Library Board Packet 2016 01-11-16 Agenda
Yorkville Public Library
Michelle Pfister Meeting Room
Board of Trustees
January 11, 2016 - 7:00 P.M.
902 Game Farm Road
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
7. Staff Comment
8. Report of the Treasurer Financial Statement
Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
11. Standing Committees Policy Personnel
Finance Community Relations
12. Unfinished Business Library 101
13. New Business Evening Hours
Meeting Room Name
Review Executive Session
14. Executive Session
1. For the discussion of minutes lawfully closed under this Act,whether for the
purposes of approval by the body of the minutes or semi-annual review of the
minutes as mandated by Section 2.06.
2. For the appointment, employment, compensation, discipline, performance or
legal counsel for the public body,including hearing testimony on a complaint
lodged against an employee of the public body,or against legal counsel for the
public body to determine its validity.
15. New Business (cont'd) Release of Executive Session Minutes
16. Adjournment
DRAFT
Yorkville Public Library
Board of Trustees
Monday, December 14, 2015, 7pm
902 Game Farm Road —Library Historic Wing
The meeting was called to order at 7:O0pm by President Beth Gambro.
Roll Call:
Susan Chacon-yes, Wamecca Rodriguez-yes (arr. 7:O1pm), Sandy Lindblom-yes, Barb Johnson-yes,
Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes
Absent: Kate Elder
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Library Liaison,Alderman Seaver Tarulis
Recognition of Visitors:
Ms. Gambro recognized the visitors.
Amendments to the Agenda:
Ms. Lindblom asked to discuss the proposed salary increases in Executive Session.
Ms. Gambro requested to add a review of a training session Ms. Gryder attended. This will be added
under new Business.
Minutes: November 9, 2015
The minutes were approved as read on a motion by Ms. Johnson and second by Mr. Walter.
Unanimous voice vote approval.
Correspondence:
Correspondence was received from library employee, Dixie, regarding books that Ms. Gambro recently
donated on behalf of the Board of Trustees and the Yorkville School reading specialists. The donation
was for the 100-year anniversary of the library.
Public Comment: None
Staff Comment: None
Page 1 of 4
Report of the Treasurer:
Treasurer Lindblom reported the following:
Bill List
She stated the credit card bills are listed separately and she gave highlights of the other bills, noting that
books were ordered using development fees. There were also 2 payroll periods.
Summary Page
There was a debt service payment of$66,056.25 and total disbursements of$115,963.19.
Budget Report
The budget is at 58% of the FY with $7,876 in property taxes received. The total revenue received for
the month was $10,503 and $676,575 YTD. Development fees totaled $1,450 for the month.
Gifts & Memorials
The total reflected is $4,158.75,part of which is earmarked for the mini-golf.
Cash Statement
The cash will be substantially decreased with the debt service payment of approximately $500,000.
Mr. Fredrickson added that November was the final month for property tax allotments putting the
library at 94%of the yearly budget, but he noted that the library was only at 53%of the expenditures.
He predicted a small deficit for the budget year.
Ms. Lindblom also reported on the previous month's question regarding Pulte. A permit was refunded
since the project did not proceed as planned.
Payment of Bills
Trustee Johnson moved and Trustee Gryder seconded the motion to pay the bills as follows:
$17,044.96 Accounts Payable
$66,056.25 Debt Service
$32,861.98 Payroll
$115,963.19 TOTAL
Roll call: Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-
yes, Chacon-yes. Passed 8-0.
Report of the Library Director:
1. Ms. Pfister reported monthly stats
2. Drop-in help is available for the e-readers, more patrons are using them
3. Patrons can pay fines on-line
4. New self-checkout at the front desk.
5. All programs are very active, especially children's programs
6. In November had raffle basket provided by the Friends, over$1,000 raised
7. 100 people attended 100'h library anniversary party, Ms. Pfister thanked the staff for naming the
Historic room after her
8. The mini-golf is progressing very well
9. Had holiday party with polar express theme
10. Library attorney sent poinsettia
11. Friends provided lunch for staff
Page 2 of 4
12. In lieu of recent newsletter suggestion, Ms. Pfister said there is free information in 4 separate
papers and on TV, radio, etc.
13. Information provided on a possible library ad in the spring Parks and Rec catalog. Ms. Gambro
also said that the school district newsletter provides a link to library events
14. Ms. Pfister handed out a list of short training videos for trustees, to be viewed on-line
City Council Liaison
Mr. Tarulis reported the Council vote on the library levy was unanimous. Ms. Johnson said Ms.
Lindblom had given a very comprehensive presentation to the Council, in support of the levy. Mr.
Walter asked Mr. Fredrickson if it was possible for the library to add a small sales tax to raise revenue.
Mr. Fredrickson did not think that would be an option.
Standing Committees:
Policy Committee
Ms. Gryder reported she and Ms. Pfister are reviewing policies and the committee will update them in
January.
At this time, Ms. Gambro stated that Executive Session minutes need to be reviewed in January and she
asked Board members to review prior to then.
