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Library Packet 2008 07-14-08 Agenda Yorkville Public Library Board of Trustee July 1. 4, 2008 902 Game Farm Road 7:00 P.M. 11 Roll Call 2. Recognition of Visitors 3. amendments to the agenda 4. Minutes 5, Correspondence G. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 81 Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Building Update Election of Officers 12. New Business Disaster Plan Update 13. adjournment Page 1 of 2 Yorkville Public Library Board of Trustees .tune 9, 2008 7:00 grin. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler (arrived at 7:07), Beth Gambro, Jo Ann Gryder, Barb .Johnson, Carol LaChance, Sandy Lindblom, Ashley Meyers, Marilyn Vorderer, and Marianne Wilkinson. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors Mayor Burd and Finance Director Susan Mika. Amendments to the Agenda None. Minutes Marilyn Vorderer moved to approve the minutes as corrected. Carol LaChance seconded the motion. All were in favor.. Correspondence None. Public Comment None. Report of the Treasurer There was discussion about some of the items on the bill list, Susan Mika was present to answer questions on the different reports. Beth Gambro moved to approve the 07/08 fiscal year bills in the amount of $.3 ,521 .69. Barb .Johnson seconded the motion. All voted to pass with a roll call vote. Barb Johnson moved to approve the 08/09 fiscal year bills in the amount of $222,857.54 and the payroll in the amount of $35,016.63 . Carol LaChance seconded the motion. All voted to pass with a roll call vote, Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,435 patrons came in May. The 12LJ Yorkville Reds baseball team donated a collection of books and the team members will be reading them to youths during the summer reading program. A new job description was created for a Building Maintenance Manager, The Record will run an article about the donation policy. Pave 2 of 2 The mini-grant Michelle Pfister had applied for was approved. 40 pictures about America will be coming to the Library. The Board members should bring their disaster plan to the next meeting to be updated.. Bids for carpet cleaning were received. Servicemaster will clean all the carpets (not including the Historic Wing) for $3 ,366. City Council Liaison / ]human Resource Mayor Bard said a new Alderman will be appointed to take over .lason Leslie's position. This will be the library's new liaison. Mayor Burd also talked about new environmentally sensitive lighting she heard about at the last Mayors and Managers meeting she attended. Standing Committees e Policy — There was a policy meeting before the board meeting and the Board Room policy was not changed. Michelle Pfister will be able to adjust this policy as necessary. • Personnel — None, • Community Relations — None. • Finance — None. • Automation — None. Unfinished Business Building Update - Tom Lindblom reported on what has been happening with the addition. He reported on the landscaping, caulking, and manual switches for the lights. New Business Nominations of Officers Nominations were .lo Ann Gryder for President, Marianne Wilkinson for Vice President, Gail Gaebler for Secretary, and Sandy Lindblom for Treasurer. This will be on the agenda for a vote next month. Adjournment The meeting was adjourned at 8: 19 pm. Minutes submitted by Laura Leppert. DATE . 07 / 02 /2008 UNITED CITY OF YORKVILLE PAGE . i TIME . 12 : 14 : 33 DETAILED REVENUE & EXPENSE REPORT F- YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 2 PERIODS ENDING JUNE 30 . 2008 FISCAL FISCAL s ACCOUNT JUNE YEAR-TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - GENERAL REVENUES TAXES 82 - 000 -40 - 00 - 3992 LIBRARY BOND PROP . TAX 0 . 00 0 . 00 467 , 425 . 00 0 . 0 82 - 000 - 40 - 00 - 3996 CARRY OVER- BOOK DEV FEES 0 . 00 0 . 00 1B6 , 700 . 00 0 . 0 82 - 000 - 40 - 00 - 3997 CARRY OVER - BLDG DEV FEES 0 . 00 0 . 00 171 , 782 . 00 0 . 0 82 - 000 - 40 - 00 - 4000 REAL ESTATE TAXES 0 . 00 0 . 00 658 , 252 . 00 0 . 0 82 - 000 - 40 - 00 - 4010 PERSONAL PROPERTY TAX 0 . 00 1 . 168 . 45 3 . 360 . 00 34 . 7 - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ - - - - - - - - - _ - - _ _ _ _ - _ - - - - - TOTAL TAXES 0 . 00 1 , 168 . 45 1 , 487 , 519 . 00 0 . 0 CHARGES FOR SERVICES 82 - 000 - 42 - 00 - 4211 DEVELOPMENT FEES - BUILDING 0 . 00 7 , 275 . 00 100 , 000 . 00 7 . 2 B2 - 000 - 42 - 00 - 4215 DEVELOPMENT FEES - BOOKS 0 . 00 7 , 275 - 00 100 , 000 . 00 7 . 2 82 - 000 - 42 - 00 - 4260 COPY FEES 118 . 40 282 . 60 2 , 500 . 00 11 . 3 82 - 000 - 42 - 00 - 4261 LIBRARY SUBSCRIPTION CARDS 1 , 527 . 85 3 , 180 . 10 15 , 000 . 00 21 . 2 82 - 000 - 42 - 00 - 4286 RENTAL INCOME 0 . 00 72 . 75 4 , 000 . 00 1 . 8 82 - 000 - 42 - 00 - 4287 LIBRARY BLDG RENTAL 30 . 00 213 . 75 1 , 500 . 00 14 . 2 - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - TOTAL CHARGES FOR SERVICES 1 , 676 . 25 18 , 299 . 20 223 , 000 . 00 8 . 2 FINES 82 - 000 - 43 - 00 - 4330 LIBRARY FINES 831 . 53 1 , 555 . 49 7 , 000 . 00 22 . 2 TOTAL FINES 831 . 53 1 , 555 . 49 7 , 000 . 00 22 . 2 MISCELLANEOUS 82 - 000 - 44 - 00 - 4432 SALE OF BOOKS 71 . 00 179 . 00 11000 . 00 17 . 9 82 - 000 - 44 - 00 - 4450 MEMORIALS 250 . 00 250 . 00 4 , 000 . 00 6 . 2 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL MISCELLANEOUS 321 . 00 _ 29 . 00 5 , 000 . 00 8 . 5 INTERGOVERNMENTAL 82 - 000 - 45 - 00 - 4550 GRANTS 0 . 00 0 . 00 17 , 500 . 00 0 . 0 TOTAL INTERGOVERNMENTAL 0 - 00 0 . 00 17 , 500 00 0 . 0 INTEREST DATE . 07 / 02 / 2008 UNITED CITY OF YORKVILLE PAGE . 2 TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 2 PERIODS ENDING JUNE 30 , 2008 FISCAL FISCAL s ACCOUNT JUNE YEAR- TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ GENERAL REVENUES INTEREST 82 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 0 . 00 971 . 73 2 , 500 . 00 38 . 8 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ TOTAL INTEREST 0 . 00 971 . 73 2 , 500 . 00 38 . 8 TOTAL REVENUES : GENERAL 2 , 828 . 78 22 , 423 . 87 1 , 742 , 519 . 00 1 . 2 EXPENSES PERSONNEL SERVICES 82 - 000 - 50 - 00 - 5107 SALARIES - LIBRARY 30 , 220 . 29 61 , 830 . 75 600 , 000 . 00 10 . 3 82 - 000 - 50 - 00 - 5203 GROUP HEALTH INSURANCE 3 , 876 . 06 3 . 876 . 06 52 , 800 . 00 7 . 3 82 - 000 - 50 - 00 - 5204 GROUP LIFE INSURANCE 82 . 68 82 . 68 3 , 000 . 00 2 . 7 82 - 000 - 50 - 00 - 5205 DENTAL & VISION ASSISTANCE 366 . 14 366 . 14 4 , 200 . 00 8 . 7 1 TOTAL PERSONNEL SERVICES 3 _d , 5 _ 5 . 17 66 , 155 . 63 660 , 000 . 00 10 . 0 PROFESSIONAL SERVICES 82 - 000 - 61 - 00 - 5322 BONDING 796 . 00 796 . 00 2 , 000 . 00 39 . 8 82 - 000 - 61 - 00 - 5323 ATTORNEY 0 . 00 0 . 00 3 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - ~ - - ~ - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ TOTAL PROFESSIONAL SERVICES 796 . 00 796 . 00 5 , 000 . 00 15 . 9 CONTRACTUAL SERVICES 82 - 000 - 62 - 00 - 5401 CONTRACT SERVICES 1 , 127 . 34 1 , 127 . 34 20 , 000 . 00 5 . 6 82 - 000 - 62 - 00 - 5407 MAINTENANCE- BLDG/JANITORIAL 78 . 00 78 . 00 10 , 000 . 00 0 . 7 82 - 000 - 62 - 00 - 5410 MAINTENANCE- OFFICE EQUIPMENT 0 . 00 0 . 00 10 , 000 . 00 0 . 0 82 - 000 - 62 - 00 - 5412 MAINTENANCE - PHOTOCOPIER 0 . 00 0 . 00 10 , 000 . 00 0 . 0 82 - 000 - 62 - 00 - 5435 ELECTRICITY 0 . 00 0 . 00 51000 . 00 0 . 0 82 - 000 - 62 - 00 - 5436 TELEPHONE 293 . 74 293 , 74 7 , 000 . 00 4 . 1 82 - 000 - 62 - 00 - 5437 NICOR GAS 0 . 00 0 . 00 40 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - ~ - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL CONTRACTUAL SERVICES 1 , 499 . 08 1 , 499 , 08 102 , 000 . 00 1 . 4 PROFESSIONAL DEVELOPMENT 82 - 000 - 64 - 00 - 5603 SUBSCRIPTIONS 2 , 903 . 36 2 , 903 . 36 8 , 000 . 00 36 . 2 DATE . 07 / 02 / 2008 UNITED CITY OF YORKVILLE PAGE . 3 TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 2 PERIODS ENDING JUNE 30 , 2008 FISCAL FISCAL ACCOUNT JUNE YEAR-TO - DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 82 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 0 . 