Library Packet 2008 07-14-08 Agenda
Yorkville Public Library
Board of Trustee
July 1. 4, 2008
902 Game Farm Road
7:00 P.M.
11 Roll Call
2. Recognition of Visitors
3. amendments to the agenda
4. Minutes
5, Correspondence
G. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
81 Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Building Update
Election of Officers
12. New Business Disaster Plan Update
13. adjournment
Page 1 of 2
Yorkville Public Library
Board of Trustees
.tune 9, 2008
7:00 grin.
The meeting was called to order at 7:00 pm by President Jo Ann Gryder.
Roll Call
Members present: Gail Gaebler (arrived at 7:07), Beth Gambro, Jo Ann Gryder, Barb
.Johnson, Carol LaChance, Sandy Lindblom, Ashley Meyers, Marilyn Vorderer, and
Marianne Wilkinson.
Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present.
Recognition of Visitors
Mayor Burd and Finance Director Susan Mika.
Amendments to the Agenda
None.
Minutes
Marilyn Vorderer moved to approve the minutes as corrected. Carol LaChance seconded
the motion. All were in favor..
Correspondence
None.
Public Comment
None.
Report of the Treasurer
There was discussion about some of the items on the bill list, Susan Mika was present to
answer questions on the different reports. Beth Gambro moved to approve the 07/08
fiscal year bills in the amount of $.3 ,521 .69. Barb .Johnson seconded the motion. All
voted to pass with a roll call vote. Barb Johnson moved to approve the 08/09 fiscal year
bills in the amount of $222,857.54 and the payroll in the amount of $35,016.63 . Carol
LaChance seconded the motion. All voted to pass with a roll call vote,
Report of the Library Director
Michelle Pfister reported what had been happening in the library the past month. 7,435
patrons came in May.
The 12LJ Yorkville Reds baseball team donated a collection of books and the team
members will be reading them to youths during the summer reading program.
A new job description was created for a Building Maintenance Manager,
The Record will run an article about the donation policy.
Pave 2 of 2
The mini-grant Michelle Pfister had applied for was approved. 40 pictures about
America will be coming to the Library.
The Board members should bring their disaster plan to the next meeting to be updated..
Bids for carpet cleaning were received. Servicemaster will clean all the carpets (not
including the Historic Wing) for $3 ,366.
City Council Liaison / ]human Resource
Mayor Bard said a new Alderman will be appointed to take over .lason Leslie's position.
This will be the library's new liaison.
Mayor Burd also talked about new environmentally sensitive lighting she heard about at
the last Mayors and Managers meeting she attended.
Standing Committees
e Policy — There was a policy meeting before the board meeting and the Board
Room policy was not changed. Michelle Pfister will be able to adjust this policy
as necessary.
• Personnel — None,
• Community Relations — None.
• Finance — None.
• Automation — None.
Unfinished Business
Building Update - Tom Lindblom reported on what has been happening with the
addition. He reported on the landscaping, caulking, and manual switches for the lights.
New Business
Nominations of Officers Nominations were .lo Ann Gryder for President, Marianne
Wilkinson for Vice President, Gail Gaebler for Secretary, and Sandy Lindblom for
Treasurer. This will be on the agenda for a vote next month.
Adjournment
The meeting was adjourned at 8: 19 pm.
Minutes submitted by Laura Leppert.
DATE . 07 / 02 /2008 UNITED CITY OF YORKVILLE PAGE . i
TIME . 12 : 14 : 33 DETAILED REVENUE & EXPENSE REPORT F- YR : 09
ID : GL470002 . WOW
FUND : LIBRARY
FOR 2 PERIODS ENDING JUNE 30 . 2008
FISCAL FISCAL s
ACCOUNT JUNE YEAR-TO- DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
- - - - - - - - - - - - - - - - -
GENERAL
REVENUES
TAXES
82 - 000 -40 - 00 - 3992 LIBRARY BOND PROP . TAX 0 . 00 0 . 00 467 , 425 . 00 0 . 0
82 - 000 - 40 - 00 - 3996 CARRY OVER- BOOK DEV FEES 0 . 00 0 . 00 1B6 , 700 . 00 0 . 0
82 - 000 - 40 - 00 - 3997 CARRY OVER - BLDG DEV FEES 0 . 00 0 . 00 171 , 782 . 00 0 . 0
82 - 000 - 40 - 00 - 4000 REAL ESTATE TAXES 0 . 00 0 . 00 658 , 252 . 00 0 . 0
82 - 000 - 40 - 00 - 4010 PERSONAL PROPERTY TAX 0 . 00 1 . 168 . 45 3 . 360 . 00 34 . 7
- - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ - - - - - - - - - _ - - _ _ _ _ - _ - - - - -
TOTAL TAXES 0 . 00 1 , 168 . 45 1 , 487 , 519 . 00 0 . 0
CHARGES FOR SERVICES
82 - 000 - 42 - 00 - 4211 DEVELOPMENT FEES - BUILDING 0 . 00 7 , 275 . 00 100 , 000 . 00 7 . 2
B2 - 000 - 42 - 00 - 4215 DEVELOPMENT FEES - BOOKS 0 . 00 7 , 275 - 00 100 , 000 . 00 7 . 2
82 - 000 - 42 - 00 - 4260 COPY FEES 118 . 40 282 . 60 2 , 500 . 00 11 . 3
82 - 000 - 42 - 00 - 4261 LIBRARY SUBSCRIPTION CARDS 1 , 527 . 85 3 , 180 . 10 15 , 000 . 00 21 . 2
82 - 000 - 42 - 00 - 4286 RENTAL INCOME 0 . 00 72 . 75
4 , 000 . 00 1 . 8
82 - 000 - 42 - 00 - 4287 LIBRARY BLDG RENTAL 30 . 00 213 . 75 1 , 500 . 00 14 . 2
- - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - -
TOTAL CHARGES FOR SERVICES 1 , 676 . 25 18 , 299 . 20 223 , 000 . 00 8 . 2
FINES
82 - 000 - 43 - 00 - 4330 LIBRARY FINES 831 . 53 1 , 555 . 49 7 , 000 . 00 22 . 2
TOTAL FINES 831 . 53 1 , 555 . 49 7 , 000 . 00 22 . 2
MISCELLANEOUS
82 - 000 - 44 - 00 - 4432 SALE OF BOOKS 71 . 00 179 . 00 11000 . 00 17 . 9
82 - 000 - 44 - 00 - 4450 MEMORIALS 250 . 00 250 . 00 4 , 000 . 00 6 . 2
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL MISCELLANEOUS 321 . 00 _ 29 . 00 5 , 000 . 00 8 . 5
INTERGOVERNMENTAL
82 - 000 - 45 - 00 - 4550 GRANTS 0 . 00 0 . 00 17 , 500 . 00 0 . 0
TOTAL INTERGOVERNMENTAL 0 - 00 0 . 00 17 , 500 00 0 . 0
INTEREST
DATE . 07 / 02 / 2008 UNITED CITY OF YORKVILLE PAGE . 2
TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09
ID : GL470002 . WOW
FUND : LIBRARY
FOR 2 PERIODS ENDING JUNE 30 , 2008
FISCAL FISCAL s
ACCOUNT JUNE YEAR- TO - DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
GENERAL
REVENUES
INTEREST
82 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 0 . 00 971 . 73 2 , 500 . 00 38 . 8
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _
TOTAL INTEREST 0 . 00 971 . 73 2 , 500 . 00 38 . 8
TOTAL REVENUES : GENERAL 2 , 828 . 78 22 , 423 . 87 1 , 742 , 519 . 00 1 . 2
EXPENSES
PERSONNEL SERVICES
82 - 000 - 50 - 00 - 5107 SALARIES - LIBRARY 30 , 220 . 29 61 , 830 . 75 600 , 000 . 00 10 . 3
82 - 000 - 50 - 00 - 5203 GROUP HEALTH INSURANCE 3 , 876 . 06 3 . 876 . 06 52 , 800 . 00 7 . 3