President Gambro noted that the coffee shop idea would be revisited in January. Ms. Rodriguez
commented that a coffee shop should make a lot of money, the teachers would support it and she noted
the good location being across from the high school. It was also stated that no interested vendor had
been found yet and another issue is the historic room is frequently being used.
Ms. Gryder asked to include a discussion of the upstairs Board room on the January meeting agenda.
She noted that many people ask why the library is not open longer hours and suggested perhaps the
library could be open longer on meeting nights.
Unfinished Business:
Library 101
Ms. Gryder and Ms. Elder will meet after the holidays to further discuss the library "wish list".
Tax Levy–Budget F/Y 2016/17
Ms. Johnson commented that the library is not part of the City tax cap. It was noted the budget must be
approved by the March meeting. Ms. Gambro also reviewed committee assignments at this time.
Ms. Gryder inquired if the Board had voted to name the historic room in Ms. Pfister's honor. This will
be placed on the next meeting agenda for formal approval. Discussion of the placard wording will
also be on the agenda.
New Business-
Training Review—Ms. Gryder
Ms. Gryder attended training in Peoria in October regarding tax levy and budgets. The attorney firm
Ancel Glink conducted the presentations. They commented that our library attorney was very
competent. They also said that there were some things "wrong"with the tax levy and tax cap. Mr.
Fredrickson said he thought the comments were referring to being a district library. Ms. Gryder said
Page 3 of 4
the training confirmed that libraries were allowed to have their own audits conducted and can levy
separately for IMRF. Handouts were given regarding specific topics. Ms. Gryder also attended a
session on Board governance that confirmed that the library should set their own budget and levy.
Executive Session:
At 8:47pm Ms. Lindblom moved to go into Executive Session for the appointment, employment,
compensation, discipline, performance or dismissal of specific employees of the public body or
legal counsel for the public body, including hearing testimony on a complaint lodged against an
employee of the public body, or against legal counsel for the public body to determine its validity.
Ms. Johnson seconded the motion.
Roll call vote: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes,
Chacon-yes, Rodriguez-yes. Passed 8-0.
The Executive Session ended at approximately 8:20pm and the regular session was resumed with
Board members present as follows: Chacon, Rodriguez, Lindblom, Johnson, Gryder, Gambro, Walter,
LaChance.
As a result of Executive Session action, Ms. Johnson made a motion that a 3.5% salary increase be
given to the full time staff effective the first day of work in January and to provide a$500 bonus to the
full time staff effective immediately. Ms. LaChance seconded this motion.
Roll call: Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes,
Johnson-yes, Gryder-yes. Passed 8-0.
A motion was made by Mr. Walter and seconded by Ms. LaChance to give a 3.5% salary increase to
part-time staff effective the first working day of January 2016.
Roll call: Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-
yes, Gambro-yes. Passed 8-0.
Adjournment-
There was no further business and the meeting adjourned at 8:20pm on a motion by Gambro and
second by Chacon. Unanimous voice vote.
Minutes respectfully submitted by
Marlys Young
Page 4 of 4
DATE: 12/11/15 UNITED CITY OF YORKVILLE
TIME: 08:27:40 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900022 FNBO FIRST NATIONAL BANK OMAHA 12/26/15
122615-J,WEISS 11/30/15 01 WALMART-STORYTIME SUPPLIES 82-000-24-00-2480 49.59
02 HOBBY LOBBY-STORYTIME CRAFT 82-000-24-00-2480 117.39
03 SUPPLIE ** COMMENT **
INVOICE TOTAL: 166.98
*
122615-M.EBERHARDT 11/30/15 01 NCG CINEMAS GIFTCARDS FOR TEEN 82-000-24-00-2480 45.00
Page 1 of 11
DATE: 12/11/15 UNITED CITY OF YORKVILLE
TIME: 08:27:40 MANUAL CHECK. REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
900022 FNBO FIRST NATIONAL BANK OMAHA 12/26/15
122615-M.EBERHARDT 11/30/15 02 PROGRAM REWARDS ** COMMENT **
INVOICE TOTAL: 45.OD
122615-M.PFISTER 11/30/15 01 AMAZON-7 PORT USB 84-840-56-00-5635 54.48
02 THERMAL RECEIPT PRINTER 84-840-56-00-5635 199.99
03 AMAZON-STORYTIME LEARNING 84-840-56-00-5635 139.14
04 FLASH CARDS ** COMMENT **
INVOICE TOTAL: 393.61
Page 2 of 11
DATE: 12/11/15 UNITED CITY OF YORKVILLE
TIME: 08:27:40 MANUAL CHECK REGISTER
ID: AP225000.CBL
CHECK # VENDOR # INVOICE ITEM CHECK
INVOICE # DATE # DESCRIPTION DATE ACCOUNT # ITEM AMT
900022 FNBO FIRST NATIONAL BANK OMAHA 12/26/15
122615-S.AUGUSTINE 11/30/15 01 DOLLAR TREE-STORYTIME SUPPLIES 82-000-24-00-2480 38,41
02 OFFICE MAX-LABELS 82-000-24-00-2480 6.48
03 PARTY CITY-STORYTIME SUPPLIES 82-000-24-00-2480 119.05
04 GOOD WILL-STORYTIME SUPPLIES 82-000-24-00-2480 15.64
INVOICE TOTAL: 179.58 *
122615-S.IWANSKI 11/30/15 01 STAMPS 82-820-54-00-5452 253.25
INVOICE TOTAL: 253.25 *
Total Amount Paid $ 1,038.42
Page 3 of 11
DATE: 01/06/1.6 UNITED CITY OF YORKVILLE
TIME: 08:08:17 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104102 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC
0608428-IN 12/04/15 01 LAMPS 82-820-56-00-5620 243.59
INVOICE TOTAL: 243.59 *
0608491-IN 12/07/15 01 LAMPS 82-820-56-00-5620 57.85
INVOICE TOTAL: 57.85 *
0609629-TN 12/11/15 01 LAMPS - 82-820-56-00-5620 58.80
INVOICE TOTAL: 58.80 *
CHECK TOTAL: 360.24
1.04103 BAKTAY BAKER & TAYLOR
2031447612 12/07/15 01 BOOKS 84-840-56-00-5686 481.04
INVOICE TOTAL: 481.04 *
2031478302 12/14/15 01 BOOKS 84-840-56-00-5686 519.40
INVOICE. TOTAL: 519.40 *
2031507384 12/21/15 01 BOOKS 84-840-56-00-5686 629.79
INVOICE TOTAL: 629.79 *
CHECK TOTAL: 1,630.23
104104 FVFS FOX VALLEY FIRE. & SAFETY
956945 12/17/15 01 ANNUAL FIRE ALARM INSPECTION 82-820-54-00-5495 1,001. 00
INVOICE TOTAL: 1,001.00
CHECK TOTAL: 1,001.00
104105 JEWEL JEWEL
120515 12/05/15 01 CHRISTMAS SANTA PROGRAM 82-000-24-00-2480 61.28
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL.
Page 4 of 11
DATE: 01/06/16 UNITED CITY OF YORKVILLE
TIME: 08:08:17 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 01/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104105 JEWEL JEWEL
