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Library Packet 2008 10-13-08
Agenda Yorkville Public Library Board of Trustees October 13 , 2008 902 Game Farm Road 7 :00 P.M. 1 . Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills S. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Building Update Open Meeting Act Quiz Review of Executive Session Minutes 12. New Business Forming a Library District Independent Review of Financial Records 13. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 14. Adjournment Page 1 of 3 Yorkville Public Library Board of Trustees September 8, 2008, 7:00pm The meeting was called to order at 7:05pm by President Jo Ann Gryder. Roll Call Members present: Jo Ann Gryder, Marianne Wilkinson, Sandy Lindblom, Gail Gaebler, Carol La Chance, Marilyn Vorderer, Barbara Johnson, Beth Gambro Absent: Ashley Meyers Also present were Library Director Michelle Pfister and Tom Lindblom, Robert Allen, City Council Liaison, Tony Scott/Kendall County Record Recognition of Visitors President Gryder recognized City Council Liaison Bob Allen. Amendments to the Agenda None Minutes Sandy Lindblom made a motion to approve the August 11 , 2008 minutes as read and Marianne Wilkinson seconded. Carried unanimously on a voice vote. Correspondence A thank you note was received from a computer class participant. Public Comment None Report of the Treasurer Treasurer Sandy Lindblom noted that over $460,000 had been received in taxes and a second payment will be received soon. She also commented on some of the invoices on the bill list. She is compiling an analysis of expense and receipts and said that next year the Library will no longer have a Henry Brothers payment Barbara Johnson made a motion to approve the bills in the amount of $21 ,292.82 and payroll in the amount of $ 17,438.28. Gail Gaebler seconded the motion and it carried unanimously on a roll call vote. Page 2 of 3 Report of the Librarian Michele Pfister gave a summary of library news: 1 . Prizes were given to adults and children for the summer reading program. 2. Patron count was 17 less than last month. 3 . Retired teachers conducted the Kiddie Campus program. 4. Joan and Jim Parker contributed $ 10 to the coffee supplies in the reading room. 5. Board members attended a workshop on Library law. 6. There were no stats on new books due to a computer system problem, 2 reports will be given next month 7. The meeting date is now listed on the website 8. Michelle wants to purchase a rug for the quiet room 9. The Director recently removed a patron who was viewing inappropriate websites. It was noted there are filters on children's computers. 10. She wishes to purchase a useful database for the computer and found one called Grolier. It is 1 web page with 3 databases at a cost of $2, 182 per year by subscription. Users can access from school or home. 11 . Gave a brief report on Library's usage during Hometown Days—may have book sale at next year's event. City Council Liaison/Human Resources President Gryder recognized City Council Liaison Bob Allen. Standing Committees Marianne Wilkinson stated that some of the terms of expiration were incorrect on the list of Library Board members. Those shown with 2008 expiration dates should actually be 2011 . Beth Gambro reported that the Policy Committee met briefly before the Board meeting. They discussed the age at which children can be left unattended in the Library and the committee recommended no one under the age of 11 be left alone. The amount of time will be left to the discretion of the staff. A motion was made by Beth to change the policy on the age for unaccompanied children left in the library, from age 9 to age 11 . Carol LaChance seconded the motion. The motion carried unanimously on a voice vote. Barbara Johnson said she would like to be part of the Policy Committee. President Gryder said she is satisfied with all other committee appointments. Unfinished Business Tom Lindblom gave a report on the ongoing lighting control system problem. A new modem and cable were sent, however, they did not alleviate the problem. Tom has contacted various people for help. He recommended that the system be configured so Page 3 of 3 that only the outside lights come on automatically and the inside lights would be controlled by staff. At the end of the day, the system would turn off the inside lights. A representative from Milwaukee is expected to call to help resolve the lighting issues. Tom will report back to the Board next month. In other business, Mr. Lindblom said he had discussed adding additional lighting on the second floor and children' s area. A price of $21 ,424 was given for this job 6 months ago. He will obtain 2-3 bids and suggested doing the job a