COW Minutes 1995 07-20-95 Committee of The Whole July 20, 1995
Meeting opened at 7:07 P.M. at the Austin room at the Beecher Community Building.
Item# 15. Officer Don Schwartzkopf presented a proposal to allow 3 officers to attend the
summer Olympics as part of the security force. Discussion followed: No overtime will be caused
by this,as other officers will cover those chosen for free.
The Mayor will bring this resolution to Council on 7/27/95.
Item not on agenda: Janet Dhuse presented a request for occupancy of her new business at
Countryside Parkway and the entrance4o-the-shopping center:--Jim Nanninga stated-this-was-not
necessary to bring to Council for action but wanted to let Council know this action was being
taken. Janet has given the City two letters of credit to insure the completion of certain items
necessary to her building. 1. Asphalt of parking and driveway. 2. Concrete sidewalks on and off
site. Jim and Bill Dettemer will make sure all other codes are followed.
Item#1. Bill Schmanski gave a hand out for MFT maintenance resurfacing of Park St.,Hydraulic
Ave., and S. Main Street. Discussion followed. IDOT resolution will be brought to Council
Item#3. Jim Nanninga presented the IDOT resolution for the Walker Fitness Center's work on
the new street entrance east of the route 47 entrance to Countryside Center. This resolution
needs to be passed by Council since we will own the street when it is completed. Put on agenda
for 7/27/95 Council
Item#2. Art Prochaska brought up an amendment to the recapture ordinance. This amendment
will state the way the City will receive the funds. (copy attached) T.J. Hiles will see if a public
hearing is necessary. If not this will be presented for passage at 7/27/95 Council meeting. Art
will bring up this item for mention even if Council can't vote on it.
Item#4. Art Prochaska has set up a joint meeting between the YBSD and City Council for July
31 at the Beecher Bldg, Austin room. Jim was asked to determine the agenda items by canvassing
the Council and staff.
Item#5. Mayor Bob Johnson brought up the proposed water rate increase. This item will be
added to all Committee of the whole agendas until a decision is made. The Administration
Committee has asked the staff to find where water moneys have been spent in the past and why
there is no build up of money from the 1984 water rate increase. In order for this increase to fit
into the new five year water plan, this rate increase will need to be started before November 1,
1995. This will assure the first billing of January 1996.
Item#6. Tim Nanninp brought up a recommendation to hire a full time City Engineer along with
an inspector for 6 months each year. Tim prefaced this conversation by stating that Pavia/Marting
has given us very good service over the,past year, but we feel it is time to investigate the hiring of
a full time engineer. Bill Schmanski handed out a fact sheet on the jobs Pavia/Marting has done
for us this year. Although the rates charged by himself seem high, he has shown that his true rate
is much less due to the extra time he spends in city meetings and investigating areas of the town
for future reference. The Committee agreed that Bill has given good service to the City but that
Committee of The Whole July 20, 1995
we need to look at the economics of this decision. Mayor Johnson then asked for the entire
Council to look at the options and have some agreement to bring to the next COW.
Item# 7. Cal and Rena Pederson have shown Jim Nanninga that the sidewalk installed around the
old Parkview school should be reimbursed by the City at $1.00 per square foot for all replacement
of the old sidewalk. This amount would be $4600.00. There will be two installments of$2300.00
each . The COW instructed Jim to put the payment on the July 27th bill list. Ald. Jeff Baker then
asked the COW to look at the options of replacing sidewalk due to some areas he has seen that
are unsafe. Discussion followed as to whether the City has the right to force people to participate
in the 50 0/o/500/o program. It was decided not at this time but we may look at other options in the
future.
Item# 8. Jim Nanninga has received a request from Bristol Township to post Cannonball Trail
from Route 34 to the end of City controlled roadway. The Township would like to dissuade large
trucks from using this route to by pass the congestion at Routes 34 and 47. Cannonball road is
not a heavy enough road to handle these weights for long. The COW agreed. Atty. T.J. Hiles
will draft a resolution to that effect for the July 27, 1995 Council meeting.
Item#9. Ald. Art Prochaska and Jim Nanninga have been working on an ordinance for a new
sewer interceptor fee to raise money to install that interceptor along the Commonwealth Edison
easement from approximately route 47 and Legion Rd. to the sewer main on Hydraulic St. This
interceptor would directly influence all those lands in a corridor as designed by Pavia/Marting.
This ordinance is being fashioned to begin collecting revenues for this line from the current
Country Hills subdivision and any others which may be formed in that area. Jim will work with
Atty. Dan Kramer and Atty. T.J. Hiles to formulate the ordinance and bring it back to a future
COW and ultimately to Council.
