COW Minutes 1992 11-03-92 ^
UNITED CITY OF THE VILLAGE OF YORKVILLE
COMMITTEE MINUTES
Date.- November 3, 1992 Attendants
Location: City Hall. Ken Kittoe, Mayor Bob Fey
Meeting was publicly announced Cliff Jahp Bill Baird
Time convened: 7: 30pm Ralph Pfister Pat Clark
Time adjourned: 11 : 00pm Others:Don Pech,Anton Graff ,Dan
Kramer ,Dick HustonvJoel
Ottosen
1 . Dan Kramer , City Attorney, presented his recommendations for
the REAL ESTATE TAX LEVY for 1992-1993 fiscal year. He suggests
an increase of 5% yielding at net gain of around $21v000" If the
extension levy was increased to 14%, the net gain would be about
$59,000 or an increase of about $39,000. The advantages with
going with the 5% and looking for the needed $39,000 would be:
A. The higher rate would require a Truth in Taxation Hearing
and may sent out a negative image to the public.
B. Other sources of revenue could be generated by changing
the Zoning-Annexation fees and inspection fees.
C. Sales tax revenue should increase with the annexation of
K & K Well Drilling and Wholesale Tire.
D. Finance the building purchase and adjust the levy when
cost are known.
Mr. Kramer , also presented a table showing the current tax levy
by funds and the proposed tax levy for newt year"
The committee adjourned at 7:50pm for a Special Council meeting.
At 7: 53pm the committee meeting resumed.
2. Mr. Kramer presented several ordinances.
A. An ordinance for the installation and removal of stop and
yield sign at various intersections. This ordinance will be
presented at the newt Council meeting.
B. An Ordinance establishing Annexation and Zoning fees.
This ordinance will be presented at the next council
meeting"
C. A resolution authorizing retention of Grant firm and
application for grant and low interest loan for extension of
sewer mains and water mains. This ordinance could be
presented at the next meeting or the one in January 1993.
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3. Joel Ottosen , President of the Yorkville Chamber of Commerce,
would like to have the City consider the Chambers proposal for an
Adopt-a-light program and an Adopt-a-bench program. The Chamber
has a committee to study and research the installation costs and
the maintenance costs. The Chamber has formed a Business
Recruitment Committee to bring business to Yorkville and Mr.
Ottosen asked Jack Jones, if he would serve on the committee as
representative of the city along with Pat Clark" The Council
needs a letter from the Chamber in order for the Council to act
on the Chamber 's request for the $500 assistance to the
Recruitment committee.
4. Dick Huston, City Treasurer , presented the October Budget
Report"
A. Oswego Park District sent out letters to request each
Council member oppose the litigation between the two
governmental agencies using tam payers money from both sides
to settle an environmental cleanup of the SAW-WEE-NEE Park.
B. Paul Metzgwary Appraiser for City owned property, has
completed most of the appraisal for the house on the Same
Farm and would like to know how to approach the highest and
best use value. Also, he is having a problem with the Walnut
Street property because of the zoning and the values of the
adjoining properties. Mr. Huston will contact him Monday.
5. Don Peck , City Administrator , presented his report"
A. A request disbursement from the Illinois EPA for Partial
payment #3 and to get authorization to pay this and put it
on the bills. The Council will have to approve payment
before the check is cut. In the futurev approval should be
made by the council for payment , but the check should not be
paid until the contract has been satisfactorily completed.
For this bill the Mayor will call for a special meeting for
the purpose of paying bills on Tuesday at 6: 30pm. Don Peck
will have the notice of the meeting published.
B. Received a copy of a letter from the Illinois DWR to FEMA
' Region V stating the study of the Blackberry Creek flood
maps have approved by the state and will take some time for
the corrected maps to be published.
C. The Committee was given copies of the liquor ordinances
that have been in force since 1981 . The Committee will study
these for future references.
Q. A copy of a letter of Special Assurances Applicable to
Facilities to be Acguired states under item (d) "The
facility will not be used , and is not intended to be used
for sectarian instruction of as a place of religious
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worship. " This letter may have been written for a grant
applied to only one room. Mr. Kramer will check the Beecher
will for clarification.