few fixtures at a time. No further action was taken at this time. Sandy Lindblom gave further information on the Treasurer's report. When the City applied for the bond at an earlier date, there was $30,000 of earnest money involved. There was some discussion of this and Sandy will clarify which fund will receive the money when it is repaid. She will report this to the Board next month. The Board members discussed 2 more questions on the Open Meeting quiz. Carol LaChance commented on a recent seminar and informed the Board about an amendment regarding closed session minutes. Every 6 months, those minutes need to be reviewed in order to make them public if desired. One person is allowed to do this review. After 18 months, the recordings can be destroyed. Sandy Lindblom suggested that all the executive minutes be kept closed because they pertain to personnel. After discussion, it was decided to put this item on each agenda to allow for Executive Session if needed. Michelle noted that if an amendment is made to an agenda, a vote cannot be taken on that item. New Business President Gryder said there is a mini-conference on October 11th that Board members can attend. The Library will cover the $35 per person fee for anyone interested. Adiournment There was no further business and the meeting was adjourned at 8:03pm. Minutes by Marlys Young, Minute Taker YORKVILLE PUBLIC LIBRARY CASH ANALYSIS AS OF OCTOBER 13, 2008 FISCAL YEAR 08/09 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 F oney rket $221,781.30 $164,713.17 $183,437.85 $603,344.22 $534,091.48 ount ding ansion $289,474.81 $289,439.61 $289,740.76 $301,692.56 $301,366.84 ount cking $52,715.16 $52,859.18 $52,551.65 $51,996.76 $22,710.77 Account Library Expansion $34,082.52 $31,379.10 $19,210.91 $19,241.14 $49,301.04 Project 2005 Month Total: $598,053.79 $538,391.06 $544,941.17 $976,274.68 $907,470.13 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 PAYROLL 1ST PAY $17,234.56 $16,110.33 $17,292.71 $17,312.16 $17,438.28 $19,349.44 2ND PAY $17,782.07 $17,411.61 $17,494.36 $18,015.77 $16,421.98 3RD PAY Month Total $35,016.63 $33,521.94 $34,787.07 $35,327.93 $33,860.26 $19,349.44 $0.00 1 $0.00 $0.00 1 $0.00 1 $0.00 $0.00 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 01 : 53 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AAREN AAREN PEST CONTROL 11260 09 / 23 / 08 01 PEST CONTROL 82 - 000 - 62 - 00 - 5407 10 / 13 / 08 78 . 00 MAINTENANCE- BLDG/JANITORIA INVOICE TOTAL : 78 . 00 VENDOR TOTAL : 78 . 00 ATT AT&T 312Z895841 - 0908 09116/ 08 01 MONTHLY CHARGES 82 - 000 - 62 - 00 - 5436 10 / 13 / 08 293 . 53 TELEPHONE INVOICE TOTAL : 293 . 53 VENDOR TOTAL : 293 . 53 ATTLONG AT&T LONG DISTANCE 828932136 - 0908LIB 09 / 16/ 08 01 MONTHLY CHARGES 82 - 000 - 62 - 00 - 5436 10 / 13 / 08 0 . 78 TELEPHONE INVOICE TOTAL : 0 . 78 VENDOR TOTAL : 0 . 78 BAKTAY BAKER & TAYLOR 0001819285 09/ 23 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 - 25 . 95 BOOKS -ADULT INVOICE TOTAL : - 25 . 95 0001819286 09/ 23 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 - 13 . 72 BOOKS -ADULT INVOICE TOTAL : - 13 . 72 2021004263 05/ 06/ 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 72 . 97 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 72 . 97 2021491277 07 / 17 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 705 . 63 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 705 . 63 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 01 : 53 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2021503438 07 / 17 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 1 , 221 . 13 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 1 , 221 . 13 2021556458 07 / 25 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 509 . 25 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 509 . 25 2021796695 08 / 22 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 900 . 58 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 900 . 58 2021824106 08 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 478 . 72 BOOKS -ADULT INVOICE TOTAL : 478 . 72 2021850378 08 / 28 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 352 . 36 BOOKS -ADULT INVOICE TOTAL : 352 . 36 2021864361 06 / 27 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 279 . 93 BOOKS -ADULT INVOICE TOTAL : 279 . 93 2021866400 09 / 02 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 137 . 93 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 137 . 93 2021867531 08 / 27 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 41 . 02 BOOKS -ADULT INVOICE TOTAL : 41 . 02 2021883403 09/ 02 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 957 . 53 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 957 . 