Item# 10. J.T. Johnson stated he would need a hold harmless agreement drafted up for Mr. Ben
Seymore of Rover Gas and Light of Naperville when he picks up the repaired torch for our
monument in the City Square. Mr. Seymore has graciously donated this work to the City but
since this torch will no longer work the way it did originally, he feels he does not want any liability
after the torch is installed. J.T. stated the City will only use this torch after we have done
extensive testing on it to assure its safety. T.J. Hiles will draft this document to take with J.T.
when he picks up the torch. J.T. will have to give T.J. the correct spelling of his name and
company to prepare the document.
Item#11. Officer Harold martin presented a proposal from Software Performance Specialists Inc.
for the budgeted networking for the P.D. After much discussion it was decided to ask Chief Graff
to bring in a couple of other quotes for this same package.
Item# 12. Officer Martin asked for the hiring of Ms. Judy Johnson as a part time secretary at
$8.00 per hour and no benefit package. The COW was in favor with one condition, for Chief
Graff to Check on her physical condition after her accident with the train. If all is o.k. then bring
this recommendation to July 27, 1995 Council.
Committee of The Whole July 20. 1995
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Item# 13. Officer Martin handed out a copy of the IMAGE grant to the members of the COW.
The COW have all known about this grant and will bring the signing of this grant to City Council
on July 27, 1995. Chief Graff will be authorized to sign.
Item# 14. The COPS universal hiring grant will be presented to Council on July 27, 1995
authorizing Mayor Johnson and Chief Graff to sign. The new officer hired under this program
will be hired on November 1, 1995 if all is approved in this grant. Ald. Art Prochaska stated that
this will not lock the City in to hiring if the grant should-fail................... _ ___
Item# 16. There will be a meeting held between IDOT personnel and City Officials at the old
P.D. This meeting will take place on July 26, 1995. The topic of business will be safety at the
Glen Palmer Dam.
I tem# 17. Mayor Johnson brought up the name of Mr. Thomas J. Sowinski(CHECK
SPELLING) as his appointment to fill the vacant ward 4 aldermanic seat. It has take the Mayor
and Ald. Jim Stafford many hours to find this replacement. Mayor Johnson will nominate Mr.
Sowinski at the July 27, 1995 meeting.
Item# 18. J.T. Johnson recommended to COW the acceptance of the contract of Jerry's Sewer
co. to install new water main on West Hydraulic St. This item has gone to bid two times and
Jerry's was the only bid received. The City Engineer's estimate for this job was$56,221.00.
Jerry's bid was at $63, 056.60. After discussion with J.T. in which the bid was lowered to
$58,906.00 J.T. recommends the acceptance of the corrected bid figure. This item will be placed
on the July 27, 1995 agenda for vote.
Reins# 19&20. The water and building reports will be put on the.July27,1995 agenda for
acceptance.
Item#21. J.T. handed out a Press Release for the beginning of work on Center Pkwy. This
release states that work will begin on Monday July 24, 1995.
Item#22. J.T. handed out the subordination agreement on Fox Street between the City and
IDOT. Atty. T.J. Hiles will prepare the resolution necessary to allow the Mayor and City Clerk to
sign this document. This agreement allows the State IDOT to control the area of the northeast
and southeast corners of Fox St. and Route 47 for linage and signal installation. This will be on
the July 27, 1995 City Council agenda. J.T. was also asked to look up the agreements with IDOT
on the Northwest and Southwest areas and bring any of those agreements to Council if they have
not beery pa I as yet.
THE MEETING ADJOURNED AT 9:30 P.M.
Minutes by J. T. Johnson
PAYMENT OF RECAPTURE AND LAND-CASH
a. One third (1/3) of the amount calculated for the entire plat calculated for the unit
of land being final platted is to be paid to the City of Yorkville along with a Letter
of Credit assuring payments as specified from a City approved financial institution
in an amount equal to two thirds (2/3) of said entire amount, prior to the final plat
being executed by the City. The letter of credit is hereinabove provided shall
expressly provide it may be drawn against by the City at any time the developer or
subdivider fails to make the payments.
b. One third (1/3) of said amount for the entire final plat shall be paid upon
issuance of the first occupancy permit or one year after the final plat is recorded,
whichever occurs first. The Letter of Credit may be reduced to an amount equal to
one third (1/3) of said entire amount.
c. The final amount due as calculated per the ordinance for the entire final plat
shall be paid prior to the acceptance in full or in part of the Public Improvements or
two years after the final plat is recorded, whichever occurs first. The Letter of
Credit will be returned after said payment.
lie