00 0 . 00 21000 . 00 0 . 0 82 - 000 - 64 - 00 - 5607 PUBLIC RELATIONS 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 64 - 00 - 5616 EMPLOYEE RECOGNITION 0 . 00 0 . 00 3 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - _ _ - - - - - - _ _ _ - - - - _ _ _ - - - - - _ _ _ - - - - - - - _ _ _ _ - - - - - - - _ _ - TOTAL PROFESSIONAL DEVELOPMENT 2 , 903 . 36 2 , 903 . 36 15 . 000 . 00 19 . 3 OPERATIONS 82 - 000 - 65 - 00 - 5800 CONTINGENCIES 20 . 00 20 .-00 64 , 574 . 00 0 . 0 82 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 0 . 00 10 . 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5806 LIBRARY SUPPLIES 710 . 22 710 . 22 10 , 000 . 00 7 . 1 82 - 000 - 65 - 00 - 5807 CUSTODIAL SUPPLIES 323 . 51 323 . 51 15 , 000 . 00 2 . 1 82 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5810 PUBLISHING & ADVERTISING 0 . 00 0 . 00 2 . 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5826 MILEAGE 61 . 85 61 . 85 11000 . 00 6 . 1 82 - 000 - 65 - 00 - 5832 VIDEOS 1 , 207 . 57 1 , 207 . 57 51000 . 00 24 . 1 82 - 000 - 65 - 00 - 5833 ALARM MONITORING 424 . 75 424 . 75 0 . 00 ( 100 . 0 ) 82 - 000 - 65 - 00 - 5834 LIBRARY PROGRAMMING 794 . 95 794 . 95 10 , 000 . 00 7 . 9 82 - 000 - 65 - 00 - 5835 LIBRARY BOARD EXPENSES 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5836 BOOKS -ADULT 221 . 59 221 . 59 15 , 000 . 00 1 . 4 82 - 000 - 65 - 00 - 5837 BOOKS -JUVENILE 3 , 870 . 81 3 , 870 . 81 20 . 000 . 00 19 . 3 82 - 000 - 65 - 00 - 5838 BOOKS -AUDIO 182 . 27 182 . 27 10 , 000 . 00 1 . 8 82 - 000 - 65 - 00 - 5839 BOOKS - REFERENCE 0 . 00 0 . 00 20 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5840 BOOKS -DEVELOPMENT FEE 0 . 00 0 . 00 100 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5841 MEMORIALS /GIFTS 98 . 88 98 . 88 4 , 000 . 00 2 . 4 82 - 000 - 65 - 00 - 5842 BLDG -DEVELOPMENT FEES 2 , 569 . 06 2 , 569 . 06 100 . 000 . 00 2 . 5 82 - 000 - 65 - 00 - 5843 CD ' S /MUSIC 234 . 85 234 . 85 51000 . 00 4 . 6 82 - 000 - 65 - 00 - 5844 MEETING ROOM 0 . 00 0 . 00 1 , 500 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 10 , 720 . 31 10 , 720 . 31 397 , 074 . 00 2 . 6 DEBT SERVICE 82 - 000 - 66 - 00 - 6012 2005E LIBRARY BOND 160 , 562 . 51 160 , 562 . 51 346 , 145 . 00 46 . 3 82 - 000 - 66 - 00 - 6014 2006 LIBRARY BOND 35 , 650 . 00 35 , 650 . 00 121 , 300 . 00 29 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL DEBT SERVICE 196 , 212 . 51 196 , 212 . 51 467 , 445 . 00 41 . 9 DATE . 07 / 02 /2008 UNITED CITY OF YORKVILLE PAGE : 4 TIME . 12 : 14 . 33 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 2 PERIODS ENDING JUNE 30 , 2008 FISCAL FISCAL ACCOUNT JUNE YEAR- TO - DATE YEAR COLLECTED / NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED GENERAL RETIREMENT 82 - 000 - 72 - 00 - 6500 IMRF PARTICPANTS 989 . 84 1 , 977 . 82 13 , 000 . 00 15 . 2 82 - 000 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 21311 . 81 4 , 730 . 00 40 , 000 . 00 11 . 8 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - TOTAL RETIREMENT 3 , 301 . 65 6 , 707 82 53 , 000 . 00 12 . 6 CAPITAL OUTLAY 82 - 000 - 75 - 00 - 7002 COMPUTER EQUIPMENT & SOFTWARE 75 . 00 75 . 00 18 , 000 . 00 0 . 4 82 - 000 - 75 - 00 -7003 AUTOMATION 3 , 491 . 65 3 , 491 . 65 25 , 000 . 00 13 . 9 82 - 000 - 75 - 00 - 7703 BUILDING EXPANSION 2 , 750 . 00 2 , 750 . 00 0 . 00 ( 100 . 0 ) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 6 , 316 . 65 6 , 316 . 65 43 , 000 . 00 14 . 6 OTHER OPERATING EXPENSES 82 - 000 - 78 - 00 - 9020 LIBRARY BOND PAYBACK 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : GENERAL 256 . 294 . 73 291 , 311 . 36 1 , 742 . 519 . 00 16 . 7 TOTAL FUND REVENUES 2 , 828 . 78 22 , 423 . 87 1 . 742 , 519 , 00 1 . 2 TOTAL FUND EXPENSES 256 , 294 . 73 291 , 311 . 36 1 , 742 , 519 . 00 16 . 7 FUND SURPLUS ( DEFICIT ) ( 253 . 465 . 95 ) ( 268 , 887 49 ) 0 . 00 100 . 0 DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 1 TIME . 15 : 46 + 45 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 07 / 14 / 2008 INVOICE #E INVOICE ITEM VENDOR ' DATE #k DESCRIPTION ACCOUNT ## P . O . ## DUE DATE ITEM AMT 3M 3M UM67813 06 /27 / 08 01 PAPER 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 450 . 44 AUTOMATION INVOICE TOTAL . 450 . 44 VENDOR TOTAL : 450 . 44 AAREN AAREN PEST CONTROL 10779 06 / 30 / 08 01 PEST TREATMENT 82 - 000 - 62 - 00 - 5407 07 / 14 / 08 78 . 00 MAINTENANCE - BLDG/JANITORIA INVOICE TOTAL . 78 . 00 VENDOR TOTAL . 78 . 00 ABRAHAM ABRAHAM LINCOLN 06646 06 / 03 / 08 01 KENDALL COUNTY RECORD 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 33 . 00 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 33 . 00 VENDOR TOTAL . 33 . 00 ATT AT&T 312Z895841 - 0608 06 / 16 / 08 01 MONTHLY CHARGES 82 - 000 - 62 - 00 - 5436 07 / 14 / 08 294 . 61 TELEPHONE INVOICE TOTAL : 294 . 61 VENDOR TOTAL ; 294 . 61 ATTLONG AT&T LONG DISTANCE 828932136 - 0608LIB 06 / 19 / 08 01 MAY LONG DISTANCE 82 - 000 - 62 - 00 - 5436 07 / 14 / 08 0 . 55 TELEPHONE INVOICE TOTAL . 0 . 55 VENDOR TOTAL . 0 . 55 AURWINDO AURORA WINDOW CLEANING COMPANY DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 2 TIME . 15 : 46 : 45 DETAIL BOARD REPORT ID ! AP441000 . WOW INVOICES DUE ON/BEFORE 07 / 14 / 2008 INVOICE 4 INVOICE ITEM VENDOR 4 DATE DESCRIPTION ACCOUNT n P . O . it DUE DATE ITEM AMT AURWINDO AURORA WINDOW CLEANING COMPANY 82996 06 / 23 / 08 01 WINDOW CLEANING 82 - 000 - 65 - 00 - 5842 07 / 14 / 08 915 . 00 BLDG - DEVELOPMENT FEES INVOICE TOTAL . 915 . 00 VENDOR TOTAL : 915 . 00 BAKTAY BAKER & TAYLOR 0001727424 - CM 02 /25 / 08 01 CREDIT USED TWICE 82 - 000 - 65 - 00 - 5853 07 / 14 / 08 69 . 99 CD $ S /MUSIC INVOICE TOTAL : 69 . 99 0001786080 06 / 19 / 08 01 RETURNED BOOK 82 - 000 - 65 - 00 - 5836 07 / 14 / 06 - 45 . 00 BOOKS -ADULT INVOICE TOTAL . - 45 . 00 2021135226 05 / 30 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5838 07 / 14 / 08 80 . 09 BOOKS -AUDIO INVOICE TOTAL : 80 . 09 2021135661 05 /29 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 585 . 02 BOOKS -ADULT INVOICE TOTAL . 585 . 02 2021174766 06 / 03 / 06 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 689 . 15 BOOKS -ADULT INVOICE TOTAL : 689 . 15 2021189697 06 / 05 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 93 . 46 BOOKS -ADULT INVOICE TOTAL . 93 . 46 2021208665 06 / 10 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 1 . 193 . 40 BOOKS - REFERENCE INVOICE TOTAL . 1 , 193 . 40 DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 3 TIME . 15 ! 46 : 45 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 07 / 14 / 2008 INVOICE ii INVOICE ITEM VENDOR # DATE 4 DESCRIPTION ACCOUNT :Y P . O . #I DUE DATE ITEM AMT BAKTAY BAKER fi TAYLOR 2021221320 06 / 11 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 1 , 830 . 66 BOOKS - JUVENILE INVOICE TOTAL . 1 , 830 . 66 2021239572 06 / 09 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 127 47 BOOKS -ADULT INVOICE TOTAL . 127 . 47 2021241148 06 / 06 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 5 . 74 BOOKS - JUVENILE INVOICE TOTAL : 5 . 74 2021241223 06 / 13 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 1 , 565 . 69 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 1 . 565 . 69 2021245976 06 / 13 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 1 , 148 . 60 BOOKS -ADULT INVOICE TOTAL . 1 , 148 . 60 2021274455 06 / 16 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 2 , 008 . 96 BOOKS -JUVENILE INVOICE TOTAL . 2 , 008 . 96 2021289070 06 / 18 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 108 . 37 BOOKS -ADULT INVOICE TOTAL . 108 . 37 2021301309 06 /20 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 /08 995 . 52 BOOKS-JUVENILE INVOICE TOTAL . 995 . 52 2021338028 06 / 24 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 07 / 14 / 08 1 , 532 . 05 BOOKS -DEVELOPMENT FEE INVOICE TOTAL . 1 , 532 . 