City Council Minutes 2015 11-07-15 special meeting MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVIE LLE,KENDALL COUNTY,ILLINOIS,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
SATURDAY,NOVEMBER 7,201
Mayor Golinski called the meeting to order at 9:00 a.m.
ROLL CALL
City Clerk Warren called the roll.
Ward I Koch Present
Colosimo Present
Ward II Milschewski Present
Kot Present
Ward III Frieders Present
Funkhouser Present
Ward IV Tarulis Present
Teeling Absent
Also present: City Clerk Warren,City Administrator Olson,Police Chief Hart,Deputy Chief of Police
Hilt,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community
Development Director Barksdale-Noble,Director of Parks and Recreation Evans,Deputy Clerk
Pickering,Code Enforcement Inspector Creadeur,Administrative Intern Kathman
UOREM
A quorum was established.
CITIZEN COMMENTS
None.
BUSINESS—Goal Setting Session
Mayor Golinski said the business of the day is goal setting for the upcoming year.He said City
Administrator Olson will lead the discussion.He will start off with the goals from last year and will then
discuss what was and was not accomplished.
City Administrator Olson wrote last year's goals on the board and listed off what the City accomplished.
He marked yes and no by each one.Yes Goals were met and no for the goals not met. City Administrator
Olson went into detail discussing the goals set in last year's goal setting meeting.
1. South side economic development-No
2. Revenue Growth-No
3.Downtown Planning Development-No
4. Countryside infrastructure-Yes
5.Vehicle Replacement-No
6. Staffing-No
7. Capital infrastructure plan funding-Yes
8.Automation and technology-Yes
9.Road study update-Yes
10.Municipal facilities master plan-No
11. Building maintenance needs-No
12.Decrease property taxes-Yes
13. Long term debt reduction-No
14. Employee salary survey-No
15. Comprehensive plan implementation-Yes
16.Park development-No
17. Sell Assets(Jail and Caboose)-No
18. Sidewalk Plan funding-No
n 19. School Intergovernmental Agreement-No
City Administrator Olson asked for questions.Alderman Koch asked what the total was for the unfunded
capital.The answer was approximately 40 million dollars.Alderman Koch asked will the City have
alternative budgets based on the amount of funding participation from the State. City Administrator Olson
said no.With the proper conservative budgeting the City should be able to react regardless of the level of
state funding.Alderman Frieders asked City Administrator Olson if hiring a maintenance staff is a better
option than subcontracting repairs to outside vendors.City Administrator Olson said once the City knows
the scope of the repair projects a determination could be made on which direction to go.City
Administrator Olson mentioned the shared services agreement,which might allow Yorkville to take
advantage of maintenance personnel from cooperating municipalities.
The Minutes of the Special Meeting of the City Council-November 7,2015-Page 2 of 3
The 2015/2016 goals were then discussed among the aldermen:
1. South Side Development
2.Modernize City Code
3.Municipal Building Planning and Needs
4.Downtown Planning
5.Employee Salary Survey
6.Riverfront Property Maintenance
7.Jail and Caboose
8.Flat Property Taxes
9.Decrease Property Taxes
10.Build Program
11.Riverfront Park Development
12. Tree Replacement
13.Whispering Meadow's Roads
14.Road Study and Utilities Replacement
15.Manufacturing and Industrial Development
16.Metra
17. Filling Storefronts
18. YBSD
19. AACVB Marketing
20.Cable Consortium and Metro Net
21.Tower Leases
22. Staffing
23.Consolidation and Shared Services
24.Vehicle Replacement
25.Automation and Technology
26. Special Events Planning
27. Sidewalks and Trail Funding and Planning
28. Strategic Plan with Implementation of Goals
29.Committee Structure
30.Public Relations and Outreach
31.Information Technology Upgrades
32.Capital Improvement
33.Revenue Growth
34.Park Development
The Department Heads discussed their priorities for 2014/2015 fiscal year.
Community Development Director Barksdale-Noble would like a full time property maintenance person,
a forester,that she or Public Works Director Dhuse would share or she would have a landscape architect
and Public Works Director Dhuse would have the forester full time.Another planner is needed. She
would like an admin person. She would also like a GIS coordinator or a technician full time.
Superintendent of Recreation Evans stated replace park maintenance positions that are open now.
Potentially another coordinator is needed. A mechanic would be a good idea.Police Chief Hart stated that
his goal has always been two police officers per 1000 people.The Police Department is down 3 civilians,
an office supervisor,a secretary,and a civilian that did support services that was in charge of fleet
maintenance and was in charge of building issues.That would get the department back to where the
Police Department used to be.
Public Works Director Dhuse had two main things,which were fleet maintenance and a mechanic.He
mentioned an assistant for a forester.He suggested a building maintenance and a streets operator.Finance
Director Fredrickson discussed having a full time up front clerk.Also an assistant finance director is
needed.Deputy Clerk Pickering stated front desk help is needed.City Administrator Olson mentioned
inspectors and an assistant administrator.He also addressed the fact that the front desk needs more help.
He sees that an Assistant Public Works Director is going to be needed.
It was decided that rating the priorities like last year using the 5,4, 3,2, 1 plan was a good idea. City
Administrator Olson started an automation list acknowledging staffing.
n
1. South Side Development
2.Downtown Planning
3.Municipal Building Needs
4.Vehicle Replacement
5.Manufacturing and Industrial
6.Capital Improvement Plan
7.Riverfront Park Development
8.Revenue Growth
9.Modernize City Code
10. Staffing
The Minutes of the Special Meeting of the City Council—November 7.2015—Page 3 of 3
11.YBSD Consolidation
12.Automation and Technology
13. Strategic Planning
14.Employee Salary Survey
15.Build Program
16.Committee Structure
17. Decrease Property Taxes
18. Consolidation and Shared Services
19.Flat Property Taxes
20. Special Events
21. Sidewalks and Trails
22. Public Relations
23.AACVB
24.Filling Storefronts
After listing the top priorities,City Administrator Olson led a implementation brainstorming sessions on
several of the top issues.
ADJOURNMENT
Mayor Golinski stated meeting adjourned.
Meeting adjourned at 11:24 a.m.
Minutes submitted by:
Beth Warren,
City Clerk,City of Yorkville,Illinois