120515 12/05/15 02 SUPPLIES ** COMMENT **
INVOICE TOTAL: 61.26 *
CHECK TOTAL: 61.28
104106 KONICAMI KONICA MINOLTA BUSINESS
9002002349 12/18/15 01 11/19-12/18 COPIER CHARGES 82-820-54-00-5462 7.04
INVOICE TOTAL: 7.04 *
CHECK TOTAL: 7.04
104107 LLWCONSU LLW CONSULTING INC.
10385 01/04/16 01 DEC 2015 ONSITE IT SUPPdRT 82-820-54-00-5462 1,080.00
INVOICE TOTAL: 1,080.00
CHECK TOTAL: 1. 080.00
104108 MENLAND MENARDS - YORKVILLE
32896 01/04/16 01 PLATES, TAPE, BATTERIES. CANDY 82-820-56-00-5620 60.90
02 SWIFFER ** COMMENT **
INVOICE TOTAL: 60.90 *
CHECK TOTAL: 60.90
104109 MIDWTAPE MIDWEST TAPE
93475034 12/03/15 01 DVDS 82-820-56-00-5685 45.98
INVOICE TOTAL: 45.98 *
93496909 12/11/15 01 DVDS 82-820-56-00-5685 154. 92
INVOICE TOTAL: 154.92 *
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 5 of 11
DATE: 01/06/16 UNITED CITY OF YORKVILLE
TIME: 08:08:17 CHECK REGISTER
PRG ID: AP21.5000.WOW
CHECK DATE: 01/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
104109 MIDWTAPE MIDWEST TAPE
93518975 12/17/15 01 DVDS 82-820-56-00-5685 35.98
INVOICE TOTAL: 35.98 *
93530880 12/21/15 01 AUDIO BOOKS 84-840-56-00-5683 54.98
INVOICE TOTAL: 54.98 *
CHECK TOTAL: 291.86
104110 NICOR NICOR GAS
91-85-68-4012 8-1115 12/09/15 01 11/05-12/08 902 GAME FARM RD 82-820-54-00-5480 922 50
INVOICE TOTAL: 922.50
CHECK TOTAL: 922 50
1041.11 RJKUHN R.J. KUHN INC.
0000022041 12/10/15 01 REMOVED ANOD .ROD AND 82-820-54-00-5495 437.50
02 REINSTALLED,HEATER'WITH BOILER ** COMMENT **
03 DRAIN ** COMMENT **
INVOICE TOTAL: 437.50
CHECK TOTAL: 437.50
1.04112 THYSSEN THYSSENKRUPP ELEVATOR CORP
3002292771 01/01/16 01 01/2016-03/2016 ELEVATOR 82-820-54-00-5462 743.28
02 MAINTENANCE FEE ** COMMENT **
INVOICE TOTAL: 743.28
6000173585 12/23/15 01 12/1.5/15 ELEVATOR REPAIR 82-820-54-00-5462 442.50
INVOICE TOTAL: 442.50
CHECK TOTAL: 1,185.78
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 6 of 11
DATE: 01/06/16 UNITED CITY OF YORKVILLE
TIME: 08:08:17 CHECK REGISTER
PRG ID: AP215000.WOw
CHECK DATE: 01/11/16
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
-------------------------------------------------------------------------------------------------
104113 TRICO TRICO MECHANICAL SERVICE GROUP
3822 12/15/15 01 CHANGED MAIN AIR HANDLER AIR 62-820-54-00-5495 3,217.44
02 FILTERS ** COMMENT **
INVOICE TOTAL: 3,217.44
CHECK TOTAL: 3,217.44
104114 WAREHOUS WAREHOUSE DIRECT