05 DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 4 TIME : 15 : 46 : 46 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON / BEFORE 07 / 14 / 2008 INVOICE It INVOICE ITEM VENDOR 4 DATE 4 DESCRIPTION ACCOUNT II P . O . it DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - BAKTAY BAKER & TAYLOR 2021340741 06 / 24 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 114 . 04 BOOKS - ADULT INVOICE TOTAL . 114 . 04 2021363122 06 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 25 . 44 BOOKS -ADULT INVOICE TOTAL . 25 . 44 2021383373 06 /28 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 11610 . 49 BOOKS - REFERENCE INVOICE TOTAL : 1 , 610 . 49 2021412459 07 / 02 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 07 / 14 / 08 153 . 49 BOOKS -ADULT INVOICE TOTALS 153 . 59 H35639510 06 / 03 / 08 01 DVD 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 12 . 55 VIDEOS INVOICE TOTALS 12 . 55 H36370230 06 / 10 / 08 01 VIDEOS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 44 . 32 VIDEOS INVOICE TOTAL . 44 . 32 H36372500 06 / 10 / 08 01 VIDEOS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 42 . 22 VIDEOS INVOICE TOTAL . 42 . 22 H36890860 06 / 20 / 08 01 COS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 16 . 12 CD ' S /MUSIC INVOICE TOTAL . 16 . 12 H37073040 06 / 17 / 08 01 DUDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 44 . 28 VIDEOS INVOICE TOTAL : 44 . 28 DATE . 07 / 07 / 08 UNITED CITY OF YORIiVILLE PAGE . 5 TIME : 15 : 46 : 46 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 07 / 14 / 2008 INVOICE It INVOICE ITEM VENDOR #t DATE It DESCRIPTION ACCOUNT i P . O . it DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR H38376260 07 / 01 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 11 . 06 VIDEOS INVOICE TOTAL . 11 . 06 VENDOR TOTAL : 14 , 067 . 18 BOOKPAGE BOOKBAGE RC21274 06 / 30 / 08 01 ANNUAL SUBSCRIPTION 82 - 000 - 64 - 00 - 5603 07 / 14 / 08 236 . 00 SUBSCRIPTIONS INVOICE TOTAL . 236 . 00 VENDOR TOTAL . 236 . 00 BRADSTRJ BRADSTREET , JOHN 061908 06 / 19 / 08 01 SCREWS , DOWELS , BISCUITS , 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 180 . 22 CONTINGENCIES 02 SCREW BITS , WOOD PUTTY , STAIN , * * COMMENT * * 03 BRUSHES * * COMMENT * * INVOICE TOTAL . 180 . 22 VENDOR TOTAL : 180 . 22 CAMBRIA CAMBRIA SALES COMPANY INC . 26137 06 / 04 / 08 01 PAPER TOWEL , GARBAGE LINERS , 82 - 000 - 65 - 00 - 5807 07 / 14 / 08 871 . 16 CUSTODIAL SUPPLIES 02 BOWL CLEANER , PINE SOL , * * COMMENT * * 03 SANITIZER . SOFT SOAP * * COMMENT * * INVOICE TOTAL . 871 . 16 VENDOR TOTAL . 871 . 16 CASTLEIN CASTLE INSURANCE SERVICES , INC 94965 06 / 12 / 08 01 RENEW BLANKET CRIME BOND 82 - 000 - 61 - 00 - 5322 07 / 14 / 08 456 . 00 BONDING INVOICE TOTAL : 456 . 00 VENDOR TOTAL : 456 . 00 DATE : 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 6 TIME . 15 : 46 : 46 DETAIL BOARD REPORT ID : AP441000 . 14OW INVOICES DUE ON/BEFORE 07 / 14 / 2008 INVOICE ii INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT ii P . O . 6 DUE DATE ITEM AMT CDWG CDW GOVERNMENT INC . KTF3264 06 / 18 / 08 01 BATTERY BACK - UP 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 495 . 74 AUTOMATION INVOICE TOTAL . 495 . 74 VENDOR TOTAL . 495 . 74 COMED COMMONWEALTH EDISON 1094288008 - 0508 05 / 30 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 16 . 93 ELECTRICITY INVOICE TOTAL : 16 . 93 1094288008 - 0608 06 / 30 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 16 . 93 ELECTRICITY INVOICE TOTAL . 16 . 93 VENDOR TOTAL : 33 . 86 DEMCO DEMCO . INC . 3234549 06 / 18 / 08 01 STORAGE ALBUM 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 1 , 147 . 10 LIBRARY SUPPLIES INVOICE TOTAL : 1 . 147 . 10 VENDOR TOTAL : 1 , 147 . 10 FARONICS FARONICS 061608 06 / 16 / 08 01 DEEP FREEZE ENT MAINTENANCE 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 151 . 20 AUTOMATION INVOICE TOTAL : 151 . 20 VENDOR TOTAL : 151 . 20 FVFS FOX VALLEY FIRE & SAFETY 447439 06 / 05 / 08 01 FIRE ALARM REPAIR 82 - 000 - 65 - 00 - 5833 07 / 14 / 08 295 . 00 ALARM MONITORING INVOICE TOTAL : 295 . 00 VENDOR TOTAL : 295 . 00 DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 7 TIME . 15 : 46 : 47 DETAIL BOARD REPORT ID : AP441000 - WOW INVOICES DUE ON/ BEFORE 07 / 14 /2008 INVOICE 8 INVOICE ITEM VENDOR k DATE 4 DESCRIPTION ACCOUNT #k P . O . it DOE DATE ITEI9 AMT FVTRADIN FOX VALLEY TRADING COMPANY 8919 06 / 13 / 08 01 2 . 000 REFURBISHED PENCILS 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 332 . 40 LIBRARY PROGRAMMING INVOICE TOTAL . 332 . 40 8967 06 / 19 / 08 01 5 SHIRTS 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 85 . 00 LIBRARY PROGRAMMING INVOICE TOTAL : 85 . 00 8967 -A 06 / 30 / 08 01 LANYARDS , LOGO ' S 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 305 . 66 LIBRARY PROGRAMMING INVOICE TOTAL . 305 . 66 VENDOR TOTAL . 723 . 06 GAYLORD GAYLORD BROTHERS 1182160 06 / 20 / 08 01 MAIL CART 82 - 000 - 62 - 00 - 5410 07 / 14 / 08 310 . 69 MAINTENANCE -OFFICE EQUIPME INVOICE TOTAL . 310 . 69 VENDOR TOTAL : 310 . 69 GEORGED GEORGE , DEBBIE 062008 06 / 20 / 08 01 DONATION FOR CLOWN SHOW 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 100 . 00 LIBRARY PROGRAMMING INVOICE TOTAL : 100 . 00 VENDOR TOTAL : 100 . 00 HENRYBRO HENRY BROS . CO 22 06 / 09 / 08 01 CONSTRUCTION 82 - 000 - 75 - 00 - 7703 07 / 14 / 08 12 , 207 . 63 BUILDING EXPANSION INVOICE TOTAL . 12 . 207 . 63 VENDOR TOTAL . 12 , 207 , 63 ILCENTRY ILLINOIS CENTURY NETWORK/ DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 8 TIME . 15 : 46 : 47 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON /BEFORE 07 / 14 / 2008 INVOICE 4 INVOICE ITEM VENDOR # DATE rc DESCRIPTION ACCOUNT 4 P . O . DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ILCENTRY ILLINOIS CENTURY NETWORK/ 0028187 - IN 06 / 13 / 08 01 FILTERING SERVICE 82 - 000 - 75 - 00 - 7003 07 / 14 / 08 7 . 20 AUTOMATION INVOICE TOTAL . 7 . 20 VENDOR TOTAL . 7 . 20 IWANSKIS SHARYL IWANSKI 061608 06 / 16 / 08 01 MILEAGE REIMBURSEMENT 82 - 000 - 65 - 00 - 5826 07 / 14 / 08 17 . 80 MILEAGE INVOICE TOTAL . 17 . 80 VENDOR TOTAL : 17 . 80 JEWEL JEWEL 060608 06 / 06 / 08 01 ZIP LOCK BAGS , SPOONS , WINDEX , 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 38 . 47 LIBRARY PROGRAMMING 02 ADVIL * * COMMENT * * INVOICE TOTAL : 38 . 47 062008 06 / 20 / 08 01 PRETZLES , GOLDFISH , CANDY 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 10 . 86 LIBRARY PROGRAMMING INVOICE TOTAL : 10 . 86 VENDOR TOTAL . 49 . 33 KCRECORD KENDALL COUNTY RECORD 569 05 / 31 / 08 01 MONTHLY MEETING NOTICE , 82 - 000 - 65 - 00 - 5810 07 / 14 / 08 28 . 00 PUBLISHING & ADVERTISING 02 HOLIDAY SCHOOL CLOSING NOTICE * * COMMENT * * INVOICE TOTAL . 28 . 00 VENDOR TOTAL : 28 . 00 KENPRINT ANNETTE M . POWELL 16352 07 / 01 / 08 01 SELF INKING STAMPS 82 - 000 - 65 - 00 - 5802 07 / 14 / 08 39 . 00 OFFICE SUPPLIES INVOICE TOTAL . 39 , 00 VENDOR TOTAL . 39 . 00 DATE . 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 9 TIME : 15 : 46 : 47 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 07 / 14 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT ii P . O . i. DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - LEPPERTL LAURA LEPPERT 139 06 / 06 / 08 01 05 / 12 / 08 MEETING MINUTES 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 68 . 33 CONTRACT SERVICES INVOICE TOTAL . 68 . 33 VENDOR TOTAL . 68 . 33 MANTASSO MANTHEI & ASSOCIATES , LTD 2430 06 / 21 / 08 01 2 COMPUTER TRAINING CLASSES 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 150 . 00 CONTRACT SERVICES INVOICE TOTAL . 150 . 00 VENDOR TOTAL : 150 . 00 NEWLAND MENARDS - YORKVILLE 38987 06 / 12 / 08 01 FAN . BATTERIES 82 - 000 - 62 - 00 - 5407 07 / 14 / 08 79 . 15 MAINTENANCE- BLDG/JANITORIA INVOICE TOTAL . 79 . 15 42421 06 /26 / 08 01 SIMPLE GREEN , BUG SPRAY , 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 97 . 52 CONTINGENCIES 02 BOUNCEPACK , FOUNTAIN KEEPER . * * COMMENT * * 03 KEY CHAIN , SIMPLE SOAKER * * COMMENT * * O4 SYSTEMS * * COMMENT * * INVOICE TOTAL . 