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COW Minutes 1990 08-16-90 +� UNITED CITY OF THE VILLAGE OF YORKVILLE COMMITTEE MINUTES • M` —N al MEMBERS PRESENT Name of Committee: (� � (,� Date of Meeting: (p ' go A- TEL Gt,-� �1 i B 1 Location of Meeting: Publicly Announced? 1 YES(Date: ❑NO MEMBERS ABSENT Time Convened: ti Time Adjourned:��,1 ' ,)� �1 '" OTHER PARTICIPANTS r - GENERAL Mayor Davidson introduced Mr. Verlin Akers as his selection for Alderman in the 3rd ward. The vacant seat arose when former Alderman, Jim Hayden, was transferred to Denver, Colorado. Mayor Davidson will formally appoint Mr. Akers as Alderman of the 3rd Ward at the next City Council Meeting on August 23, 1990. LIBRARY Mary Pat Storm representing the Library Board presented a request to the committee to reduce the number of members on the Library Board from 9 to 7. The reduction is requested for several reasons, namely the difficulty in obtaining a consensus of opinion with the current large number of members and also the difficulty in obtaining a quorum for each meeting. Mr. Jahp agreed with the proposed reduction and will present the proposal to City Council at the next meeting. Librarian Pam Murphy has received quotes to complete some minor repairs on the Library Building. Since City of Yorkville has budgeted $3000 out of the General Fund for repairs to the Library, this work is authorized. In addition, Ms Murphy has been authorized to obtain quotes for restaining the exterior of the building. BEECHER BUILDING Several representatives of Senior Services attended the committee meeting to again express their concern about the growing needs of their group and the inadequacies of their present office in the Beecher Building- They suggested the possibility of adding on to Beecher Building at a cost of approximately $50/Sq. Ft. Mayor Davidson felt that an addition would only add to the aesthetic and maintenance problems already being experienced. As fast as 1 Yorkville is growing, the addition may also become inadequate withing just a few years. The mayor suggested looking at additional office space along the inside west wall of the Perkins Rm. Further investigation into the cost and layout of the required 600 Sq. Ft. offices will be obtained by Senior Services. POLICE Chief Diederich requested that speed limit signs be installed on McHugh Rd. and also on Walnut St. Chief also requested trimming trees north of the intersection of McHugh Rd. and Spring St. With the resignation of officer William Perkins, a question regarding his base salary has arisen. Since only 1 member of the former negotiation committee was in attendance, this matter will be referred to the next committee meeting for further discussion. A policy for handling sick days and floating holidays for employees who work 10 hour shifts was again discussed. Since previous committee minutes did not shed any light on this matter, further investigation will be necessary. STREETS Mike McCurdy, a Yorkville resident living on East Washington St. , requested that the City consider resurfacing the dead end portion of E. Washington. The rest of Washington St. had been resurfaced several years ago, but not the block he lives on. This portion of the street is in very bad condition. Committee indicated they would consider resurfacing after determining the status of our street maintenance fund. After being notified by IDOT that they had failed to publish the City's MFT program in the State Bulletin, Yorkville has decided to pay for the Dolph and Bristol Ave. improvements from our own General Fund. Proper notice was given in Kendall County Record, so the bid opening was legal. Money is available in the Street Maintenance Fund because the reconstruction of State St. has been postponed pending point repairs to the sanitary sewer. WATER Mr. Klaas requested that Mayor Davidson be authorized to sign an I .E.P.A. permit for extension of an 8" water main on Jackson St. This action can be ratified at the next City Council Meeting. The water main extension will loop 2 existing mains and allow for future extension when Prairie Park Subdivision is developed. Cost of the main will be recaptured from individual hookups of Jackson St. residents. 2 Instead of contracting the Jackson St. water main improvements at the budgeted $35,000, it is now the intention of the Public Works Department to do the work themselves. Quotes for materials are expected to be near the $13,000 mark. Committee recommended expenditure of $1100 for steel doors and $4000 for new windows at pumphouse #3. SEWER Roberta Peterson sewer is apparently a septic tank and field. She has been paying City and Sanitary District sewer fees for many years. Committee recommended returning these fees to Ms Peterson. City and homeowner will investigate the possibility of hooking up to City sewer. CITY BUILDINGS Discussed the growing need for additional space at the water tower offices. Contemplated the construction of an entire new building or an addition to the existing structure. Mayor Davidson instructed City Engineer to obtain quotes for the 2 alternatives. Discussed the construction of an open-air shed for the storage of salt, chips, cold mix, aggregates, etc. This would allow for extra storage room in the existing salt shed. Price quotes will also be obtained for construction of such a structure. FINANCE Committee recommended purchase of a backup power supply for computer at a cost of $588. Also recommended purchase of additional hard drive for computer at a cost below $900. Alderman Fey opened discussion on the possible reduction of Yorkville's Utility Tax. He felt it would be appropriate to reduce the Tax. Mayor Davidson stated that we might be better off leaving the Utility Tax in place as an alternative to raising property taxes. There was also concern about giving the senior citizens in the community a break on utility taxes. Mr. Akers suggested that we contact the utility companies to see if a senior citizen discount could be arranged through them. 3 D V t ' • \b 1 2. �T� l \ � GT.`�L... • C t�`'�' �Q�h A rL_ ���.�� 1 ✓a`Cy�.(�j 1 \+�c7�+C� e �a4 Oler^S 3 .2- 7