82 - 000 - 50 - 00 - 5204 GROUP LIFE INSURANCE 82 . 68 82 . 68 3 , 000 . 00 2 . 7
82 - 000 - 50 - 00 - 5205 DENTAL & VISION ASSISTANCE 366 . 14 366 . 14 4 , 200 . 00 8 . 7
1
TOTAL PERSONNEL SERVICES 3 _d , 5 _ 5 . 17 66 , 155 . 63 660 , 000 . 00 10 . 0
PROFESSIONAL SERVICES
82 - 000 - 61 - 00 - 5322 BONDING 796 . 00 796 . 00 2 , 000 . 00 39 . 8
82 - 000 - 61 - 00 - 5323 ATTORNEY 0 . 00 0 . 00 3 , 000 . 00 0 . 0
- - - - - - - - - - - - - - - ~ - - ~ - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _
TOTAL PROFESSIONAL SERVICES 796 . 00 796 . 00 5 , 000 . 00 15 . 9
CONTRACTUAL SERVICES
82 - 000 - 62 - 00 - 5401 CONTRACT SERVICES 1 , 127 . 34 1 , 127 . 34 20 , 000 . 00 5 . 6
82 - 000 - 62 - 00 - 5407 MAINTENANCE- BLDG/JANITORIAL 78 . 00 78 . 00 10 , 000 . 00 0 . 7
82 - 000 - 62 - 00 - 5410 MAINTENANCE- OFFICE EQUIPMENT 0 . 00 0 . 00 10 , 000 . 00 0 . 0
82 - 000 - 62 - 00 - 5412 MAINTENANCE - PHOTOCOPIER 0 . 00 0 . 00 10 , 000 . 00 0 . 0
82 - 000 - 62 - 00 - 5435 ELECTRICITY 0 . 00 0 . 00 51000 . 00 0 . 0
82 - 000 - 62 - 00 - 5436 TELEPHONE 293 . 74 293 , 74 7 , 000 . 00 4 . 1
82 - 000 - 62 - 00 - 5437 NICOR GAS 0 . 00 0 . 00
40 , 000 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - ~ - - -
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TOTAL CONTRACTUAL SERVICES 1 , 499 . 08 1 , 499 , 08 102 , 000 . 00 1 . 4
PROFESSIONAL DEVELOPMENT
82 - 000 - 64 - 00 - 5603 SUBSCRIPTIONS 2 , 903 . 36 2 , 903 . 36 8 , 000 . 00 36 . 2
DATE . 07 / 02 / 2008 UNITED CITY OF YORKVILLE PAGE . 3
TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09
ID : GL470002 . WOW
FUND : LIBRARY
FOR 2 PERIODS ENDING JUNE 30 , 2008
FISCAL FISCAL
ACCOUNT JUNE YEAR-TO - DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
- - - - - - - - - - - - -
GENERAL
EXPENSES
PROFESSIONAL DEVELOPMENT
82 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 0 . 00 0 . 00 21000 . 00 0 . 0
82 - 000 - 64 - 00 - 5607 PUBLIC RELATIONS 0 . 00 0 . 00 2 , 000 . 00 0 . 0
82 - 000 - 64 - 00 - 5616 EMPLOYEE RECOGNITION 0 . 00 0 . 00 3 , 000 . 00 0 . 0
- - - - - - - - - - - - - - - - - _ _ - - - - - - _ _ _ - - - - _ _ _ - - - - - _ _ _ - - - - - - - _ _ _ _ - - - - - - - _ _ -
TOTAL PROFESSIONAL DEVELOPMENT 2 , 903 . 36 2 , 903 . 36 15 . 000 . 00 19 . 3
OPERATIONS
82 - 000 - 65 - 00 - 5800 CONTINGENCIES 20 . 00 20 .-00 64 , 574 . 00 0 . 0
82 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 0 . 00 10 . 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5806 LIBRARY SUPPLIES 710 . 22 710 . 22 10 , 000 . 00 7 . 1
82 - 000 - 65 - 00 - 5807 CUSTODIAL SUPPLIES 323 . 51 323 . 51 15 , 000 . 00 2 . 1
82 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 0 . 00 2 , 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5810 PUBLISHING & ADVERTISING 0 . 00 0 . 00 2 . 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5826 MILEAGE 61 . 85 61 . 85 11000 . 00 6 . 1
82 - 000 - 65 - 00 - 5832 VIDEOS 1 , 207 . 57 1 , 207 . 57 51000 . 00 24 . 1
82 - 000 - 65 - 00 - 5833 ALARM MONITORING 424 . 75 424 . 75 0 . 00 ( 100 . 0 )
82 - 000 - 65 - 00 - 5834 LIBRARY PROGRAMMING 794 . 95 794 . 95 10 , 000 . 00 7 . 9
82 - 000 - 65 - 00 - 5835 LIBRARY BOARD EXPENSES 0 . 00 0 . 00 2 , 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5836 BOOKS -ADULT 221 . 59 221 . 59 15 , 000 . 00 1 . 4
82 - 000 - 65 - 00 - 5837 BOOKS -JUVENILE 3 , 870 . 81 3 , 870 . 81 20 . 000 . 00 19 . 3
82 - 000 - 65 - 00 - 5838 BOOKS -AUDIO 182 . 27 182 . 27 10 , 000 . 00 1 . 8
82 - 000 - 65 - 00 - 5839 BOOKS - REFERENCE 0 . 00 0 . 00 20 , 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5840 BOOKS -DEVELOPMENT FEE 0 . 00 0 . 00 100 , 000 . 00 0 . 0
82 - 000 - 65 - 00 - 5841 MEMORIALS /GIFTS 98 . 88 98 . 88 4 , 000 . 00 2 . 4
82 - 000 - 65 - 00 - 5842 BLDG -DEVELOPMENT FEES 2 , 569 . 06 2 , 569 . 06 100 . 000 . 00 2 . 5
82 - 000 - 65 - 00 - 5843 CD ' S /MUSIC 234 . 85 234 . 85 51000 . 00 4 . 6
82 - 000 - 65 - 00 - 5844 MEETING ROOM 0 . 00 0 . 00 1 , 500 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL OPERATIONS 10 , 720 . 31 10 , 720 . 31 397 , 074 . 00 2 . 6
DEBT SERVICE
82 - 000 - 66 - 00 - 6012 2005E LIBRARY BOND 160 , 562 . 51 160 , 562 . 51 346 , 145 . 00 46 . 3
82 - 000 - 66 - 00 - 6014 2006 LIBRARY BOND 35 , 650 . 00 35 , 650 . 00 121 , 300 . 00 29 . 3
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL DEBT SERVICE 196 , 212 . 51 196 , 212 . 51 467 , 445 . 00 41 . 9
DATE . 07 / 02 /2008 UNITED CITY OF YORKVILLE PAGE : 4
TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09
ID : GL470002 . WOW
FUND : LIBRARY
FOR 2 PERIODS ENDING JUNE 30 , 2008
FISCAL FISCAL
ACCOUNT JUNE YEAR- TO - DATE YEAR COLLECTED /
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
RETIREMENT
82 - 000 - 72 - 00 - 6500 IMRF PARTICPANTS 989 . 84 1 , 977 . 82 13 , 000 . 00 15 . 2
82 - 000 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 21311 . 81 4 , 730 . 00 40 , 000 . 00 11 . 8
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - -
TOTAL RETIREMENT 3 , 301 . 65 6 , 707 82 53 , 000 . 00 12 . 6
CAPITAL OUTLAY
82 - 000 - 75 - 00 - 7002 COMPUTER EQUIPMENT & SOFTWARE 75 . 00 75 . 00 18 , 000 . 00 0 . 4
82 - 000 - 75 - 00 -7003 AUTOMATION 3 , 491 . 65 3 , 491 . 65 25 , 000 . 00 13 . 9
82 - 000 - 75 - 00 - 7703 BUILDING EXPANSION 2 , 750 . 00 2 , 750 . 00 0 . 00 ( 100 . 0 )
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
TOTAL CAPITAL OUTLAY 6 , 316 . 65 6 , 316 . 65 43 , 000 . 00 14 . 6
OTHER OPERATING EXPENSES
82 - 000 - 78 - 00 - 9020 LIBRARY BOND PAYBACK 0 . 00 0 . 00 0 . 00 0 . 0
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - -
TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0
TOTAL EXPENSES : GENERAL 256 . 294 . 73 291 , 311 . 36 1 , 742 . 519 . 00 16 . 7
TOTAL FUND REVENUES 2 , 828 . 78 22 , 423 . 87 1 . 742 , 519 , 00 1 . 2
TOTAL FUND EXPENSES 256 , 294 . 73 291 , 311 . 36 1 , 742 , 519 . 00 16 . 7
FUND SURPLUS ( DEFICIT ) ( 253 . 465 . 95 ) ( 268 , 887 49 ) 0 . 00 100 . 0
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 1
TIME . 15 : 46 + 45 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 07 / 14 / 2008
INVOICE #E INVOICE ITEM
VENDOR ' DATE #k DESCRIPTION ACCOUNT ## P . O . ## DUE DATE ITEM AMT
3M 3M
UM67813 06 /27 / 08 01 PAPER 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 450 . 44
AUTOMATION
INVOICE TOTAL . 450 . 44
VENDOR TOTAL : 450 . 44
AAREN AAREN PEST CONTROL
10779 06 / 30 / 08 01 PEST TREATMENT 82 - 000 - 62 - 00 - 5407 07 / 14 / 08 78 . 00
MAINTENANCE - BLDG/JANITORIA