97 . 52 VENDOR TOTAL . 176 . 67 MIDABOOK MIDAMERICA BOOKS 132299 06 / 16 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 07 / 14 / 08 733 . 70 BOOKS -JUVENILE INVOICE TOTAL . 733 . 70 VENDOR TOTAL . 733 . 70 MIDWTAPE MIDWEST TAPE DATE . 07 / 07 / 08 UNITED CITY OF YORIiVILLE PAGE . 10 TIME : 15 : 46 : 48 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 07 / 14 / 2008 INVOICE It INVOICE ITEM VENDOR # DATE It DESCRIPTION ACCOUNT It P . O . # DUE DATE ITEM AMT MIDWTAPE MIDWEST TAPE 1691239 06 / 03 / 08 01 DVDS B2 - 000 - 65 - 00 - 5832 07 / 14 / 08 74 . 95 VIDEOS INVOICE TOTAL . 74 . 95 1641240 06 / 03 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 152 . 89 CD ' S_/MUSIC INVOICE TOTAL . 152 . 89 1646495 06 / 10 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 67 . 97 VIDEOS INVOICE TOTAL . 67 . 97 1646496 06110108 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 42 . 97 CD ' S /MUSIC INVOICE TOTAL : 42 . 97 1651164 06 / 17 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 276 . 86 VIDEOS INVOICE TOTAL . 276 . 86 1651165 06 / 17 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 24 . 98 CD ' S /MUSIC INVOICE TOTAL : 24 . 98 1656295 06 / 24 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 07 / 14 / 08 398 . 83 VIDEOS INVOICE TOTAL . 398 . 83 1656296 06 /24 / 08 01 CBS 82 - 000 - 65 - 00 - 5843 07 / 14 / 08 29 . 98 CD ' S /MUSIC INVOICE TOTAL . 29 . 98 VENDOR TOTAL : 1 , 069 . 43 NICOR NICOR GAS DATE : 07 / 07 / 08 UNITED CITY OF YORKVILLE PAGE . 11 TIME . 15 : 46 : 48 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 07 / 14 / 2008 INVOICE 8 INVOICE ITEM VENDOR 4 DATE 4 DESCRIPTION ACCOUNT h P . O . 4 DUE DATE ITEM AMT NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0608 06 / 06 / 08 01 902 GAME FARM ROAD 82 - 000 - 62 - 00 - 5435 07 / 14 / 08 1 , 337 . 14 ELECTRICITY INVOICE TOTAL . 1 , 337 . 14 VENDOR TOTAL . 1 , 337 . 14 OFFWORK OFFICE WORKS 138025 06 / 04 / 08 01 HANGING FOLDERS 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 115 . 08 LIBRARY SUPPLIES INVOICE TOTAL . 115 . 08 138161 06 / 06 / 08 01 TONER 82 - 000 - 65 - 00 - 5806 07 / 14 / 08 390 . 95 LIBRARY SUPPLIES INVOICE TOTAL . 390 . 95 VENDOR TOTAL . 506 . 03 PFISTERM PFISTER , MICHAELEEN 14581 06 / 09 / 08 01 HEARTSTATION AED CABINET 82 - 000 - 65 - 00 - 5800 07 / 14 / 08 200 . 00 CONTINGENCIES INVOICE TOTAL : 200 . 00 VENDOR TOTAL : 200 . 00 PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 8689 05 / 31/ 08 01 CONTINUOUS LEARNING CHARGE 82 - 000 - 64 - 00 - 5604 07 / 14 / 08 10 . 00 TRAINING & CONFERENCES INVOICE TOTAL : 10 . 00 9035 07 / 01 / 08 01 PRAIRIE CAT OPERATING CHARGE 82 - 000 -75 - 00 - 7003 07 / 14 / 08 2 , 236 . 13 AUTOMATION INVOICE TOTAL . 2 , 236 . 13 VENDOR TOTAL . 2 . 246 . 13 SERVMAST SERVICEMASTER OF AURORA & DATE : 07 / 07 / 08 UNITED CCITY OF YORKVILLE PAGE . 12 TIME : 15 : 46 : 48 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON / BEFORE 07 / 14 / 2008 INVOICE 4 INVOICE ITEM VENDOR. # DATE r DESCRIPTION ACCOUNT 8 P . O . 'x DUE DATE ITEM AMT SERVMAST SERVICEMASTER OF AURORA & 112213 06 / 30 / 08 01 CARPET EXTRACTION , UPHOLSTRY 82 - 000 - 65 - 00 - 5842 07 / 14 / 08 3 , 366 . 16 BLDG-DEVELOPMENT FEES 02 CLEANING , FURNITURE MOVING * * COMMENT * * INVOICE TOTAL . 3 , 366 . 16 VENDOR TOTAL . 3 . 366 . 16 THOMWEST THOMPSON WEST 816146677 06 / 06 / 08 01 STATUTE BOOKS 82 - 000 - 65 - 00 - 5839 07 / 14 / 08 74 . 38 BOORS -REFERENCE INVOICE TOTAL . 74 . 38 VENDOR TOTAL . 74 . 38 THYSSEN THYSSENKRUPP ELEVATOR CORP 629113 07 / 01 / 08 01 ELEVATOR MAINTENANCE 82 - 000 - 62 - 00 - 5401 07 / 14 / 08 175 . 00 CONTRACT SERVICES INVOICE TOTAL . 175 . 00 VENDOR TOTAL . 175 . 00 WALMART WALMART COMMUNITY 061608 -LIB 06 /20 / 08 01 SUMMER READING SUPPLIES 82 - 000 - 65 - 00 - 5834 07 / 14 / 08 81 . 44 LIBRARY PROGRAMMING INVOICE TOTAL . 81 . 44 VENDOR TOTAL . 81 . 44 YORKACE YORKVILLE ACE & RADIO SHACK 119681 07 / 01108 01 EXTENSION CORDS , MOP PADS , 82 - 000 - 65 - 00 - 5807 07 / 14 / 08 82 . 37 CUSTODIAL SUPPLIES 02 SOFT SOAP * * COMMENT * * INVOICE TOTAL : 82 . 37 VENDOR TOTAL : 82 . 37 DATE . 07 / 07 / 08 UNITED CITY OF YORRVILLE PAGE : 13 TIME : 15 : 46 - 49 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 07 / 14 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE 8 DESCRIPTION ACCOUNT # P . O _ ;! DUE DATE ITEM AMT YORICGF YORILVILLE GENERAL FUND 062008 -LIB 06 / 20 / 08 01 JUNE HEALTH INSURANCE 82 - 000 - 50 - 00 - 5203 07 / 18 / 08 3 , 961 . 89 GROUP HEALTH INSURANCE 02 JUNE LIFE INSURANCE 82 - 000 - 50 - 00 - 5204 82 . 68 GROUP LIFE INSURANCE 03 JUNE DENTAL INSURANCE 82 - 000 - 50 - 00 - 5205 285 . 62 DENTAL & VISION ASSISTANCE 04 JUNE VISION INSURANCE 82 - 000 - 50 - 00 - 5205 45 . ` 2 DENTAL & VISION ASSISTANCE INVOICE TOTAL . 4 . 375 . 81 VENDOR TOTAL : 4 , 375 . 81 TOTAL ALL INVOICES : 47 . 626 . 36 YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OFJULY 14, 2008 FISCAL YEAR 08/09 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 *Money Market $221,781.30 F$299,439.61 Account Building Expansion $289,474.81 Account Checking 552,715.16 , Account Library Expansion $34,082.52 $31,379.10 Project 2005 Month Total: $598,053.79 $548,391.06 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL IST PAY $17,234.56 $16,110.33 2ND PAY $17,782.07 $17,411.61 3RD PAY Month Total $35,016.63 $33521.94 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 June Public Relations Articles — Photos - K.endall Country Record Pox Valley Shopping News, Prairie Times Meetings, Workshops Iwanski/ Circulation / DeBord Technical Service Programs, Number Attending Activities ADULT PROGRAMS Adult Book Discussion 2"d Thursday of each month 10 Lunch Time Book Club 2"d Wednesday of each month 9 Creative Writing 10 Friends Meeting 2 Computer Classes 14 CHILDREN PROGRAMS Open Storytime 18 Little Tots 54 Read With Paws 36 Movie Monday Madness (Teens) 15 Yorkville Reds 47 Bob Kann (storyteller) 107 Teen Advisory Club 8 I " Grade Library visit 85 Bristol Grade School visit 120 Summer Reading Logs 600 Patron Count 7,751 Volunteers Adult Creative Writing — Libby Wheeler Mel Ybarra —Teen Volunteer Meeting Room Library - 8 City - 2 Rent - 2 Gifts and Memorials $200.00 memorial for Jean Schell from her family. $ 100,00 gift from Karen and Dennis Kostal in honor of the 50`h anniversary of Joe and Nancy Gruber. Sheet 1 Librarian's Report June Circulation Adult Children Total Fiction 2304 4491 6795 Non-Fiction 1457 1026 2483 Audio Books 556 179 735 Audio Visual 616 933 1549 Music CD's 179 64 243 Kits 20 20 Periodical 214 32 246 Sheet Music 1 1 Reference Book 1 1 Dial-A-Story 412 412 PALS - Books sent to other libraries 961 376 1337 Total Circulation 6289 7533 13822 Gain Over Previous Year 2693 Loss Over Previous Year PALS - Books sent to our library 1142 518 1660 Registration Adult 129 Juvenile 62 Non-Resident Taxpayer 1 Non -Resident 8 Reciprocal 1 TOTAL 201 Items Added Adults Children Books Fiction 130 282 Books Non Fiction 184 101 Audio Books 39 1 DVD's 17 15 Reference 9 Kits Sheet Music 26 Periodical 111 11 Music CD 3 Total 519 410 929 Page 1 THE OPEN MEETINGS ACT (5 ILCS 120/ 1) § I Policy. It is the public policy of this State that public bodies exist to aid in the conduct of the people's business and that the people have a right to be informed as to the conduct of their business In order that the people shall be informed, the General Assembly finds and declares that it is the intent ofthis Act to ensure that the actions of public bodies be taken openly and that their deliberations be conducted openly The General Assembly tvrther declares it to be the public policy of this State that its citizens shall be given advance notice of and the right to attend all meetings at which any business of a public body is discussed or acted upon in any way. Exceptions to the public's right to attend exist only in those limited circumstances where the General Assembly has specifically deter pined that the public interest would be clearly endangered or the personal privacy or guaranteed rights of individuals would be clearly in danger of unwarranted invasion. To implement this policy, the General Assembly declares : ( I ) It is the intent of this Act to protect the citizen's right to know; and (2) The provisions for exceptions to the open meeting requirements shall be strictly construed against closed meetings (5 ILLS 120/LO1 ) § 1 . 