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COW Minutes 1992 11-03-92 ^ UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES Date.- November 3, 1992 Attendants Location: City Hall. Ken Kittoe, Mayor Bob Fey Meeting was publicly announced Cliff Jahp Bill Baird Time convened: 7: 30pm Ralph Pfister Pat Clark Time adjourned: 11 : 00pm Others:Don Pech,Anton Graff ,Dan Kramer ,Dick HustonvJoel Ottosen 1 . Dan Kramer , City Attorney, presented his recommendations for the REAL ESTATE TAX LEVY for 1992-1993 fiscal year. He suggests an increase of 5% yielding at net gain of around $21v000" If the extension levy was increased to 14%, the net gain would be about $59,000 or an increase of about $39,000. The advantages with going with the 5% and looking for the needed $39,000 would be: A. The higher rate would require a Truth in Taxation Hearing and may sent out a negative image to the public. B. Other sources of revenue could be generated by changing the Zoning-Annexation fees and inspection fees. C. Sales tax revenue should increase with the annexation of K & K Well Drilling and Wholesale Tire. D. Finance the building purchase and adjust the levy when cost are known. Mr. Kramer , also presented a table showing the current tax levy by funds and the proposed tax levy for newt year" The committee adjourned at 7:50pm for a Special Council meeting. At 7: 53pm the committee meeting resumed. 2. Mr. Kramer presented several ordinances. A. An ordinance for the installation and removal of stop and yield sign at various intersections. This ordinance will be presented at the newt Council meeting. B. An Ordinance establishing Annexation and Zoning fees. This ordinance will be presented at the next council meeting" C. A resolution authorizing retention of Grant firm and application for grant and low interest loan for extension of sewer mains and water mains. This ordinance could be presented at the next meeting or the one in January 1993. 1 _ ' ^ 3. Joel Ottosen , President of the Yorkville Chamber of Commerce, would like to have the City consider the Chambers proposal for an Adopt-a-light program and an Adopt-a-bench program. The Chamber has a committee to study and research the installation costs and the maintenance costs. The Chamber has formed a Business Recruitment Committee to bring business to Yorkville and Mr. Ottosen asked Jack Jones, if he would serve on the committee as representative of the city along with Pat Clark" The Council needs a letter from the Chamber in order for the Council to act on the Chamber 's request for the $500 assistance to the Recruitment committee. 4. Dick Huston, City Treasurer , presented the October Budget Report" A. Oswego Park District sent out letters to request each Council member oppose the litigation between the two governmental agencies using tam payers money from both sides to settle an environmental cleanup of the SAW-WEE-NEE Park. B. Paul Metzgwary Appraiser for City owned property, has completed most of the appraisal for the house on the Same Farm and would like to know how to approach the highest and best use value. Also, he is having a problem with the Walnut Street property because of the zoning and the values of the adjoining properties. Mr. Huston will contact him Monday. 5. Don Peck , City Administrator , presented his report" A. A request disbursement from the Illinois EPA for Partial payment #3 and to get authorization to pay this and put it on the bills. The Council will have to approve payment before the check is cut. In the futurev approval should be made by the council for payment , but the check should not be paid until the contract has been satisfactorily completed. For this bill the Mayor will call for a special meeting for the purpose of paying bills on Tuesday at 6: 30pm. Don Peck will have the notice of the meeting published. B. Received a copy of a letter from the Illinois DWR to FEMA ' Region V stating the study of the Blackberry Creek flood maps have approved by the state and will take some time for the corrected maps to be published. C. The Committee was given copies of the liquor ordinances that have been in force since 1981 . The Committee will study these for future references. Q. A copy of a letter of Special Assurances Applicable to Facilities to be Acguired states under item (d) "The facility will not be used , and is not intended to be used for sectarian instruction of as a