INVOICE TOTAL . 78 . 00
VENDOR TOTAL . 78 . 00
ABRAHAM ABRAHAM LINCOLN
06646 06 / 03 / 08 01 KENDALL COUNTY RECORD 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 33 . 00
BOOKS - DEVELOPMENT FEE
INVOICE TOTAL : 33 . 00
VENDOR TOTAL . 33 . 00
ATT AT&T
312Z895841 - 0608 06 / 16 / 08 01 MONTHLY CHARGES 82 - 000 - 62 - 00 - 5436 07 / 14 / 08 294 . 61
TELEPHONE
INVOICE TOTAL : 294 . 61
VENDOR TOTAL ; 294 . 61
ATTLONG AT&T LONG DISTANCE
828932136 - 0608LIB 06 / 19 / 08 01 MAY LONG DISTANCE 82 - 000 - 62 - 00 - 5436 07 / 14 / 08 0 . 55
TELEPHONE
INVOICE TOTAL . 0 . 55
VENDOR TOTAL . 0 . 55
AURWINDO AURORA WINDOW CLEANING COMPANY
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 2
TIME . 15 : 46 : 45 DETAIL BOARD REPORT
ID ! AP441000 . WOW
INVOICES DUE ON/BEFORE 07 / 14 / 2008
INVOICE 4 INVOICE ITEM
VENDOR 4 DATE DESCRIPTION ACCOUNT n P . O . it DUE DATE ITEM AMT
AURWINDO AURORA WINDOW CLEANING COMPANY
82996 06 / 23 / 08 01 WINDOW CLEANING 82 - 000 - 65 - 00 - 5842 07 / 14 / 08 915 . 00
BLDG - DEVELOPMENT FEES
INVOICE TOTAL . 915 . 00
VENDOR TOTAL : 915 . 00
BAKTAY BAKER & TAYLOR
0001727424 - CM 02 /25 / 08 01 CREDIT USED TWICE 82 - 000 - 65 - 00 - 5853 07 / 14 / 08 69 . 99
CD $ S /MUSIC
INVOICE TOTAL : 69 . 99
0001786080 06 / 19 / 08 01 RETURNED BOOK 82 - 000 - 65 - 00 - 5836 07 / 14 / 06 - 45 . 00
BOOKS -ADULT
INVOICE TOTAL . - 45 . 00
2021135226 05 / 30 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5838 07 / 14 / 08 80 . 09
BOOKS -AUDIO
INVOICE TOTAL : 80 . 09
2021135661 05 /29 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 585 . 02
BOOKS -ADULT
INVOICE TOTAL . 585 . 02
2021174766 06 / 03 / 06 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 689 . 15
BOOKS -ADULT
INVOICE TOTAL : 689 . 15
2021189697 06 / 05 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 93 . 46
BOOKS -ADULT
INVOICE TOTAL . 93 . 46
2021208665 06 / 10 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 1 . 193 . 40
BOOKS - REFERENCE
INVOICE TOTAL . 1 , 193 . 40
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 3
TIME . 15 ! 46 : 45 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 07 / 14 / 2008
INVOICE ii INVOICE ITEM
VENDOR # DATE 4 DESCRIPTION ACCOUNT :Y P . O . #I DUE DATE ITEM AMT
BAKTAY BAKER fi TAYLOR
2021221320 06 / 11 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 1 , 830 . 66
BOOKS - JUVENILE
INVOICE TOTAL . 1 , 830 . 66
2021239572 06 / 09 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 127 47
BOOKS -ADULT
INVOICE TOTAL . 127 . 47
2021241148 06 / 06 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 5 . 74
BOOKS - JUVENILE
INVOICE TOTAL : 5 . 74
2021241223 06 / 13 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 1 , 565 . 69
BOOKS -DEVELOPMENT FEE
INVOICE TOTAL : 1 . 565 . 69
2021245976 06 / 13 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 1 , 148 . 60
BOOKS -ADULT
INVOICE TOTAL . 1 , 148 . 60
2021274455 06 / 16 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 2 , 008 . 96
BOOKS -JUVENILE
INVOICE TOTAL . 2 , 008 . 96
2021289070 06 / 18 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 108 . 37
BOOKS -ADULT
INVOICE TOTAL . 108 . 37
2021301309 06 /20 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 /08 995 . 52
BOOKS-JUVENILE
INVOICE TOTAL . 995 . 52
2021338028 06 / 24 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 1 , 532 . 05
BOOKS -DEVELOPMENT FEE
INVOICE TOTAL . 1 , 532 . 05
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 4
TIME : 15 : 46 : 46 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON / BEFORE 07 / 14 / 2008
INVOICE It INVOICE ITEM
VENDOR 4 DATE 4 DESCRIPTION ACCOUNT II P . O . it DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
BAKTAY BAKER & TAYLOR
2021340741 06 / 24 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 114 . 04
BOOKS - ADULT
INVOICE TOTAL . 114 . 04
2021363122 06 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 25 . 44
BOOKS -ADULT
INVOICE TOTAL . 25 . 44
2021383373 06 /28 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 11610 . 49
BOOKS - REFERENCE
INVOICE TOTAL : 1 , 610 . 49
2021412459 07 / 02 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 153 . 49
BOOKS -ADULT
INVOICE TOTALS 153 . 59
H35639510 06 / 03 / 08 01 DVD 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 12 . 55
VIDEOS
INVOICE TOTALS 12 . 55
H36370230 06 / 10 / 08 01 VIDEOS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 44 . 32
VIDEOS
INVOICE TOTAL . 44 . 32
H36372500 06 / 10 / 08 01 VIDEOS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 42 . 22
VIDEOS
INVOICE TOTAL . 42 . 22
H36890860 06 / 20 / 08 01 COS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 16 . 12
CD ' S /MUSIC
INVOICE TOTAL . 16 . 12
H37073040 06 / 17 / 08 01 DUDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 44 . 28
VIDEOS
INVOICE TOTAL : 44 . 28
DATE . 07 / 07 / 08 UNITED CITY OF YORIiVILLE PAGE . 5
TIME : 15 : 46 : 46 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 07 / 14 / 2008
INVOICE It INVOICE ITEM
VENDOR #t DATE It DESCRIPTION ACCOUNT i P . O . it DUE DATE ITEM AMT
BAKTAY BAKER & TAYLOR
H38376260 07 / 01 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 11 . 06
VIDEOS
INVOICE TOTAL . 11 . 06
VENDOR TOTAL : 14 , 067 . 18
BOOKPAGE BOOKBAGE
RC21274 06 / 30 / 08 01 ANNUAL SUBSCRIPTION 82 - 000 - 64 - 00 - 5603 07 / 14 / 08 236 . 00
SUBSCRIPTIONS
INVOICE TOTAL . 236 . 00
VENDOR TOTAL . 236 . 00
BRADSTRJ BRADSTREET , JOHN
061908 06 / 19 / 08 01 SCREWS , DOWELS , BISCUITS , 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 180 . 22
CONTINGENCIES
02 SCREW BITS , WOOD PUTTY , STAIN , * * COMMENT * *
03 BRUSHES * * COMMENT * *
INVOICE TOTAL . 180 . 22
VENDOR TOTAL : 180 . 22
CAMBRIA CAMBRIA SALES COMPANY INC .
26137 06 / 04 / 08 01 PAPER TOWEL , GARBAGE LINERS , 82 - 000 - 65 - 00 - 5807 07 / 14 / 08 871 . 16
CUSTODIAL SUPPLIES
02 BOWL CLEANER , PINE SOL , * * COMMENT * *
03 SANITIZER . SOFT SOAP * * COMMENT * *
INVOICE TOTAL . 871 . 16
VENDOR TOTAL . 871 . 16
CASTLEIN CASTLE INSURANCE SERVICES , INC
94965 06 / 12 / 08 01 RENEW BLANKET CRIME BOND 82 - 000 - 61 - 00 - 5322 07 / 14 / 08 456 . 00
BONDING
INVOICE TOTAL : 456 . 00
VENDOR TOTAL : 456 . 00
DATE : 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 6
TIME . 15 : 46 : 46 DETAIL BOARD REPORT
ID : AP441000 . 14OW
INVOICES DUE ON/BEFORE 07 / 14 / 2008
INVOICE ii INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT ii P . O . 6 DUE DATE ITEM AMT
CDWG CDW GOVERNMENT INC .