53 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 01 : 53 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2021894356 09 / 02 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 316 . 21 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 316 . 21 2021915385 09 / 05 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 509 . 09 BOOKS - DEVELOPMENT FEE INVOICE TOTAL : 509 . 09 2021929941 09 / 03 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 06 65 . 80 BOOKS -ADULT INVOICE TOTAL : 65 . 80 2021950729 09 / 10 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 725 . 89 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 725 . 89 2021964564 09 / 12 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 323 . 16 BOOKS -ADULT INVOICE TOTAL : 323 . 16 2021987332 09 / 12 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 143 . 16 BOOKS -ADULT INVOICE TOTAL : 143 . 16 2022008531 09 / 16/ 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 1 , 975 . 33 BOOKS -ADULT INVOICE TOTAL : 1 , 975 . 33 2022013105 09/ 17 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 92 . 47 BOOKS -ADULT INVOICE TOTAL : 92 . 47 2022016391 09 / 17 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 10 / 13 / 08 186 . 94 BOOKS - REFERENCE INVOICE TOTAL : 186 . 94 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 01 : 53 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BAKTAY BAKER & TAYLOR 2022017775 09 / 17 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5839 10 / 13 / 08 172 . 23 BOOKS - REFERENCE INVOICE TOTAL : 172 . 23 2022051614 09/ 18 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 1 , 966 . 54 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 1 , 966 . 54 2022079738 09 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 971 . 51 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 971 . 51 2022087262 09 / 25 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5836 10 / 13 / 08 438 . 37 BOOKS -ADULT INVOICE TOTAL : 438 . 37 2022092321 09 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 249 . 25 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 249 . 25 2022101277 09 / 26 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5838 10 / 13 / 08 121 . 32 BOOKS -AUDIO INVOICE TOTAL : 121 . 32 H47489950 09 / 23 / 08 01 VIDEO 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 14 . 77 VIDEOS INVOICE TOTAL : 14 . 77 H48179860 09 / 30 / 08 01 VIDEOS 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 56 . 84 VIDEOS INVOICE TOTAL : 56 . 84 VENDOR TOTAL : 13 , 946 . 26 BOOKLINK BOOK LINKS DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 01 : 53 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BOOKLINK BOOK LINKS 100308 10 / 03 / 08 01 SUBSCRIPTION 82 - 000 - 64 - 00 - 5603 10 / 13 / 08 70 . 00 SUBSCRIPTIONS INVOICE TOTAL : 70 . 00 VENDOR TOTAL : 70 . 00 CAMBRIA CAMBRIA SALES COMPANY INC . 26633 09 / 18 / 08 01 COPY PAPER 82 - 000 - 62 - 00 - 5410 10 / 13 / 08 286 . 80 MAINTENANCE - OFFICE EQUIPME INVOICE TOTAL : 286 . 80 26641 09 / 22 / 08 01 TOILET TISSUE , PAPER TOWELS , 82 - 000 - 65 - 00 - 5807 10 / 13 / 08 689 . 14 CUSTODIAL SUPPLIES 02 GARBAGE BAGS , PINE SOL , BOWL * * COMMENT * * 03 CLEANER , BOWL MOPS , GLOVES * * COMMENT * * INVOICE TOTAL : 689 . 14 VENDOR TOTAL : 975 . 94 DEMCO DEMCO , INC . 3329471 09/ 18 / 08 01 PLASTIC SLATWALLS , EASEL 82 - 000 - 65 - 00 - 5802 10 / 13 / 08 223 . 00 OFFICE SUPPLIES INVOICE TOTAL : 223 . 00 3334945 09 /23 / 08 01 SLATWALLS , EASEL 82 - 000 - 65 - 00 - 5806 10 / 13 / 08 433 . 20 LIBRARY SUPPLIES INVOICE TOTAL : 433 . 20 VENDOR TOTAL : 656 . 20 FELTESR FELTES , RITA 090508 09 / 05 / 08 01 YOUTH MEETING MILEAGE 82 - 000 - 65 - 00 - 5826 10 / 13 / 08 46 . 48 MILEAGE 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 48 . 48 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT FELTESR FELTES , RITA 7089 09 / 05 / 08 01 BOOKS 82 - 000 - 65 - 00 - 5837 10/ 13 / 08 55 . 00 BOOKS -JUVENILE INVOICE TOTAL : 55 . 00 VENDOR TOTAL : 103 . 48 GALE THE GALE GROUP INC . 188859 09 / 08 / 08 01 REFERENCE BOOKS 82 - 000 - 65 - 00 - 5840 10 / 13 / 08 2 , 814 . 00 BOOKS -DEVELOPMENT FEE INVOICE TOTAL : 2 , 814 . 00 VENDOR TOTAL : 2 , 814 . 00 HOMERIND HOMER INDUSTRIES 518321 09 / 18 / 08 01 MULCH 82 - 000 - 65 - 00 - 5800 10 / 13 / 08 1 , 362 . 50 CONTINGENCIES INVOICE TOTAL : 1 , 362 . 50 VENDOR TOTAL : 1 , 362 . 50 ILCENTRY ILLINOIS CENTURY NETWORK/ 0029483 - IN 09 / 15 / 08 01 FILTERING SERVICE 82 - 000 - 75 - 00 - 7002 10 / 13 / 08 7 . 20 COMPUTER EQUIPMENT & SOFTW INVOICE TOTAL : 7 . 20 VENDOR TOTAL : 7 . 20 IWANSKIS SHARYL IWANSKI 092708 09 /27 / 08 01 MILEAGE REIMBURSEMENT 82 - 000 - 65 - 00 - 5826 10 / 13 / 08 192 . 97 MILEAGE INVOICE TOTAL : 192 . 97 VENDOR TOTAL : 192 . 