place of religious 2 worship. " This letter may have been written for a grant applied to only one room. Mr. Kramer will check the Beecher will for clarification. E. Senior Services Assoc. is requesting the City to purchase a van on their behalf through the State purchasing agency, since they are not a taming body. As long as there is no legal problems the Committee sees no objection to making the purchase. This will be on condition that the SSA will provide the necessary funds at the time of purchase" F. The IDOT has requested the City to sign a letter of agreement to maintain the traffic lights at the intersections of Rt47 & Rt 126, also Rt 47 & Rt 71" The State will reimburse the City 100% for any maintenance expenses they incur. Don Peck will sign the letter. 6. Don Peck has distributed informational sheets for the individual committees to be presented at the Committee meeting" The reports will be made part of these minutes. They are as follows: A. Public Property & Buildings (Fey, Baird , Johnson) B. Building , Zoning & annexation/Future Planning (Bown , Fey, Clark , Baird) a" Letter from the Yorkville-Bristol Sanitary District states the city annexations have not been annexed into the YBSD. Mr. Kramer responded to the letter and gave a copy to each Council Member. C. Public Relations (Jones, Baird , Pfister) D. Sanitary & Storm Sewer Committee (Jones) E. Water Committee (Pfister , Jahpv Clark) F. Streets and Alleys (Jahp) a. We should have a list of equipment needs so the Council can have an idea of what is newt on the list to purchase. G. Personnel Committee (Baird , Jones, Bown) 7. Anton Graff , Police Chief , presented his Man-Hour Utilization Reports for September and October 1992. He stated both new radar recorders are defective and are being returned for credit. As a result , speeding tickets are down as the reports indicate. The Committee would like to see a monthly report on the mileage for each squad car. S. Bob Fey presented a petition from Marlon Mathre for a recommendation to select the FS property for the future City Offices. The property is still under consideration by the Council " Several ordinances were presented to look over. There are discrepancies in the zoning ordinance that should be corrected 3 ' . ' mainly in the setbacks and there could be problems from permitting several buildings on one piece of property being split off and the new lots not meeting requirements for setbacks, parking regulations and lot coverage. 9. Pat Clark presented two letters from Chief Graff concerning a pay raise for two officers of the police department. This request should be set aside while the city is in negotiations with police officers" Pay raises will be taken care of at that time. 10. Bill Baird will bring up the Personnel Manual at a meeting set for the the 14th. 11. Jack Jones was assured a no-outlet sign would be installed on Sanders Court. 12. Cliff Jahp would like to start the Finance meetings in the middle of January 1993. Orange Street at RT 47 has been repaired. Blaine Street is in bad condition and should be looked at. 13. Ken Kittoev Mayor , attended a City-Lions Club joint meeting" The Lions would like a liaison from each group to report on the Swim Club operations. The Lions want to hire a manager to operate the Swim Club during the 3 month season. Because of the poor season last year and the increase amount of repairs, the Lions Club is requesting a cash donation of $5v000 in addition to the $10,000 already pledged. This would be for one year only. The request will be brought up at the next Council meeting. George C. B�ll , Temp. Secretar� 4 t MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORNV%LLE, KENDAL- COUNTY, ILLINOIS, HELD AT CITY HALL ON NOVEMBER 3, 1993. ------------------------------------------------------------------- Mayor Kittoe called the meeting to order at 7: 50 P.M. Temporary Secretary Bell called the roll : Ward l - Jahp - Present Baird - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Pfister - Present Jones - Present Ward 4 - Bown - Absent Johnson - Absent A quorum was established. Cliff Jahp made a motion to announce a tentative tam levy of $447v648.93 for 1992 - 1993 tax year. Ralph Pfister seconded the motion. This is an increase in the tax levy of 5%. Temporary Secretary Bell called the roll : Ward l - Jahp - Yes Baird - Yes Ward 2 - Fey ~ Yes Clark - Yes _ Ward 3 - Pfister - Yes Jones - Yes Ward 4 - Bown - Absent Johnson - Absent A motion was made and seconded to adjourn the Special Council meeting at 7: 53pm. All member voting yes. George C. Bell , Temporary Secretary OVP�5s IS OUR FGlG I K , V n I \A —"e \'�OED,IN CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane Yorkville,IL.60560 708-553-0350 DATE: . November 30,1992 TO: Public Property & Buildings (Fey, Baird, Johnson) FROM: Don Peck 1. Senior Services wants the City to purchase a bus through the State Purchase Low Bid. They,in turn, will purchase or pay for the bus and save them about $3,000.00. 