KTF3264 06 / 18 / 08 01 BATTERY BACK - UP 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 495 . 74
AUTOMATION
INVOICE TOTAL . 495 . 74
VENDOR TOTAL . 495 . 74
COMED COMMONWEALTH EDISON
1094288008 - 0508 05 / 30 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 16 . 93
ELECTRICITY
INVOICE TOTAL : 16 . 93
1094288008 - 0608 06 / 30 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 16 . 93
ELECTRICITY
INVOICE TOTAL . 16 . 93
VENDOR TOTAL : 33 . 86
DEMCO DEMCO . INC .
3234549 06 / 18 / 08 01 STORAGE ALBUM 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 1 , 147 . 10
LIBRARY SUPPLIES
INVOICE TOTAL : 1 . 147 . 10
VENDOR TOTAL : 1 , 147 . 10
FARONICS FARONICS
061608 06 / 16 / 08 01 DEEP FREEZE ENT MAINTENANCE 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 151 . 20
AUTOMATION
INVOICE TOTAL : 151 . 20
VENDOR TOTAL : 151 . 20
FVFS FOX VALLEY FIRE & SAFETY
447439 06 / 05 / 08 01 FIRE ALARM REPAIR 82 - 000 - 65 - 00 - 5833 07 / 14 / 08 295 . 00
ALARM MONITORING
INVOICE TOTAL : 295 . 00
VENDOR TOTAL : 295 . 00
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 7
TIME . 15 : 46 : 47 DETAIL BOARD REPORT
ID : AP441000 - WOW
INVOICES DUE ON/ BEFORE 07 / 14 /2008
INVOICE 8 INVOICE ITEM
VENDOR k DATE 4 DESCRIPTION ACCOUNT #k P . O .
it DOE DATE ITEI9 AMT
FVTRADIN FOX VALLEY TRADING COMPANY
8919 06 / 13 / 08 01 2 . 000 REFURBISHED PENCILS 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 332 . 40
LIBRARY PROGRAMMING
INVOICE TOTAL . 332 . 40
8967 06 / 19 / 08 01 5 SHIRTS 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 85 . 00
LIBRARY PROGRAMMING
INVOICE TOTAL : 85 . 00
8967 -A 06 / 30 / 08 01 LANYARDS , LOGO ' S 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 305 . 66
LIBRARY PROGRAMMING
INVOICE TOTAL . 305 . 66
VENDOR TOTAL . 723 . 06
GAYLORD GAYLORD BROTHERS
1182160 06 / 20 / 08 01 MAIL CART 82 - 000 - 62 - 00 - 5410 07 / 14 / 08 310 . 69
MAINTENANCE -OFFICE EQUIPME
INVOICE TOTAL . 310 . 69
VENDOR TOTAL : 310 . 69
GEORGED GEORGE , DEBBIE
062008 06 / 20 / 08 01 DONATION FOR CLOWN SHOW 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 100 . 00
LIBRARY PROGRAMMING
INVOICE TOTAL : 100 . 00
VENDOR TOTAL : 100 . 00
HENRYBRO HENRY BROS . CO
22 06 / 09 / 08 01 CONSTRUCTION 82 - 000 - 75 - 00 - 7703 07 / 14 / 08 12 , 207 . 63
BUILDING EXPANSION
INVOICE TOTAL . 12 . 207 . 63
VENDOR TOTAL . 12 , 207 , 63
ILCENTRY ILLINOIS CENTURY NETWORK/
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 8
TIME . 15 : 46 : 47 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON /BEFORE 07 / 14 / 2008
INVOICE 4 INVOICE ITEM
VENDOR # DATE rc DESCRIPTION ACCOUNT 4 P . O . DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
ILCENTRY ILLINOIS CENTURY NETWORK/
0028187 - IN 06 / 13 / 08 01 FILTERING SERVICE 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 7 . 20
AUTOMATION
INVOICE TOTAL . 7 . 20
VENDOR TOTAL . 7 . 20
IWANSKIS SHARYL IWANSKI
061608 06 / 16 / 08 01 MILEAGE REIMBURSEMENT 82 - 000 - 65 - 00 - 5826 07 / 14 / 08 17 . 80
MILEAGE
INVOICE TOTAL . 17 . 80
VENDOR TOTAL : 17 . 80
JEWEL JEWEL
060608 06 / 06 / 08 01 ZIP LOCK BAGS , SPOONS , WINDEX , 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 38 . 47
LIBRARY PROGRAMMING
02 ADVIL * * COMMENT * *
INVOICE TOTAL : 38 . 47
062008 06 / 20 / 08 01 PRETZLES , GOLDFISH , CANDY 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 10 . 86
LIBRARY PROGRAMMING
INVOICE TOTAL : 10 . 86
VENDOR TOTAL . 49 . 33
KCRECORD KENDALL COUNTY RECORD
569 05 / 31 / 08 01 MONTHLY MEETING NOTICE , 82 - 000 - 65 - 00 - 5810 07 / 14 / 08 28 . 00
PUBLISHING & ADVERTISING
02 HOLIDAY SCHOOL CLOSING NOTICE * * COMMENT * *
INVOICE TOTAL . 28 . 00
VENDOR TOTAL : 28 . 00
KENPRINT ANNETTE M . POWELL
16352 07 / 01 / 08 01 SELF INKING STAMPS 82 - 000 - 65 - 00 - 5802 07 / 14 / 08 39 . 00
OFFICE SUPPLIES
INVOICE TOTAL . 39 , 00
VENDOR TOTAL . 39 . 00
DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 9
TIME : 15 : 46 : 47 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 07 / 14 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT ii P . O . i. DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
LEPPERTL LAURA LEPPERT
139 06 / 06 / 08 01 05 / 12 / 08 MEETING MINUTES 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 68 . 33
CONTRACT SERVICES
INVOICE TOTAL . 68 . 33
VENDOR TOTAL . 68 . 33
MANTASSO MANTHEI & ASSOCIATES , LTD
2430 06 / 21 / 08 01 2 COMPUTER TRAINING CLASSES 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 150 . 00
CONTRACT SERVICES
INVOICE TOTAL . 150 . 00
VENDOR TOTAL : 150 . 00
NEWLAND MENARDS - YORKVILLE
38987 06 / 12 / 08 01 FAN . BATTERIES 82 - 000 - 62 - 00 - 5407 07 / 14 / 08 79 . 15
MAINTENANCE- BLDG/JANITORIA
INVOICE TOTAL . 79 . 15
42421 06 /26 / 08 01 SIMPLE GREEN , BUG SPRAY , 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 97 . 52
CONTINGENCIES
02 BOUNCEPACK , FOUNTAIN KEEPER . * * COMMENT * *
03 KEY CHAIN , SIMPLE SOAKER * * COMMENT * *
O4 SYSTEMS * * COMMENT * *
INVOICE TOTAL . 97 . 52
VENDOR TOTAL . 176 . 67
MIDABOOK MIDAMERICA BOOKS
132299 06 / 16 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 733 . 70
BOOKS -JUVENILE
INVOICE TOTAL . 733 . 70
VENDOR TOTAL . 733 . 70
MIDWTAPE MIDWEST TAPE
DATE . 07 / 07 / 08 UNITED CITY OF YORIiVILLE PAGE . 10
TIME : 15 : 46 : 48 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 07 / 14 / 2008
INVOICE It INVOICE ITEM
VENDOR # DATE It DESCRIPTION ACCOUNT It P . O . # DUE DATE ITEM AMT
MIDWTAPE MIDWEST TAPE
1691239 06 / 03 / 08 01 DVDS B2 - 000 - 65 - 00 - 5832 07 / 14 / 08 74 . 95
VIDEOS
INVOICE TOTAL . 74 . 95
1641240 06 / 03 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 152 . 89
CD ' S_/MUSIC
INVOICE TOTAL . 152 . 89
1646495 06 / 10 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 67 . 97
VIDEOS
INVOICE TOTAL . 67 . 97
1646496 06110108 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 42 . 97
CD ' S /MUSIC
INVOICE TOTAL : 42 . 97
1651164 06 / 17 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 276 . 86
VIDEOS
INVOICE TOTAL . 276 . 86
1651165 06 / 17 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 24 . 98
CD ' S /MUSIC
INVOICE TOTAL : 24 . 98
1656295 06 / 24 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 398 . 83
VIDEOS
INVOICE TOTAL . 398 . 83
1656296 06 /24 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 29 . 98
CD ' S /MUSIC
INVOICE TOTAL . 29 . 98
VENDOR TOTAL : 1 , 069 . 43
NICOR NICOR GAS
DATE : 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 11
TIME . 15 : 46 : 48 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON / BEFORE 07 / 14 / 2008
INVOICE 8 INVOICE ITEM
VENDOR 4 DATE 4 DESCRIPTION ACCOUNT h P . O . 4 DUE DATE ITEM AMT
NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 0608 06 / 06 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 1 , 337 . 14
ELECTRICITY
INVOICE TOTAL . 1 , 337 . 14
VENDOR TOTAL . 1 , 337 . 14
OFFWORK OFFICE WORKS
138025 06 / 04 / 08 01 HANGING FOLDERS 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 115 . 08
LIBRARY SUPPLIES
INVOICE TOTAL . 115 . 08
138161 06 / 06 / 08 01 TONER 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 390 . 95
LIBRARY SUPPLIES
INVOICE TOTAL . 390 . 95
VENDOR TOTAL . 506 . 03
PFISTERM PFISTER , MICHAELEEN
14581 06 / 09 / 08 01 HEARTSTATION AED CABINET 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 200 . 00
CONTINGENCIES
INVOICE TOTAL : 200 . 00
VENDOR TOTAL : 200 . 00
PRAIRIE PRAIRIE AREA LIBRARY SYSTEM
8689 05 / 31/ 08 01 CONTINUOUS LEARNING CHARGE 82 - 000 - 64 - 00 - 5604 07 / 14 / 08 10 . 00
TRAINING & CONFERENCES
INVOICE TOTAL : 10 . 00
9035 07 / 01 / 08 01 PRAIRIE CAT OPERATING CHARGE 82 - 000 -75 - 00 - 7003 07 / 14 / 08 2 , 236 . 13
AUTOMATION
INVOICE TOTAL . 2 , 236 . 13
VENDOR TOTAL . 2 . 246 . 13
SERVMAST SERVICEMASTER OF AURORA &
DATE : 07 / 07 / 08 UNITED CCITY OF YORKVILLE PAGE . 12
TIME : 15 : 46 : 48 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON / BEFORE 07 / 14 / 2008
INVOICE 4 INVOICE ITEM
VENDOR. # DATE r DESCRIPTION ACCOUNT 8 P . O . 'x DUE DATE ITEM AMT
SERVMAST SERVICEMASTER OF AURORA &
112213 06 / 30 / 08 01 CARPET EXTRACTION , UPHOLSTRY 82 - 000 - 65 - 00 - 5842 07 / 14 / 08 3 , 366 . 16
BLDG-DEVELOPMENT FEES
02 CLEANING , FURNITURE MOVING * * COMMENT * *
INVOICE TOTAL . 3 , 366 . 16
VENDOR TOTAL . 3 . 366 . 16
THOMWEST THOMPSON WEST
816146677 06 / 06 / 08 01 STATUTE BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 74 . 38
BOORS -REFERENCE
INVOICE TOTAL . 74 . 38
VENDOR TOTAL . 74 . 38
THYSSEN THYSSENKRUPP ELEVATOR CORP
629113 07 / 01 / 08 01 ELEVATOR MAINTENANCE 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 175 . 00
CONTRACT SERVICES
INVOICE TOTAL . 175 . 00
VENDOR TOTAL . 175 . 00
WALMART WALMART COMMUNITY
061608 -LIB 06 /20 / 08 01 SUMMER READING SUPPLIES 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 81 . 44
LIBRARY PROGRAMMING
INVOICE TOTAL . 81 . 44
VENDOR TOTAL . 81 . 44
YORKACE YORKVILLE ACE & RADIO SHACK
119681 07 / 01108 01 EXTENSION CORDS , MOP PADS , 82 - 000 - 65 - 00 - 5807 07 / 14 / 08 82 . 37
CUSTODIAL SUPPLIES
02 SOFT SOAP * * COMMENT * *
INVOICE TOTAL : 82 . 37
VENDOR TOTAL : 82 . 37
DATE . 07 / 07 / 08 UNITED CITY OF YORRVILLE PAGE : 13
TIME : 15 : 46 - 49 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 07 / 14 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE 8 DESCRIPTION ACCOUNT # P . O _ ;! DUE DATE ITEM AMT
YORICGF YORILVILLE GENERAL FUND
062008 -LIB 06 / 20 / 08 01 JUNE HEALTH INSURANCE 82 - 000 - 50 - 00 - 5203 07 / 18 / 08 3 , 961 . 89
GROUP HEALTH INSURANCE
02 JUNE LIFE INSURANCE 82 - 000 - 50 - 00 - 5204 82 . 68
GROUP LIFE INSURANCE
03 JUNE DENTAL INSURANCE 82 - 000 - 50 - 00 - 5205 285 . 62
DENTAL & VISION ASSISTANCE
04 JUNE VISION INSURANCE 82 - 000 - 50 - 00 - 5205 45 . ` 2
DENTAL & VISION ASSISTANCE
INVOICE TOTAL . 4 . 375 . 81
VENDOR TOTAL : 4 , 375 . 81
TOTAL ALL INVOICES : 47 . 626 . 36
YORKVILLE PUBLIC LIBRARY
CASH ANALYSIS
AS OFJULY 14, 2008
FISCAL YEAR 08/09
Ending Bank Balances
May June July August September October November December January February March April
2008 2008 2008 2008 2008 2008 2008 2008 2009
2009 2009 2009
*Money
Market $221,781.30 F$299,439.61
Account
Building
Expansion $289,474.81 Account
Checking 552,715.16 ,
Account
Library
Expansion $34,082.52 $31,379.10
Project 2005
Month Total: $598,053.79 $548,391.06 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
PAYROLL
IST PAY $17,234.56 $16,110.33
2ND PAY $17,782.07 $17,411.61
3RD PAY
Month Total $35,016.63 $33521.94 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
June
Public Relations Articles — Photos - K.endall Country Record
Pox Valley Shopping News, Prairie Times
Meetings, Workshops Iwanski/ Circulation / DeBord Technical Service
Programs, Number Attending
Activities ADULT PROGRAMS
Adult Book Discussion
2"d Thursday of each month 10
Lunch Time Book Club
2"d Wednesday of each month 9
Creative Writing 10
Friends Meeting 2
Computer Classes 14
CHILDREN PROGRAMS
Open Storytime 18
Little Tots 54
Read With Paws 36
Movie Monday Madness (Teens) 15
Yorkville Reds 47
Bob Kann (storyteller) 107
Teen Advisory Club 8
I " Grade Library visit 85
Bristol Grade School visit 120
Summer Reading Logs 600
Patron Count 7,751
Volunteers Adult Creative Writing — Libby Wheeler
Mel Ybarra —Teen Volunteer
Meeting Room Library - 8 City - 2 Rent - 2
Gifts and Memorials $200.00 memorial for Jean Schell from her family.
$ 100,00 gift from Karen and Dennis Kostal in honor of the
50`h anniversary of Joe and Nancy Gruber.
Sheet 1
Librarian's Report
June
Circulation Adult Children Total
Fiction 2304 4491 6795
Non-Fiction 1457 1026 2483
Audio Books 556 179 735
Audio Visual 616 933 1549
Music CD's 179 64 243
Kits 20 20
Periodical 214 32 246
Sheet Music 1 1
Reference Book 1 1
Dial-A-Story 412 412
PALS - Books sent to other libraries 961 376 1337
Total Circulation 6289 7533 13822
Gain Over Previous Year 2693
Loss Over Previous Year
PALS - Books sent to our library 1142 518 1660
Registration
Adult 129
Juvenile 62
Non-Resident Taxpayer 1
Non -Resident 8
Reciprocal 1
TOTAL 201
Items Added Adults Children
Books Fiction 130 282
Books Non Fiction 184 101
Audio Books 39 1
DVD's 17 15
Reference 9
Kits
Sheet Music 26
Periodical 111 11
Music CD 3
Total 519 410 929
Page 1
THE OPEN MEETINGS ACT
(5 ILCS 120/ 1)
§ I Policy. It is the public policy of this State that public bodies exist to aid in the conduct of
the people's business and that the people have a right to be informed as to the conduct of their
business In order that the people shall be informed, the General Assembly finds and declares that
it is the intent ofthis Act to ensure that the actions of public bodies be taken openly and that their
deliberations be conducted openly
The General Assembly tvrther declares it to be the public policy of this State that its citizens
shall be given advance notice of and the right to attend all meetings at which any business of a
public body is discussed or acted upon in any way. Exceptions to the public's right to attend exist
only in those limited circumstances where the General Assembly has specifically deter pined that
the public interest would be clearly endangered or the personal privacy or guaranteed rights of
individuals would be clearly in danger of unwarranted invasion.
