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COW Minutes 1992 12-03-92 . . CORRECTED MINUTES - DATE O0IDl8CTIO0 UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES DatexDecember 3, 1992 Attendants Location: City Hall Ken Kittoe, Mayor Bob Fey Meeting was publicly announced Cliff Jahp Bill Baird Time conwened: 7: 30pm Ralph Pfister Pat Clark Time adjourned: 11 : 00pm OthersnDon Peck ,Anton Graff ,Dan Kramer ,Dick HustonvJoowl Ottosen 1. Dan Kramer , City Attorney, presented his recommendations for the REAL ESTATE TAX LEVY for 1992-1993 fiscal year. He suggests an increase of 5% yielding at net gain of around $21 ,000. If the extension levy was increased to 14%v the net gain would be about $591000 or an increase of about $39,000. The advantages with going with the 5% and looking for the needed $39,000 would be: A. The higher rate would require a Truth in Taxation Hearing and may sent out a negative image to the public. B. Other sources of revenue could be generated by changing the Zoning-Annexation fees and inspection fees. C. Sales tax revenue should increase with the annexation of K & K Well. Drilling and Wholesale Tire. D. Finance the building purchase and adjust the levy when cost are Known. Mr. Kramer , also presented a table showing the current tax levy by funds and the proposed tam levy for next year. The committee adjourned at 7:50pm for a Special Council meeting. At 7: 53pm the committee meeting resumed. 2. Mr. Kramer, presented several ordinances. A. An ordinance for the installation and removal of stop and yield sign at various intersections. This ordinance will be presented at the next Council meeting. B. An Ordinance establishing Annexation and Zoning fees. This ordinance will be presented at the next council meeting. C. A resolution authorizing retention of Grant firm and application for grant and low interest loan for extension of sewer mains and water mains. This ordinance could be presented at the next meeting or the one in January 1993. 1 ' 3. Joel Ottosen, President of the Yorkville Chamber of Commerce, would like to have the City consider the Chambers proposal for an Adopt-a-light program and an Adopt-a-bench program. The Chamber has a committee to study and research the installation costs and the maintenance costs. The Chamber has formed a Business Recruitment Committee to bring business to Yorkville and Mr. Ottoeen asked Jack Jones, if he would serve on the committee as representative of the city along with Pat Clark. The Council needs a letter from the Chamber in order for the Council to act on the Chamber 's request for the $500 assistance to the Recruitment committee. 4. Dick Huston , City Treasurer , presented the October Budget Report. A. Oswego Park District sent out letters to request each Council member oppose the litigation between the two governmental agencies using tax payers money from both sides to settle an environmental cleanup of the SAW-WEE-KEE Park. B. Paul Metzger , Appraiser for City owned property, has completed most of the appraisal for the house on the Game Farm and wou1d like to know how to approach the highest and best use value" Also, he is having a problem with the Walnut Street property because of the zoning and the values of the adjoining properties. Mr. Huston will contact him Monday. 5. Don Peck , City Administrator , presented his report. A. A request disbursement from the Illinois EPA for Partial payment #3 and to get authorization to pay this and put it on the bills. The Council will have to approve payment before the check is cut. In the future, approval should be made by the council for payment , but the check should not be paid until the contract has been satisfactorily completed. For this bill the Mayor will call for a special meeting for the purpose of paying bills on Tuesday at 6: 30pm. Don Peck will have the notice of the meeting published" S. Received a copy of a letter from the Illinois DWR to FEMA Region V stating the study of the Blackberry Creek flood maps have approved by the state and will take some time for the corrected maps to be published. C. The Committee was given copies of the liquor ordinances that have been in force since 1981 . The Committee will study these for future references. D. A copy of a letter of gpeqial Assurances Agolicable to states under item (d) "The facility will not be used , and is not intended to be used for sectarian instruction of as a place of religious 2 . ' , . ' worship. " This let-ter may have been written for a grant applied to only one room. Mr. Kramer will check the Beecher will for clarification, E. Senior Services Assoc. is requesting the City to purchase a van on their behalf through the State purchasing agencyv since they are not a taxing body. As long as there is no legal problems the Committee sees no objection to making the purchase. This will be on condition that the GSA will provide the necessary funds at the time of purchase. F. The IDOT has requested the City to sign a letter of agreement to maintain the traffic lights at the intersections of Rt47 & Rt 126, also Rt 47 & Rt 71 . The State will reimburse the City 100% for any maintenance expenses they incur. Don Peck will sign the letter. 