2. Game Farm Building I have made a study of the needs of the City and its' buildings with respect to the Game Farm Building. Dept. Requirements Location 1. Public Works Storage w/Accessibility GFB-Bedroom 2. Police Dept. 11 it of 3. Parks & Rec. Storage (Equipment) of Basement 4. Litrary N,egi-j-ng/Storage " Bedroom (Strg.Only 5. Senior Services Private Work Area Along " Main Floor W/Head Offices @ Beecher Bldg. 6. Water Dept. Storage " Bedroom The required work to be done to the building for the above groups to be located there would be a wall with special lock for basement storage for the Rec. Dept. With the building being used for storage and private office, no disability improvements will be needed at this time. The Senior Services would pay for electric and gas based upon their use. PSS IS OUq R • 6P Vr ! i� .. � a '.y ' i K ., .eOUNOE IN CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane Yorkville,IL 60560 708-5534350 DATE: November 30, 1992 TO: Building, Zoning and Annexations/Future Planning (Bowe, Fey, Clark, Baird) FROM: Don Peck 1. On Wednesday, November 25, Dean Fisher and I met with Greg Godwin of I.D.O.T. to consider what the entrance requirements will be. The location of the entrance is ok at 30' B.B. ,instead of curb returns Mr. Godwin recommended flairs. 30� C.rrtrCl�� The curb along 34 may be cut and the new entrance ho6ked to the existing- The apron needs to be in concrete. Dean's engineer must be aware of sight distance. The tree along the S.E. corner of the property can be removed, but must be replaced. 2. On November 25, 1992, the Mayor, Don Holt, Bill Baird and I met with Mr. George Dinges, a Financial Consultant from Springfield, concerning the DECA-CDAP programs for anticipated growth for Yorkville. The maximum grant possible is $500,000.00 and is a percentage of the total project cost, including building cost by the developer. If developer puts in $5,000,000.00, plus $500,000.00 for grant - that would be a 10% grant. The down side of this is there were only $3 million available in July. Mr. Dingus will send the proposal on Monday, but will start working on the project now. The City is going to contact all political parties to start the ball rolling. 3. Wholesale Tire entrance got curb, gutter and paving on Wednesday. We, the City, have provided all items with respect to the Annexation Agreement. We still need to backfill the curb, haul out gravel and place black dirt and spread seed. I did talk to Dave Sanderson - he will deliver Annexation Agreement to me on Monday, November 30th. 4. I also asked Dan Kramer (11/25/92) to start to work on a district for the south of town so we can get a start on this project (water & sewer) . OG X55 IS OUR . -� Gq i v `,OUryDEO IN `,- CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane Yorkville,IL 60560 708-553-4350 DATE: November 30, 1992 TO: Public Relations (Jones, Baird, Pfister) FROM: Don Peck 1. Bob Johnson, Tony Graff and I met with C. Holdiman on Monday, November 23rd to talk about the people of Countryside throwing, growing or misusing Mr. Holdiman's property. Mr.Kramer said he would write a letter to those people saying anything the City wishes to say. Please contact me so we can work on this letter. 2. The City is starting to work on the four lights along the east side of the school parking lot. 3. I have been working with Frank Willman to place street lights along Colonial Parkway - this project is just starting. /vP bs IS OUR FGT /q Y�►n(., L9F LL v ,cOU'VOED,,IN CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane Yorkville,IL 60560 708-553-4350 DATE: November 30, 1992 TO: Sanitary & Storm Sewer Committee (Jones) FROM: Don Peck 1. Detention Pond Design - I have drawn up the pond and am looking at the area of wet lands this project will destroy. The type of Corps of Engineers' permit is determined by the area of wet lands involved. If the area is under one acre, the permit is done under a Nation Wide Permit. If it is over one acre we have to have a wet lands determination and a mitagation plan, and the review time is between 3 to 6 months, where a Nation Wide Permit is between 30 to 45 days. For this reason, I have called EnCap, Inc. (William Southern, an Environmental Consultant) to meet with me as soon as possible. He may be able to give me a wet lands deter- mination for around $500-$600. 