01 . This Act shall be known and may be cited as the Open Meetings Act. (51LCS 120/ 1 .02) § 1 02.. For the purposes of this Act : " Meeting" means any gathering, whether in person or by video or audio conference, telephone call , electronic means (such as, without limitation, electronic mail, electronic chat, and instant messaging), or other means of contemporaneous interactive communication, of a majority of a quorum of the members of a public body held for the purpose of discussing public business or, for a 5-member public body, a quorum of the members of a public body held for the purpose of discussing public business Accordingly, for a 5-member public body, 3 members of the body constitute a quorum and the affirmative vote of 3 members is necessary to adopt any motion, resolution, or ordinance, unless a greater number is otherwise required , " Public body" includes all legislative, executive, administrative or advisory bodies of the State, counties, townships, cities, villages, incorporated towns, school districts and all other municipal corporations, boards, bureaus, committees or commissions of this State, and any subsidiary bodies of any of the foregoing including but not limited to committees and subcommittees which are supported in whole or in part by tax revenue, or which expend tax revenue, except the General Assembly and committees or commissions thereof. " Public body" includes tourism 1 boards and convention or civic center boards located in counties that are contiguous to the Mississippi River with populations of more than 250,000 but less than 300,000. " Public body" includes the Health Facilities Planning Board " Public body" does not include a child death review team or the Illinois Child Death Review Teams Executive Council established under the Child Death Review Team Act or an ethics commission acting under the State Officials and Employees Ethics Act.. (5 ILLS 120/2) § 2 . Open meetings. ( a) Openness required_ All meetings of public bodies shall be open to the public unless excepted in subsection ( c) and closed in accordance with Section 2a. (b) Construction of exceptions The exceptions contained in subsection (c) are in derogation of the requirement that public bodies meet in the open, and therefore, the exceptions are to be strictly construed, extending only to subjects clearly within their scope. The exceptions authorize but do not require the holding of a closed meeting to discuss a subject included within an enumerated exception. ( c) Exceptions . A public body may hold closed meetings to consider the following subjects: ( I ) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity (2 ) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees . (3 ) The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance. ( 4) Evidence or testimony presented in open hearing, or in closed hearing where specifically authorized by law, to a quasi-adjudicative body, as defined in this Act, provided that the body prepares and makes available for public inspection a written decision setting forth its determinative reasoning. ( 5 ) The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired . (6) The setting of a price for sale or lease of property owned by the public body. ( 7 ) The sale or purchase of securities, investments, or investment contracts ( 8 ) Security procedures and the use of personnel and equipment to respond to an actual , a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property, ( 9) Student disciplinary cases ( 10) The placement of individual students in special education progr"arcs and other matters relating to individual students.. ( 1 1 ) Litigation, when an action against, affecting or on behalf of the particular public body has been tiled and is pending before a court or administrative tribunal , or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. ( 12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member ( 13 ) Conciliation of complaints of discrimination in the sale or, rental of housing, when closed meetings are authorized by the law or ordinance prescribing fair housing practices and creating a commission or administrative agency for their enforcement. ( 14) Informant sources, the hiring or assignment of undercover personnel or equipment, or ongoing, prior' or future criminal investigations, when discussed by a public body with criminal investigatory responsibilities . ( 15 ) Professional ethics or performance when considered by an advisory body appointed to advise a licensing or regulatory agency on matters germane to the advisory body's field of competence. ( 16) Self evaluation, practices and procedures or professional ethics, when meeting with a representative of a statewide association of which the public body is a member. ( 17) The recruitment, credentialing, discipline or formal peer review of physicians or other health care professionals for a hospital, or other institution providing medical care, that is operated by the public body, 3 ( 18) Deliberations for decisions of the Prisoner Review Board . ( 19) Review or discussion of applications received under the Experimental Organ Transplantation Procedures Act. (20) The classification and discussion of matters classified as confidential or continued confidential by the State Government Suggestion Award Board ( 2 1 ) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2 06 (22 ) Deliberations for decisions of the State Emergency Medical Services Disciplinary Review Board ( 23 ) The operation by a municipality of a municipal utility or the operation of a municipal power agency or municipal natural gas agency when the discussion involves ( i) contracts relating to the purchase, sale, or delivery of electricity or natural gas or (ii ) the results or conclusions of load forecast studies. ( 24) Meetings of a residential health care facility resident sexual assault and death review team or the Executive Council under the Abuse Prevention Review Team Act. (d) Definitions For purposes of this Section : "Employee" means a person employed by a public body whose relationship with the public body constitutes an employer-employee relationship under the usual common law rules, and who is not an independent contractor. " Public, office" means a position created by or under the Constitution or laws of this State, the occupant of which is charged with the exercise of some portion of the sovereign power of this State. The teen "public office" shall include members of the public body, but it shall not include organizational positions filled by members thereof, whether established by law or by a public body itself, that exist to assist the body in the conduct of its business "Quasi-adjudicative body" means an administrative body charged by law or ordinance with the responsibility to conduct hearings, receive evidence or testimony and make determinations based thereon, but does not include local electoral boards when such bodies are considering petition challenges (e) Final action No final action may be taken at a closed meeting. Final action shall be preceded by a public recital of the nature of the matter being considered and other information 4 that will inform the public of the business being conducted.. (SILCS 120/2.01 ) § 2 .01 All meetings required by this Act to be public shall be held at specified times and places which are convenient and open to the public. No meeting required by this Act to be public shall be held on a legal holiday unless the regular meeting day