6. Don Peck has distributed informational sheets for the indiYidual committees to be presented at the Committee meeting. The reports will be made part of these minutes. They are as follows: A. Public Property & Buildings (Fey, Baird, Johnson) B. Building , Zoning & annexation/Future Planning (Bownv Fey, Clark , Baird) a. Letter from the Yorkville-Bristol Sanitary District states the city annexations have not been annexed into the YBSD. Mr. Kramer responded to the letter and gave a copy to each Council Member. C. Public Relations (Jones, Baird , Pfister) D. Sanitary & Storm Sewer Committee (Jones) E. Water Committee (Pfister , Jahpv Clark) F. Streets and Alleys (Jahp) a" We should have a list of equipment needs so the Council can have an idea of what is next on the list to purchase. G. Personnel Committee (Baird , Jones, Bown) 7" Anton Graff , Police Chie+ v presented his Man-Hour Utilization Reports for September and October 1992. He stated both new radar ` recorders are defective and are being returned for credit. As a result , speeding tickets are down as the reports indicate. The Committee would like to see a monthly report on the mileage for each squad car. 8. Bob Fey presented a petition from Marlon Mathre for a recommendation to select the FS property for the future City Offices. The property is still under consideration by the Council . Several ordinances were presented to look over. There are discrepancies in the zoning ordinance that should be corrected 3 . ' ` . mainly in the setbacks and there could be problems from permitting several buildings on one piece of property being split off and -the new lots not meeting requirements for setbacks, parking regulations and lot coverage. 9. Pat Clark presented two letters from Chief Graff concerning a pay raise for two officers of the police department. This request should be set aside while the city is in negotiations with police officers. Pay raises will be taken care of at that time. 10. Bill Baird will bring up the Personnel Manual at a meeting set for the the 14th. 11 . Jack Jones was assured a no-outlet sign would be installed on Sanders Court. 12. Cliff Jahp would like to start the Finance meetings in the middle of January 1993" Orange Street at RT 47 has been repaired. Blaine Street is in bad condition and should be looked at. 13. Ken Kittoe, Mayor , attended a City-Lions Club joint meeting" The Lions would like a liaison from each group to report on the Swim Club operations. The Lions want to hire a manager to operate the Swim Club during the 3 month season. Because of the poor season last year and the increase amount of repairs, the Lions Club is requesting a cash donation of $5,000 in addition to the $10,000 already pledged. This would be for one year only. The request will be brought up at the next Council meeting. A____��____________________ Geore C. "pell , Temp. Secretary 4 CORRECTED MINUTES - DATE CORRECTION MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKV%LLE, NENDALL COUNTYv ILL%NO%Sv HELD AT CITY HALL ON DECEMBER 31 1993. ------------------------ Mayor Nittoe called the meeting to order at 7:50 P. M. Temporary Secretary Bell called the roll : Ward l - Jahp - Present Baird - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Pfister - Present Jones - Present Ward 4 - Bown - Absent Johnson - Absent A quorum was established. Cliff Jahp made a motion to announce a tentative tax levy of $447,648.93 for 1992 - 1993 tax year. Ralph Pfister seconded the motion" This is an increase in the tax levy c>f 5%. Temporary Secretary Bell called the roll : Ward l - Jahp - Yes Baird - Yes Ward 2 - Fey - Yes Clark - Yes Ward 3 - Pfister - Yes Jones - Yes Ward 4 - Bown - Absent Johnson - Absent A motion was made and seconded to adjourn the Special Council meeting at 7: 53pm. All member voting yes. �G ���m�p-o�-a---/2-E ll ry ecrot�ry e B � 1