2919218-0 12/17/15 01 INK CARTRIDGES, TONER 82-820-56-00-5610 414.85
INVOICE TOTAL: 414.85
CHECK TOTAL: 414.85
104115 WEBLINX WEBLINX INCORPORATED
22290 12/14/15 01 WEBSITE.DESIGN CHANGES 82-820-54-00-5468 52.50
INVOICE TOTAL: 52.50
CHECK TOTAL: 52.50
104116 YOUNGM MARLYS J. YOUNG
121415 12/28/15 01 12/14/15 MEETING MINUTES 82-820-54-00-5462 68.25
INVOICE TOTAL: 68.25
CHECK TOTAL: 68.25
TOTAL AMOUNT PAID: 10,791.37
82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL
Page 7 of 11
Carr
EST. III 7836
UNITED CITY OF YORKVILLE
9' i<<E �,,•`� PAYROLL SUMMARY
December 4, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 11,984.48 $ - 11,984.48 $ 1,307.51 $ 469.99 $ 13,761.98
FINANCE 8,329.62 - 8,329.62 941.49 646.32 9,917.43
POLICE 99,169.62 9,095.29 108,264.91 549.09 7,966.13 116,780.13
COMMUNITY DEV. 11,924.48 - 11,924.48 1,300.96 865.82 14,091.26
STREETS 12,875.55 818.34 13,693.89 1,449.84 1,010.98 16,154.71
WATER 13,544.97 1,805.29 15,350.26 1,674.73 1,116.87 18,141.86
SEWER 7,740.67 - 7,740.67 860.85 588.33 9,189.85
PARKS 14,345.79 - 14,345.79 1,565.11 1,065.78 16,976.68
RECREATION 11,121.59 - 11,121.59 1,087.73 832.04 13,041.36
LIBRARY 14,071.28 - 14,071.28 819.70 1,050.86 15,941.84
TOTALS $ 205,108.05 $ 11,718.92 $ 216,826.97 $ 11,557.01 $ 15,613.12 $ 243,997.10
TOTAL PAYROLL $ 243,997.10
Page 8 of 11
0
EST.. _ 1B3t
10 y UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
December 18, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
MAYOR & LIQ. COM. $ 1,043.34 $ - $ 1,043.34 $ - $ 79.82 $ 1,123.16
CLERK 618.34 - 618.34 9.09 6.36 633.79
TREASURER 83.34 - 83.34 9.09 47.29 139.72
ALDERMAN 4,845.00 - 4,845.00 108.02 367.59 5,320.61
ADMINISTRATION 12,179.48 - 12,179.48 1,307.51 484.93 13,971.92
FINANCE 8,329.63 - 8,329.63 908.77 623.37 9,861.77
POLICE 99,849.11 2,725.29 102,574.40 549.09 7,231.76 110,355.25
COMMUNITY DEV. 11,924.48 - 11,924.48 1,300.96 865.82 14,091.26
STREETS 12,830.53 - 12,830.53 1,360.54 945.60 15,136.67
WATER 14,734.66 134.66 14,869.32 1,590.06 1,080.23 17,539.61
SEWER 7,740.66 - 7,740.66 844.50 576.71 9,161.87
PARKS 15,006.58 - 15,006.58 1,637.21 1,115.67 17,759.46
RECREATION 11,592.60 - 11,592.60 1,076.82 860.44 13,529.86
LIBRARY 16,913.47 - 16,913.47 1,037.90 1,268.23 19,219.60
TOTALS $ 217,691.22 $ 2,859.95 $ 220,551.17 $ 11,739.56 $ 15,553.82 $ 247,844.55
TOTAL PAYROLL $ 247,844.55
Page 9 of 11
CITY
�2 .