falls on that holiday - A quorum of members of a public body must be physically present at the location of an open meeting. If, however, an open meeting of a public body (except one with jurisdiction limited to a specific geographic area that is less than statewide) is held simultaneously at one of its offices and one or more other locations in a public building, which may include other of its offices, through an interactive video conference and the public body provides public notice and public access as required under this Act for all locations, then members physically present in those locations all count towards determining a quorum . "Public building" , as used in this Section, means any building or portion thereof owned or leased by any public body The requirement that a quorum be physically present at the location of an open meeting shall not apply, however, to State advisory boards or bodies that do not have authority to make binding recommendations or determinations or to take any other substantive action A quorum of members of a public body that is not a public body with statewide jurisdiction must be physically present at the location of a closed meeting. Other members who are not physically present at a closed meeting of such a public body may participate in the meeting by means of a video or audio conference (5 ILLS 120/2.02) § 2 .02 . Public notice of all meetings, whether open or closed to the public, shall be given as follows: (a) Every public body shall give public notice of the schedule of regular meetings at the beginning of each calendar or fiscal year and shall state the regular dates, times, and places of such meetings _ An agenda for each regular meeting shall be posted at the principal office of the public body and at the location where the meeting is to be held at least 48 hours in advance of the holding of the meeting. A public body that has a website that the full-time staff of the public body maintains shall also post on its website the agenda of any regular meetings of the governing body of that public body Any agenda of a regular meeting that is posted on a public body's website shall remain posted on the website until the regular meeting is concluded The requirement of a regular meeting agenda shall not preclude the consideration of items not specifically set forth in the agenda. Public notice of any special meeting except a meeting held in the event of a bona tide emergency, or of any rescheduled regular meeting, or of any reconvened meeting, shall be given at least 48 hours before such meeting, which notice shall also include the agenda for the special, rescheduled, or reconvened meeting, but the validity of any action taken 5 by the public body which is germane to a subject on the agenda shall not be affected by other errors or omissions in the agenda . The requirement of public notice of reconvened meetings does not apply to any case where the meeting was open to the public and ( 1 ) it is to be reconvened within 24 hours, or (2) an announcement of the time and place of the reconvened meeting was made at the original meeting and there is no change in the agenda. Notice of an emergency meeting shall be given as soon as practicable, but in any event prior to the holding of such meeting, to any news medium which has filed an annual request for notice under subsection (b) of this Section (b) Public notice shall be given by posting a copy of the notice at the principal office of the body holding the meeting or, if no such office exists, at the building in which the meeting is to be held. In addition, a public body that has a website that the full-time staff of the public body maintains shall post notice on its website of all meetings of the governing body of the public body. Any notice of an annual schedule of meetings shall remain on the website until a new public notice of the schedule of regular meetings is approved. Any notice of a regular meeting that is posted on a public body's website shall remain posted on the website until the regular meeting is concluded. The body shall supply copies of the notice of its regular meetings, and of the notice of- any special, emergency, rescheduled or reconvened meeting, to any news medium that has filed an annual request for such notice . Any such news medium shall also be given the same notice of all special, emergency, rescheduled or reconvened meetings in the same manner as is given to members of the body provided such news medium has given the public body an address or telephone number within the territorial jurisdiction of the public body at which such notice may be given. The failure of a public body to post on its website notice of any meeting or the agenda of any meeting shall not invalidate any meeting or any actions taken at a meeting. (51LCS 120/2.03) § 2 .03 In addition to the notice required by Section 2.02, each body subject to this Act must, at the beginning of each calendar or fiscal year, prepare and make available a schedule of all its regular meetings for such calendar or fiscal year, listing the times and places of such meetings . If a change is made in regular meeting dates, at least 10 days' notice of such change shall be given by publication in a newspaper of general circulation in the area in which such body frmctions. However, in the case of bodies of local governmental units with a population of less than 500 in which no newspaper is published, such 10 days' notice may be given by posting a notice of such change in at least 3 prominent places within the governmental unit. Notice of such change shall also be posted at the principal office of the public body or, if no such office exists, at the building in which the meeting is to be held. Notice of such change shall also be supplied to those news media which have tiled an annual request for notice as provided in paragraph (b) of Section 2 .02: (5 ILLS 120/2 ,04) 6 y 2.04 . The notice requirements of this Act are in addition to, and not in substitution of, any other notice required by law Failure of any news medium to receive a notice provided for by this Act shall not invalidate any meeting provided notice was in fact given in accordance with this Act. (5 ILLS 120/2.05) y 2 .05 Recording meetings. Subject to the provisions of Section 8-701 of the Code of Civil Procedure, any person may record the proceedings at meetings required to be open by this Act by tape, film or other means, The authority holding the meeting shall prescribe reasonable rules to govern the right to make such recordings Ifa witness at any meeting required to be open by this Act which is conducted by a commission, administrative agency or other tribunal, refuses to testify on the grounds that he may not be compelled to testify if any portion of his testimony is to be broadcast or televised or if motion pictures are to be taken of him while he is testifying, the authority holding the meeting shall prohibit such recording during the testimony of the witness. Nothing in this Section shall be construed to extend the right to refuse to testify at any meeting not subject to the provisions of Section 3-701 of the Code of Civil Procedure. (5ILCS 120/2. 06) 2 ,06. Minutes (a) All public bodies shall keep written minutes of all their meetings, whether open or closed, and a verbatim record of all their closed meetings in the form of an audio or video recording Minutes shall include, but need not be limited to : ( I ) the date, time and place of the meeting; ( 2) the members of the public body recorded as either present or absent and whether the members were physically present or present by means of video or audio conference; and (3) a summary of discussion on all matters proposed, deliberated, or decided, and a record of any votes taken.. (b) Tlie minutes of meetings open to the public shall be available for public inspection within 7 days of the approval of such minutes by the public body . Beginning .July 1 , 2006, at the time it complies with the other requirements of this subsection, a public body that has a website that the full-time staff of the public body maintains shall post the minutes of a regular meeting of its governing body open to the public on the public body's website within 7 days of the approval of the minutes by the public body_ Beginning July 1 , 2006, any minutes of meetings open to the public posted on the public body's website shall remain posted on the website for at least 60 days after their initial posting. 