To implement this policy, the General Assembly declares :
( I ) It is the intent of this Act to protect the citizen's right to know; and
(2) The provisions for exceptions to the open meeting requirements shall be strictly construed
against closed meetings
(5 ILLS 120/LO1 )
§ 1 . 01 . This Act shall be known and may be cited as the Open Meetings Act.
(51LCS 120/ 1 .02)
§ 1 02.. For the purposes of this Act :
" Meeting" means any gathering, whether in person or by video or audio conference, telephone
call , electronic means (such as, without limitation, electronic mail, electronic chat, and instant
messaging), or other means of contemporaneous interactive communication, of a majority of a
quorum of the members of a public body held for the purpose of discussing public business or,
for a 5-member public body, a quorum of the members of a public body held for the purpose of
discussing public business
Accordingly, for a 5-member public body, 3 members of the body constitute a quorum and the
affirmative vote of 3 members is necessary to adopt any motion, resolution, or ordinance, unless
a greater number is otherwise required ,
" Public body" includes all legislative, executive, administrative or advisory bodies of the State,
counties, townships, cities, villages, incorporated towns, school districts and all other municipal
corporations, boards, bureaus, committees or commissions of this State, and any subsidiary
bodies of any of the foregoing including but not limited to committees and subcommittees which
are supported in whole or in part by tax revenue, or which expend tax revenue, except the
General Assembly and committees or commissions thereof. " Public body" includes tourism
1
boards and convention or civic center boards located in counties that are contiguous to the
Mississippi River with populations of more than 250,000 but less than 300,000. " Public body"
includes the Health Facilities Planning Board " Public body" does not include a child death
review team or the Illinois Child Death Review Teams Executive Council established under the
Child Death Review Team Act or an ethics commission acting under the State Officials and
Employees Ethics Act..
(5 ILLS 120/2)
§ 2 . Open meetings.
( a) Openness required_ All meetings of public bodies shall be open to the public unless
excepted in subsection ( c) and closed in accordance with Section 2a.
(b) Construction of exceptions The exceptions contained in subsection (c) are in derogation of
the requirement that public bodies meet in the open, and therefore, the exceptions are to be
strictly construed, extending only to subjects clearly within their scope. The exceptions authorize
but do not require the holding of a closed meeting to discuss a subject included within an
enumerated exception.
( c) Exceptions . A public body may hold closed meetings to consider the following subjects:
( I ) The appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including hearing
testimony on a complaint lodged against an employee of the public body or against legal counsel
for the public body to determine its validity
(2 ) Collective negotiating matters between the public body and its employees or their
representatives, or deliberations concerning salary schedules for one or more classes of
employees .
(3 ) The selection of a person to fill a public office, as defined in this Act, including a
vacancy in a public office, when the public body is given power to appoint under law or
ordinance, or the discipline, performance or removal of the occupant of a public office, when the
public body is given power to remove the occupant under law or ordinance.
( 4) Evidence or testimony presented in open hearing, or in closed hearing where specifically
authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body
prepares and makes available for public inspection a written decision setting forth its
determinative reasoning.
( 5 ) The purchase or lease of real property for the use of the public body, including meetings
held for the purpose of discussing whether a particular parcel should be acquired .
(6) The setting of a price for sale or lease of property owned by the public body.
( 7 ) The sale or purchase of securities, investments, or investment contracts
( 8 ) Security procedures and the use of personnel and equipment to respond to an actual , a
threatened, or a reasonably potential danger to the safety of employees, students, staff, the public,
or public property,
( 9) Student disciplinary cases
( 10) The placement of individual students in special education progr"arcs and other matters
relating to individual students..
( 1 1 ) Litigation, when an action against, affecting or on behalf of the particular public body
has been tiled and is pending before a court or administrative tribunal , or when the public body
finds that an action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting.
( 12) The establishment of reserves or settlement of claims as provided in the Local
Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a
claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk
management information, records, data, advice or communications from or with respect to any
insurer of the public body or any intergovernmental risk management association or self
insurance pool of which the public body is a member
( 13 ) Conciliation of complaints of discrimination in the sale or, rental of housing, when
closed meetings are authorized by the law or ordinance prescribing fair housing practices and
creating a commission or administrative agency for their enforcement.
( 14) Informant sources, the hiring or assignment of undercover personnel or equipment, or
ongoing, prior' or future criminal investigations, when discussed by a public body with criminal
investigatory responsibilities .
( 15 ) Professional ethics or performance when considered by an advisory body appointed to
advise a licensing or regulatory agency on matters germane to the advisory body's field of
competence.
( 16) Self evaluation, practices and procedures or professional ethics, when meeting with a
representative of a statewide association of which the public body is a member.
( 17) The recruitment, credentialing, discipline or formal peer review of physicians or other
health care professionals for a hospital, or other institution providing medical care, that is
operated by the public body,
3
( 18) Deliberations for decisions of the Prisoner Review Board .
( 19) Review or discussion of applications received under the Experimental Organ
Transplantation Procedures Act.
(20) The classification and discussion of matters classified as confidential or continued
confidential by the State Government Suggestion Award Board
( 2 1 ) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes
of approval by the body of the minutes or semi-annual review of the minutes as mandated by
Section 2 06
(22 ) Deliberations for decisions of the State Emergency Medical Services Disciplinary
Review Board
( 23 ) The operation by a municipality of a municipal utility or the operation of a municipal
power agency or municipal natural gas agency when the discussion involves ( i) contracts relating
to the purchase, sale, or delivery of electricity or natural gas or (ii ) the results or conclusions of
load forecast studies.
( 24) Meetings of a residential health care facility resident sexual assault and death review
team or the Executive Council under the Abuse Prevention Review Team Act.
(d) Definitions For purposes of this Section :
"Employee" means a person employed by a public body whose relationship with the public
body constitutes an employer-employee relationship under the usual common law rules, and who
is not an independent contractor.
" Public, office" means a position created by or under the Constitution or laws of this State, the
occupant of which is charged with the exercise of some portion of the sovereign power of this
State. The teen "public office" shall include members of the public body, but it shall not include
organizational positions filled by members thereof, whether established by law or by a public
body itself, that exist to assist the body in the conduct of its business
"Quasi-adjudicative body" means an administrative body charged by law or ordinance with the
responsibility to conduct hearings, receive evidence or testimony and make determinations based
thereon, but does not include local electoral boards when such bodies are considering petition
challenges
(e) Final action No final action may be taken at a closed meeting. Final action shall be
preceded by a public recital of the nature of the matter being considered and other information
4
that will inform the public of the business being conducted..