E. Senior Services Assoc. is requesting the City to purchase
a van on their behalf through the State purchasing agency,
since they are not a taming body. As long as there is no
legal problems the Committee sees no objection to making the
purchase. This will be on condition that the SSA will
provide the necessary funds at the time of purchase"
F. The IDOT has requested the City to sign a letter of
agreement to maintain the traffic lights at the
intersections of Rt47 & Rt 126, also Rt 47 & Rt 71" The
State will reimburse the City 100% for any maintenance
expenses they incur. Don Peck will sign the letter.
6. Don Peck has distributed informational sheets for the
individual committees to be presented at the Committee meeting"
The reports will be made part of these minutes. They are as
follows:
A. Public Property & Buildings (Fey, Baird , Johnson)
B. Building , Zoning & annexation/Future Planning (Bown , Fey,
Clark , Baird)
a" Letter from the Yorkville-Bristol Sanitary District
states the city annexations have not been annexed into
the YBSD. Mr. Kramer responded to the letter and gave a
copy to each Council Member.
C. Public Relations (Jones, Baird , Pfister)
D. Sanitary & Storm Sewer Committee (Jones)
E. Water Committee (Pfister , Jahpv Clark)
F. Streets and Alleys (Jahp)
a. We should have a list of equipment needs so the
Council can have an idea of what is newt on the list to
purchase.
G. Personnel Committee (Baird , Jones, Bown)
7. Anton Graff , Police Chief , presented his Man-Hour Utilization
Reports for September and October 1992. He stated both new radar
recorders are defective and are being returned for credit. As a
result , speeding tickets are down as the reports indicate. The
Committee would like to see a monthly report on the mileage for
each squad car.
S. Bob Fey presented a petition from Marlon Mathre for a
recommendation to select the FS property for the future City
Offices. The property is still under consideration by the
Council " Several ordinances were presented to look over. There
are discrepancies in the zoning ordinance that should be
corrected
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mainly in the setbacks and there could be problems from
permitting several buildings on one piece of property being split
off and the new lots not meeting requirements for setbacks,
parking regulations and lot coverage.
9. Pat Clark presented two letters from Chief Graff concerning a
pay raise for two officers of the police department. This request
should be set aside while the city is in negotiations with police
officers" Pay raises will be taken care of at that time.
10. Bill Baird will bring up the Personnel Manual at a meeting
set for the the 14th.
11. Jack Jones was assured a no-outlet sign would be installed on
Sanders Court.
12. Cliff Jahp would like to start the Finance meetings in the
middle of January 1993. Orange Street at RT 47 has been repaired.
Blaine Street is in bad condition and should be looked at.
13. Ken Kittoev Mayor , attended a City-Lions Club joint meeting"
The Lions would like a liaison from each group to report on the
Swim Club operations. The Lions want to hire a manager to
operate the Swim Club during the 3 month season. Because of the
poor season last year and the increase amount of repairs, the
Lions Club is requesting a cash donation of $5v000 in addition to
the $10,000 already pledged. This would be for one year only. The
request will be brought up at the next Council meeting.
George C. B�ll , Temp. Secretar�
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MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORNV%LLE, KENDAL- COUNTY, ILLINOIS, HELD
AT CITY HALL ON NOVEMBER 3, 1993.
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Mayor Kittoe called the meeting to order at 7: 50 P.M.
Temporary Secretary Bell called the roll :
Ward l - Jahp - Present
Baird - Present
Ward 2 - Fey - Present
Clark - Present
Ward 3 - Pfister - Present
Jones - Present
Ward 4 - Bown - Absent
Johnson - Absent
A quorum was established.
Cliff Jahp made a motion to announce a tentative tam levy of
$447v648.93 for 1992 - 1993 tax year. Ralph Pfister seconded the
motion. This is an increase in the tax levy of 5%.
Temporary Secretary Bell called the roll :
Ward l - Jahp - Yes
Baird - Yes
Ward 2 - Fey ~ Yes
Clark - Yes _
Ward 3 - Pfister - Yes
Jones - Yes
Ward 4 - Bown - Absent
Johnson - Absent
A motion was made and seconded to adjourn the Special Council
meeting at 7: 53pm. All member voting yes.
