Loading...
Library Minutes 2015 12-14-15Page 1 of 4 APPROVED 1/11/16 Yorkville Public Library Board of Trustees Monday, December 14, 2015, 7pm 902 Game Farm Road – Library Historic Wing The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call: Susan Chacon-yes, Wamecca Rodriguez-yes (arr. 7:01pm), Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes Absent: Kate Elder Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson Library Liaison, Alderman Seaver Tarulis Recognition of Visitors: Ms. Gambro recognized the visitors. Amendments to the Agenda: Ms. Lindblom asked to discuss the proposed salary increases in Executive Session. Ms. Gambro requested to add a review of a training session Ms. Gryder attended. This will be added under new Business. Minutes: November 9, 2015 The minutes were approved as read on a motion by Ms. Johnson and second by Mr. Walter. Unanimous voice vote approval. Correspondence: Correspondence was received from library employee, Dixie, regarding books that Ms. Gambro recently donated on behalf of the Board of Trustees and the Yorkville School reading specialists. The donation was for the 100-year anniversary of the library. Public Comment: None Staff Comment: None Page 2 of 4 Report of the Treasurer: Treasurer Lindblom reported the following: Bill List She stated the credit card bills are listed separately and she gave highlights of the other bills, noting that books were ordered using development fees. There were also 2 payroll periods. Summary Page There was a debt service payment of $66,056.25 and total disbursements of $115,963.19. Budget Report The budget is at 58% of the FY with $7,876 in property taxes received. The total revenue received for the month was $10,503 and $676,575 YTD. Development fees totaled $1,450 for the month. Gifts & Memorials The total reflected is $4,158.75, part of which is earmarked for the mini-golf. Cash Statement The cash will be substantially decreased with the debt service payment of approximately $500,000. Mr. Fredrickson added that November was the final month for property tax allotments putting the library at 94% of the yearly budget, but he noted that the library was only at 53% of the expenditures. He predicted a small deficit for the budget year. Ms. Lindblom also reported on the previous month's question regarding Pulte. A permit was refunded since the project did not proceed as planned. Payment of Bills Trustee Johnson moved and Trustee Gryder seconded the motion to pay the bills as follows: $17,044.96 Accounts Payable $66,056.25 Debt Service $32,861.98 Payroll $115,963.19 TOTAL Roll call: Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance- yes, Chacon-yes. Passed 8-0. Report of the Library Director: 1. Ms. Pfister reported monthly stats 2. Drop-in help is available for the e-readers, more patrons are using them 3. Patrons can pay fines on-line 4. New self-checkout at the front desk. 5. All programs are very active, especially children's programs 6. In November had raffle basket provided by the Friends, over $1,000 raised 7. 100 people attended 100th library anniversary party, Ms. Pfister thanked the staff for naming the Historic room after her 8. The mini-golf is progressing very well 9. Had holiday party with polar express theme 10. Library attorney sent poinsettia 11. Friends provided lunch for staff Page 3 of 4 12. In lieu of recent newsletter suggestion, Ms. Pfister said there is free information in 4 separate papers and on TV, radio, etc. 13. Information provided on a possible library ad in the spring Parks and Rec catalog. Ms. Gambro also said that the school district newsletter provides a link to library events 14. Ms. Pfister handed out a list of short training videos for trustees, to be viewed on-line City Council Liaison Mr. Tarulis reported the Council vote on the library levy was unanimous. Ms. Johnson said Ms. Lindblom had given a very comprehensive presentation to the Council, in support of the levy. Mr. Walter asked Mr. Fredrickson if it was possible for the library to add a small sales tax to raise revenue. Mr. Fredrickson did not think that would be an option. Standing Committees: Policy Committee Ms. Gryder reported she and Ms. Pfister are reviewing policies and the committee will update them in January. At this time, Ms. Gambro stated that Executive Session minutes need to be reviewed in January and she asked Board members to review prior to then. President Gambro noted that the coffee shop idea would be revisited in January. Ms. Rodriguez commented that a coffee shop should make a lot of money, the teachers would support it and she noted the good location being across from the high school. It was also stated that no interested vendor had been found yet and another issue is the historic room is frequently being used. Ms. Gryder asked to include a discussion of the upstairs Board room on the January meeting agenda. She noted that many people ask why the library is not open longer hours and suggested perhaps the library could be open longer on meeting nights. Unfinished Business: Library 101 Ms. Gryder and Ms. Elder will meet after the holidays to further discuss the library “wish list”. Tax Levy – Budget F/Y 2016/17 Ms. Johnson commented that the library is not part of the City tax cap. It was noted the budget must be approved by the March meeting. Ms. Gambro also reviewed committee assignments at this time. Ms. Gryder inquired if the Board had voted to name the historic room in Ms. Pfister's honor. This will be placed on the next meeting agenda for formal approval. Discussion of the placard wording will also be on the agenda. New Business: Training Review—Ms. Gryder Ms. Gryder attended training in Peoria in October regarding tax levy and budgets. The attorney firm Ancel Glink conducted the presentations. They commented that our library attorney was very competent. They also said that there were some things “wrong” with the tax levy and tax cap. Mr. Fredrickson said he thought the comments were referring to being a district library. Ms. Gryder said Page 4 of 4 the training confirmed that libraries were allowed to have their own audits conducted and can levy separately for IMRF. Handouts were given regarding specific topics. Ms. Gryder also attended a session on Board governance that confirmed that the library should set their own budget and levy. Executive Session: At 8:47pm Ms. Lindblom moved to go into Executive Session for the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. Ms. Johnson seconded the motion. Roll call vote: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes. Passed 8-0. The Executive Session ended at approximately 8:20pm and the regular session was resumed with Board members present as follows: Chacon, Rodriguez, Lindblom, Johnson, Gryder, Gambro, Walter, LaChance. As a result of Executive Session action, Ms. Johnson made a motion that a 3.5% salary increase be given to the full time staff effective the first day of work in January and to provide a $500 bonus to the full time staff effective immediately. Ms. LaChance seconded this motion. Roll call: Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder-yes. Passed 8-0. A motion was made by Mr. Walter and seconded by Ms. LaChance to give a 3.5% salary increase to part-time staff effective the first working day of January 2016. Roll call: Walter-yes, LaChance-yes, Chacon-yes, Rodriguez-yes, Lindblom-yes, Johnson-yes, Gryder- yes, Gambro-yes. Passed 8-0. Adjournment: There was no further business and the meeting adjourned at 8:20pm on a motion by Gambro and second by Chacon. Unanimous voice vote. Minutes respectfully submitted by Marlys Young