EST. 1838
-6 y UNITED CITY OF YORKVILLE
W
PAYROLL SUMMARY
December 28, 2015
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
ADMINISTRATION $ 11,984.48 $ - 11,984.48 $ 1,307.51 $ 491.16 $ 13,783.15
FINANCE 8,329.63 - 8,329.63 908.77 631.09 9,869.49
POLICE 98,159.26 8,172.30 106,331.56 549.09 7,690.78 114,571.43
COMMUNITY DEV. 11,924.47 - 11,924.47 1,300.96 891.83 14,117.26
STREETS 12,758.55 219.65 12,978.20 1,384.51 985.48 15,348.19
WATER 13,699.93 170.33 13,870.26 1,496.33 1,040.62 16,407.21
SEWER 7,740.65 - 7,740.65 844.50 588.06 9,173.21
PARKS 14,345.80 - 14,345.80 1,565.12 1,097.45 17,008.37
RECREATION 11,581.84 - 11,581.84 1,158.63 886.06 13,626.53
LIBRARY 13,878.70 - 13,878.70 819.70 1,061.73 15,760.13
TOTALS $ 204,403.31 $ 8,562.28 $ 212,965.59 $ 11,335.12 $ 15,364.26 $ 239,664.97
TOTAL PAYROLL $ 239,664.97
Page 10 of 11
PUBLIC LIBRARY
YORKVILLE LIBRARY BOARD
BILL LIST SUMMARY
Monday,January 11, 2016
ACCOUNTS PAYABLE
Library CC Check Register(Pages 1-3) 12/26/2015 $1,038.42
Library Check Register(Pages 4- 7) 01/11/2016 $10,791.37
Guardian-Dec. 2015 life insurance 12/08/2015 $36.92
Guardian-Dec.2015 dental insurance 12/08/2015 $419.51
Mesirow-Renewal Service Fee 12/15/2015 $433.42
Eye Med-Dec. 2015 Vision Ins. 12/08/2015 $54.24
IPRF-Jan.2016 Worker's Comp. Ins. 12/08/2015 $1,033.92
DAC- Dec.2015 H RA Fees 12/08/2015 $12.00
BCBS Jan.2016 Health Insurance 12/15/2015 $5,174.15
TOTAL BILLS PAID: $18,993.95
PAYROLL DATE
Bi-weekly(Page 8) 12/04/2015 $15,941.84
Bi-weekly(Page 9) 12/18/2015 $19,219.60
Bi-weekly(Page 10) 12/28/2015 $15,760.13
TOTAL PAYROLL: $50,921.57
TOTAL DISBURSEMENTS: $69,915.52
v
0
f YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE MONTH ENDING DECEMBER 31,2015
Tr
AGCULR+7:fLO1THER p�4CR'CP7i4114 Ms-!5 Id.1S .ae� �§ � A�N+�+6�15 111inrmMe+CS TYiB � '4Fe7.
LIBRARY OPERATIONS REVENUES
82-000-40-00-4000 PROPERTY-FAXES 70,880 243,350 1 8,132 32,015 251,117 9,158 7,876 - 622,529 635,000 98.04%
MESA
ntrr rfvernmBir�T .._.
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,163 - 955 129 - 960 - 235 3,442 5,250 65,56%
82-000-41.00.4170 STATE GRANTS 21,151 - - - _ _ _ - 21,151 17,200 122.97%
82-00043-00.4330 LIBRARY FINES
555 977 762 1,031 301 603 758 415 5,401 9,300 Y 58.07%
-
82-000-44-00-0401 LIBRARY SUBSCRIPTION CARDS - 746 592 493 293 928 - 371 3,423 7,500 45.64%
82-00044-00-0422 COPY FEES 166 189 217 188 194 191 173 125 1,444 3,000 46.12%
82-00044-004439 PROGRAM FEES 26 152 88 62 197 34 37 73 669 1,000 66.93%
fMrJlf hJT 5' - -
L
82-00045-00-0500 INVESTMENT EARNINGS 17 22 27 29 29 34 31 40 228 1,500 15.23%
82-00048-00-4820 RENTALINCOME 135 100 201 161 130 150 200 20017,277 2,000 63.85%
82-00048-004824 DVD RENTAL INCOME 155 290 294 246 179 160 321 174 1,819 5,000 36.37%
82-000-48-004850 MISCELLANEOUS INCOME - 54 121 7 26 44 53 262 567 500 113.42%
82-00049-00-0901 TRANSFER FROM GENERAL 5,852 1,923 1,927 -1,923 1,923 1,922 1,053 1,467 17,987 34,168 52.64%
TOTAL REVENUES:LIBRARY 100,100 247,803 13,312 36,284 254,388 14,185 10,503 3,362 679,937 721,416
LIBRARY OPERATIONS EXPENDITURES
MENEM
Sa arts
8-1820-50-00-5010 SALARIES&WAGES 15,027 15,979 22,540 15,027 n 15,027 15,027 15,027 74,856 138,193 202,860 68.12%
82-820-50-00-5015 PART-TIME SALARIES 14,809 14,349 21,889 14,729 14,407 14,669 14,025 129,201 195,000 66.26%
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,639 1,743 2,459 1639 1,639 1,639 1,639 15,077 22,569 66.80%
82-820.52-00-5214 FICA CONTRIBUTION 2,231 2,269 3,348 2,225 2,200 2,220 2,171 20,045 29,849 67.16%
82-820.52-00-5216 GROUP HEALTH INSURANCE 10,259 5,940 5,480 6,884 4,669 4,586 5,443 48,117 78,823 61.04%
82-820-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 37 37 37 295 418 70.66%
82-820-52-00-5223 DENTAL INSURANCE 428 428 428 428 385 420 420 3,356 4,690 71.56%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 434 496 67.48%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE - - - - - - 130 - 130 2,500 5.22%
82-820-52-00-5231 LTABILITYINSURANCE 5,852 1,923 1923 1,923 1,923 1,922 923 1,467 17,857 31,668 56.390/.