97 JEWEL JEWEL DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT JEWEL JEWEL 091708 - LIB 09 / 17 / 08 01 NAPKINS , CUPS 82 - 000 - 65 - 00 - 5834 10 / 13 / 08 78 . 33 LIBRARY PROGRAMMING INVOICE TOTAL : 78 . 33 092208 - LIB 09 / 22 / 08 01 CUPS , FORKS , SPOONS , FLOWERS , 82 - 000 - 65 - 00 - 5807 10 / 13 / 08 65 . 31 CUSTODIAL SUPPLIES 02 CANDY * * COMMENT * * INVOICE TOTAL : 65 . 31 VENDOR TOTAL : 143 . 64 KONICAMI KONICA MINOLTA BUSINESS 210814124 09 / 03 / 08 01 MONTHLY USAGE/ COPY CHARGES 82 - 000 - 62 - 00 - 5412 10/ 13 / 08 84 . 17 MAINTENANCE - PHOTOCOPIER INVOICE TOTAL : 84 . 17 210814125 09 / 03 / 08 01 COPY CHARGES 82 - 000 - 62 - 00 - 5412 10 / 13 / 08 7 . 22 MAINTENANCE - PHOTOCOPIER INVOICE TOTAL : 7 . 22 VENDOR TOTAL : 91 . 39 LEPPERTL LAURA LEPPERT 144 08 / 29 / 08 01 AUG 11 MEETING MINUTES 82 - 000 - 62 - 00 - 5401 10 / 13 / 08 62 . 08 CONTRACT SERVICES INVOICE TOTAL : 62 . 08 VENDOR TOTAL : 6208. MANTASSO MANTHEI & ASSOCIATES , LTD 2442 09/ 08 / 08 01 2 COMPUTER TRAINING CLASSES 82 - 000 - 62 - 00 - 5401 10 / 13 / 08 150 . 00 CONTRACT SERVICES INVOICE TOTAL : 150 . 00 VENDOR TOTAL : 150 . 00 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MIDWTAPE MIDWEST TAPE 1701578 09/ 02 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 91 . 95 VIDEOS INVOICE TOTAL : 91 . 95 1701579 09 / 02 / 08 01 CD 82 - 000 - 65 - 00 - 5843 10 / 13 / 08 10 . 99 CD ' S/MUSIC INVOICE TOTAL : 10 . 99 1706279 09 / 09 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 100 . 95 VIDEOS INVOICE TOTAL : 100 . 95 1706280 09/ 09 / 08 01 AUDIO BOOKS 82 - 000 - 65 - 00 - 5838 10 / 13 / 08 83 . 97 BOOKS -AUDIO INVOICE TOTAL : 83 . 97 1711094 09/ 16 / 06 01 DVD 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 23 . 99 VIDEOS INVOICE TOTAL : 23 . 99 1711095 09/ 16 / 08 01 AUDIO BOOK 82 - 000 - 65 - 00 - 5832 10 / 13 / 08 33 . 99 VIDEOS INVOICE TOTAL : 33 . 99 1716096 09/23 / 08 01 DVDS 82 - 000 - 65 - 00 - 5832 10/ 13 / 08 22 . 99 VIDEOS INVOICE TOTAL : 22 . 99 VENDOR TOTAL : 368 . 83 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0908 09 / 04 / 06 01 902 GAME FARM RD 82 - 000 - 62 - 00 - 5437 10 / 13 / 06 146 . 38 NICOR GAS INVOICE TOTAL : 146 . 38 VENDOR TOTAL : 146 . 38 DATE : 10 / 06 / 06 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 143188 09 / 01/ 08 01 TONER 82 - 000 - 65 - 00 - 5806 10 / 13 / 08 224 . 97 LIBRARY SUPPLIES INVOICE TOTAL : 224 . 97 143305 09/ 02 / 08 01 BINDERS 82 - 000 - 65 - 00 - 5802 10 / 13 / 08 25 . 74 OFFICE SUPPLIES INVOICE TOTAL : 25 . 74 143456 09 / 04 / 08 01 MARKERS , CLIPS , ENVELOPES , 82 - 000 - 65 - 00 - 5806 10 / 13 / 08 167 . 67 LIBRARY SUPPLIES 02 PENS , DRY ERASE WIPES , PENCILS * * COMMENT * * INVOICE TOTAL : 167 . 67 143462 09/ 08 / 08 01 ENVELOPES 82 - 000 - 65 - 00 - 5802 10 / 13 / 08 73 . 99 OFFICE SUPPLIES INVOICE TOTAL : 73 . 99 144453 09 / 24 / 08 01 PAPER , BINDERS , PENCILS , 82 - 000 - 65 - 00 - 5806 10 / 13 / 08 103 . 19 LIBRARY SUPPLIES 02 INDEXES , ASTROPARCHE COVERS * * COMMENT * * INVOICE TOTAL : 103 . 19 VENDOR TOTAL : 595 . 56 PFISTERM PFISTER , MICHAELEEN 091808 09118108 01 HOLIDAY PARTY DEPOSIT 82 - 000 - 64 - 00 - 5616 10 / 13 / 08 100 . 00 EMPLOYEE RECOGNITION INVOICE TOTAL : 100 . 00 092508 09 / 25 / 08 01 ILA CONFERENCE TRAVEL 82 - 000 - 64 - 00 - 5604 10 / 13 / 08 56 . 00 TRAINING & CONFERENCES 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 56 . 00 VENDOR TOTAL : 156 . 00 DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT PRAIRIE PRAIRIE AREA LIBRARY SYSTEM 9477 08 / 31/ 08 01 CONTINUOUS LEARNING CHARGES 82 - 000 - 64 - 00 - 5604 10 / 13 / 08 20 . 00 TRAINING & CONFERENCES INVOICE TOTAL : 20 . 00 VENDOR TOTAL : 20 . 00 SOUND SOUND INCORPORATED D1231363 08 /20 / 08 01 MODEM TESTING 82 - 000 - 62 - 00 - 5436 10 / 13 / 08 145 . 00 TELEPHONE INVOICE TOTAL : 145 . 00 VENDOR TOTAL : 145 . 00 THYSSEN THYSSENKRUPP ELEVATOR CORP 724942 10 / 01/ 08 01 ELEVATOR MAINTENANCE 82 - 000 - 62 - 00 - 5401 10 / 13 / 08 175 . 00 CONTRACT SERVICES INVOICE TOTAL : 175 . 00 VENDOR TOTAL : 175 . 00 TRICO TRICO MECHANICAL SERVICE GROUP 1505 09/ 18 / 08 01 RESET AND SERVICED ALARM 82 - 000 - 62 - 00 - 5401 10 / 13 / 08 184 . 00 CONTRACT SERVICES INVOICE TOTAL : 184 . 00 VENDOR TOTAL : 184 . 00 UPSTART UPSTART 1592348 - 001 08 /27 / 08 01 DESK CALENDAR 82 - 000 - 65 - 00 - 5806 10 / 13 / 08 60 . 53 LIBRARY SUPPLIES INVOICE TOTAL : 60 . 53 VENDOR TOTAL : 60 . 53 WALMART WALMART COMMUNITY DATE : 10 / 06 / 08 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 10 : 01 : 54 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 10 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT WALMART WALMART COMMUNITY 090608 - LIB 09 / 03 / 08 01 NAPKINS , MEMORY CARDS , PLATES 82 - 000 - 75 - 00 - 7002 10 / 13 / 08 223 . 