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City Council Minutes 2015 11-24-15 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVELLE KENDALL COUNTY ILLINOIS HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY,NOVEMBER 24.2015 Mayor Golinski called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Tarulis Absent Teeling Present Also present: City Clerk Warren,City Attorney Orr, City Administrator Olson,Police Chief Hart,Deputy Chief of Police Klingel,Public Works Director Dhuse,Finance Director Fredrickson,EEI Engineer Sanderson,Community Development Director Barksdale-Noble,Director of Parks and Recreation Evans QUORUM A quorum was established. AMENDMENTS TO THE AGENDA None. PRESENTATIONS None. PUBLIC HEARINGS 1. Tax Levy City Administrator Olson gave the tax levy presentation.This is a mandated public hearing.This notice was in the Beacon News and not in the Kendall County Record.The reason the City is having this public hearing is because one of these four components under state law is above a 5%increase. Sandy Lindblom,member of the Yorkville Public Library Board of trustees,covered the history of the library board,its staffing and financing issues,as well as maintenance projects needed for the building and grounds. She also stated that due to fmancial considerations,the board has had to cut the library hours,has issued no pay increases for employees,and has tapped into the Library Boards reserve fund for its operations. She is here to request that the City approve increasing the levy for the Library Board from .12 to .15,as upheld by the state supreme court. Barb Johnson,Vice President of the Library Board and resident,urged the Council not to include the Library in the tax cap. Mayor Golinski doesn't think it is a problem to keep the levy at .15.Alderman Colosimo feels that the City should fund the Library Board as requested,but thinks it should be reviewed on a yearly basis. Alderman Kot wanted if the City has any numbers as to what it would cost to give raises to the Library Staff. City Administrator Olson would have to review the Library budget before answering that question. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1. Road to Better Roads(MFT)—Change Order No. 1 —authorize Mayor to execute(PW 2015-64) 2. 2015 Road to Better Roads Additional Work—Change Order No. 1 —authorize Mayor to execute (PW 2015-65) 3. Game Farm Road/Somonauk Street Improvements—Authorization No. 4—authorize City Administrator to execute(PW 2015-66) 4. Ridge Street Water Main Improvements—Change Order No. 1 —authorize Mayor to execute(PW 2015-67) 5. Route 71 Sanitary Sewer and Water Main Replacement—Professional Services Agreement- Final Engineering—Amendment No. 1 —authorize Mayor and City Clerk to execute(PW 2015- 68) The Minutes of the Regular Meeting of the City Council—November 24,2015—Page 2 of 4 6. Appletree Court and Church Street Water Main Replacement—Professional Services Agreement —Design and Construction Engineering-authorize Mayor and City Clerk to execute(PW 2015- 69) 7. Autumn Creek 2A—Acceptance of Public Improvements and Bond Reduction—accept the public improvements for water main, sanitary sewer, storm sewer,paving, sidewalk, street lighting and parkway trees as described in the Bill of Sale for ownership and maintenance by the City and authorize a reduction to Liberty Mutual Bond#268002827 in an amount not to exceed $277,465.87, and further authorize the release of Liberty Mutual Bond#268002827 upon receipt of a maintenance guarantee in the amount of$66,315.23, all subject to receipt of a signed bill of n sale and verification that the developer has no outstanding debt owed to the City for this project (PW 2015-70) 8. Route 47 TTEP(Streetlights)—Authorization No. 1 —authorize City Administrator to execute (PW 2015-71) 9. Monthly Treasurer's Report for October 2015 (ADM 2015-64) 10. 2015 Bond Abatements(ADM 2015-68) a. Ordinance 2015-59 abating the tax hereto levied for the year 2015 to pay the principal of and interest on the$3,500,000 General Obligation Bonds(Alternate Revenue Source), Series 2004B-authorize Mayor and City Clerk to execute b. Ordinance 2015-60 abating the tax hereto levied for the year 2015 to pay the principal of and interest on the$3,020,000 General Obligation Refunding Bonds,(Alternate Revenue Source), Series 2007A-authorize Mayor and City Clerk to execute c. Ordinance 2015-61 abating the tax levied for the year 2015 to pay the principal of and interest on the$11,150,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2011 -authorize Mayor and City Clerk to execute d. Ordinance 2015-62 abating the tax levied for the year 2015 to pay the principal of and interest on the$1,235,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014-authorize Mayor and City Clerk to execute e. Ordinance 2015-63 abating the tax levied for the year 2015 to pay the principal of and interest on the$4,295,000 General Obligation Bonds(Alternate Revenue Source), Series 2014A-authorize Mayor and City Clerk to