Corofnistitfal rz�r,
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE MONTH ENDING DECEMBER 31,2015
sae' 'zero �. �.: ,: c ,�rasc a'+I Y�>ywf6an7�air rlacrtvo�n.t3
ACCOUNT NU1118LR DISlZ1EIp'CN,1N
82-620-54.00-5412 TRAINING&CONFERENCES - - - - 13 44 210 13 280 500 53.91%
82-820-54-00-5415 TRAVEL&LODGING - _ _ 45 - - 43 - 88 600 14.74%
82-820-54-00.5426 PUBLISHING&ADVERTISING - 23 - - - - _ 23 100 22.80%
62-820-54-00-5440 TELECOMMUNICATIONS 504 66 1,011 887 - 786 387 - 3,642 11,000 33.11%
82-820-54-00-5452 POSTAGE&SFUPPING - - - 147 - - 253 400 500 80.05%
82-820-54-00-5460 DUES&SUBSCRIPTIONS 67 183 - 775 4,799 1,740 - 1,208 8,772 12,000 73.10°/
82-820-54-00-5462 PROFESSIONAL SERVICES 3,894 1,276 2,896 1,733 378 3,067 2,301 1,159 16,704 29,000 57.60%
82-820-54-00-5466 LEGAL SERVICES - _ _ _ _ _ _ _ _ 2,000 0.00%
82-820-54-00-5468 AUTOMATION _ _ 3,511 - - 6,511 795 - 10,816 35,000 30.90°/
82-820-54-00-5480 UTILITIES - 389 282 228 287 429 457 2,073 15,359 13.50%
82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 1,500 5,243 782 100 1,700 1,832 2,150 13,307 20,000 66.53%
82-820-54-00-5498 PAYING AGENT FEES - 1,100 - 589 - - - - 1,689 2,190 77.10%
82-820-56-00-5610 OFFICE SUPPLIES - 342 298 794 481 1,755 933 629 5,232 8,000 65.40%
82-820-56-00-5620 OPERATING SUPPLIES 13 1,632 248 3,501 417 1,870 323 1 8,005 9,000 100.06%
82-820-56-00-5671 LIBRARY PROGRAMhffNG - - 90 - 47 297 81 - 515 1,000 51.52%
82-820-56-00-5685 DVD'S - 208 86 166 116 171 59 150 977 2,000 48.87%
TOTAL FUND REVikRi-, I I"0 "t1(,�°.' _ � .°6 . � 5 ltfH .. _ .. 3s 3 6-71,131 [ S _ �: °,.
TOTAL FOND EPNiTTRES 54,813 49;01 71,9s �' Q #Y,O'Q $00 4.71PA 6 44.1,22A }2 k 62ri4
FUND SURPLUSprFI41T7
466,683
FUND SUAPLU$(I)MCITJ 134,710
ENDtIC 'ftD ... 9 k1;'cn 334,198
ENDING UNRESERVED FUND BALANCE 367,195
ENDING-TOTAL PUND AAFfJM 701,393
2
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE MONTH ENDING DECEMBER 31,2015
�a" f
,-
4'
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-0000 PROPERTY TAXES 85,009 291,859 9,753 38,397 301,173 10,984 9,446 - 746,621 749,846 99.57%
83-00045-00-4500 INVESTMENT EARNINGS 0 - - - - 2 2 7 12 30 39.60%
TOTAL REVENUES:LIBRARY DEBT SERVICE 85,009 291.859 9,753 38,397 301,173 10,986 9,449 7 746,633 749,876 99.57%
LIBRARY DEBT SERVICE EXPENDITURES
2006 �.
83-830-84-00-8000 PRINCIPAL PAYMENT - - - _ _ - - 50,000 50,000 50.000 100.00%
83-930-84-00-8050 INTEREST PAYMENT - 16,056 - - - - - 16,056 32,113 32,113 ID0.00%
2013 a rn
83-830.99-00-8000 PRINCIPAL PAYMENT _ _ _ - 485,000 465,000 465,000 100.00%
83-830-99-00-8050 INTEREST PAYMENT - 91,366 - - - - 91,366 182,733 182,733 100.00%
nr
TOTAL f1EVklQfTS tl` 30 3' IQS 7' .Y _7 9q
Mal- (444a TOTAL F1"EXPE111111'EF;FRSB
Y ,
FUNb BbiCFL17S(DFrFIE�Il� '
LIBRARY CAPITAL REVENUES
84-000-42-00-0214 DEVELOPMENT FEES 2,500 2,150 1,800 2,150 6,150 3,450 1,450 2,300 21,950 20,000 109.75%
54-00045-00-4500 INVESTMENT EARNINGS 1 1 1 1 I 1 I 1 6 20 27.90%
TOTAL REVENUES:LIBRARY CAPITAL 2,501 2,151 1,801 2,151 6,151 3,451 1,451 2.301 21,956 20,020 109.67
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - 93 - - 93 - - 186 3,500 5.30%
64-840-56-00-5635 COMPUTER EQUIPMENT SOFTWARE 653 - - 265 394 1.311 - 0.ppo/
R4-840-56-00-5683 AUDIO BOOKS - - 47 175 122 35 85 142 606 - 0.00%
84-840-56.00.5684 COMPACT DISCS&OTHER MUSIC - - - - - - - - - - 0.00%
84-840-56.00-5685 DVD'S - - 23 - 42 41 35 - 141 - 0.00%
84.540-56-00-5686 BOOKS - 959 1,729 715 1,301 1,133 1,733 3,828 11,402 8,395 135.82%
Tb"M'ALFCENDR�C�C1VU�q *z• 2,5u1 *. bwi51 1.Sn�' y,�3S1 n:al 9,451 ' Ia3E1 _
TOTAL FUND tXpENBrrMs 6$5 1 E4t l o� 3 (I E k I,R53 4,3,W 13,646 1l 895 I14.F2•,b