51 COMPUTER EQUIPMENT & SOFTW 02 CUPS , WIPES * * COMMENT * * 03 CANDY , PENCILS , DVDS , CRAYONS , 82 - 000 - 65 - 00 - 5834 308 . 81 LIBRARY PROGRAMMING 04 FOAMIES , STICKERS , GLITTER , * * COMMENT * * 05 BEADS , RADIOS , PUZZLES , TRUCKS * * COMMENT * * 06 POSTERS , COLORING BOOKS , * * COMMENT * * 07 DOMINOS , CARDS * * COMMENT * * INVOICE TOTAL : 532 . 32 VENDOR TOTAL : 532 . 32 YORKGF YORKVILLE GENERAL FUND 093006 - LIB 10 / 06 / 08 01 SEPTEMBER HEALTH 82 - 000 - 50 - 00 - 5203 10 / 13 / 08 3 , 961 . 89 GROUP HEALTH INSURANCE 02 SEPTEMBER LIFE 82 - 000 - 50 - 00 - 5204 82 . 68 GROUP LIFE INSURANCE 03 SEPTEMBER DENTAL 82 - 000 - 50 - 00 - 5205 285 . 82 DENTAL & VISION ASSISTANCE 04 SEPTEMBER VISION 82 - 000 - 50 - 00 - 5205 45 . 42 DENTAL & VISION ASSISTANCE INVOICE TOTAL : 4 , 375 . 81 VENDOR TOTAL : 4 , 375 . 81 YORKPOST YORKVILLE POSTMASTER 092908 09/ 29 / 08 01 10 ROLL OF STAMPS 82 - 000 - 65 - 00 - 5806 10 / 13 / 06 420 . 00 POSTAGE & SHIPPING INVOICE TOTAL : 420 . 00 VENDOR TOTAL : 420 . 00 YOUNGM MARLYS J . YOUNG 090808 09 / 17 / 08 01 SEPTEMBER 8 MEETING MINUTES 82 - 000 - 62 - 00 - 5401 10 / 13 / 08 60 . 00 CONTRACT SERVICES INVOICE TOTAL : 60 . 00 VENDOR TOTAL : 60 . 00 TOTAL ALL INVOICES : 28 , 187 . 40 Sheet1 Librarian's Report September Circulation Adult Children Total Fiction 2070 4080 6150 Non-Fiction 1504 1041 2545 Audio Books 561 161 722 Audio Visual 673 960 1633 Music CD's 138 73 211 Kits 20 20 Periodical 197 25 222 Sheet Music 8 8 Reference Book 1 1 Dial-A-Story 231 231 PALS - Books sent to other libraries 989 390 1379 Total Circulation 6141 6981 13122 Gain Over Previous Year 2964 Loss Over Previous Year PALS - Books sent to our library 1244 530 1774 Registration Adult 104 Juvenile 36 Non-Resident Taxpayer Non -Resident 5 Reciprocal 1 TOTAL 146 Items Added Adults Children Books Fiction 88 114 Books Non-Fiction 142 69 Audio Books 15 1 DVD's 20 6 Reference 2 Kits 1 Sheet Music 1 Periodical 73 7 Music CD 2 Total 341 200 541 Page 1 September Articles — Photos - Kendall Country Record Public Relations Fox Valley Shopping News Meetings, Workshops Iwanski/Circulation — Debord /Catalog Iwanski/ "Back in Circulation Again" 2 Day Conference IIA Conference at Navy Pier / Pfister / DeBord Programs, Number Attending Activities ADULT PROGRAMS Adult Book Discussion 2"d Thursday of each month 10 Lunch Time Book Club 2"d Wednesday of each month 9 Creative Writing 9 Friends Meeting 5 Computer Classes 16 Journaling 101 An Introduction 3 CHILDREN PROGRAMS Open Storytime 93 Read With Paws 9 Teen Advisory Club 23 Writing Group 7 Teen Movie 7 Daring Book for Girls 8 Dangerous Book for Boys 4 After School Stories 18 Journaling through altered Art for Teens 3 Patron Count 7708 Volunteers Adult Creative Writing — Libby Wheeler Journaling — Fran Jablway Erica Cimaglia —Teen Volunteer Jordan Toschak — Teen Volunteer Ali Thom — Teen Scrapbook Lauren Mozen — Teen Scrapbook Grandparent Readers Lois Cyr, Justine Jahp, Ralph Pfister Meeting Room Library-6 City -4 Rent- 3 Gifts and Memorials $50.00 Memorial for Gram Thomas and Emmitt Charles Van Hyning from Marry and Dana Wood $50.00 Donation from Kendall County Republican Women ,QSO C/ y� J , , .Z n Memorandum To: Michele Pfister, Library Director esr 1I�_ rs3s From : Susan Mika, Finance Director CC : IIU� F` 0 1�6 .m'0 ® Date: July 15, 2008 ®� Subject: Good Faith Wire CE When the second library bond was sold in 2006, the good faith deposit of $ 30,000 was wired into the Library' s checking account. A good faith deposit is to show the municipality that the bank is committed to securing the loan. (so to speak) 1 have attached a copy of the letter from Speer Financial indicating the good faith deposit as well as the bank statement showing the deposit was received . This deposit should have been made to the library bond account. Fnroneously, it was not. Therefore, the money could be transferred back into the bond account. Or we can make the bond payments or any library construction expenses from the checking account. We just need to keep a good record of this. Please let me know if you have any further questions. PUBLIC FINANCE CONSULTANTS SINCE 1954 Urf"Ai EEVIN W PEE MA CIAL 9 INC . K mcCANNA DAVID F PHILLIPS LARRY P BURGER DANIEL D. FORBES BARBARA L. CHEVALIER RAPHALIATA McKEN21E PRESIDENT SR. VICE PRESIDENT A'ICE PRESIDENT VICE PRESIDENT VICE PRESIDENT VI( E `RC11DENT July 21 , 2006 Ms. Susan Mika Finance Director United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Re: United City of Yorkville, Kendall County, Illinois $1 ,500,000 General Obligation Library Bonds, Series 2006 Dear Susan: Arrangements have been completed for the delivery of the above referenced issue to the Purchaser, Wachovia Securities, LLC, Richmond , Virginia, on Tuesday, August 1 , 2006, at 10:00 A.M. , C .D .T. The delivery will take place by telephone. The amount due from the Purchaser on August 1 , 2006, is as follows: Principal . ..... .. ... . . . . .. . . . . . . . . .. .. .... . . .. . . . . . . . .. . . . . . . .. . . . . . . . . . . . . . ... . ........ . .... . .. . .. . . . . $1 ,500,000.00 Less: Good Faith Deposit..... . . . . . . . . . .. . . . . . . . . . . . .. . . . . . . . ..... . .. ... ... . .... . ... . . . . . . . . (30,000.00) Plus: Premium . . . . . . . . . . . . . . . .. ..... .. . . . . . . .... . . . . . . . . . . . . . . . . . . . .. .. ... ....... .. . .. .. . . . . .. . . . . 25.002.00 Total Due On August 1 , 2006 . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . ... . .. . . .. . .. .. . .. . . . . . . . . . . . . $1 495 002 00 The amount due from the Purchaser on August 1 , 2006, is to be applied as follows: Dueto the City .. . . . . . . .. .. . . . .... . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .. ... .. . .. .. . .. . .. . . . .. . . . . . . . . $1 ,455,850.41 Due to the Bank of New York Trust Company, N.A. to pay the costs of issuance . . . . . . . . . . . . . .. . . .. . . . . . . . . . . . . . . . .. ... . ... .. . . . . . ... .. . . . . . . . . 22 ,810.70 Due to the Insurer. . . . . . . . .. . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . .. . . . . .. . . . ... .. . , . . . . . . . . 161340.89 Total Due On August 1 , 2006 . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. .. ... . .. .. . . . . . ... . . . . . . . . . . . $1,4 `,002 00 Payment of the net due to the City, in the amount of $1 ,455,850.41 , will be made in full in immediately available Federal Funds, which can be invested the morning of the closing . Wire instructions for this payment are as follows: BANK: ....................................................................... Old Second Bank ABA#: ........................................................................ 0719168 22 ACCOUNT NAME : .................................................... Yorkville Public Library ACCOUNT NUMBER: ............................................... 47244 CONTACT: .......................P........................................ Tracy Johnson PHONE: .............P....................................................... 630-385-6673 FAX: .......................................................................... 630-553-3644 ADDRESS: ................................................................ 102 East Van Emmon St. Yorkville, 1160560 From the proceeds, $22,810.70, will be paid towards expenses. The Bank of New York Trust Company, N .A. will disperse checks for known expenses . The wire instructions are as follows: BANK: ....................................................................... The Bank of New York, New York ABA#: ........................................................................ 021 000 018 GLA ACCT. NO.: ....................................................... 111 -565 FOR FURTHER CREDIT TO:.................................... TAS 183102 REF: .......................................................................... Yorkville 06 CONTACT: ................................................................ Lena Mopsik PHONE: ................................ .................................... (312) 827-8530 FAX: ................................... ............ .............. .......... (312) 827-8522 ADDRESS: ............................................ ................... The Bank of New York Trust Company, N.A. 2 N. LaSalle Street, Suite 1020 Chicago, Illinois 60602 SUITE 4100 . ONE NORTH LASALLE STREET • CHICAGO, ILLINOIS 60602 • (312) 346-3700 • FAX (312) 346-8833 SUITE 608 • 531 COMMERICAL STREET - WATERLOO, IOWA 50701 * (319) 291 -2077 , FAX (319) 291 -8628 r' Old Second Bank - Yorkville 102 East Van Emmon Street Date 7 / 31 / 06 Page 1 Yorkville , IL 60560 Account Number ( 630 ) 553 - 9230 Yorkville Public Library C /O Acct Dept 800 Game Farm Rd Yorkville IL 60560 - 1133 - - - - - - - - - - - - - - - - - - - - - - CHECKING ACCOUNT Account Title : Yorkville Public Library C/O Acct Dept COMBINE HIGH INTEREST RATE BILLS INTO A LOW MONTHLY WITH OUR LOW RATE HOME EQUITY LOAN . PAYMENT CALL OR STOP BY YOUR BRANCH FOR DETAILS AND APPLY TODAY ! EQUAL HOUSING LENDER . NOW Special Business Account Number Previous Balance 16 , 564 . 18 Daysei�nnstatement Per0iod6 thru 7 / 31 / 06 2 Deposits /Credits 620176 . 96 Average Ledger 29 35 Checks /Debits 32 , 357 . 96 Average Collected 41 , 877 . 38 Service Charge . 00 Interest Earned 41 , 877 . 38 Interest Paid 165 . 29 Annual Percentage Yield Earned 165 . 294 Ending Balance 46 , 548 . 47 2006 Interest Paid 5 . 080 580 . 