COW Minutes 1990 12-06-90 1 UNITED CITY OF THE VILLAGE OF YORKVILLE
COMMITTEE MINUTES
DATE OF MEETING .ATTENDEES
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DISCUSSION
1) One acres parcel on Bristol Ave. down from shopper; want to split, but will need
variance for side yard (zoning is R-2) . Klaas noted that the legal description
would be deciding factor as to how he would have to proceed.
2) Jean Brady is asking for City to pay cost she incurred for running water main from
Jackson to her hoome since no main was readily accessible (one inch copper) .
3) Library loft is not accessible to handicapped persons. Can apply for grant to cover
70-809 of construction cost to build a lift to the lost and bring doors to code. Total
cost is $12-15,000; they want the city to pay remaining $3-4000 not covered by the
grant. Needs to file letter by January 15, 1991 with complete building specs, etc.
4) Jones Intercable TV discussion on cable extensions and related problems. Mayor asked
if Jones would be going to fiber optic cable in the future (reason being the ordinance
being considered with respect to protective covering for this type of cable) . REsponse
from Jones was not definite. Bob Fey asked about the emergency warning system to be
put into effect when Jones took over Centel a year ago. Jones will get back to Mayor
Davidson with instructions to activate it. Also, need a copy of franchise agreement;
needs answers to density requirements. He also cited several customer service
problems. Question on Rockford channels - not likely to be part of service again.
Fran asked for criteria for permits prior to bringing in cable; Jones agreed to submit
overall plans to project digging, etc. Also noted that $2.50 equipment charge will not
take effect in January.
5) Audit is ready for review and should be handed out at next Council meeting. Dick thinks
Sikich/Gardner will recommend expansion of general fund into several seperate funds. He
also noted some problems with consistency between personnel policies within the Park
Board, Library Board and City (pay- scales, etc.) . Dick also noted the matter of the loan
to the "Friends of the Library" in the amount of $2150.
Also noted as a bill in the amount of $1228.74 for tennis courts.
It was suggested that the January 31, 1990 meeting be set aside for Delene and Dick
RECOMMENDATIONS
5) Small motioned to recommend to Council to forbive the debt still on the books for
Friends of the Library; Akers seconded - all in favor.
e
f DISCUSSION -2- December 6, 1990
5) Cont. - to answer questions on the various reports, information on how they are
formulated, and presented.
6) Regarding bids for audit - it was suggested that the matter be handled to keep any
perspective audit group in the same category as the City is now utilizing, to insure
that the same criteria is used. Small noted that looking at other firms would enable
the Countil to do a good comparison study.
7) Klaas wants to look into additional programming to fine tune the billing procedures to
make information for the audit easier to compile & use.
8) Comprehensive Plan update will be approximately $4000. Mayor stressed importance of
keeping the Plan current which the City is now obligated by law to do on a yearly basis.
Discussion followed on the pros & cons of the value of a Comprehensive Plan & the ongoing
expense.
9) New company in Countryside - "Penny Saved" - offer a service that validates billing
in an effort to catch over charges on utilities. They asked Fran to give a proposal
to the Council; Denny & bob will take a look at it.
10) Levy has been filed.
11) Wooden Water Mains will be given to the Historical Society.
12) Squad Car - $11,899for Chevy Caprice to be delivered May 1, 1991, will replace present
1988 squad. Discussion followed on all squads & mileage. New car favorable - keep all
white color.
13) Computer - Fey is not happy with cost being well over budget. He is in favor & knows the
computer is needed. Going 30% over budget does not appear practical. Fran rioted that
if you look at the capital improvement fund, this addition would still leave the fund 5%
under budget. Diederich says $12,455.50 is total hardware & software cost.
14) Bike Club wants to come to Yorkville. Will limit to $1500 & not park on grass areas.
15) Holland's Drugs - put in annexation agreement, thathe pays the fee for keeping the signs
that are painted on the building. These two signs will not have anything to do with the
canopy in front. (If he does not agree, he has to paint over) .
16) Siren problem - need additional siren. Only one now is at the high school. Cost
involved in adding one on the south side could be $15-20,000. Mayor thinks it should be
in next year's budget. (This is emergency warning siren.)
17) Brief discussion on:
Eternal Flame at the Park
"Chimney"
Portable Signs
18) Codification Discussion: (Mayor Recommendations)
A. Officer Appointment by the Mayor - should be removed by the Mayor irregardless
of Council decision if he so wishes. ��
B. Taking office - should state winin 10 days or the first scheduled meeting.
c. Salaries - correct attorney's salary; add budget officer salary.
d. Conflict of Interest - stay at $1500 criteria.
e. Terms of office - CityClerk should be elected on odd 2 years. (this will be on the
RECOMMENDATIONS ballot)
6) Huston will send notice of search for 3-year proposal from additional audit firms.
7) All in favor of Klaas getting new software information.
12)Pat Clark motioned to recommend purchase; Small seconded, all in favor.
13)Small recommended approval of computer purchase; Fey seconded. All in favor.