2. The Sanitary Sewer System Improvements of 1989 Project is over 75% complete. They have the Fox Road bore and approximately 800 ft. yet to be completed. They also have to complete all the cleanup items. I did get a call today that the Fox Road bore may be moved to the west about 15 ft. We are still looking at this. The contractor is due a check for Pay Estimate #3 of $134,424.07 that we will receive by Monday, November 30, 1992. 3. The City needs to construct an inlet and storm drain line to the pond on E. Fox Road. 4 Victor Taus, Ken Griesman and Dale Woodworth were to have entered r into an agreement for easements and the installation of culvert on Quincy Rd. in August of 1990. Nothing has been done. What do you recommend to do to get this project going? Sewer study to provide service for development north and south of town. Have meeting set up for November 30 at 3:00 with Baxter & Woodman. 7 c--, -IS;G—ley tof 6. We have storm sewer design done for Somonauk St. (west of 47) . We currently have $39,000.00 in storm sewer and maybe could get rest from streets. 7. Construction to John Conover & Sunset Motel this winter. IS OUR p • • pP Gf V COED IN CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane Yorkville,ILZ0560 708-553-4350 DATE: November 30, 1992 TO: Water Committee (Pfister, Jahp, Clark) ' FROM: Don Peck 1. The water line loop from Fox River Bowl should be completed when we receive the go ahead from Sunset Motel. We have the plans drawn and will need to bid the work. 2. The water line from Washington St. to Fox Road may be eliminated. I am recommending a line be brought from Main St. and connect to the Fox Rd. line east of 47. We can run new service to McKeever's Corner and Sweet Things Plus. At a later date, a new service can be run into the Fire Barn. 3. The water line south of town will need to be installed by the district or by development. ^ •� OPT°9 IS OUR F`r �Q K V OE CITY of YORKVILLE County Seat of Kendal!County 610 Tower Lane Yorkville,IL 60560 708-553-4350 DATE: November 30, 1992 TO: Streets & Alleys (Jahp) FROM: Don Peck / 1. I am still looking for a wheel loader like CAT 930. I am looking at one in Rockford on Wednesday, December 2, 1992. The bucket otl-v our backhoe needs reinforcing and blade straightened. 2. The contractor for Rolling Heights Subdivision has excavated for the sanitary sewer and due to the settlement has caused an untold number of phone calls. I have called Jim McElvain when a problem exists. I last called him on 11/27/92 and told him with the rain being over, he needs to fill all along Mill St. and place the inlet and driveways back to normal. 3. Somonauk St. A. Sewer project - designed this fall and winter 5 B. Street - in the spring, plans designed this winter 4. Adrian St. Design this month (Dec.), construction this winter. IS DUO,.Uq e L Q � I .\LNOED 1M �! CITY of YORKVILLE County Seat of Kendal!County 610 Tower Lane Yorkville,IL 60560 708-553-4350 DATE: November 30, 1992 TO: Personnel Committee (Baird, Jones, Bown) FROM: Don Peck Scott Sleezer Job Description — Maintenance Helper Rate of Pay — $7.59 Original Hire Program — Start at $7.09 — If he performed very well, he would receive a raise at the end of 3 months. At the end of 6 months, he would receive the same amount of increase the department would receive — approx 4.57. Scott started on May 14, 1992, his 6 months was up November 14, 1992. At 4.57 increase that would amount to $354.69 from November 14 to April 30, 1993. We presently have 5 people in Public Works and one in Water — this is 193 man days off. Of these man days, Scott has 9.37 of the 193 days off. For the 4.5 increase or $.34 per hour, this is good use of the money vs. work done. Our parks have never looked better than this year. We had rain almost every week. I am recommending the 4.57 increase very strongly and it is what we said we would do.