FuiftAMPLva(DIGRI4cF1 11Ati _ 4,( 14QLJ {t,063] Ik310 11126
3
YORKVILLE PUBLIC LIBRARY
ry Llc LIBRAR CASH STATEMENT
AS OF DECEMBER 31, 2015
FISCAL YEAR 2016
May June July August September October November December January February March April
2015 2015 2015 2015 2015 2015 2015 2015 2016 2016 2016 2016
Library Operations Old Second $ 408,704 $ 349,257 $ 282,594 $ 233,373 $ 689,057 $ 636,563 $ 592,441 $ 468,609
Building
Development Fees Old Second 12,049 13,603 13,863 14,508 14,689 20,038 21,636 18,723
Library Operations IMET k 8,837 8,837 8,837 8,837 8,837 8,837 8,837 8,837
Library Operations Illinois Foods 105,955 363,001 371,416 403,179 154,311 163,475 171,357 171,372
Library Debt Illinois Funds 13,689 0 0 0 58,459 69,444 78,893 78,900
Service
Total: $ 549,233 $ 734,698 S 676,710 S 659,897 $ 925,352 S 898,357 S 873,164 $ 746,441 $ - $ S $
"Restricted
PAYROLL
I"PAY PERIOE $ 16,846 $ 17,472 $ 16,916 $ 16,831 $ 16,756 $ 16,440 $ 16,645, $ 15,942 $ - $ _ $ $ _
2Na PAY PERIOD 16,861 16,868 16,322 16,789 16,518 17,116 16,217 19,220
3"PAY PERIOD 16,998 - _
- 15,760 -
Total $ 33,706 S 34,340 $ 50,236 $ 33,620 $ 33,274 $ 33,556 $ 32,8621 $ 50,922 S - $ $ - S -
DATE: 01/05/2016 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 15:39:27 GENERAL LEDGER ACTIVITY REPORT F-YR• 16
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 09
PER. JOURNAL 4 ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT
82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS
O1 05/01/2015 BEGINNING BALANCE 3,454.96
AP-150511 05/05/2015 01 BOOKS BAKER & TAYLOR 103970 2030520866 317.98
05/05/2015 02 BOOKS BAKER & TAYLOR 103970 2030532270 220.14
05/05/2015 03 BOOKS BAKER & TAYLOR 103970 2030573394 287.68
05/05/2015 04 AUG.15, 2015 PROGRAM FEE SHARON PETERSON 103971 081515 300.00
05/05/2015 05 BANNER THE LOGO SHIRT FACTO 103972 22866 69.00
GJ-150531LB 06/04/2015 07 MAY 2015 DEPOSITS 84.00
TOTAL PERIOD O1 ACTIVITY 1,194.80 84.00
02 GJ-150630L13 07/01/2015 OB June 2015 Deposits 1,362.00
TOTAL PERIOD 02 ACTIVITY 0.00 1,362.00
03 GJ-150731LB 07/31/2015 OB JULY 2015 DEPOSITS 100.00
TOTAL PERIOD 03 ACTIVITY 0.00 100.00
04 AP-150810 08/03/2015 01 BOOKS BAKER & TAYLOR 104021 2030853013 210.48
08/03/2015 02 BOOKS BAKER & TAYLOR 104021 2030876404 270.67
08/03/2015 03 CHILDRENS WOOD TABLE DEMCO, INC. 104025 5632551 218.97
GJ-150831LB 09/02/2015 08 August 2015 Deposits 107.00
AP-50825M 08/19/2015 180 TARGET-SUMMER READING PRIZES FIRST NATIONAL BANK 900018 082515-J.WEISS 320.12
08/19/2015 181 DOLLAR TREE-SUMMER READING FIRST NATIONAL BANK 900018 082515-J.WEISS 39.07
TOTAL PERIOD 04 ACTIVITY 1,059.31 107.00
05 AP-150914 09/09/2015 01 BOOKS BAKER & TAYLOR 104038 2030898053 195.71
09/09/2015 02 BOOKS BAKER & TAYLOR 104038 2030935291 251.70
09/09/2015 03 BOOKS BAKER & TAYLOR 104038 2030959633 260.74
GJ-150930LE 10/05/2015 08 September 201.5 Deposits 427.00
AP-50925M 09/16/2015 159 NCG-TEEN VOLUNTEER GIFT CARDS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 45.00
09/16/2015 160 EBAY-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 9.99
09/16/2015 161 DOMINOS-PIZZAS FOR VOLUNTEERS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 34.78
09/16/2015 162 AMAZON-LEGOS FIRST NATIONAL BANK 900019 092515-M.EBERHARDT 31.33
09/16/2015 163 PANERA-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00
09/16/2015 164 NCG-GIFT CARD FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 25.00
09/16/2015 165 TARGET-2 GIFT CARDS FOR ADULT FIRST NATIONAL BANK 900019 092515-S.AUGUSTINE 50.00
TOTAL PERIOD 05 ACTIVITY 929.25 427.00
06 AP-151012 10/06/2015 01 BOOKS BAKER & TAYLOR 104054 2031035424 204.41
