sent to The City of Plano and to the EPA.