(SILCS 120/2.01 )
§ 2 .01 All meetings required by this Act to be public shall be held at specified times and
places which are convenient and open to the public. No meeting required by this Act to be public
shall be held on a legal holiday unless the regular meeting day falls on that holiday
-
A quorum of members of a public body must be physically present at the location of an open
meeting. If, however, an open meeting of a public body (except one with jurisdiction limited to a
specific geographic area that is less than statewide) is held simultaneously at one of its offices
and one or more other locations in a public building, which may include other of its offices,
through an interactive video conference and the public body provides public notice and public
access as required under this Act for all locations, then members physically present in those
locations all count towards determining a quorum . "Public building" , as used in this Section,
means any building or portion thereof owned or leased by any public body The requirement that
a quorum be physically present at the location of an open meeting shall not apply, however, to
State advisory boards or bodies that do not have authority to make binding recommendations or
determinations or to take any other substantive action
A quorum of members of a public body that is not a public body with statewide jurisdiction
must be physically present at the location of a closed meeting. Other members who are not
physically present at a closed meeting of such a public body may participate in the meeting by
means of a video or audio conference
(5 ILLS 120/2.02)
§ 2 .02 . Public notice of all meetings, whether open or closed to the public, shall be given as
follows:
(a) Every public body shall give public notice of the schedule of regular meetings at the
beginning of each calendar or fiscal year and shall state the regular dates, times, and places of
such meetings _ An agenda for each regular meeting shall be posted at the principal office of the
public body and at the location where the meeting is to be held at least 48 hours in advance of the
holding of the meeting. A public body that has a website that the full-time staff of the public
body maintains shall also post on its website the agenda of any regular meetings of the governing
body of that public body Any agenda of a regular meeting that is posted on a public body's
website shall remain posted on the website until the regular meeting is concluded The
requirement of a regular meeting agenda shall not preclude the consideration of items not
specifically set forth in the agenda. Public notice of any special meeting except a meeting held in
the event of a bona tide emergency, or of any rescheduled regular meeting, or of any reconvened
meeting, shall be given at least 48 hours before such meeting, which notice shall also include the
agenda for the special, rescheduled, or reconvened meeting, but the validity of any action taken
5
by the public body which is germane to a subject on the agenda shall not be affected by other
errors or omissions in the agenda . The requirement of public notice of reconvened meetings does
not apply to any case where the meeting was open to the public and ( 1 ) it is to be reconvened
within 24 hours, or (2) an announcement of the time and place of the reconvened meeting was
made at the original meeting and there is no change in the agenda. Notice of an emergency
meeting shall be given as soon as practicable, but in any event prior to the holding of such
meeting, to any news medium which has filed an annual request for notice under subsection (b)
of this Section
(b) Public notice shall be given by posting a copy of the notice at the principal office of the
body holding the meeting or, if no such office exists, at the building in which the meeting is to be
held. In addition, a public body that has a website that the full-time staff of the public body
maintains shall post notice on its website of all meetings of the governing body of the public
body. Any notice of an annual schedule of meetings shall remain on the website until a new
public notice of the schedule of regular meetings is approved. Any notice of a regular meeting
that is posted on a public body's website shall remain posted on the website until the regular
meeting is concluded. The body shall supply copies of the notice of its regular meetings, and of
the notice of- any special, emergency, rescheduled or reconvened meeting, to any news medium
that has filed an annual request for such notice . Any such news medium shall also be given the
same notice of all special, emergency, rescheduled or reconvened meetings in the same manner
as is given to members of the body provided such news medium has given the public body an
address or telephone number within the territorial jurisdiction of the public body at which such
notice may be given. The failure of a public body to post on its website notice of any meeting or
the agenda of any meeting shall not invalidate any meeting or any actions taken at a meeting.
(51LCS 120/2.03)
§ 2 .03 In addition to the notice required by Section 2.02, each body subject to this Act must,
at the beginning of each calendar or fiscal year, prepare and make available a schedule of all its
regular meetings for such calendar or fiscal year, listing the times and places of such meetings .
If a change is made in regular meeting dates, at least 10 days' notice of such change shall be
given by publication in a newspaper of general circulation in the area in which such body
frmctions. However, in the case of bodies of local governmental units with a population of less
than 500 in which no newspaper is published, such 10 days' notice may be given by posting a
notice of such change in at least 3 prominent places within the governmental unit. Notice of such
change shall also be posted at the principal office of the public body or, if no such office exists,
at the building in which the meeting is to be held. Notice of such change shall also be supplied to
those news media which have tiled an annual request for notice as provided in paragraph (b) of
Section 2 .02:
(5 ILLS 120/2 ,04)
6
y 2.04 . The notice requirements of this Act are in addition to, and not in substitution of, any
other notice required by law Failure of any news medium to receive a notice provided for by this
Act shall not invalidate any meeting provided notice was in fact given in accordance with this
Act.
(5 ILLS 120/2.05)
y 2 .05 Recording meetings. Subject to the provisions of Section 8-701 of the Code of Civil
Procedure, any person may record the proceedings at meetings required to be open by this Act by
tape, film or other means, The authority holding the meeting shall prescribe reasonable rules to
govern the right to make such recordings
Ifa witness at any meeting required to be open by this Act which is conducted by a
commission, administrative agency or other tribunal, refuses to testify on the grounds that he may
not be compelled to testify if any portion of his testimony is to be broadcast or televised or if
motion pictures are to be taken of him while he is testifying, the authority holding the meeting
shall prohibit such recording during the testimony of the witness. Nothing in this Section shall be
construed to extend the right to refuse to testify at any meeting not subject to the provisions of
Section 3-701 of the Code of Civil Procedure.
(5ILCS 120/2. 06)
2 ,06. Minutes
(a) All public bodies shall keep written minutes of all their meetings, whether open or closed,
and a verbatim record of all their closed meetings in the form of an audio or video recording
Minutes shall include, but need not be limited to :
( I ) the date, time and place of the meeting;
( 2) the members of the public body recorded as either present or absent and whether the
members were physically present or present by means of video or audio conference; and
(3) a summary of discussion on all matters proposed, deliberated, or decided, and a record of
any votes taken..
(b) Tlie minutes of meetings open to the public shall be available for public inspection within
7 days of the approval of such minutes by the public body . Beginning .July 1 , 2006, at the time it
complies with the other requirements of this subsection, a public body that has a website that the
full-time staff of the public body maintains shall post the minutes of a regular meeting of its
governing body open to the public on the public body's website within 7 days of the approval of
the minutes by the public body_ Beginning July 1 , 2006, any minutes of meetings open to the
public posted on the public body's website shall remain posted on the website for at least 60 days
after their initial posting.
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(c) The verbatim record may be destroyed without notification to or the approval of a records
commission or the State Archivist under the Local Records Act or the State Records Act no less
than 18 months after the completion of the meeting recorded but only after:
( 1 ) the public body approves the destruction of a particular recording; and
(2) the public body approves minutes of the closed meeting that meet the written minutes
requirements of subsection (a) of this Section.
(d) Each public body shall periodically, but no less than semi-annually, meet to review minutes
of all closed meetings. At such meetings a determination shall be made, and reported in an open
session that ( I ) the need for confidentiality still exists as to all or part of those minutes or (2) that
the minutes or portions thereof no longer require confidential treatment and are available for
public inspection. The failure of a public body to strictly comply with the semi-annual review of
closed session written minutes, whether before or after the effective date of this amendatory Act
of the 94th General Assembly, shall not cause the written minutes or related verbatim record to
become public or available for inspection in any judicial proceeding, other than a proceeding
involving an alleged violation of this Act, if the public body, within 60 days of discovering its
failure to strictly comply with the technical requirements of this subsection, reviews the closed
session minutes and determines and thereafter reports in open session that either ( I ) the need for
confidentiality still exists as to all or part of the minutes or verbatim record, or (2) that the
minutes or recordings or portions thereof no longer require confidential treatment and are
available for public inspection
(c) Unless the public body has made a determination that the verbatim recording no longer
requires confidential treatment or otherwise consents to disclosure, the verbatim record of a
meeting closed to the public shall not be open for public inspection or subject to discovery in any
administrative or judicial proceeding other than one brought to enforce this Act . In the case of a
civil action brought to enforce this Act, the court, if the judge believes such an examination is
necessary, must conduct such in camera examination of the verbatim record as it finds
appropriate in order to determine whether there has been a violation of this Act. In the case of a
criminal proceeding, the court may conduct an examination in order to determine what portions,
if any, must be made available to the parties for use as evidence in the prosecution. Any such
initial inspection must be held in camera. If the court determines that a complaint or suit brought
for noncompliance under this Act is valid it may, for the purposes ofdiscovery, redact from tine
minutes of the meeting closed to the public any information decmed to qualify under the
attorney-client privilege. The provisions of this subsection do not supersede the privacy or
confidentiality provisions of State or federal law.
( f) Minutes of meetings closed to the public shall be available only after tine public body
determines that it is no longer necessary to protect the public interest or the privacy of an
individual by keeping them confidential.
8
(51LC'S 120/2x)
§ 2a . A public body may hold a meeting closed to the public, or close a portion of a meeting to
the public, upon a majority vote of a quorum present, taken at a meeting open to the public for
which notice has been given as required by this Act A single vote may be taken with respect to a
series of meetings, a portion or portions of which are proposed to be closed to the public,
provided each meeting in such series involves the same particular matters and is scheduled to be
held within no more than 3 months of the vote. The vote of each member on the question of
holding a meeting closed to the public and a citation to the specific exception contained in
Section 2 of this Act which authorizes the closing of the meeting to the public shall be publicly
disclosed at the time of the vote and shall be recorded and entered into the minutes of the
meeting. Nothing in this Section or this Act shall be construed to require that any meeting be
closed to the public.
At any open meeting of a public body for which proper notice under this Act has been given,
the body may, without additional notice under Section 2 02, hold a closed meeting in accordance
with this Act , Only topics specified in the vote to close under this Section may be considered
during the closed meeting.