10/06/2015 02 BOOKS BAKER & TAYLOR 104054 2031128317 285.64
GJ-151031LB 11/02/2015 08 Oct. 2015 Deposits 2,238.99
AP-51025M 10/20/2015 177 1000 FLOWER BULBS FIRST NATIONAL BANK 900020 102515-D.DEBORD 127.00
10/20/2015 178 BEST BUY-TABLETS FIRST NATIONAL BANK 900020 102515-S.AUGUSTINE 333.99
TOTAL PERIOD 06 ACTIVITY 951.04 2,238.99
07 GJ-151130LB 12/01/2015 07 November 2015 Deposits 519.20
TOTAL PERIOD 07 ACTIVITY 0.00 519.20
08 GJ-151231LB 01/04/2016 08 December 2015 Deposits 3,044.96
AP-51226M 12/11/2015 164 WALMART-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-J.WEISS 49.59
DATE: 01/05/2016 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 15:39:27 GENERAL LEDGER ACTIVITY REPORT F-YR: 16
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 09
PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTI_O_N__ VENDOR CHECK INVOICE _ DEBIT _ CREDIT
08 AP-51226M 12/11/2015 165 HOBBY LOBBY-STORYTIME CRAFT - FIRST NATIONAL BANK 900022 122615-J.WEISS 117:39 -
12/11/2015 166 NCG CINEMAS GIFTCARDS FOR TEEN FIRST NATIONAL BANK 900022 122615-M.EBERHARDT 45.00
12/11/2015 167 DOLLAR TREE-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 38.41
12/11/2015 168 OFFICE MAX-LABELS FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 6.48
12/11/2015 169 PARTY CITY-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 119.05
12/11/2015 170 GOOD WILL-STORYTIME SUPPLIES FIRST NATIONAL BANK 900022 122615-S.AUGUSTINE 1.5.64
TOTAL PERIOD O8 ACTIVITY 391.56 3,044.96
TOTAL ACCOUNT ACTIVITY 4,525.96 7,883.15
ENDING BALANCE 6,812.15
GRAND TOTAL 0.00 61812.15
TOTAL DIFFERENCE 0.00 6,812.15
December
Public Relations Articles Photos - Kendall Country Record-Beacon News
Sun Times- WSBY
Meetings,Workshop
Programs, Activities Number Attending
Adult Programs Adult Book Discussion, 5
Lunch Time Book Club 10
Men's Book Club 8
Friends Meeting 11
Threads and More 14
Creative Writing—Lisa Macaione 9
EBook Drop- In Help 10
Plarn- Jessica Faedtke 12
Birthday Celebration 100
Young Adult Programs Teen Meeting -TAG (2 programs) 14
Writing Group(2times) Laura Mackley 11
Christmas Party for Volunteers 12
Children Programs Yorkville Junior Women's Story Time 5
Tots and Toddlers (2 Programs) 65
Dance Party -Theron Garcia 20
Read with Paws 4
Afternoon Read(2 times) 9
Ice Cream Book Club 6
Spanish Story Time—Marta Duran 4
Lego Club 15
Lego Club Duplo 31
Grade 1 -2 Book Club (2 programs) 4
Book Club (Grades 1-2—2 programs) 5
Book Club(Grades 3-5 —2 programs) 8
Panera Stories (2 programs) 72
Girl Scout Tour 18
Literacy Center 16
Home School Program 25
Visit with Santa 83
Polar Express (2 programs) 61
Game Day 6
Patron Count 4605
Meeting Room Library 9 - Rent 4 -City
Teens Volunteers Breanna English, Anna Halsey, Juleah Richardson,
Morgan List,Jasmin Filippi
Adult Volunteers Friends cleaning children's shelves
Gifts and Memorials Friends $2000
DECEMBER 2015
December 2015 Circ Stats by Transaction Type All Check-out Check- Renewals All Holds Check- Usage
Transactions +Renewals outs Holds Filled ins
Placed
Yorkville Public Library-YKBB-3 11,629 5,395 4,356 1,039 300 957 4,977 0
Yorkville borrowed 820 items from other libraries in December.
Yorkville lent 524 items to other libraries in December.
249 items were checked out to reciprocal borrowers at Yorkville.
297 items were added.
55 patrons were added.
678 OMNI a-books were checked out.
150 OMNI a-audio books were checked out.
4 OMNI videos were streamed.
189 People used OMNI.
37 Illinois a-read books were checked out.
9 Illinois a-read a-audio books were checked out.
20 People used Illinois a-read.
E-commerce patrons paid $125.50.