Library Minutes 2015 12-14-15Page 1 of 4
APPROVED 1/11/16
Yorkville Public Library
Board of Trustees
Monday, December 14, 2015, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Susan Chacon-yes, Wamecca Rodriguez-yes (arr. 7:01pm), Sandy Lindblom-yes, Barb Johnson-yes,
Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes
Absent: Kate Elder
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Library Liaison, Alderman Seaver Tarulis
Recognition of Visitors:
Ms. Gambro recognized the visitors.
Amendments to the Agenda:
Ms. Lindblom asked to discuss the proposed salary increases in Executive Session.
Ms. Gambro requested to add a review of a training session Ms. Gryder attended. This will be added
under new Business.
Minutes: November 9, 2015
The minutes were approved as read on a motion by Ms. Johnson and second by Mr. Walter.
Unanimous voice vote approval.
Correspondence:
Correspondence was received from library employee, Dixie, regarding books that Ms. Gambro recently
donated on behalf of the Board of Trustees and the Yorkville School reading specialists. The donation
was for the 100-year anniversary of the library.
Public Comment: None
Staff Comment: None
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Report of the Treasurer:
Treasurer Lindblom reported the following:
Bill List
She stated the credit card bills are listed separately and she gave highlights of the other bills, noting that
books were ordered using development fees. There were also 2 payroll periods.
Summary Page
There was a debt service payment of $66,056.25 and total disbursements of $115,963.19.
Budget Report
The budget is at 58% of the FY with $7,876 in property taxes received. The total revenue received for
the month was $10,503 and $676,575 YTD. Development fees totaled $1,450 for the month.
Gifts & Memorials
The total reflected is $4,158.75, part of which is earmarked for the mini-golf.
Cash Statement
The cash will be substantially decreased with the debt service payment of approximately $500,000.
Mr. Fredrickson added that November was the final month for property tax allotments putting the
library at 94% of the yearly budget, but he noted that the library was only at 53% of the expenditures.
He predicted a small deficit for the budget year.
Ms. Lindblom also reported on the previous month's question regarding Pulte. A permit was refunded
since the project did not proceed as planned.
Payment of Bills
Trustee Johnson moved and Trustee Gryder seconded the motion to pay the bills as follows:
$17,044.96 Accounts Payable
$66,056.25 Debt Service
$32,861.98 Payroll
$115,963.19 TOTAL
Roll call: Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-
yes, Chacon-yes. Passed 8-0.
Report of the Library Director:
1. Ms. Pfister reported monthly stats
2. Drop-in help is available for the e-readers, more patrons are using them
3. Patrons can pay fines on-line
4. New self-checkout at the front desk.
5. All programs are very active, especially children's programs
6. In November had raffle basket provided by the Friends, over $1,000 raised
7. 100 people attended 100th library anniversary party, Ms. Pfister thanked the staff for naming the
Historic room after her
8. The mini-golf is progressing very well
9. Had holiday party with polar express theme
10. Library attorney sent poinsettia
11. Friends provided lunch for staff
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12. In lieu of recent newsletter suggestion, Ms. Pfister said there is free information in 4 separate
papers and on TV, radio, etc.
13. Information provided on a possible library ad in the spring Parks and Rec catalog. Ms. Gambro
also said that the school district newsletter provides a link to library events
14. Ms. Pfister handed out a list of short training videos for trustees, to be viewed on-line
City Council Liaison
Mr. Tarulis reported the Council vote on the library levy was unanimous. Ms. Johnson said Ms.
Lindblom had given a very comprehensive presentation to the Council, in support of the levy. Mr.
Walter asked Mr. Fredrickson if it was possible for the library to add a small sales tax to raise revenue.
Mr. Fredrickson did not think that would be an option.
Standing Committees:
Policy Committee
Ms. Gryder reported she and Ms. Pfister are reviewing policies and the committee will update them in
January.
At this time, Ms. Gambro stated that Executive Session minutes need to be reviewed in January and she
asked Board members to review prior to then.
President Gambro noted that the coffee shop idea would be revisited in January. Ms. Rodriguez
commented that a coffee shop should make a lot of money, the teachers would support it and she noted
the good location being across from the high school. It was also stated that no interested vendor had
been found yet and another issue is the historic room is frequently being used.
Ms. Gryder asked to include a discussion of the upstairs Board room on the January meeting agenda.
She noted that many people ask why the library is not open longer hours and suggested perhaps the
library could be open longer on meeting nights.
Unfinished Business:
Library 101
Ms. Gryder and Ms. Elder will meet after the holidays to further discuss the library “wish list”.
Tax Levy – Budget F/Y 2016/17
Ms. Johnson commented that the library is not part of the City tax cap. It was noted the budget must be
approved by the March meeting. Ms. Gambro also reviewed committee assignments at this time.
Ms. Gryder inquired if the Board had voted to name the historic room in Ms. Pfister's honor. This will
be placed on the next meeting agenda for formal approval. Discussion of the placard wording will
also be on the agenda.
New Business:
Training Review—Ms. Gryder
Ms. Gryder attended training in Peoria in October regarding tax levy and budgets. The attorney firm
Ancel Glink conducted the presentations. They commented that our library attorney was very
competent. They also said that there were some things “wrong” with the tax levy and tax cap. Mr.
Fredrickson said he thought the comments were referring to being a district library. Ms. Gryder said
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the training confirmed that libraries were allowed to have their own audits conducted and can levy
separately for IMRF. Handouts were given regarding specific topics. Ms. Gryder also attended a
session on Board governance that confirmed that the library should set their own budget and levy.
Executive Session:
At 8:47pm Ms. Lindblom moved to go into Executive Session for the appointment, employment,
compensation, discipline, performance or dismissal of specific employees of the public body or
legal counsel for the public body, including hearing testimony on a complaint lodged against an
employee of the public body, or against legal counsel for the public body to determine its validity.
Ms. Johnson seconded the motion.
Roll call vote: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes,
Chacon-yes, Rodriguez-yes. Passed 8-0.
The Executive Session ended at approximately 8:20pm and the regular session was resumed with
Board members present as follows: Chacon, Rodriguez, Lindblom, Johnson, Gryder, Gambro, Walter,
LaChance.
As a result of Executive Session action, Ms. Johnson made a motion that a 3.5% salary increase be
given to the full time staff effective the first day of work in January and to provide a $500 bonus to the
full time staff effective immediately. Ms. LaChance seconded this motion.
Roll call: Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes,
Johnson-yes, Gryder-yes. Passed 8-0.
A motion was made by Mr. Walter and seconded by Ms. LaChance to give a 3.5% salary increase to
part-time staff effective the first working day of January 2016.
Roll call: Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-
yes, Gambro-yes. Passed 8-0.
Adjournment:
There was no further business and the meeting adjourned at 8:20pm on a motion by Gambro and
second by Chacon. Unanimous voice vote.
Minutes respectfully submitted by
Marlys Young