58 d- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - rer Date - - - - - - Desc Description Activity in Date O - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 7 / 11 Wire Transfer Credit Amount FIRST CLEARING HOUSE 30 , 000 . 00 10700 WHEATFIRST DRIVE GLEN ALLEN , VA 23058 FIRST CLEARING LLC 10700 WHEAT FIRST DRIVE (WS103 GLEN ALLEN , VA 23060 ATTN TRACY JOHNSON 630 - 385 - 667 630 - 553 - 3644 7 / 11 Deposit 7 / 11 Wire Transfer Fee 32 , 176 . 96 7 / 14 AC ATT 6 . 00 - 021000022752508WEB 986 031005 . 125 . 33 - ('\1 7 / 14 AC ATT Payment 7 / 14 021000022752536WEB 9869031005 39 . 67 - AC ATT ��' �Payment 021000022752551WEB 9864031005 23 . 24 - 7 /31 Interest Deposit 165 . 29 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - i I I See Reverse Side for Important Information DATE : 10 / 03 / 2008 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 14 : 56 : 40 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30 , 2006 FISCAL FISCAL e ACCOUNT SEPTEMBER YEAR-TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ' GENERAL REVENUES TAXES 82 - 000 - 40 - 00 - 3992 LIBRARY BOND PROP . TAX 0 . 00 226 , 233 . 56 467 , 425 . 00 48 . 3 82 - 000 - 40 - 00 - 3996 CARRY OVER- BOOK DEV FEES 0 . 00 0 . 00 166 , 700 . 00 0 . 0 82 - 000 - 40 - 00 - 3997 CARRY OVER - BLDG DEV FEES 0 . 00 0 . 00 171 , 782 . 00 0 . 0 82 - 000 - 40 - 00 - 4000 REAL ESTATE TAXES 0 . 00 318 , 331 . 91 658 , 252 . 00 48 . 3 82 - 000 - 40 - 00 - 4010 PERSONAL PROPERTY TAX 531 . 89 2 , 635 . 84 3 , 360 . 00 78 . 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ - - TOTAL TAXES 531 . 89 547 , 201 . 31 1 , 487 , 519 . 00 36 . 7 CHARGES FOR SERVICES 82 - 000 - 42 - 00 - 4211 DEVELOPMENT FEES - BUILDING 0 . 00 18 , 950 . 00 100 , 000 . 00 18 . 9 82 - 000 - 42 - 00 - 4215 DEVELOPMENT FEES - BOOKS 0 . 00 18 , 950 . 00 100 , 000 . 00 18 . 9 82 - 000 - 42 - 00 - 4260 COPY FEES 513 . 57 1 , 209 . 17 2 , 500 . 00 48 . 3 82 - 000 - 42 - 00 - 4261 LIBRARY SUBSCRIPTION CARDS 1 , 714 . 04 8 , 485 . 14 15 , 000 . 00 56 . 5 82 - 000 - 42 - 00 - 4286 RENTAL INCOME 51 . 00 251 . 55 4 , 000 . 00 6 . 2 82 - 000 - 42 - 00 - 4287 LIBRARY BLDG RENTAL 30 . 00 303 . 75 1 , 500 . 00 20 . 2 TOTAL CHARGES FOR SERVICES 2 , 308 . 61 48 , 149 . 61 223 , 000 . 00 21 - 5 FINES 82 - 000 - 43 - 00 - 4330 LIBRARY FINES 489 . 24 3 , 814 . 18 7 , 000 . 00 54 . 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - " - - - - - TOTAL FINES 489 . 24 3 , 814 . 16 7 , 000 . 00 54 . 4 MISCELLANEOUS 82 - 000 - 44 - 00 - 4432 SALE OF BOOKS 50 . 00 408 . 90 1 , 000 . 00 40 . 8 82 - 000 - 44 - 00 - 4450 MEMORIALS 103 . 00 1 , 318 . 00 4 , 000 . 00 32 . 9 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ - - - - - - - TOTAL MISCELLANEOUS 153 . 00 1 , 726 . 90 5 , 000 . 00 34 . 5 INTERGOVERNMENTAL 82 - 000 - 45 - 00 - 4550 GRANTS 0 . 00 0 . 00 17 , 500 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL INTERGOVERNMENTAL 0 . 00 0 . 00 17 , 500 . 00 0 . 0 INTEREST DATE : 10/ 03 / 2008 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 14 : 56 : 40 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . WOW FUND : LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30 , 2008 FISCAL FISCAL s ACCOUNT SEPTEMBER YEAR- TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ GENERAL REVENUES INTEREST 82 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 0 . 00 3 , 850 . 56 2 , 500 . 00 154 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL INTEREST 0 . 00 3 , 850 . 56 2 , 500 . 00 154 . 0 TOTAL REVENUES : GENERAL 3 , 482 . 74 604 , 742 . 56 1 , 742 , 519 . 00 34 . 7 EXPENSES PERSONNEL SERVICES 82 - 000 - 50 - 00 - 5107 SALARIES - LIBRARY 14 , 795 . 24 150 , 813 . 81 600 , 000 . 00 25 . 1 82 - 000 - 50 - 00 - 5203 GROUP HEALTH INSURANCE 3 , 961 . 89 15 , 844 . 41 52 , 800 . 00 30 . 0 82 - 000 - 50 - 00 - 5204 GROUP LIFE INSURANCE 82 . 68 248 . 04 3 , 000 . 00 8 . 2 82 - 000 - 50 - 00 - 5205 DENTAL & VISION ASSISTANCE 331 . 24 1 , 359 . 86 4 , 200 . 00 32 . 3 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL PERSONNEL SERVICES 19 , 171 . 05 168 , 266 . 12 660 , 000 . 00 25 . 4 PROFESSIONAL SERVICES 82 - 000 - 61 - 00 - 5322 BONDING 623 . 00 1 , 875 . 00 2 , 000 . 00 93 . 7 82 - 000 - 61 - 00 - 5323 ATTORNEY 0 . 00 0 . 00 3 , 000 . 00 0 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL PROFESSIONAL SERVICES 623 . 00 1 , 875 . 00 5 , 000 . 00 37 . 5 CONTRACTUAL SERVICES 82 - 000 - 62 - 00 - 5401 CONTRACT SERVICES 775 . 13 5 , 058 . 85 20 , 000 . 00 25 . 2 82 - 000 - 62 - 00 - 5407 MAINTENANCE - BLDG/JANITORIAL 2 , 167 . 09 2 , 402 . 24 10 , 000 . 00 24 . 0 82 - 000 - 62 - 00 - 5410 MAINTENANCE - OFFICE EQUIPMENT 880 . 00 1 , 190 . 69 10 , 000 . 00 11 . 9 82 - 000 - 62 - 00 - 5412 MAINTENANCE - PHOTOCOPIER 0 . 00 52 . 08 10 , 000 . 00 0 . 