George C. Bell , Temporary Secretary
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CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
Yorkville,IL.60560
708-553-0350
DATE: . November 30,1992
TO: Public Property & Buildings (Fey, Baird, Johnson)
FROM: Don Peck
1. Senior Services wants the City to purchase a bus through the
State Purchase Low Bid. They,in turn, will purchase or pay for the
bus and save them about $3,000.00.
2. Game Farm Building
I have made a study of the needs of the City and its' buildings with
respect to the Game Farm Building.
Dept. Requirements Location
1. Public Works Storage w/Accessibility GFB-Bedroom
2. Police Dept. 11 it of
3. Parks & Rec. Storage (Equipment) of Basement
4. Litrary N,egi-j-ng/Storage " Bedroom (Strg.Only
5. Senior Services Private Work Area Along " Main Floor
W/Head Offices @ Beecher Bldg.
6. Water Dept. Storage " Bedroom
The required work to be done to the building for the above groups to be
located there would be a wall with special lock for basement storage
for the Rec. Dept. With the building being used for storage and private
office, no disability improvements will be needed at this time. The
Senior Services would pay for electric and gas based upon their use.
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CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
Yorkville,IL 60560
708-5534350
DATE: November 30, 1992
TO: Building, Zoning and Annexations/Future Planning (Bowe, Fey, Clark, Baird)
FROM: Don Peck
1. On Wednesday, November 25, Dean Fisher and I met with Greg Godwin of
I.D.O.T. to consider what the entrance requirements will be.
The location of the entrance is ok at 30' B.B. ,instead of curb returns
Mr. Godwin recommended flairs. 30�
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The curb along 34 may be cut and the new entrance ho6ked to the existing-
The apron needs to be in concrete. Dean's engineer must be aware of sight
distance. The tree along the S.E. corner of the property can be removed,
but must be replaced.
2. On November 25, 1992, the Mayor, Don Holt, Bill Baird and I met with Mr.
George Dinges, a Financial Consultant from Springfield, concerning the
DECA-CDAP programs for anticipated growth for Yorkville. The maximum
grant possible is $500,000.00 and is a percentage of the total project
cost, including building cost by the developer. If developer puts in
$5,000,000.00, plus $500,000.00 for grant - that would be a 10% grant.
The down side of this is there were only $3 million available in July.
Mr. Dingus will send the proposal on Monday, but will start working on
the project now. The City is going to contact all political parties
to start the ball rolling.
3. Wholesale Tire entrance got curb, gutter and paving on Wednesday.
We, the City, have provided all items with respect to the Annexation
Agreement. We still need to backfill the curb, haul out gravel and
place black dirt and spread seed.
I did talk to Dave Sanderson - he will deliver Annexation Agreement to
me on Monday, November 30th.
4. I also asked Dan Kramer (11/25/92) to start to work on a district for
the south of town so we can get a start on this project (water &
sewer) .
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CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
Yorkville,IL 60560
708-553-4350
DATE: November 30, 1992
TO: Public Relations (Jones, Baird, Pfister)
FROM: Don Peck
1. Bob Johnson, Tony Graff and I met with C. Holdiman on Monday, November
23rd to talk about the people of Countryside throwing, growing or
misusing Mr. Holdiman's property. Mr.Kramer said he would write a
letter to those people saying anything the City wishes to say. Please
contact me so we can work on this letter.
2. The City is starting to work on the four lights along the east side
of the school parking lot.
3. I have been working with Frank Willman to place street lights
along Colonial Parkway - this project is just starting.
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CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
Yorkville,IL 60560
708-553-4350
DATE: November 30, 1992
TO: Sanitary & Storm Sewer Committee (Jones)
FROM: Don Peck
1. Detention Pond Design - I have drawn up the pond and am looking at
the area of wet lands this project will destroy. The type of Corps of
Engineers' permit is determined by the area of wet lands involved.