7 (c) The verbatim record may be destroyed without notification to or the approval of a records commission or the State Archivist under the Local Records Act or the State Records Act no less than 18 months after the completion of the meeting recorded but only after: ( 1 ) the public body approves the destruction of a particular recording; and (2) the public body approves minutes of the closed meeting that meet the written minutes requirements of subsection (a) of this Section. (d) Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meetings. At such meetings a determination shall be made, and reported in an open session that ( I ) the need for confidentiality still exists as to all or part of those minutes or (2) that the minutes or portions thereof no longer require confidential treatment and are available for public inspection. The failure of a public body to strictly comply with the semi-annual review of closed session written minutes, whether before or after the effective date of this amendatory Act of the 94th General Assembly, shall not cause the written minutes or related verbatim record to become public or available for inspection in any judicial proceeding, other than a proceeding involving an alleged violation of this Act, if the public body, within 60 days of discovering its failure to strictly comply with the technical requirements of this subsection, reviews the closed session minutes and determines and thereafter reports in open session that either ( I ) the need for confidentiality still exists as to all or part of the minutes or verbatim record, or (2) that the minutes or recordings or portions thereof no longer require confidential treatment and are available for public inspection (c) Unless the public body has made a determination that the verbatim recording no longer requires confidential treatment or otherwise consents to disclosure, the verbatim record of a meeting closed to the public shall not be open for public inspection or subject to discovery in any administrative or judicial proceeding other than one brought to enforce this Act . In the case of a civil action brought to enforce this Act, the court, if the judge believes such an examination is necessary, must conduct such in camera examination of the verbatim record as it finds appropriate in order to determine whether there has been a violation of this Act. In the case of a criminal proceeding, the court may conduct an examination in order to determine what portions, if any, must be made available to the parties for use as evidence in the prosecution. Any such initial inspection must be held in camera. If the court determines that a complaint or suit brought for noncompliance under this Act is valid it may, for the purposes ofdiscovery, redact from tine minutes of the meeting closed to the public any information decmed to qualify under the attorney-client privilege. The provisions of this subsection do not supersede the privacy or confidentiality provisions of State or federal law. ( f) Minutes of meetings closed to the public shall be available only after tine public body determines that it is no longer necessary to protect the public interest or the privacy of an individual by keeping them confidential. 8 (51LC'S 120/2x) § 2a . A public body may hold a meeting closed to the public, or close a portion of a meeting to the public, upon a majority vote of a quorum present, taken at a meeting open to the public for which notice has been given as required by this Act A single vote may be taken with respect to a series of meetings, a portion or portions of which are proposed to be closed to the public, provided each meeting in such series involves the same particular matters and is scheduled to be held within no more than 3 months of the vote. The vote of each member on the question of holding a meeting closed to the public and a citation to the specific exception contained in Section 2 of this Act which authorizes the closing of the meeting to the public shall be publicly disclosed at the time of the vote and shall be recorded and entered into the minutes of the meeting. Nothing in this Section or this Act shall be construed to require that any meeting be closed to the public. At any open meeting of a public body for which proper notice under this Act has been given, the body may, without additional notice under Section 2 02, hold a closed meeting in accordance with this Act , Only topics specified in the vote to close under this Section may be considered during the closed meeting. (5 ILC'S 120/3) § 3 . (a) Where the provisions of this Act are not complied with, or where there is probable cause to believe that the provisions of this Act will not be complied with, any person, including the State's Attorney of the county in which such noncompliance may occur, may bring a civil action in the circuit court for the judicial circuit in which the alleged noncompliance has occurred or is about to occur, or in which the affected public body has its principal office, prior' to or within 60 days of the meeting alleged to be in violation of this Act or, if facts concerning the meeting are not discovered within the 60-day period, within 60 days of the discovery of a violation by the State's Attorney . (b) In deciding such a case the court may examine in camera any portion of the minutes of a meeting at which a violation of the Act is alleged to have occurred, and may take such additional evidence as it deems necessary . ( c) The court, having due regard for orderly administration and the public interest, as well as for the interests of the parties, may grant such relief as it deems appropriate, including granting a relief by mandamus requiring that a meeting be open to the public, granting an injunction against future violations of this Act, ordering the public body to make available to the public such portion of the minutes of a meeting as is not authorized to be kept confidential under this Act, or declaring null and void any final action taken at a closed meeting in violation of this Act (d) The court may assess against any party, except a State's Attorney, reasonable attorney's fees and other litigation costs reasonably incurred by any other party who substantially prevails in any 9 action brought in accordance with this Section, provided that costs may be assessed against any private party or parties bringing an action pursuant to this Section only upon the court's detennination that the action is malicious or frivolous in nature. (5 ILLS 120/4) § 4 . Any person violating any of the provisions of this Act shall be guilty of a Class C misdemeanor. (5 ILCS 120/5) § 5 If any provision ofthis Act, or the application of this Act to any particular meeting or type of meeting is held invalid or unconstitutional , such decision shall not affect the validity of the remaining provisions or the other applications of this Act . (5 ILLS 120/6) § 6. The provisions of this Act constitute minimum requirements for home rule units; any ]ionic rule unit may enact an ordinance prescribing more stringent requirements binding upon itself which would serve to give further notice to the public and facilitate public access to meetings. (SILCS 120/7) § 7 . Attendance by a means other than physical presence. (a) If a quorum of the members of the public body is physically present as required by Section 2 . 