execute f. Ordinance 2015-64 abating a portion of the tax hereto levied for the year 2015 to pay the principal of and interest on the$2,300,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2014B-authorize Mayor and City Clerk to execute g. Ordinance 2015-65 abating the tax levied for the year 2015 to pay the principal of and interest on the$1,290,000 General Obligation Refunding Bonds(Alternate Revenue Source), Series 2014C -authorize Mayor and City Clerk to execute h. Ordinance 2016-66 abating the tax levied for the year 2015 to pay the principal of and interest on the$5,575,000 General Obligation Bonds(Alternate Revenue Source), Series 2015A-authorize Mayor and City Clerk to execute 11. Ordinance 2015-67 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2016 and Ending April 30,2017 in and for the United City of Yorkville Special Service Area Number 2004-201 (Fox Hill)-authorize Mayor and City Clerk to execute (ADM 2015-69) 12. Ordinance 2015-68 for the Amended Levy and Assessment of Taxes for the Fiscal Year Beginning May 1,2016 and Ending April 30,2017 in and for the United City of Yorkville Special Service Area Number 2006-119(Sunflower Estates)-authorize Mayor and City Clerk to execute(ADM 2015-70) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Milschewski; seconded by Alderman Funkhouser. Motion approved by a roll call vote.Ayes-7 Nays-0 Colosimo-aye,Milschewski-aye,Frieders-aye, Funkhouser-aye,Koch-aye,Teeling-aye,Kot-aye MINUTES FOR APPROVAL 1. Minutes of the Regular City Council—October 27,2015 Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of October 27,2015 as presented. So moved by Alderman Frieders; seconded by Alderman Koch. Minutes approved unanimously by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were$1,519,618.00. REPORTS MAYOR'S REPORT The Minutes of the Regular Meeting of the City Council—November 24,2015—Page 3 of 4 No report. PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMYrTEE REPORT Hoover Entrance (EDC 2015-28) a. Resolution 2015-22 Accepting a Right-of-Way for Highway Purposes from the Kendall County � Forest Preserve District and Approving an Intergovernmental Agreement b. Resolution 2015-23 in Support of a Hoover Road Public at Grade Crossing and Active Safety Gates Construction Project at the Illinois Railway,LLC Tracks in Hoover Forest Preserve Alderman Koch made motion to approve a resolution accepting a Right-of-Way for highway purposes from the Kendall County Forest Preserve District and approving an intergovernmental agreement and to approve a resolution in support of a Hoover Road Public at Grade Crossing and active safety gates construction project at the Illinois Railway,LLC tracks in Hoover Forest Preserve and authorize the Mayor and City Clerk to execute; seconded by Alderman Kot. City Administrator Olson reviewed the issues regarding this resolution.Alderman Funkhouser asked since the drive is closed off in the evening, is that a problem. City Administrator Olson said according to IDOT, it is fine.Alderman Funkhouser clarified that the City had no responsibility to maintain the monument that is in the entry drive.Alderman Kot had a question about the rail crossing improvements. Motion approved by a roll call vote.Ayes-7 Nays-0 Funkhouser-aye,Milschewski-aye,Teeling-aye, Koch-aye,Kot-aye,Frieders-aye, Colosimo-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. n PARK BOARD Ordinance 2015-69 Approving a License Agreement with White Water Ice Cream, Inc.d/b/a Foxy's Ice Cream (CC 2015-76) Mayor Golinski entertained a motion to approve an ordinance approving a license agreement with White Water Ice Cream,Inc. d/b/a Foxy's Ice Cream and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Colosimo. Motion approved by a roll call vote.Ayes-7 Nays-0 Koch-aye,Kot-aye,Frieders-aye,Colosimo-aye, Funkhouser-aye,Milschewski-aye,Teeling-aye PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL.REPORT No report. CITY CLERK'S REPORT No report. n COMMUNITY&LIAISON REPORT No report. STAFF REPORT Photo Contest City Administrator Olson stated materials were put together for a photo contest for Facebook,Twitter, and the United City Of Yorkville's website.This was done specifically to get promotional materials for the City and background photo's for the City's website. ADDITIONAL BUSINESS None. The Minutes of the Regular Meeting of the City Council—November 24,2015—Page 4 of 4 EXECUTIVE SESSION Mayor Golinski stated the Council will adjourn for executive session for 1.Litigation The City Council entered Executive Session at 7:27 p.m. The City Council returned to regular session at 7:57 p.m. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 7:58 p.m. Minutes submitted b : &44 Beth Warren, City Clerk,City of Yorkville,Illinois n REGULAR CITY COUNCIL MEETING Aova� PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: Lh I o yy. r unh .h Leh L DJ SiGNIN REGULAR CITY COUNCIL MEETING Public Comment IV o i levkL2��2 c( 00�S PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: SIGNIN