5 62 - 000 - 62 - 00 - 5435 ELECTRICITY 0 . 00 1 , 371 . 00 5 , 000 . 00 27 . 4 82 - 000 - 62 - 00 - 5436 TELEPHONE 295 . 14 1 , 177 . 40 7 , 000 . 00 16 . 8 82 - 000 - 62 - 00 - 5437 NICOR GAS 166 . 11 323 . 88 40 , 000 . 00 0 . 8 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL CONTRACTUAL SERVICES 4 , 283 . 47 11 , 576 . 14 102 , 000 . 00 11 . 3 PROFESSIONAL DEVELOPMENT 82 - 000 - 64 - 00 - 5603 SUBSCRIPTIONS 150 . 00 4 , 186 . 36 8 , 000 . 00 52 . 3 DATE : 10 / 03 / 2008 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 14 : 56 : 40 DETAILED REVENUE & EXPENSE REPORT F-YR : 09 ID : GL470002 . WCW FUND : LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30 , 2008 FISCAL FISCAL ACCOUNT SEPTEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - - - - ' GENERAL EXPENSES PROFESSIONAL DEVELOPMENT 62 - 000 - 64 - 00 - 5604 TRAINING & CONFERENCES 585 . 00 595 . 00 2 , 000 . 00 29 . 7 82 - 000 - 64 - 00 - 5607 PUBLIC RELATIONS 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 64 - 00 - 5616 EMPLOYEE RECOGNITION 58 . 90 157 . 90 3 , 000 . 00 5 . 2 TOTAL PROFESSIONAL DEVELOPMENT 793 . 90 4 , 939 26 15 , 000 . 00 32 . 9 OPERATIONS 82 - 000 - 65 - 00 - 5800 CONTINGENCIES 0 . 00 976 . 64 64 , 574 . 00 1 . 5 82 - 000 - 65 - 00 - 5802 OFFICE SUPPLIES 0 . 00 175 . 48 10 , 000 . 00 1 . 7 82 - 000 - 65 - 00 - 5806 LIBRARY SUPPLIES 679 . 17 3 , 435 . 30 10 , 000 . 00 34 . 3 82 - 000 - 65 - 00 - 5807 CUSTODIAL SUPPLIES 1 , 639 . 20 3 , 986 . 99 15 , 000 . 00 26 . 5 82 - 000 - 65 - 00 - 5808 POSTAGE & SHIPPING 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5810 PUBLISHING & ADVERTISING 0 . 00 28 . 00 2 , 000 . 00 1 . 4 82 - 000 - 65 - 00 - 5826 MILEAGE 60 . 08 289 . 21 1 , 000 . 00 28 . 9 82 - 000 - 65 - 00 - 5832 VIDEOS 420 . 20 3 , 384 . 21 51000 . 00 67 . 6 82 - 000 - 65 - 00 - 5833 ALARM MONITORING 0 . 00 0 . 00 0 . 00 0 . 0 82 - 000 - 65 - 00 - 5834 LIBRARY PROGRAMMING 406 . 64 2 , 464 . 18 10 , 000 . 00 24 . 6 82 - 000 - 65 - 00 - 5835 LIBRARY BOARD EXPENSES 0 . 00 0 . 00 2 , 000 . 00 0 . 0 82 - 000 - 65 - 00 - 5836 130OKS -ADULT 993 . 10 5 , 791 . 00 15 , 000 . 00 38 . 6 82 - 000 - 65 - 00 - 5837 BOOKS - JUVENILE 1 , 889 . 80 12 , 631 . 11 20 , 000 . 00 63 . 1 82 - 000 - 65 - 00 - 5838 BOOKS -AUDIO 164 . 05 1 , 611 . 10 10 , 000 . 00 16 . 1 82 - 000 - 65 - 00 - 5839 BOOKS -REFERENCE 288 . 53 6 , 752 . 05 20 , 000 . 00 33 . 7 82 - 000 - 65 - 00 - 5840 BOOKS -DEVELOPMENT FEE 3 , 480 . 67 7 , 661 . 41 100 , 000 . 00 7 . 6 82 - 000 - 65 - 00 - 5841 MEMORIALS/GIFTS 518 . 05 616 . 93 4 , 000 . 00 15 . 4 82 - 000 - 65 - 00 - 5842 BLDG- DEVELOPMENT FEES 0 . 00 6 , 850 . 22 100 , 000 . 00 6 . 8 82 - 000 - 65 - 00 - 5843 CD ' S/MUSIC 71 . 95 1 , 200 . 34 5 , 000 . 00 24 . 0 82 - 000 - 65 - 00 - 5844 MEETING ROOM 0 . 00 0 . 00 1 , 500 . 00 0 . 0 _ _ _ _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 10 , 611 . 44 57 , 854 . 17 397 , 074 . 00 14 . 5 DEBT SERVICE 82 - 000 - 66 - 00 - 6012 2005B LIBRARY BOND 0 . 00 160 , 562 . 51 346 , 145 . 00 46 . 3 82 - 000 - 66 - 00 - 6014 2006 LIBRARY BOND 0 . 00 35 , 650 . 00 121 , 300 . 00 29 . 3 TOTAL DEBT SERVICE 0 . 00 196 , 212 . 51 467 , 445 . 00 41 . 9 LATE : 10 / 03 / 2008 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 14 : 56 : 40 DETAILED REVENUE & EXPENSE REPORT F - YR : 09 ID : GL470002 . W0W FUND : LIBRARY FOR 5 PERIODS ENDING SEPTEMBER 30 , 2008 FISCAL FISCAL ACCOUNT SEPTEMBER YEAR- TO- DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED - - - - - - - - - - - - - - - - - " GENERAL RETIREMENT 82 - 000 - 72 - 00 - 6500 IMRF PARTICPANTS 494 . 92 4 , 803 . 93 13 , 000 . 00 36 . 9 82 - 000 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 11131 . 82 11 , 537 . 24 40 , 000 . 00 28 . 8 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ - - - - - - - - - - - - - - TOTAL RETIREMENT 1 , 626 . 74 16 , 341 . 17 53 , 000 . 00 30 . 8 CAPITAL OUTLAY 82 - 000 - 75 - 00 - 7002 COMPUTER EQUIPMENT & SOFTWARE 7 . 20 1 , 130 . 20 18 , 000 . 00 6 . 2 82 - 000 - 75 - 00 - 7003 AUTOMATION 0 . 00 6 , 839 . 56 25 , 000 . 00 27 . 3 82 - 000 - 75 - 00 - 7703 BUILDING EXPANSION 0 . 00 14 , 957 . 63 0 . 00 ( 100 . 0 ) _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - - - _ TOTAL CAPITAL OUTLAY 7 . 20 22 , 927 . 39 43 , 000 . 00 53 . 3 OTHER OPERATING EXPENSES 82 - 000 - 78 - 00 - 9020 LIBRARY BOND PAYBACK 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ - _ _ _ _ - - - - - - _ TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : GENERAL 37 , 116 . 80 479 , 991 . 76 1 , 742 , 519 . 00 27 . 5 TOTAL FUND REVENUES 3 , 482 . 74 604 , 742 . 56 1 , 742 , 519 . 00 34 . 7 TOTAL FUND EXPENSES 37 , 116 . 80 479 , 991 . 76 1 , 742 , 519 . 00 27 . 5 FUND SURPLUS ( DEFICIT ) ( 33 , 634 . 06 ) 124 , 750 . 80 0 . 00 100 . 0