(5 ILC'S 120/3)
§ 3 . (a) Where the provisions of this Act are not complied with, or where there is probable
cause to believe that the provisions of this Act will not be complied with, any person, including
the State's Attorney of the county in which such noncompliance may occur, may bring a civil
action in the circuit court for the judicial circuit in which the alleged noncompliance has occurred
or is about to occur, or in which the affected public body has its principal office, prior' to or
within 60 days of the meeting alleged to be in violation of this Act or, if facts concerning the
meeting are not discovered within the 60-day period, within 60 days of the discovery of a
violation by the State's Attorney .
(b) In deciding such a case the court may examine in camera any portion of the minutes of a
meeting at which a violation of the Act is alleged to have occurred, and may take such additional
evidence as it deems necessary .
( c) The court, having due regard for orderly administration and the public interest, as well as
for the interests of the parties, may grant such relief as it deems appropriate, including granting a
relief by mandamus requiring that a meeting be open to the public, granting an injunction against
future violations of this Act, ordering the public body to make available to the public such
portion of the minutes of a meeting as is not authorized to be kept confidential under this Act, or
declaring null and void any final action taken at a closed meeting in violation of this Act
(d) The court may assess against any party, except a State's Attorney, reasonable attorney's fees
and other litigation costs reasonably incurred by any other party who substantially prevails in any
9
action brought in accordance with this Section, provided that costs may be assessed against any
private party or parties bringing an action pursuant to this Section only upon the court's
detennination that the action is malicious or frivolous in nature.
(5 ILLS 120/4)
§ 4 . Any person violating any of the provisions of this Act shall be guilty of a Class C
misdemeanor.
(5 ILCS 120/5)
§ 5 If any provision ofthis Act, or the application of this Act to any particular meeting or type
of meeting is held invalid or unconstitutional , such decision shall not affect the validity of the
remaining provisions or the other applications of this Act .
(5 ILLS 120/6)
§ 6. The provisions of this Act constitute minimum requirements for home rule units; any
]ionic rule unit may enact an ordinance prescribing more stringent requirements binding upon
itself which would serve to give further notice to the public and facilitate public access to
meetings.
(SILCS 120/7)
§ 7 . Attendance by a means other than physical presence.
(a) If a quorum of the members of the public body is physically present as required by Section
2 . 01 , a majority of the public body may allow a member of that body to attend the meeting by
other means if the member is prevented from physically attending because of: ( i) personal illness
or disability; ( ii) employment purposes or the business of the public body; or (iii) a family or
other emergency "Other means" is by video or audio conference.
(b) If a member wishes to attend a meeting by other means, the member must notify the
recording secretary or clerk of the public body before the meeting unless advance notice is
impractical .
( c) A majority of the public body may allow a member to attend a meeting by other means
only in accordance with and to the extent allowed by rules adopted by the public body. The rules
must conform to the requirements and restrictions of this Section, may further limit the extent to
which attendance by other means is allowed, and may provide for the giving of additional notice
to the public or further facilitate public access to meetings.
(d) The limitations of this Section shall not apply to (i) closed meetings of public bodies with
10
statewide jurisdiction or ( ii ) open or closed meetings of State advisory boards or bodies that do
not have authority to make binding recommendations or determinations or to take any other
substantive action . State advisory boards or bodies and public bodies with statewide jurisdiction,
however, may permit members to attend meetings by other means only in accordance with and to
the extent allowed by specific procedural rules adopted by the body
11
QUIZ
1 , There are seven members on your board You and two other members meet at
a local restaurant to discuss an issue that is on the agenda for the next board
meeting . Have you violated the Open Meetings Act?
2 Four or more members of your seven member board regularly stop for coffee
after board meetings, Members present restrict their discussion to personal
matters and do not discuss public business. Does the presence of a majority of
your board constitute a meeting regardless of what is discussed?
1 There are seven members on your board . A member suggests that, in order to
avoid application of the Open Meetings Act to your committees, you restrict them
to two members. Will the Open Meetings Act apply to your committee meetings?
4 Four members of your board are having coffee as in question 2 . A board
member brings up a problem concerning an employee , and the rest of the board
members present begin to discuss the employee's actions and whether he
should be dismissed . You ask whether the board should be discussing dismissal
of the employee out of the public view, The board member who brought up the
issue tells you that personnel matters may be discussed in a closed meeting
under an exception to the Act and besides, the board is not voting on the issue ,
only discussing it The board continues its discussion but does not reach
agreement on dismissing the employee. Did the board violate the Open
Meetings Act?
5 , Your board is considering a number of candidates for a new position of
administrator A properly closed meeting is conducted and the board reaches a
consensus on the best candidate. During the closed meeting , a member
suggests that the board go ahead and vote on the candidate so that he can get
started with several pressing projects. The board , by unanimous vote, takes
action in the closed meeting to hire the administrator. At the next regular
meeting of the board , the chairman announces that an administrator has been
hired by the board and is at work, During the portion of the meeting set aside for
public comment, a reporter for the local paper questions the hiring of the
administrator in a closed meeting . Is she correct?
6 . Your board meets to organize and elect a new chairman . Three members are in
contention for the chairmanship It is suggested that, in order to avoid
embarrassment or hard feelings , the board select the new chairman by secret
ballot. Is this permissible?
7 You are selected as chairman of the finance committee. Meetings are held on
the first Monday of every month at 7 : 00 p . m Special meetings are held
occasionally. Your secretary calls to remind all members and puts up a notice
on the door of the boardroom by noon on meeting days. Are you in compliance
with the Act?
8 The press of business forces the division of the finance committee into two
subcommittees, You tell your subcommittee chairmen not to worry about
keeping minutes, Have you given the correct advice?
9 , Your board conducted a series of properly closed meetings concerning dismissal
of an employee. The employee was terminated , Two years later, a reporter for
the local newspaper asks to examine the minutes of those meetings, arguing that
since the entire matter has been settled , the minutes should be made public . Is
he correct?
10.. Your board properly closes a portion of a meeting to discuss a complaint lodged
against an employee. In accordance with the requirements of the Open
Meetings Act, you are making a verbatim audiotape recording of the meeting
The clerk asks whether it is also necessary to prepare minutes of the meeting .
You advise her that because the meeting is being recorded , minutes are not
necessary. Are you correct?
11 An important vote will be held at this evening's meeting of your board . Two of
the board members are unavailable to attend . One is on vacation in Arizona and
the other is out of town on business. Your board has not adopted procedures
authorizing electronic attendance . Both members offer to attend telephonically,
Is this permissible?
12 Over the course of two days , 3 members of your board engage in an exchange
of e-mails concerning whether to offer benefits to help bring a proposed
industrial development to your community. No consensus is reached . Have the
3 members violated the Act?
Yorkville Bookies
A Consortium of Yorkville Boole Clubs
Purpose : To unite book clubs in the Yorkville area in order to share
resources, provide a forum for joint activities, and promote the love of
reading.
Kick-off Event
Meeting of local book club members in October, 2008
• Welcome and info
• Book talk of book club books (* Carol from Anderson ' s Bookshop in
Naperville)
• Introduction of groups
• One speaker per group
• Name of group, how many members
• When/where the group meets
• Type of books read
• History of the group
• Registration of groups (info below)
• Interest survey (to be developed)
• Socializing and refreshments (Michelle : YPL will provide)
Book Clubs
Information needed from each book group:
1 . Name of book group
2 . Number of members
3 . Contact person — name, phone, e-mail
4. Membership (neighborhood, church, library, etc.)
5 . When and where group meets
6. Genre of books (nonfiction? mystery? Sci fi? Religious?, etc. )
This information would be compiled into a booklet for distribution (YPL, for
example) and made available online via LDPL and city sites.
Pubtidty
Need to create a logo/font for title and a uniform message for articles, fliers, etc,
Need to get info about Yorkville Bookies to book groups :
a YPL web site
® City of Yorkville web site
e Kendall County Record (countywide section)
® Prairie Times
® Fox ValleY Shopping News
® Flier for distribution :
YPL
?churches
?local stores
Possible Program Topics/Activities
• Yearly or semi-yearly gatherings
• Sharing of book titles
• Speaker/presenter
• How a book gets to be published
• Author visit
• Field trips
• Printers ' Row Book Event (early June)
• Tour of Harold Washington Library
• Promote reading via a "one-city, one-book" program
• Steering committee to develop plans for selecting and
promoting a book
• City-wide activities
Boole Sharing Resource
YPL could become a source for multiple copies of titles for book clubs to check
out and return.
TO D®
Book Carol from Anderson ' s; will call June 17 A.M. when she works (Judy does)
Agree on a purpose
Create logo/font/message
Publicity
Develop registration form
Develop survey form