01 , a majority of the public body may allow a member of that body to attend the meeting by other means if the member is prevented from physically attending because of: ( i) personal illness or disability; ( ii) employment purposes or the business of the public body; or (iii) a family or other emergency "Other means" is by video or audio conference. (b) If a member wishes to attend a meeting by other means, the member must notify the recording secretary or clerk of the public body before the meeting unless advance notice is impractical . ( c) A majority of the public body may allow a member to attend a meeting by other means only in accordance with and to the extent allowed by rules adopted by the public body. The rules must conform to the requirements and restrictions of this Section, may further limit the extent to which attendance by other means is allowed, and may provide for the giving of additional notice to the public or further facilitate public access to meetings. (d) The limitations of this Section shall not apply to (i) closed meetings of public bodies with 10 statewide jurisdiction or ( ii ) open or closed meetings of State advisory boards or bodies that do not have authority to make binding recommendations or determinations or to take any other substantive action . State advisory boards or bodies and public bodies with statewide jurisdiction, however, may permit members to attend meetings by other means only in accordance with and to the extent allowed by specific procedural rules adopted by the body 11 QUIZ 1 , There are seven members on your board You and two other members meet at a local restaurant to discuss an issue that is on the agenda for the next board meeting . Have you violated the Open Meetings Act? 2 Four or more members of your seven member board regularly stop for coffee after board meetings, Members present restrict their discussion to personal matters and do not discuss public business. Does the presence of a majority of your board constitute a meeting regardless of what is discussed? 1 There are seven members on your board . A member suggests that, in order to avoid application of the Open Meetings Act to your committees, you restrict them to two members. Will the Open Meetings Act apply to your committee meetings? 4 Four members of your board are having coffee as in question 2 . A board member brings up a problem concerning an employee , and the rest of the board members present begin to discuss the employee's actions and whether he should be dismissed . You ask whether the board should be discussing dismissal of the employee out of the public view, The board member who brought up the issue tells you that personnel matters may be discussed in a closed meeting under an exception to the Act and besides, the board is not voting on the issue , only discussing it The board continues its discussion but does not reach agreement on dismissing the employee. Did the board violate the Open Meetings Act? 5 , Your board is considering a number of candidates for a new position of administrator A properly closed meeting is conducted and the board reaches a consensus on the best candidate. During the closed meeting , a member suggests that the board go ahead and vote on the candidate so that he can get started with several pressing projects. The board , by unanimous vote, takes action in the closed meeting to hire the administrator. At the next regular meeting of the board , the chairman announces that an administrator has been hired by the board and is at work, During the portion of the meeting set aside for public comment, a reporter for the local paper questions the hiring of the administrator in a closed meeting . Is she correct? 6 . Your board meets to organize and elect a new chairman . Three members are in contention for the chairmanship It is suggested that, in order to avoid embarrassment or hard feelings , the board select the new chairman by secret ballot. Is this permissible? 7 You are selected as chairman of the finance committee. Meetings are held on the first Monday of every month at 7 : 00 p . m Special meetings are held occasionally. Your secretary calls to remind all members and puts up a notice on the door of the boardroom by noon on meeting days. Are you in compliance with the Act? 8 The press of business forces the division of the finance committee into two subcommittees, You tell your subcommittee chairmen not to worry about keeping minutes, Have you given the correct advice? 9 , Your board conducted a series of properly closed meetings concerning dismissal of an employee. The employee was terminated , Two years later, a reporter for the local newspaper asks to examine the minutes of those meetings, arguing that since the entire matter has been settled , the minutes should be made public . Is he correct? 10.. Your board properly closes a portion of a meeting to discuss a complaint lodged against an employee. In accordance with the requirements of the Open Meetings Act, you are making a verbatim audiotape recording of the meeting The clerk asks whether it is also necessary to prepare minutes of the meeting . You advise her that because the meeting is being recorded , minutes are not necessary. Are you correct? 11 An important vote will be held at this evening's meeting of your board . Two of the board members are unavailable to attend . One is on vacation in Arizona and the other is out of town on business. Your board has not adopted procedures authorizing electronic attendance . Both members offer to attend telephonically, Is this permissible? 12 Over the course of two days , 3 members of your board engage in an exchange of e-mails concerning whether to offer benefits to help bring a proposed industrial development to your community. No consensus is reached . Have the 3 members violated the Act? Yorkville Bookies A Consortium of Yorkville Boole Clubs Purpose : To unite book clubs in the Yorkville area in order to share resources, provide a forum for joint activities, and promote the love of reading. Kick-off Event Meeting of local book club members in October, 2008 • Welcome and info • Book talk of book club books (* Carol from Anderson ' s Bookshop in Naperville) • Introduction of groups • One speaker per group • Name of group, how many members • When/where the group meets • Type of books read • History of the group • Registration of groups (info below) • Interest survey (to be developed) • Socializing and refreshments (Michelle : YPL will provide) Book Clubs Information needed from each book group: 1 . Name of book group 2 . Number of members 3 . Contact person — name, phone, e-mail 4. Membership (neighborhood, church, library, etc.) 5 . When and where group meets 6. Genre of books (nonfiction? mystery? Sci fi? Religious?, etc. ) This information would be compiled into a booklet for distribution (YPL, for example) and made available online via LDPL and city sites. Pubtidty Need to create a logo/font for title and a uniform message for articles, fliers, etc, Need to get info about Yorkville Bookies to book groups : a YPL web site ® City of Yorkville web site e Kendall County Record (countywide section) ® Prairie Times ® Fox ValleY Shopping News ® Flier for distribution : YPL ?churches ?local stores Possible Program Topics/Activities • Yearly or semi-yearly gatherings • Sharing of book titles • Speaker/presenter • How a book gets to be published • Author visit • Field trips • Printers ' Row Book Event (early June) • Tour of Harold Washington Library • Promote reading via a "one-city, one-book" program • Steering committee to develop plans for selecting and promoting a book • City-wide activities Boole Sharing Resource YPL could become a source for multiple copies of titles for book clubs to check out and return. TO D® Book Carol from Anderson ' s; will call June 17 A.M. when she works (Judy does) Agree on a purpose Create logo/font/message Publicity Develop registration form Develop survey form