If the area is under one acre, the permit is done under a Nation
Wide Permit. If it is over one acre we have to have a wet lands
determination and a mitagation plan, and the review time is
between 3 to 6 months, where a Nation Wide Permit is between
30 to 45 days. For this reason, I have called EnCap, Inc.
(William Southern, an Environmental Consultant) to meet with me
as soon as possible. He may be able to give me a wet lands deter-
mination for around $500-$600.
2. The Sanitary Sewer System Improvements of 1989 Project is over
75% complete. They have the Fox Road bore and approximately 800 ft.
yet to be completed. They also have to complete all the cleanup
items. I did get a call today that the Fox Road bore may be moved
to the west about 15 ft. We are still looking at this.
The contractor is due a check for Pay Estimate #3 of $134,424.07 that
we will receive by Monday, November 30, 1992.
3. The City needs to construct an inlet and storm drain line to the pond
on E. Fox Road.
4 Victor Taus, Ken Griesman and Dale Woodworth were to have entered
r into an agreement for easements and the installation of culvert on
Quincy Rd. in August of 1990. Nothing has been done. What do you
recommend to do to get this project going?
Sewer study to provide service for development north and south of
town. Have meeting set up for November 30 at 3:00 with Baxter &
Woodman. 7 c--, -IS;G—ley tof
6. We have storm sewer design done for Somonauk St. (west of 47) . We
currently have $39,000.00 in storm sewer and maybe could get rest
from streets.
7. Construction to John Conover & Sunset Motel this winter.
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CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
Yorkville,ILZ0560
708-553-4350
DATE: November 30, 1992
TO: Water Committee (Pfister, Jahp, Clark) '
FROM: Don Peck
1. The water line loop from Fox River Bowl should be completed when
we receive the go ahead from Sunset Motel. We have the plans
drawn and will need to bid the work.
2. The water line from Washington St. to Fox Road may be eliminated.
I am recommending a line be brought from Main St. and connect
to the Fox Rd. line east of 47. We can run new service to
McKeever's Corner and Sweet Things Plus. At a later date, a
new service can be run into the Fire Barn.
3. The water line south of town will need to be installed by the
district or by development.
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CITY of YORKVILLE
County Seat of Kendal!County
610 Tower Lane
Yorkville,IL 60560
708-553-4350
DATE: November 30, 1992
TO: Streets & Alleys (Jahp)
FROM: Don Peck /
1. I am still looking for a wheel loader like CAT 930. I am looking
at one in Rockford on Wednesday, December 2, 1992. The bucket otl-v
our backhoe needs reinforcing and blade straightened.
2. The contractor for Rolling Heights Subdivision has excavated for the
sanitary sewer and due to the settlement has caused an untold number
of phone calls. I have called Jim McElvain when a problem exists.
I last called him on 11/27/92 and told him with the rain being over,
he needs to fill all along Mill St. and place the inlet and driveways
back to normal.
3. Somonauk St.
A. Sewer project - designed this fall and winter 5
B. Street - in the spring, plans designed this winter
4. Adrian St.
Design this month (Dec.), construction this winter.
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CITY of YORKVILLE
County Seat of Kendal!County
610 Tower Lane
Yorkville,IL 60560
708-553-4350
DATE: November 30, 1992
TO: Personnel Committee (Baird, Jones, Bown)
FROM: Don Peck
Scott Sleezer
Job Description — Maintenance Helper
Rate of Pay — $7.59
Original Hire Program — Start at $7.09 — If he performed very well, he
would receive a raise at the end of 3 months. At the end of 6 months,
he would receive the same amount of increase the department would
receive — approx 4.57.
Scott started on May 14, 1992, his 6 months was up November 14, 1992.
At 4.57 increase that would amount to $354.69 from November 14 to
April 30, 1993.
We presently have 5 people in Public Works and one in Water — this is
193 man days off. Of these man days, Scott has 9.37 of the 193 days
off. For the 4.5 increase or $.34 per hour, this is good use of the
money vs. work done. Our parks have never looked better than this
year. We had rain almost every week.
I am recommending the 4.57 increase very strongly and it is what we
said we would do.